Beverley Town Council
Planning, Property & Services Meeting
10th December 2013
Present: Councillors Aird, Astell, Bottomley, Elvidge, Pearson, Sweet and Whitfield
In Attendance: Carol Oliver (Assistant Town Clerk), Mr Maw (Town Council Handyman), Mr Wilson (Sparkmill
Allotment Representative), Mr Stainton (Kitchen Lane Allotment Representative) and Mr Coles (Queensgate
Allotment Representative).
Councillor Aird welcomed everyone to the meeting.
19
To receive apologies for absence.
Apologies were received from Councillors Boynton, Cox, McGrath and Mr Wardell (Queensgate Allotment
Representative).
20
(a) To record declarations of interest by any member of the council in respect of the agenda
items listed below. Members declaring interests should identify the agenda item and type of interest being
declared.
Councillor Astell declared a non pecuniary interest in the allotments as he is an allotment tenant.
Councillor Sweet declared a non pecuniary interest in tree application number 13/03858 as it is a neighbouring
property to his home.
(b) To note dispensations given to any member of the council in respect of the agenda items
listed below.
No dispensations given.
21
To note the minutes of the Planning Property & Services meeting on the 12 th November 2013
The minutes of the Planning Property & Services meeting on the 12th November 2013 were noted.
Councillor Aird handed over the chairing of the meeting to the Vice Chairman, Councillor Pearson to do the Property
& Services aspects of the Agenda.
22
Matters arising from the above Minutes including a review of the recorded “actions”.
A review of the recorded actions took place.
Min 7 – water pipe - The Assistant Town Clerk to ask the Town Clerk to expedite the claim for the refund as the
water pipe to the electricity substation is connected to the Beverley Town Council pipe. The water pipe to the
substation is leaking. The water pipe has now been disconnected and the electricity substation will have to request
a water supply direct from Yorkshire Water
Min 7 – new building – the Assistant Town Clerk reported that the pre planning application had been submitted to
East Riding Council but they had requested additional information. The Handyman with the Assistant Town Clerk is
to obtain the information from the supplier and send to East Riding Council.
Min 13 – East Riding Council allotments - this action has been superseded by a Full Council decision. The
Assistant Town Clerk informed the meeting that the Town Clerk had raised concerns about the state of the wall.
The Town Clerk is to write to East Riding Council to request clarification of the state of the boundary wall and
request they expedite repair.
Min 16 – litter bins - Councillor Elvidge reported he had no response to his email and will contact the Leisure
Centre.
Min 16 (ii) – The Assistant Town Clerk informed the meeting she had contacted the Pasture Masters to discuss a
bin strategy but they had replied thanking us but that they are working with the East Riding Council. The Assistant
Town Clerk is to write to the East Riding Council to request what action they are taking with regard to litter bins on
the Westwood.
Resolved – The Assistant Town Clerk is to write to the East Riding Council to request what action they are taking
with regard to litter bins on the Westwood.
23
To receive an update of plot allocation & waiting lists
The Assistant Town Clerk reported there were 16 on the waiting list. 4 of those people had been offered allotments
and had asked to remain on the list and were now at the end of the waiting list.
24
To receive allotment representatives’ reports
The allotment representatives’ reports were received.
Sparkmill – Mr Wilson thanked Beverley Town Council for the new taps which were working very well. He asked
when the new notice boards would be put up. Mr Wardell is in the process of repairing the notice boards. The old
notice board is going to be re-sited by the small gate on Sparkmill Lane.
Kitchen Lane – Mr Stainton said the plot holders would like another tap. The insurance of a volunteer undertaking
the digging of a trench was discussed. The Town Clerk is to be asked to ascertain whether a volunteer is covered
under the Beverley Town Council insurance and if so, to contact the volunteer. If not, the Town Clerk is to obtain
quotes for a contractor to undertake this work.
Queensgate – the written report from Mr Wardell had been circulated with the Agenda. The path needs to be
repaired. It was discussed that from 31st January 2014 to 1st April 2014 no vehicles would be allowed to drive on
the path to enable this to be repaired. Councillor Astell reported that this had already been discussed and the Town
Clerk had been asked to obtain quotes from a contractor. The Town Clerk is to be asked to provide the information
to Councillors Aird and Pearson as soon as possible and the work is to commence. A notice is to be put up at the
allotment notifying allotment holders of the path closure.
The provision of a toilet had been requested by female allotment holders. The cost of this would be investigated
and this is to be discussed at a future Planning Property & Service meeting.
25
To consider a complaint received about bonfires at the Kitchen Lane allotments
The Assistant Town Clerk read a complaint about bonfires at the Kitchen Lane allotments. It was agreed the
Assistant Town Clerk would contact the lady making the complaint and inform her of the clause in the tenancy
agreement regarding bonfires. It was agreed that the Assistant Town Clerk contact East Riding Council to ascertain
whether a large brown bin could be sited at the allotments free of charge which would reduce the number of fires
required.
Resolved – the Assistant Town Clerk to contact the complaint and inform her of the clause in the tenancy
agreement regarding bonfires and also contact East Riding Council ascertain whether a large brown bin could be
sited at the allotments free of charge.
Councillor Pearson thanked the allotment representatives for their attendance.
Mr Maw, Mr Wilson, Mr Coles and Mr Stainton left the meeting.
26
To consider the Allotment Policy
The Allotment Policy was considered and it was noted this had been adopted by Policy and Full Council. It was
agreed that the Allotment Policy be sent to every allotment holder in April 2014 when the rent invoices are sent out.
Resolved – the Allotment Policy be sent to every allotment holder in April 2014 when the rent invoices are sent out.
27
To receive an update on the Skatepark
No update to report.
28
To consider the bin graphics
The bin graphics were discussed and option 1B was agreed as the preferred option.
Resolved – Option 1b is the preferred bin graphic.
29
To consider any Litter Bins and Grit Bin requests:
(a)
Litter Bin at the Bus Station
A request has been received for a litter bin at the bus station from the Beverley in Bloom Group. The Assistant
Town Clerk to contact East Riding Council and EYMS to investigate this possibility. Councillor Astell reported we
have a litter bin in the storage which could be used.
Councillor Pearson said a review of the litter bin placement in the Town should be considered by the Town Council.
Resolved - The Assistant Town Clerk is to contact East Riding Council and EYMS to investigate this possibility.
Councillor Pearson left the meeting.
Councillor Aird chaired the planning part of the meeting.
30
Planning Applications - The Committee’s views are sought on the following planning
applications, on which the Town Council has been consulted by the Local Planning Authority.
Number
Address
13/03074
Land South
East of 3
Sylvester Lane
13/03511
The
Grandstand,
Westwood
Road
13/03599
Monsoon, 47
Saturday
Market
13/03599
Monsoon 47
Saturday
Market
13/03773
The Shed, 7-11
New
Walkergate
13/03774
The Shed, 7-11
New
Walkergate
13/03481
The Shed, 7-11
New
Walkergate
Rose & Crown
North Bar
Without
13/03697
15 Fisher
Square
13/03384
Plan
Type
Application
Decision
F
Retention of 1.2 x 0.08 x 2.2 high gate
between 9 and 11 Ladygate and a 1.2 x 2.2 x
0.8 gate with fence x 0.05 x 2.6 to SE of 3
Sylvester Lane
No objection
SMW
F
Erection of a ground floor extension to
bar/finishing post tower, cladding of existing
finishing post tower and erection of turrets and
canopies to front and side elevation
No objection
SMW
CDA
Display of 1 no externally illuminated fascia
sign and 1 no non illuminated projecting sign
No objection
CDA
Display of 1 no: externally illuminated fascia
sign and 1 no: non illuminated projecting sign
(AMENDED PLANS)
No objection
F
Alterations including the addition of a
retractable glazed roof over rear courtyard and
addition of a removable glass panel to existing
fire escape door
No objection
LBC
Alterations including the addition of a
retractable glazed roof over rear courtyard and
addition of a removable glass panel to existing
fire escape door
No objection
Ward
SMW
SMW
SMW
SMW
Display 1 no non-illuminated circular hanging
sign, 1 no non illuminated projecting sign and 7
no non illuminated menu chalk blackboards
No objection but
concerned at the
number of
blackboards
SMW
CDA
SMW
F
Erection of a single storey infill extension to
rear
No objection
F
Erection of first floor extension to rear including
extension and alterations to existing single
storey - AMENDED PLANS
No objection
SMW
13/03373
Development
Land North of
Flemingate
MS
CDA
Display of 7 no. Internally illuminated, 1 no.
Externally illuminated and 2 non-illuminated
fascia signs
No objection
No objection
13/03788
103 Walkergate
SMW
LBC
For the erection of a single storey extension
and detached garage/workshop to rear,
installation of rooflights to rear and internal
modifications (Amended scheme
12/00856/PLB)
13/03848
110 Flemingate
MS
F
Erection of single storey extension to rear
following demolition of store/lean to
No objection
13/03711
17 Railway
Street
F
Erection of single storey extension to rear
following part demolition of existing (amended
scheme 12/03039)
No objection
13/03712
17 Railway
Street
MS
LBC
Erection of single storey extension to rear
following part demolition of existing (amended
scheme 12/03045)
13/03532
8 Neville
Avenue
MN
F
MS
Erection of 1.8m high wooden fence to side
No objection
31
Environmental Planning Applications - The Committee’s views are sought on the
following tree applications, on which the Town Council has been consulted by the Local Environmental
Planning Authority:
(i)
13/03858 - CONSERVATION AREA - Weeping Ash (T1) reduce long branches to improve shape and
remove deadwood, Yew (T2) reduce by 50% and formative prune to reshape, Yew (T3) remove to ground level
because of excessive shading and low amenity value (multi stem, weak unions) and Cypress (T4) - Remove to
ground level because of close proximity to garage/outbuildings and will cause damage if wind blown. Cypress
(T4) - Remove to ground level because of close proximity to garage/outbuildings and will cause damage if wind
blown.
Acacia House 137 Keldgate
Resolved – the tree works at 137 Keldgate be approved
(ii)
13/03894 - CONSERVATION AREA - Fell declining Plum tree (T5), Fell self-seeded Ash trees (G7),
Clear access around Robinia tree (T10) and fell two declining Holly trees (T19-T20).
Westwood Hospital Woodlands
Resolved – the tree works at Westwood Hospital Woodlands be approved.
32
Consultations
(i)
to note correspondence from East Riding of Yorkshire Council in connection with the proposed
submission version of the East Riding Local Plan submitted to Cabinet on 3rd December 2013
(ii)
to consider drawings showing the proposed clearway for part of the A164 between Grovehill Road
roundabout and Willerby roundabout, including the new Beverley southern relief road
(iii)
to consider drawings showing the proposed speed limits for the Beverley Southern Relief road
(iv) to consider correspondence from P J Livesey regarding the submission of a planning application for the
Old Westwood Hospital
(v)
to receive the Executive Synopsis of the East Riding of Yorkshire Economic Development Strategy
2012-2016
(vi) to consider a proposed exemption to weight limit zone which will allow HGVs to use the new A164
Minster Way.
Councillors considered the above consultation and were concerned at the number of HGVs and coaches that
use Keldgate and Flemingate which have weight limit zones on them.
Resolved – the above consultations were noted. The Assistant Town Clerk is to inform East Riding Council of
their concern at the number of HGVs and coaches that use Keldgate and Flemingate which have weight limit
zones on them.
33
To receive notices of road closures
No road closures received.
34
To accept a Report of Decision Notices
Application
Number
13/03109
Address
Description
Decision
25 Kitchen Lane
Retention of garden outbuilding
13/02779
2 Eastgate
Erection of conservatory to rear
13/01512
Display of 2 no non-illuminated fascia signs
13/02999
Rewind Hair and Beauty,
24 Hengate
69 Lairgate
13/03000
69 Lairgate
Erection of single storey extension to rear
(including 2no. Lantern lights) and internal
alterations
13/02725
White Lodge, 54 Central
Avenue
13/02130
Dolce Vita, 8 North Bar
Without
Nannini, 17 North Bar
Within
Alterations and extensions including
erection of a single storey extension to rear
with terrace above and enclosure of porch
to front
Variation of condition 3 (opening hours) of
planning permission
Change of use from retail (A1) to retail (A1)
and residential dwelling (C3a) and
associated external alterations comprising
new door and first floor window to northern
elevation, 3 no. new windows to ground,
first and second floor in western elevation,
1 no. new first floor window to southern
elevation and installation of 5 no. rooflights
(Re-submission of Ref: 12/03951/PLF)
External alterations comprising new door
and first floor window to northern elevation,
3 no. new windows to ground, first and
second floor in western elevation, 1 no.
new first floor window to southern
elevation, installation of 5 no. rooflights and
associated internal alterations including
amended internal floor levels in connection
with the part change of use to a residential
dwelling (Re-submission of Ref:
12/03952/PLB)
Display of non-illuminated hanging sign
Approved but for
domestic use only
Approved with
conditions
Approved with
conditions
Refused – not integrate
visually/physically with
the dwelling by virtue of
its size, scale, design
and overall appearance
Refused – not integrate
visually/physically with
the dwelling by virtue of
its size, scale, design
and overall appearance
Approved with
conditions
13/03007
13/03008
Nannini, 17 North Bar
Within
13/03132
46-48 Toll Gavel
13/03171
51 Coltman Avenue
13/02586
Santander, 49 Saturday
Market
13/02969
90 Lairgate
Erection of single storey extension to rear
(including 2no. Lantern lights)
Erection of single storey extension to side
and rear and porch to front
the re-painting of shop frontage and
internal alterations associated with
conversion to bookmakers
Internal and external alterations to first floor
Approved with
conditions
Approved with
conditions
Approved with
conditions
Approved with
conditions
Approved with
conditions
Approved with
conditions
Approved with
13/03357
144 Grovehill Road
13/03449
28 Keldgate
13/02486
6 Wilbert Court, Wilbert
Lane
bathroom layout
Erection of two storey extension to rear
following demolition of existing single
storey outbuilding
conditions
Approved with
conditions
Submission of details required by condition
2 (external materials) for planning
12/04588/PLF
Installation of satellite dish
Approved with
conditions
Approved with
conditions
Resolved – the above notices of decisions be noted.
Action Plan
Min 7 – water pipe - to expedite the refund from
Yorkshire Water/npower for the use by the substation of
the water from the Beverley Town Council Pipe
The Town Clerk
As soon as possible
New building – further information to be supplied to
ERYC for the pre-planning application
Min 13 – East Riding Allotments – write to ERYC to
request clarification on the state of the boundary wall
and request repair is expedited.
Min 16 – Litter Bin - response from Leisure Centre
Min 16(ii) – Litter Bins at Westwood – write to East
Riding Council enquiring what action is being taken
regarding litter bins on the Westwood
Min 24 – Volunteer digging trench – the insurance cover
for a volunteer digging a trench. If cover not available, a
contractor is to be used.
The Handyman/The
Assistant Town Clerk
The Town Clerk
As soon as possible
Councillor Elvidge
The Assistant Town
Clerk
As soon as possible
As soon as possible
The Town Clerk
As soon as possible
Quotes have already been sought for path work and
Councillors Aird and Pearson would like to see them.
The Town Clerk
As soon as possible
Notice closing path from 31/1/14 to 1/4/14
The Assistant Town
Clerk
Operational
Provision of toilet on allotments – costings are to be
sought
Min 25 – request large brown bin for the allotments from
ERYC free of charge
Min 26 – allotment policy to be sent out with rent
invoices
Min 29 – litter bin request at bus station – contact ERYC
re the siting of this
The Assistant Town
Clerk
The Assistant Town
Clerk
The Town Clerk and
Assistant Town Clerk
The Assistant Town
Clerk
Future meeting
Review of litter bins in the town -
As soon as possible.
Operational
1st April 2014