MBA Club Event Form
SUBMIT
PLAN / EOHSS /
BUDGET
RECIEVE
APPROVAL
SUBMIIT DEBRIEF
FOR
REIMBURSEMENT
SUBMIT PLAN / EHOSS / BUDGET
(DATE OF SUBMISSION: SELECT DATE)
Email your submission to BOTH of your year’s MBAA contacts a minimum of 20 BUSINESS DAYS PRIOR to the event:
Class of
Michael Widlicki
Cameron Miotto
2017:
President
AND
Internal Relations Director
AND
Finance Director
widlicma@mcmaster.ca
miottoc@mcmaster.ca
EVENT ORGANIZER
Name of Association/Club:
SELECT
Name and Position: NAME , POSITION
Contact information: EMAIL ADDRESS , PHONE NUMBER
Alternative Contact (optional): NAME / POSITION / EMAIL ADDRESS / PHONE NUMBER
EVENT DETAILS
Name of Event: NAME OF EVENT
Purpose: PURPOSE
Requested Date, Time, and Venue:
SELECT DATE
:
to
Additional Details (optional):
ADDITIONAL DETAILS
:
SELECT VENUE (click here for details)
Book your venue with Black & McDonald: Kassandra Jones, jones@blackandmcdonald.com
Expected Attendance (organizers, participants, & guests):
Will External Guests be involved (e.g., alumni or employers)?
INDICATE WHO THE EXTERNAL GUSEST WILL BE
# of ATTENDEES
☐ YES ☐ NO
How will the Event be Advertised?
☐ MBA Weekly – contact your year’s MBAA Communications Director:
Class of 2016: Rick Simm, simmrg@mcmaster.ca | Class of 2017: Bryce Hudson, hudsob2@mcmaster.ca
☐ Facebook, e.g club group or class group
☐ TVs at RJC – submit your image file to Black & McDonald: Kassandra Jones, jones@blackandmcdonald.com
☐ Other – please specify: DETAILS
Do you require catering? ☐ YES ☐ NO (click here for menu)
Request a quote from Black & McDonald, and forward your quote to the MBAA: Bette Gillespie,
mcmastermanager@browns.ca
EOHSS – ENVIRON MENTAL & OCCUPATIONAL HEALTH SUPPORT SERVICES
YOUR EVENT MUST RECEIVE AN APPROVAL FROM THE ENVIRONMENTAL & OCCUPATION HEALTH SUPPORT
SERVICES (EOHSS) A MINIMUM OF 5 BUSINESS DAYS PRIOR TO EVENT. THIS MEANS YOUR EOHSS FORM MUST BE
SUBMIITED TO THE MBAA A MIMIMUM OF 20 BUSINESS DAYS PRIOR TO THE EVENT.
Have you filled out the Student Event Risk Management Policy Form?
☐ YES ☐ NO ☐ N/A
Have you reviewed the McMaster University Code of Conduct?
☐ YES ☐ NO ☐ N/A
Have you signed SECTION E of “Faculty Society, IRC & SOCS” on page 4 of 5? ☐ YES ☐ NO ☐ N/A
If you did not fill out the Student Event Risk Management Policy Form, please provide details: DETAILS
Please submit your Student Event Risk Management Policy Form along with this form to the MBAA.
BUDGET
ITEM #1
$0.00
ITEM #2
$0.00
ITEM #3
$0.00
ITEM #4
$0.00
ITEM #5
$0.00
TOTAL
SOURCE(S) OF FUNDING
MBAA
☐ Tier 1: <$1000
☐ Tier 2: $1000 – $1500 ☐ Submit a planning timeline, & a proposed agenda/itinerary
☐ Tier 3: $1501+
☐ Provide a business plan – pitch to the MBAA with a deck/handout
Event Registration Fee/Ticket Sales – # of tickets * # of attendees
Other – please specify: DETAILS
$0.00
$0.00
$0.00
$0.00
RECIEVE APPROVAL
(DATE OF DECISION: SELECT DATE)
MBAA USE ONLY
Has the Student Event Risk Management Policy Form been submitted to EOHSS?
Did EOHSS approve the event?
If NO, please specify: DETAILS
Are we approving 100% of the requested amount?
If NO, please specify: DETAILS
MBAA President Approval: ☐ YES ☐ NO
Name: NAME OF PRESIDENT, CLASS YEAR
MBAA Finance Director Approval: ☐ YES ☐ NO
Name: NAME OF FINANCE DIRECTOR, CLASS YEAR
MBAA Internal Relations Director Approval: ☐ YES ☐ NO
Name: NAME OF INTERNAL RELATIONS DIRECTOR, CLASS YEAR
If NO, please specify: DETAILS
Additional Comments (if applicable): DETAILS
☐ YES
☐ YES
☐ NO
☐ NO
☐ YES
☐ NO
☐ PENDING
DEBRIEF
(DATE OF DEBRIEF: SELECT DATE)
Funds will be released to the Association/Club when all receipts from the event are submitted to the MBAA by the Event
Organizer. If you are not able to submit the receipts to the MBAA President, Finance Director, or Internal Relations
Director, please advise the Internal Relations Director, and:
 drop them off at the RJC Front Desk in an envelope addressed to the MBAA Internal Relations Director; or
 address your letter to the MBAA Internal Relations Director, and mail it to: RJC Front Desk, 4350 South Service
Road, Burlington, Ontario L7L 5R8
If we do not receive your receipts within ten (10) business days of the event, YOU WILL NOT BE REIMBURSED. If you
require an extension, please contact the MBAA Internal Relations Director prior to the deadline. Tier 3 events are
exempt from this deadline, and the details will be discussed during the planning stages.
EVENT DETAILS
Actual Attendance: # OF ATTENDEES
ACTUAL BUDGET ( Tally of Recei pts)
Merchant Name #1
ITEM #1
$0.00
Merchant Name #2
ITEM #2
$0.00
Merchant Name #3
ITEM #3
$0.00
Merchant Name #4
ITEM #4
$0.00
Merchant Name #5
ITEM #5
$0.00
Explain differences in budgeting (in applicable): DETAILS
Who should the cheque(s) be issued to and for what amount? FULL NAME & AMOUNT
Additional Comments, e.g., what are some tips you can provide to students planning the same or similar events in
the future?
DETAILS