eLearning and Educational Technology Working Group
May 15; 1:00pm, ITS Dupuis G15
Draft Minutes – For Approval
Present: E. Tremblay, B. King, B. Murphy, P. Wolf, M. Bailey, K. Norman, B. Wandschneider, R. Boyes,
S. Murphy
Guests: D. Harmsen, O. Bird, J. Lesslie
Regrets: E. Murphy, Y. Holland
1. Approval of Minutes
 The minutes of April 13, 2015 meeting were approved.
 P. Wolf confirmed that he gave PACTL an update on what EETWG is working on.
2. Portal Project Update
 D. Harmsen and O. Bird presented their Requirements Gathering results.
 Top 6 areas of direction were highlighted:
1. Marketing to prospective and casual distance students
2. Educating and informing profs about technologies to enhance teaching
3. Increasing information available about courses and other services for all students
4. Increasing information available for on-campus students
5. Marketing to all prospective students (primarily on-campus)
6. Increasing engagement of distance studies
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General Comments:
The Group agreed that the language around distance students and online courses needs to be
discussed further for clarity and consistency.
Any reference to best practices need to be differentiated depending on how they are being
used.
P. Wolf recommended that we put aside Queen’s on campus for now so that we aren’t
confusing classrooms (maps) with e-learning.
B. Wandschneider clarified that the ideas for each identified area will not necessarily be
executed by ITS. We will try to leverage existing materials.
K. Norman stressed the importance of providing engagement opportunities that are not
necessarily part of the on-campus experience. There are alternative ways of connecting with
others and your community that helps build your learning portfolio.
Discussion around how to move forward:
The next step is to meet with Marketing.
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The Group agreed that we should have a main page and delineate by location instead of “type of
student” off the main page.
P. Wolf reminded the Group that it should be a controlled space and that branding – not just for
Queen’s, but each faculty would be needed (and have different requirements).
D. Harmsen asked for direction from the Group on what the priorities should be. He and O. Bird
will be creating a survey for feedback.
The Group agreed to take a conversation offline to clarify the language between distance and
online.
Within the survey, Group members will be able to add comments ie: Ed Tech Series, software
pieces that can be used to enhance learning in courses and software needed for off campus
students (not course specific) were not included in presentation but shouldn’t be forgotten.
3. Turnitin
 The Faculty Advisory Committee has recommended the use of Turnitin.
 Discussion around Turnitin will be deferred until the next meeting.
4. Software
 J. Lesslie will circulate his presentation and will be looking for feedback at the next meeting.