Summer CSSA Meeting Minutes
COUNCIL OF STUDENT SERVICES ADMINISTRATORS
Summer 2010 Meeting - July 19 6 – 7, 2010
Menuch Retreat Location
Minutes
ACTION ITEMS IN BOLD & RED
Present:
Helen Garrett (Lane), Kori Bieber (Rogue), Cindy Carlson (Oregon Coast), Bruce Clemetson (Linn-Benton)
Eric Ellis (Treasure Valley), Jim Eustrom (Chemeketa), Roger Friesen (Clatsop), David Minger (Mount
Hood), Alicia Moore (Central Oregon), Linda Reisser (PCC-Cascade), Heather Lang (PCC –Sylvania), Narce
Rodriguez (PCC – Rock Creek, Craig Kolins (PCC-Extended Learning Campus), Veronica Garcia (PCC Dean
of Enrollment Services
Guest: Larry Cheyne, CCWD
Absent:
Michelle Burton (Tillamook Bay), Harvey Franklin (Blue Mountain), Lynne Moore (Umpqua), Tom Nichols
(Southwestern),), Lori Ufford (Columbia Gorge), Jason Woods (Klamath)
Officers for 2010-11
Chair-Elect: Kori Bieber
Chair: Bruce Clemetson, Linn-Benton
Immediate Past Chair: Alicia Moore – Central Oregon
Treasurer: Cindy Carlson – Oregon Coast
Secretary: Veronica Garcia – PCC (District)
Webmaster: Eric Ellis – Treasure Valley
Meeting Dates for 2010-11
 Fall Term: October 7 – 8*, Columbia Gorge Community College
 Winter Term: February 2*, Mt. Hood Community College
 Student Success Conference: February 3 – 4, Sheraton Airport Hotel
 CIA/CSSA Meeting: March 3, Location TBD
 Spring Term: May 5 – 6*, Tillamook Bay Community College
MONDAY, JULY 19
Strategic Planning
Began discussions to redesign the CSSA mission, values and goals. First draft will be sent separately and
reviewed at fall term meeting.
Notes regarding CSSA values:
Student Success
 Access, retention, persistence, completion
 Accountability and responsibility
 Assessment and evaluation
 Leveling the field, removing barriers
Summer CSSA Meeting Minutes

Realistic plans
Diversity
 Global view
 Cultural competency
 Institutional differences and needs
Human/Student Development
 Contextualized learning
 Self awareness/identity
 Leadership development
 Global view
 Holistic (cognitive/affective domains)
 Literacy – financial, computers, life skills, preparedness
 Empowering
Action Approach
 Proactive leadership
 Anticipated needs
 Best practices (scalable and replicable)
 Timeliness
 Relevant responses
 Seek/use/build partnerships
 Goals, intentional activities
 Pragmatic – do it – get it done
 Innovation
 Flexibility
System Orientation
 Collaboration and consideration of and by all stakeholders
 Coordination
Sustainability
 Policy & system interdependence
 Consistency
 Regulatory compliance
 Policy consistency
 Process
Equity & Fairness
 Decisions based on what is best for students, not just for the faculty or staff, or for the sake of
simplicity
2010-11 Meeting Update
Columbia Gorge will host the next meeting this fall
Summer CSSA Meeting Minutes
Treasurer Update
Discussion on payment plans for summer institute and annual dues. Group suggested the Executive
team gather and recommend payment options for the Student Success Conference and annual dues.
New website
Redesign and new domain of CSSA Web - please review the CSSA new web page and send Eric feedback:
www.oregoncssa.org. Agendas and supporting materials from CSSA meetings will be regularly posted to
this site, so please review frequently. MANY thanks to Eric for this work on this – very nice job!
Liaison List
 Office of Student Disabilities - Veronica Garcia & Narce Rodriguez
 OCCARD -Helen Garrett
 Counselors – Lori Ufford
 Financial Aid - Eric Ellis & Veronica Garcia
 International Students – Jim Eustrom
 NWACC – David Minger (via Robert Cox)
 TRIO – Kori Bieber
 Single Parents – Narce Rodriguez
 CIA –Bruce Clemetsen
 Community library Association- Jim Eustrom
 FTE Audit – Roger Friesen
 JBAC – Alicia Moore
 OCCURS – Philip King
 Non-Credit Taskforce – new dean at Clackamas?
 Information technology administrators/OCCITA– Eric Ellis
 Student Success – Bruce Clemetson, Jim Eustrom and Linda Reisser
 Institutional research – Bruce Clemetsen
 OCSSA – Linda Reisser
 Distance Learning – Eric Ellis
Oregon Diversity Institute
Delay discussion until Fall meeting and determine if we should continue to engage this group? Jim
Eustrom will connect with the ODI Coordinators and bring an update to fall meeting. All Deans:
Connect with your campus diversity coordinators to get their read on this event, effectiveness,
coordination/leadership of, etc.
Student Success Conference
With Bill Zuelke moving to Marylhurst University, CSSA still wants to play a strong role in the
coordination of the Student Success Conference. Cheryl Markwell, Rogue CC, is the CIA rep and the
program coordinator; Heather Lang volunteered to help coordinate LAC/logistics next year; Kori Bieber
and Veronica Garcia also volunteered to help. Veronica will set up the conference call in late August
Elections – CSSA approved the incoming officers
Summer Institute
Eric Ellis will continue to coordinate the logistics of the Institute; Alicia Moore and Jim Eustrom will take
over Kori’s role in coordinating the program and registration.
Summer CSSA Meeting Minutes
State Initiatives Updates
1.
Student Success Oversight Committee & CCWD Request – SENSE Data. What are institutions
doing with/responding to SENSE data?
 Chemeketa fall in-service – student success is on track about the SENSE data
 PCC – Data was disseminated district wide and expanded to fall in-service for faculty
 Rogue – rolled out information at their spring in-service and the faculty are working with the
developmental level and work with students
 COCC – direction of retention position and taking that data to development supplemental
instruction and mandatory. Including transitional studies and researching what wrap
around services need to support that initiative.
 Columbia Gorge- president council, board and presentation to faculty in fall
2. Milestone and momentum points Please review Oregon Community Colleges Persistence and Completion Student Success Plan for
milestone and momentum points.
3. Joint CIA/CSSA 2011 Meeting: Topic may include the milestone and momentum points – reviewing
the data or information on the “diversity gap” (info to follow at fall meeting)
4. Student Success public website – odccwd.state.org.us/StudentSuccess/default.aspx – please review
the information – Connie Green sent login information to each dean.
5. Persistence & Completion Task Force Strategies: Larry sent the strategies to each dean and
attempted to connect the strategies to our prior responses on the 27 best retention practices
(current status vs. intent). Please review those strategies as they connect to the 27 best practices
and send any changes to Larry by August 5.
6. Noncredit Task Force: Update and New CSSA Representative
Craig review and distributed the following:
o Student Success Action Plan
o Non Credit Task Force Work Plan
o Counting the hidden assets
Non Credit Framework and Models also he requested a CSSA representative to be on the taskforce.
He was going to recommend that the new dean from Clackamas be the CSSA representative.
7. Oregon Community persistence and completion report
8. Career pathway certificates –Lori reviewed Career Pathways Grant activities and distributed
materials for the group to review
9. Statewide Task Forces
The three task forces have finished their work and developed draft reports – reports will be
reviewed at SBE and SBHE meetings in August and then sent to the legislature in October. The
reports will be posted to the CSSA website shortly:
 Semester Study
 Applied Baccalaureate
Summer CSSA Meeting Minutes

Rural Access
10. Placement Testing & Essential Skills Diploma
Alicia and Scott attended the HE on State board waiving placement for students who place into the
new essential skills and they are working on possible alignment of testing from K12 oaks to college
placement testing scores. Currently they are collection data on placement scores and review if the
oak scores aligns with the college placement testing. They are hoping to prove that there is
correlation
NASPA Internships
Kori is the community college representative to NASPA’s Region V. Each representative is asked to
develop new opportunities or programs for NASPA. Kori is recommending that NASPA develop
internship opportunities for students in student affairs graduate programs to spend summer term on
various campuses participating in an internship/assistantship. Kori polled the group and the majority
wanted to participate in this opportunity
Financial Aid: On-Going Conversations
Eric and Veronica will review history and next steps with FA Directors and see where we can
do to help.
End of Year Report
Due to time and the restructuring of our goals, will forgo this report this year.
Future Meeting Topics
 OCCA Update
 ODI Update
 CHEA and Student Services
 Placement Testing and Essential Skills
 Applied Baccalaureate
 Semesters
 Rural Access