2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
Overview
Community Days
October 14 - 20, 2013
A long-standing McKesson tradition, Community Days is a week of community service that
encourages our employees to participate in company-organized, team-building, volunteer events
around the globe. This year, Community Days will take place October 14 - 20, 2013. As our focus
project for this year’s Community Days, McKesson volunteers will raise funds and volunteer for
the benefit of Giving Comfort.
A new program of the McKesson Foundation, Giving Comfort provides cancer patients with a
Comfort Kit – a backpack or tote bag filled with most-needed and requested items that provide
comfort and relief during chemotherapy treatment. Each Comfort Kits include high-quality, nonmedical items that were selected by a group of 1,000 nurses, patients, and oncologists, including
dry-mouth toothpaste, alcohol-free hand sanitizer, warm socks, sleep caps, lip balm, etc. The
items in each kit were especially selected to help soothe discomfort caused by treatment and also
to show patients that others, like McKesson employee volunteers, care about their health and
wellbeing.
At Giving Comfort, we believe that no one should go through cancer alone. That’s why each
kit contains a handwritten note of encouragement and items that are prepared by a volunteer.
As part of our Community Days activity, McKesson volunteers will prepare no-sew fleece
blankets, Hope Chests, and notes of encouragement to fill 15,000 Comfort Kits for cancer
patients in need.
Employee Giving Campaign
September 9 – October 26, 2013
During our Employee Giving Campaign, which runs from September 9 – October 26, we aim to
raise $200,000 to support Giving Comfort. These funds ensure that we’ll be able to provide
comfort and hope to cancer patients throughout the year and into the future.
Giving Comfort represents a unique approach to corporate philanthropy. Since program operating
expenses are covered by the McKesson Foundation and other sources, 100% of individual
donations go directly toward creating and delivering Comfort Kits to patients in need. Individual
donations are tax-deductible, and McKesson employees can request that their donation be
matched dollar-for-dollar by the McKesson Foundation by following the Matching Gifts
Instructions.
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RVC EGC/Community Days FAQ
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
Frequently Asked Questions
FAQs – Community Days
1. When is Community Days?
Regional Volunteer Chairpersons are encouraged to implement their Community Days
event within the window of October 14 - 20, 2013, selecting the time of their choice
according to their site’s needs.
2. Why is participating in Community Days important?
Community Days builds camaraderie among employee volunteers while making a
positive impact in the community. As a business benefit, this program enhances
McKesson’s visibility in the community, and employee volunteerism helps boost
employee morale and supports recruitment and retention of top talent.
3. Can employees bring their children to work to participate in Community Days?
Provided that you have your senior leader’s approval, employees are encouraged to
bring their children to volunteer alongside them during Community Days. Please contact
the senior leader at your location to see if bringing children to your location for
Community Days is safe and/or feasible. Some of our locations or distribution centers
may have dangerous equipment and/or other health and safety concerns that make
bringing a child to work impossible.
4. Do employees have to bring their children in to work to participate in Community
Days?
No - this is merely “icing on the cake” and depends upon the nature of business at your
location. For sites where it is not practical or feasible to bring children to work, this project
still provides a wonderful way to allow our employees have fun while giving back to the
community. If you are unsure of whether your site allows children to participate during
Community Days, please check with the DCM or senior leader at your location. Some
locations allow for children to come to the site for part of a day, some for an hour, and
some sites cannot allow children at all due to schedules. This is a location-by-location
decision.
5. Why is there a minimum requirement of 5 employee volunteers in order to
participate?
The spirit of Community Days is to encourage employees to gather together as a team to
help benefit our community, so we require teams to have a minimum of at least 5
employee volunteers in order to be eligible to participate. Having a minimum of 5
employee volunteers also allows us to consolidate orders and save on shipping costs, so
that more of our budget may go towards providing Comfort Kits for low-income patients
with cancer.
6. Are remote employees allowed to participate?
Yes - we encourage remote employees to gather together with other remote employees
as a team, or to join nearby participating McKesson offices to volunteer. Remote
employees may participate and receive Community Days support so long as the team
has a minimum of 5 McKesson employee volunteers. (Please see “Getting Started Guide:
Remote Employee Teams” document for more information on how to get involved if you
meet the criteria of 5 employee participants.)
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RVC EGC/Community Days FAQ
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
7. What kind of support will I get for Community Days?
The Corporate Citizenship Team will work with you to implement Community Days at
your site and can lend you support in the following ways:





Crafting email communications surrounding Community Days that will be sent to you
for customization and distribution (please see Sample Communications section in the
online toolkit)
Providing posters to help you publicize your Community Days event
Providing the funding for food and drinks for participating employees
Covering the cost of shipping the finished Comfort Kits to your assigned recipient via
the Community Days Fed Ex account
Answering any questions/concerns you may have
8. What am I responsible for?
We are asking for your help in the following ways:
 Estimating the number of participating volunteers (employees and their children, if
applicable) in your location
 Ordering volunteer supplies online at www.OrderSuppliesCD2013.com
 Recruiting employees to register and participate by printing and putting up posters,
sending emails, printing letters and/or flyers(as applicable for DC employees)
 Customizing your event page and encouraging employees to register online at
www.teamgivingcomfort.org
 Securing a conference room or other location where employees may assemble their
no-sew fleece blankets, decorate their hope chests, and write their notes of
encouragement for cancer patients
 Providing, or asking volunteers to bring, supplies that are not provided by the
Corporate Citizenship department (i.e.: pens for the notes of encouragement, packing
tape to pack and send finished volunteer materials (blankets, Hope Chests, notes) to
the Giving Comfort warehouse
 Arranging a kick-off event for your site
 Customizing communication templates drafted by Corporate Citizenship and sending
them to employees in your site
 Ordering food and drinks for your employees for the kick-off event and the volunteer
event
 Attending weekly EGC/Community Days conference calls in September and October
with the Corporate Citizenship department
 Providing employees that do not have work emails with paper donation and
registration forms, and sending these completed forms (along with check donations, if
applicable) to:
Giving Comfort - EGC
1 Post Street, 34th Floor
San Francisco, CA 94104
 Distributing Giving Comfort t-shirts and Giving Comfort fundraising prizes to eligible
donors as applicable
9. What if we have business meetings (or other business conflicts) occurring on
October 14 – 20? Can we implement Community Days outside of the November 5-9
timeframe?
Yes. We understand that business needs come first, so you are welcome to implement
Community Days at any time of your choosing after October 14. However, please note
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
that all nationwide communication regarding Community Days will be centered on the
October 14 – 20 timeframe.
10. Will participating employees receive McKesson volunteer t-shirts?
We will not be providing free McKesson volunteer t-shirts for all Community Days
participants. Instead, we will offer Giving Comfort t-shirts as a fundraising incentive for
employees who raise and/or donate a total of at least $100 to Giving Comfort as part of
our Employee Giving Campaign.
Employees may make a donation, solicit donations from friends and family, or a
combination of both, but the donations must be received and recorded/confirmed as a
donation made to their personal page on www.teamgivingcomfort.org.

If employees raise and/or donate a total of at least $100 received and recorded
on www.teamgivingcomfort.org by September 23, they will receive their
incentive t-shirt prior to Community Days.

If employees raise and/or donate a total of at least $100 received and recorded
on www.teamgivingcomfort.org after September 23, they will receive after the
Community Days event, in the November – December timeframe.
Please note that prize qualification is determined by the individual’s total dollars raised,
recorded, and confirmed on www.teamgivingcomfort.org. There is a limit of ONE Giving
Comfort incentive t-shirt for each qualified employee donor/fundraiser.
11. How do I get promotional funding?
When you place your order online at www.OrderSuppliesCD2013.com for supplies, you
will be asked for your company code and cost center. This should be your department’s
cost center and company code. If you do not know the company code and cost center
associated with paying for your corporate card, please ask your Manager or department’s
finance contact for this information.
12. Can I use my promotional funding to purchase t-shirts for volunteers?
During the Employee Giving Campaign, we will be awarding t-shirts to employees that
fundraise that raise/donate at least $100. As you may imagine, this incentive loses its
value if our RVCs start handing out t-shirts for free (or for donation/fundraising values
<$100) to all participants, so we ask that RVCs use the promotional funding to purchase
lunch for volunteers at the event, and not t-shirts.
As we set expectations for our employees to receive free t-shirts in the past, we must
now set a new expectation for our employees to view event t-shirts as a special way of
thanking those who have donated/raised at least $100 toward Giving Comfort for the
campaign. Employees might feel better knowing that since we are only providing t-shirts
to donors that provide more Comfort Kits to patients in need, the money we save from
buying and distributing less t-shirts are then directed toward helping even more patients.
13. If an employee raises a total of $200 dollars to Giving Comfort via Teamraiser, will
the employee be eligible to receive two Giving Comfort t-shirts?
No – registered volunteers that meet a minimum fundraising total of $200 dollars may
qualify for ONE Giving Comfort incentive shirt only.
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
FAQs – Volunteer Supplies and Distribution
14. What supplies will the Corporate Citizenship team send me?
When you place your order on www.OrderSuppliedCD2013.com, you will be asked to
estimate the number of anticipated volunteers for your site. The Corporate Citizenship
team will send you 1 Volunteer Supplies Kit for each anticipated volunteer.
Each Volunteer Supplies Kit is comprised of:
1)
2)
3)
4)
1 No-Sew fleece panel (already fringed with slits pre-cut)
1 Ribbon (to wrap finished blanket)
1 Blank note card (for volunteer to write note of encouragement to patient)
1 Hope Chest – Each Hope Chest includes:
 30 pre-printed messages of positive affirmation, with 1 blank one

1 sheet of stickers

1 stencil
 1 Hope Chest Wrapper
5) 1 set of markers for every 2 volunteers (to share)
15. How many blankets, hope chests, and notes can each volunteer create?
Due to our limited supplies, we ask that RVCs order 1 Volunteer Supplies Kit per
volunteer to allow as many McKesson volunteers as possible to participate.
16. How do I order Community Days Supplies for my site?
RVCs may place supplies orders online at www.OrderSuppliesCD2013.com
Orders will be taken on a first-come, first-served basis. Offer good while supplies last.
17. What if I need to change my order?
If you need to change/add items to your order, please contact Valerie Aubel, Giving
Comfort Product and Distribution Coordinator, at Valerie.Aubel@McKesson.com
Note: extra orders will be filled as long as supplies last.
18. Who do I contact if I have any questions about, or changes to, my order?
Please contact Valerie Aubel via email at Valerie.Aubel@McKesson.com
19. Do I need to input my cost center and company code when I place my order?
Yes. Please input the cost center or company code associated to your department. The
Corporate Citizenship department will provide a budget of $15 per each registered
20. What are the contents of each Comfort Kit?
Giving Comfort provides Comfort Kits free of charge for men, women, boys, and girls with
cancer from low-income households.
Men/Women’s Comfort Kit Contents*
•
•
Fleece throw blanket (crafted by McKesson volunteer)
Soft jersey pillowcase
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Sleep cap
Socks with grippers
Toiletry bag
Lip balm
Dry mouth toothpaste
Toothbrush – soft
Hand sanitizer – travel size
Unscented lotion – travel size
Deck of playing cards
Journal and pen
Cancer resource guide
Canvas tote bag (W) or backpack (M)
Personal note of encouragement from McKesson volunteer
Hand-decorated Hope Chest containing notes of positive affirmations
Children’s Comfort Kit Contents
•
•
•
•
•
•
•
•
•
•
•
•
•
•
Fleece throw blanket (crafted by McKesson volunteer)
Soft jersey pillowcase
Sleep cap
Socks with Grippers
Toiletry bag
Lip balm
Dry mouth toothpaste
Toothbrush- soft
Custom coloring book w/pack of crayons
Stuffed animal or age appropriate toy
Cancer Resource Guide
Backpack
Personal note of encouragement from McKesson volunteer
Hand-decorated Hope Chest containing notes of positive affirmations
*Note: final brands/items will vary based on our final best cost/donation opportunities.
This content list is representative.
21. Will we be assembling the Comfort Kits during Community Days? Why not?
No – volunteers will not be assembling full Comfort Kits. Volunteers will only be
assembling three components of each Comfort Kit during Community Days:



No-sew fleece blanket
Hand-decorated Hope Chest
Handwritten note of encouragement for the patient
Volunteers will then send these finished items to the Giving Comfort warehouse, where
they will be included in each Comfort Kit.
The cost of shipping ~15-20 items per kit, for a total of 15,000 kits, to more than 171
participating locations across the country is very high, both from a financial and
environmental perspective. By shipping only the Volunteer Supplies to each participating
location, we are able to save money that we then redirect to helping provide more
Comfort Kits to reach more patients in need. This also enables us to reduce the carbon
footprint (gas, carbon dioxide emissions, shipping cartons, etc., required to ship
additional supplies across the country.) for this project.
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
22. How long does it take to complete for the volunteer activities?
Please set aside 1 – 1.5 hrs (*not including set-up and wrap-up times) to complete the
volunteer activities




Kick-off (speaking points and kick-off video provided by Corporate
Citizenship) (~5 minutes)
Creating the no-sew fleece blanket (10 - 15 minutes)
Writing a note of encouragement for the patient (5 minutes)
Decorating the Hope Chest (40 minutes – 1 hour)
*Set-up and wrap-up times will vary depending on the quantity of supplies and number of
volunteers
23. Can employees bring/use their own materials to decorate their Hope Chests?
Employees may bring use/their own materials (i.e. colored pens, decoupage, stickers,
stencils, stamps, etc.) to decorate their Hope Chests, with the exception of glitter.
Because the Hope Chests will be distributed to cancer patients with a range of
sensitivities and medical restrictions, please do NOT use glitter when decorating your
Hope Chests.
24. What additional supplies do I need to provide for the volunteers at our site?
The items below will not be provided by the Corporate Citizenship department. Please
provide these supplies for your volunteers.
 Fine point Sharpie markers (for volunteers to sign their name on the blankets and
write their notes on the notecards)
 Packing supplies (box cutters for opening boxes of supplies, tape for sealing
cartons filled with finished products, etc.)
 FedEx labels to adhere to the boxes of finished items you will be sending back to
the Giving Comfort Warehouse (Instructions and FedEx account to be provided
by Corporate Citizenship)
25. Where do we send the finished blankets, Hope Chests, and notes to?
Please send completed supplies to:
Giving Comfort Warehouse
48105 Warm Springs Blvd.
Fremont, CA 94539
26. I’d like to host a drive at my site and add more goodies to the Comfort Kits. What
other items can we add to supplement these care packages?
All of the products in the Comfort Kits were selected based on extensive research with
oncology professionals and cancer patients. Because the Comfort Kits will be distributed
to cancer patients with a range of sensitivities and medical restrictions, please do NOT
add additional items to the kits. The most impactful way for you to help in addition to
volunteer during Community Days is by raising money for Giving Comfort so we
can get more Kits in the hands of patients in need.
McKesson volunteer on the day of the event to cover the cost of food, beverages, and
additional supplies as applicable.
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
27. Will I get a tracking number for my order?
Yes - you will receive an email with your tracking number when your order is shipped. For
any questions regarding your tracking number, please contact Valerie Aubel.
FAQs – Promotional Funding
28. How do I get promotional funding?
When you place your order online at www.OrderSuppliesCD2013.com for supplies, you
will be asked for your company code and cost center. This should be your department’s
cost center and company code. The Corporate Citizenship department will use this
information to transfer funds to the cost center you specify. If you do not know the
company code and cost center associated with paying for your corporate card, please
ask your Manager or department’s finance contact for this information.
The promotional funding allocated by Corporate Citizenship will be $15/registered
volunteer (less a penalty fee of $10 for each missing blanket/hope chest not
returned to the Giving Comfort warehouse). Please note that volunteers MUST be
registered on your team at www.teamgivingcomfort.org
Use your corporate card (preferred over personal card). Be sure to save your receipts, as
you will need to simply expense your food and beverage charges as you normally
would, with the charge allocated to your own company code and cost center. Cost center
transfers will be processed in the November – December timeframe, after the Employee
Giving Campaign ends (10/26/13) and after Corporate Citizenship has had a chance to
verify the number of registered volunteers on your team and the Giving Comfort
Warehouse has verified receipt of the volunteer-assembled items for the Comfort Kits
from your location.
If you are from Legacy PSS or MED3000 do not know your cost center or company code,
please simply input “Legacy PSS” or “MED3000” as appropriate in the fields asking for
your cost center and company code when you order supplies on
www.OrderSuppliesCD2013. Use your corporate card to purchase food and beverages
for your volunteers, and expense this as you normally would. Corporate Citizenship will
work with the Finance teams from both entities to issue the reimbursement as an intracompany transfer.
29. Can I use my Corporate Card to pay for food and beverages for our volunteers?
Yes - you may use your corporate credit card that is our preferred method over using
your personal card since this is a company-sponsored event. Please be sure to save your
receipts, as you will need these to submit your expenses. To get reimbursed, simply
submit your expenses as you normally would, so that the charges hit the cost center tied
to the corporate card that you used to charge your F&B expenses.
30. What if I don’t have a Corporate Card?
Please ask your manager if you may use his/her corporate card to pay for Community
Days expenses. You may only use your personal credit card if access to a corporate card
(either yours or your manager’s) is not available. If this is the case, please contact the
Corporate Citizenship department, and we will assist you by issuing a check request to
reimburse you for your expenses. Please note that you must save your receipts in order
to be reimbursed.
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
31. What if I ended up spending less than $15/registered volunteer for my Community
Days event?
This promotional funding is not use-it-or lose it. It is up to you as the RVC to manage this
budget. Corporate Citizenship will allocate you a flat budget of $15/registered volunteer
(less a penalty fee of $10 for each missing blanket/hope chest not returned to the Giving
Comfort warehouse). If you spend less than $15 per registered volunteer, then the
savings you incur is your cost center’s to keep. You may use this for thank you gifts for
volunteers, other community engagement events at your site for the remainder of the
year, etc.
However, if you end up spending more than your allocated budget of $15/registered
volunteer, then your department will absorb your overage, since the Corporate
Citizenship department will only transfer a flat budget of $15/registered volunteer (less a
penalty fee of $10 for each missing blanket/hope chest not returned to the Giving Comfort
warehouse.)
FAQs – Employee Giving Campaign
32. How will employees participate in the Employee Giving Campaign?
When employees sign up for Community Days online on www.TeamGivingComfort.org,
they will have the opportunity to make an online donation to Giving Comfort. Employees
may also use the site to invite friends and family to donate to Giving Comfort.
Employees may also register and participate by filling in the paper donation and
registration form and remitting it to the Corporate Citizenship team (along with their
donation, as applicable).
Please note: Donations through payroll deduction are currently not an available option for
MED3000 and Legacy PSS employees.
33. Will the McKesson Foundation match donations to Giving Comfort through the
Employee Giving Campaign?
Gifts made by U.S.-employees working a minimum of 20 hours per week to Giving
Comfort via check or credit card will be eligible for a dollar for dollar match by the
Foundation, from a minimum of $10 to a maximum total of $2,500 per fiscal year, per
employee.
Employees must submit their matching gift requests online per the following
instructions. Employees have 90 days after the donation is made to the nonprofit to enter
the match into the system.
**Please note: Legacy PSS will be able to access www.mckessonfoundation.com to
request Matching Gifts as soon as HRIS integration is completed. Integration work is still
in progress, please stay tuned for updates.
34. Will Matching Gifts count towards the team’s fundraising total?
No, only funds donated or raised by employees will count towards the team’s fundraising
total.
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2013 Employee Giving Campaign (EGC) and Community Days
Overview and FAQs
US Based RVCs
Need Assistance?
Contact Us
Justin Clark/Nikki Kidd
Giving Comfort Support Team
TeamGivingComfort@gmail.com
Emily Seidel
Manager, Community Engagement
emily.seidel@mckesson.com
Christine Lopez
Director, Community Engagement
christine.lopez@mckesson.com
Valerie Aubel
Giving Comfort, Products and Distribution Coordinator
valerie.aubel@mckesson.com
Last updated 09/09/13
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