Village Idiot Pizza and Pub- Charity Event Night (Trivia Sponsorship)
Requested Date of Event:_________________________________
Organization Name:_____________________________________
Contact Name:_________________________________________
Phone Number:_________________________________________
Email Address:_________________________________________
Social Media Tags / Event Pages (must have at least a twitter or Facebook event
page):____________________________________________________________
_________________________________________________________________
Description of Fundraising Event (please be as descriptive as possible):
___________________________________________________________________
___________________________________________________________________
Is your event a Greek life event where you require attendance?
Y
N
If Yes, How many people are in your organization? _________________________
* This serves as a contract between Village Idiot and the organization or organizers hosting the
percent night. Village Idiot will provide the venue and staffing for organizers to promote and
raise awareness for their organization or charity between 4pm – 12 midnight. All sales during
that time period will be counted toward the total. It is the responsibility of the organizers to
promote the event, be onsite during the event, and provide education at the event. If the
organizers do not show up or do not show an effort to have promoted the event on their own
then the final disbursement may be penalized or withdrawn completely.
*Village Idiot will provide a doorman, wristbands and reception table if applicable. It is the
responsibility of the organizers to communicate one week prior on these needs. Banners and for
sale promotional materials are welcome. We ask that no table side soliciting occur since other
patrons will be allowed in the restaurant during the fundraiser. A donation bucket may be used
at the reception table as well as information on the event and charity. Since your group will be
sponsoring the trivia program you are welcome to utilize that time to talk about your
organization. At least one round of trivia must be about your organizations history,
structure, mission etc…Questions need to be received one week prior for approval. The
trivia host reserves the right to use or not use the questions provided.
Charity Event Contract page 2
*All entertainment must be approved prior to the event. No more than 2 piece band permitted.
Other entertainment must follow trivia which ends at 10:30pm. It is the responsibility of the
organizers to coordinate with Village Idiot in advance for any entertainment. If organizers
arrive day of with unapproved entertainment they will not be allowed to perform.
*The Village Idiot asks that all materials i.e. Website, print, used to promote the event have the
Village Idiot logo, website, and social media included. The Village Idiot will also be promoting
this event on social media so please like our page and we will link to your event or tweet your
organization. Flyers must be provided one week in advance to Village Idiot to promote the
event in house and on pizza boxes.
*The donation will be calculated by taking the evening’s net sales (gross sales minus taxes)
minus: 1. food cost percentage (30%), 2. delivery total, 3. any house tabs for the night (comp
drinks), 4. Gift certificates redeemed.
A percentage of that number will be donated to the Charity. Minimum gross sales of $1700
must be reached in order to benefit from the night sales. A minimum of 15% will be donated.
An additional 5% will be given per $500 of additional sales above $1700. Groups that cannot
meet the minimum will not be given priority on dates requested in the future.
*All correspondence and event approval should be emailed to: vipizza@bellsouth.net . You
may setup an appointment following the event to review the numbers and receive your check.
All checks will be made out to the charity directly. We request that you provide the W9 for the
organization prior to receiving checks. Check disbursement could take up to two weeks.
We look forward to a successful night!
________________________________________
Group Organizer Signature
________________________________________
Group Name
_________________
Date