Notes for Invigilators:
(Invigilators should also read the Notes on the Conduct of Students in
Examinations).
Each Examination Hall will be allocated one Senior Invigilator and at least one
other invigilator per 20 candidates.
Senior Invigilators take overall responsibility for the conduct of the
examination.
Other invigilators support the Senior Invigilator in this task.
The role of an invigilator is to:
 Arrive at the examination hall 30 minutes before the start of the
examination.
 This includes ‘on-call’ invigilators.
 Distribute examination papers, answer booklets and other stationery,
as appropriate to the examination before the start of the examination.
 Permit students to enter the Examination Hall only when all papers and
answer books are distributed (5 – 10 minutes before the start of the
examination).
 Once in the Examination Hall, students are not permitted to
communicate with each other.
 Commence the examination promptly, making all announcements, note
the time that the examination commences and end the examination at
the appropriate time.
 You should give students warning 10 minutes and 1 minute before the
end of the examination.
 Curtail any activities in the immediate vicinity of the Examination Hall
which you consider potentially detrimental to the performance of the
students.
 Verify the identity of students in the Examination Hall by getting them to
sign the attendance sheet – ensuring that the name and face match the
ID card which should be on their desk.
 Keep a record of any incidents or circumstances that may need to be
taken into consideration by the Board of Examiners.
 Record on the incident form any cases of misconduct or cheating,
stating:
o The student’s name and ID Number
o A description of the incident
o The time at which is occurred
o Any action taken
o The point during the exam at which it occurred
 There is a separate guidance sheet for the completion of
Examination Incident Report Forms – which all invigilators should
read.
All invigilators who were present at the time of the incident should be
asked to write their names and sign the form and may be invited to add
their own comments. The form should be submitted to the Faculty
office immediately following the exam. The Faculty office keeps the
original and sends a copy to the Quality & Validation Office.
Please Turn Over
YE updated 21.12.10
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Collect all the completed answer books and verify that the number of
answers books collected matches the number of attendees.
Students are not permitted to speak or leave their examination desks
until all scripts are collected and verified correct.
Ensure that students bring to their desks only materials permitted by
the examination rubric.
Ensure that all regulations and procedures are adhered to and that
students are kept under constant supervision.
Implement emergency evacuation procedures if and when necessary.
Exclude any person from the examination room who is disrupting the
examination. In case a student refuses to leave when requested, the
invigilator should mark his or her examination script at the point at
which the incident occurred and note in the script, either immediately or
at the end of the examination, that any material presented after that
point should be disregarded by the marker.
Clarify ambiguities or errors in exam papers, only where a mistake
has clearly been made. Module leaders will be standing by to answer
queries on their papers by telephone should they arise. In this case,
the clarification should be announced to all students, including those
taking the same exam in a different exam hall.
Module Leaders are not allowed to enter the exam hall. Invigilators
should not answer individual student queries on the content or meaning
of an exam question, or in relation to difficulties with English Language.
Collection of exam papers and completed scripts:
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The Exams Officer will be notified by Q&V Office when stationery is
ready for collection. This will normally be the day prior to each exam.
It is the responsibility of the Exam Officer of each Faculty/Department
to ensure that the stationery is collected once notified and deposited
securely in the appropriate Exams Control Room.
Senior Invigilators must collect the stationery and exams from their
relevant Exams Control Room at least 30 minutes before the published
exam time.
Senior Invigilators must deliver the completed exam scripts to the
respective Faculty Examination Office (FEO).
Module leaders must collect the completed exam scripts from their
respective FEO.
YE updated 21.12.10