OFFICE OF SECRETARY
I.
i.
MEETINGS
The Secretary, as a member of the Board of Directors, will attend the following meetings:
Combined Sections Meeting, all Section Executive Committee and Board meetings, all Acute
Care Section Meetings, and other meetings deemed appropriate and necessary by the APTA
and/or the Section.
ii.
Newly elected Secretary may attend CSM prior to taking office for orientation with the
outgoing Secretary.
II.
MINUTES
i.
The Secretary will record the minutes during all Section meetings
ii.
The Secretary will send a draft of the meeting minutes to the Section office for distribution
to all Board members for review within two weeks of each meeting. The Section office will
distribute the meeting minutes to all Board members within 30 days of the next scheduled
meeting.
iii.
The Section office will send a draft of all meeting minutes to the APTA within two weeks of
each meeting, and a final approved copy to APTA when approval for the minutes is
obtained.
iv.
The Executive Committee and/or Board will approve or make corrections to the minutes at
the next scheduled meeting. Changes will be made by the Secretary and forwarded to the
Section office for revisions and distribution. If there are no changes, Secretary will cross out
DRAFT at the top of the minutes and reflect approval of the minutes in the next meeting’s
minutes.
v.
The Secretary will maintain copies of all Section meeting minutes.
vi.
A copy of the minutes of all Executive Committee & Board of Directors meetings will also be
filed with the Section Office, with a copy to APTA Components.
vii.
The Secretary will provide a copy of the approved minutes to the President for the next
meeting's information packet, if needed, in advance.
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March 24, 2015
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III.
i.
COMMUNICATIONS
The Secretary will prepare a written report prior to each Executive Committee and Board
meeting on all activities performed as Secretary since the last meeting.
ii.
The Secretary will submit the highlights of the Executive Committee/Board meeting to the
appropriate Section publication after each Executive Committee/Board meeting, listing the
Executive Committee/Board actions which were taken.
iii.
Any Acute Care Section communication, other than e-mail that is sent from the Section,
should reference the Section’s Strategic Plan as our reason for any actions taken.
IV.
i.
GENERAL
The Secretary will initiate and maintain any written correspondence as deemed appropriate
and necessary by the Section President or Board.
ii.
The Secretary will assume responsibility for maintaining a current / updated version of the
Section Policy and Procedure Manual.
V.
i.
FINANCIAL
The Secretary will submit an annual budget for the office of Secretary which reflects
reasonable requests and anticipated expenses.
ii.
The Secretary will submit to the Treasurer, an itemized report of expenses for
reimbursement following each national meeting.
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March 24, 2015
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