LATTC
ASO
Budget and Finance Committee Meeting Minutes
Date: August 11, 2015
Time 1:00pm
Location: C-105 Boardroom
Meeting called to Order at 1:00pm by Treasurer: Taqwa Beamon
Roll Call:
Interim President: Charles Greene- Present
CBO Chair: Elizabeth Baquir- Present
Faculty Advisor: Dr. Luis Dorado-Present (Designee for Dr. Henan Joof)
ASO Student Representative- Wallace Connors-Present
Secretary: Simona Daniels-Present
*Quorum Established*
Public Comments – None
Officers Reports
None
Advisor’s Report
“During the last meeting the board wanted to know due to the increase in the Cater Craft will the
ASO to maintain the 50/50 split”.
CBO Response: The contract increase should reflect the new amount that will be given to the
ASO from line item 103-230 Cater Craft instead of $16,500 the increase will include $26,000.
Treasurer recognizes Charles Greene.
“Mr. Greene raised concerns regarding the 2014-2015 administration’s outstanding bills, feeling
that the amount of $103,000 should be decreased due to a $2500.00 outstanding bill with Cater
Craft”.
CBO Response: “As of June 13, 2015 they weren’t any outstanding bills that were pending from
this account to Cater Craft, however I will consult with Dr. Gallagher to make sure that your
concerns are addressed”.
1
Treasurer Recognizes Elizabeth Baquir
“Ms. Baquir concerns regarding the Direct TV invoice is submitted to her office late, so the
check is cut late, and the school has been subjected to the penalty fees.”
Treasurer Recognizes Charles Greene
“Mr. Greene would like to look for other cable alternatives because the bill is too high. To his
knowledge the reason that the administration is receiving the bill late is because the business
office use to handle the bill with the previous administrations”.
Mr. Greene did meet with Dr. Gallagher about the vending machines and furniture.
Ha
Treasurer Recognizes Dr. Dorado (Designee for Faculty Advisor)
“Dr. Dorado would like to make a friendly suggestion of having Ms. Alvinette setting up an
online account with the cable company so that the bill is automatically paid each month on
time”.
Old Business
Secretary’s Budget
Latino Heritage Month
New Business
Rush Week Proposal
Spirit Week Proposal
Ready, Go, Week Proposal
Discussion Items
Secretary’s Salary Line Item 781 ASO Labor Office.
“The board would like to propose an amendment to the secretary’s salary. Feeling that $22,000 is
a large amount of money to allocate for this position at one time”.
Treasurer Recognizes Charles Greene
Instead of allocating this amount at one time we would like to draft a six month contract instead.
After the six months is over then the board will reconsider the continued salary for the following
semester.
Treasurer Recognizes Elizabeth Baquir “To my knowledge this position isn’t appointed by the
ASO President?”
2
Treasurer Recognizes Dr. Dorado (Designee for Faculty Advisor)
“Your right Elizabeth it can be or by general consensus of the executive board to choose the
secretary that they want. Through general consensus Simona Daniels was appointed as
secretary”.
Treasurer Speaks
“Through general consensus Simona Daniels was appointed as secretary. However Ms. Daniels
so that this board conducts legal business, I would like to draft a contract in writing to reflect any
decisions that this board had made in regards to your salary”.
Treasurer Recognizes Dr. Dorado
“Dr. Dorado agrees to get a contract in writing as well as to determine if this board would like to
keep the contractor’s secretary position or make it an unclassified position, there is enough in
line item 781 to pay for services from Aug 11, 2015-Dec 19, 2015. However, I would like to
make a friendly amendment to pay the secretary’s salary from August 11, 2015- August 25, 2015
until the contract has been written, which should also reflect the required duties of the secretary”.
Mr. Greene Motions to pay the secretary’s salary from August 11, 2015- August 25, 2015. At
the next meeting the board will review the contract stipulations for the duration of the upcoming
semester.
Motion seconded by Dr. Dorado
“Mr. Eleby states that this event was designed to promote the morale of clubs and invite school
spirit. The amount being requested is $1,028.00, this amount will reflect the expenses of items
purchased such as food, games, dancing entertainment”.
Treasurer Recognizes Simona Daniels- ASO Secretary
“We can’t actually use the title “Rush Week” because we have no greek fraternities on campus”.
Treasurer Recognizes Charles Greene
I Motion that we change the name instead then to “Club Rush Week”.
Motion seconded by Dr. Dorado
Treasurer Recognizes Charles Greene
Treasurer Recognizes Elizabeth Baquir- CBO Chair
“I need all the original invoices and official receipts please.”
Mr. Eleby assures Ms. Baquir that she will receive all receipts.
Treasurer Recognizes John Eleby-ASO Historian Who will the check be made out to?
3
Treasurer Recognizes Elizabeth Baquir- CBO Chair
Who is in charge of this event?
John Eleby states “I am”
Ms. Baquir states so it will be made out to you.
Treasurer Recognizes Charles Greene Interim ASO President
“That process has recently changed so the check will be made out to the dean”.
Treasurer Recognizes Dr. Dorado (Designee for Faculty Advisor)
“I thought it wasn’t a good idea to have such large amounts of money given to students, so he
thought it was best to have checks written to advisors”.
Treasurer Recognizes Charles Greene Interim ASO President
I Motion that we approve the $1028.00 for Club Rush Week.
Motion seconded by Wallace Conners ASO Student representative
Treasurer Recognizes Elizabeth Baquir- CBO Chair
“I need all the original invoices and official receipts please.”
Treasurer Recognizes John Eleby-ASO Historian
“Who will the check be made out to”?
Treasurer Recognizes Elizabeth Baquir- CBO Chair
“Who is in charge of this event”?
John Eleby states “I am”
Ms. Baquir states so it will be made out to you.
Treasurer Recognizes Charles Greene Interim ASO President
“That process has recently changed so the check will be made out to the dean”.
Treasurer Recognizes Dr. Dorado (Designee for Faculty Advisor)
I thought it wasn’t a good idea to have such large amounts of money given to students, so he
thought it was best to have checks written to advisors
Treasurer Recognizes John Eleby-ASO Historian to give the proposal for “Rush Week”.
4
“Mr. Eleby states that this event was designed to promote the morale of clubs and invite school
spirit. The dates for this event is September 8-11. The amount being requested is $1,028.00.This
amount will reflect the expenses of items purchased such as food, games, dancing
entertainment”.
Treasurer Recognizes Simona Daniels- ASO Secretary
“We can’t actually use the title “Rush Week” because we have no greek fraternities on campus”.
Treasurer Recognizes Charles Greene Interim ASO President
I Motion that we change the name instead then to “Club Rush Week”.
Motion seconded by Dr. Dorado
We can’t actually use the title “Rush Week” because we have no greek fraternities on campus”.
Treasurer Recognizes Charles Greene Interim ASO President
“I Motion that we change the name instead then to “Club Rush Week”.
Motion seconded by Dr. Dorado
Treasurer Recognizes Simona Daniels- ASO Secretary
At one of our meetings Dean Dorado suggested that we take a new member retreat, we are
looking into San Diego, Catalina Island.
Treasurer Recognizes Dr. Dorado
All those places sound real nice but please consider looking into Cal Poly Pomona, they have
their own hotel and you can get it a good price.
Treasurer Recognizes Charles Greene Interim ASO President
“Dean Dorado Motions to allocate $3000.00 for the ASO new member retreat.
Motion seconded by Charles Greene
Treasurer introduces Hispanic Heritage month as an item needing to be postponed.
Treasurer recognizes Charles Greene Interim ASO President
5
“I do not wish to continue to table this item, if Eli and doesn’t have a proposal together by the
next meeting I will vote for RISE and use their proposals. I don’t want this board showing
favoritism towards our board members”.
Treasurer recognizes Blanca Peralta Member of the Public
“Wouldn’t it be fair to let use the proposal RISE already has since Eli hasn’t submitted his?
Treasurer Recognizes Simona Daniels- ASO Secretary
“Can Dean Dorado mediate between the two associations and help”?
Treasurer Recognizes Dr. Dorado
“That’s exactly what I was thinking”. “Thank You Simona.” I would be glad to help out.
Action Items
Secretary’s Budget
Treasurer Recognizes Charles Greene *continued on next page*.
“Mr. Greene Motions to pay the secretary’s salary from August 11, 2015- August 25, 2015. At
the next meeting the board will review the contract stipulations for the duration of the semester”.
Line Item#781 Labor- ASO Office
Motion seconded” by Dr. Dorado
Treasurer brings motion for vote, no questions raised, no one opposed,
Motion passes unanimously.
We can’t actually use the title “Rush Week” because we have no greek fraternities on campus”.
Treasurer Recognizes Charles Greene
“I Motion that we change the name instead then to “Club Rush Week”.
Motion seconded” by Dr. Dorado
Treasurer brings motion for vote, no questions raised, no one opposed,
6
Motion passes unanimously.
Club Rush Week
Treasurer Recognizes Dr. Dorado (Designee for Faculty Advisor)
Dr. Dorado makes a friendly motion to approve $1200.00 for (Club Rush Week)
Just in case any additional funds are needed for tax purposes or any other items.
Treasurer Recognizes Charles Greene Interim ASO President
Mr. Greene Motions to approve the Club Rush Week amount of $1,200.00
Line Item 497 College Wide Activities
Motion Seconded by
Wallace Conners ASO Student representative.
Treasurer brings motion for vote, no questions raised, no one opposed,
Motion passes unanimously.
Spirit Week
Treasurer Recognizes John Eleby-ASO Historian
“Hello again everyone I am here seeking funding for spirit week, this campus needs some spirit
so for this event it will be from Sept 14-17 2015. These days will be filled with various events as
well as music good food. The amount being requested is $700.00.
Treasurer Recognizes Charles Greene- Interim ASO President
“Mr. Greene Motions to approve $700.00 for Spirit Week”.
Line Item 497 College Wide Activities
Motion Seconded by
Dr. Dorado (Designee for Faculty Advisor)
7
Treasurer brings motion for vote, no questions raised, no one opposed,
Motion passes unanimously.
Ready, Go, Week
Treasurer Recognizes John Eleby-ASO Historian
“Hello again this is my last event that will be talking to you about. It is ready,go,week.
This event is approaching soon the dates for it are August 24-28 2015.
“The amount being requested is “$591.00. It will be a day of collaboration with various
departments I have spoken with the bridges to success center as well as the DSPS, tutoring
center, health center. The library everyone is pretty much on board with coming out”.
Mr. Greene Motions to approve $591.00 for rush week.
Line Item 497 College Wide Activities
Motion Seconded by
Wallace Conners ASO Student representative.
Treasurer brings motion for vote, no questions raised, no one opposed,
Motion passes unanimously.
New Member Retreat
Treasurer Recognizes Simona Daniels- ASO Secretary
At one of our meetings Dean Dorado suggested that we take a new member retreat, we are
looking into San Diego, Catalina Island.
“Dean Dorado Motions to allocate $3000.00 for the ASO new member retreat
Line Item 396 Student Representation Fee’s
Motion Seconded by
Wallace Conners ASO Student representative.
8
Treasurer brings motion for a vote, no questions raised, no one opposed,
Motion passes unanimously.
Public Comment
Participant: Harold Lewis
Matter of Concern: Would like to be put on the record that Ryan Navarette is not the Student
Representative for this committee. Would also like to inform everyone down to the student
affairs meeting at the district on Friday morning at 9:30 am. Proud to announce he is the Official
representative for the SSCCC.
Announcements:
The next meeting will be held on 8/18/15 @ 1:00pm
Location C105 Boardroom C-105
Time 1:00pm
9