Request for Quotation (RFQ)
RFQ #:
3879-06-113-RFQ-01
Issued on:
October 11, 2013
For:
French to English Translation of Survey Document – PREVENT
Period of Performance:
October 28, 2013 – November 15, 2013
Deadline:
October 18, 2013 by 5:00 PM (Washington, DC time)
BACKGROUND
The U.S. Agency for International Development (USAID) has awarded FHI 360 the Associate Award No.:
GHN-A-00-09-00002-00 under Leader Award No. GPO-A-00-07-00004-00 entitled, “Global Avian
Influenza and Zoonotic Behavior Change and Communication Support Activity,” or the PREVENT project.
In Cambodia, Laos, Myanmar and Vietnam, PREVENT activities are also supported by the Australian
Agency for International Development (AusAID). PREVENT focuses on using behavior change and
communication to prepare for, prevent, respond to, and control avian and pandemic influenzas and
emerging pandemic threats
PURPOSE
FHI 360 is issuing this Request for Quotation (RFQ) to invite companies or agencies to send quotations to
translate from French to English of the following documents:
 Market Survey Protocol - approximately 25 pages
 Survey Tools - approximately 40 pages
 Consent Forms - approximately 3 pages
The translations must follow the page format exactly as it is laid out in English. If something is bolded,
keep the translation bolded. If there is a table, keep the translation in a table.
The translations must retain the page numbers as is in the English version. Label the page numbers in
French the same as they are in English. If the French text exceeds a page, label the page for example
French 21a and 21b.
REQUEST FOR QUOTATION
The selected vendor will provide the following to FHI 360:
Item/Specifications
Cost for translation and one round of edits of the Market
Survey Protocol approximately 25 pages from French to
English
Cost for translation and one round of edits for the survey
tools, approximately 40 pages total from French to English
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Units
Unit Cost
Total Cost
Cost for translation and one round of edits for the consent
forms (approximately 3 pages) from French to English
Cost for second round of edits of the Market Survey Protocol
Cost for second round of edits of the survey tools
Cost for second round of edits of the consent forms
TOTAL
Attachment A – Terms and Conditions
CONTRACT MECHANISM
FHI 360 anticipates issuing/awarding a fixed price contract.
NOTE: FHI 360 will not compensate companies for its preparation of response to this RFQ nor is the
issuing of this RFQ a guarantee that FHI 360 will award a contract. FHI 360 reserves the right to issue a
contract based on the initial evaluation of offers without discussions. FHI 360 may choose to issue a
contract for only part of the activities specified above.
PAYMENT
Payment will be made in full upon delivery of materials and FHI 360’s acceptance.
DISCLAIMERS AND FHI 360 PROTECTION CLAUSES
 FHI 360 may reject any or all responses received
 Issuance of solicitation does not constitute award commitment by FHI 360
 FHI 360 reserves the right to disqualify any offer based on offeror failure to follow solicitation
instructions
 FHI 360 will not compensate offerors for responses to solicitation
 FHI 360 reserves the right to issue award based on initial evaluation of offers without further
discussion
 FHI 360 may choose to award only part of the activities in the solicitation, or issue multiple awards
based on the solicitation activities
 FHI 360 reserves the right to waive minor proposal deficiencies that can be corrected prior to
award determination to promote competition
CERTIFICATION OF INDEPENDENT PRICE DETERMINATION
(a) The offeror certifies that-(1) The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other offeror, including but not
limited to subsidiaries or other entities in which offeror has any ownership or other interests, or any
competitor relating to (i) those prices, (ii) the intention to submit an offer, or (iii) the methods or factors
used to calculate the prices offered;
(2) The prices in this offer have not been and will not be knowingly disclosed by the offeror, directly or
indirectly, to any other offeror, including but not limited to subsidiaries or other entities in which offeror
has any ownership or other interests, or any competitor before bid opening (in the case of a sealed bid
solicitation) or contract award (in the case of a negotiated or competitive solicitation) unless otherwise
required by law; and
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(3) No attempt has been made or will be made by the offeror to induce any other concern or
individual to submit or not to submit an offer for the purpose of restricting competition or influencing
the competitive environment.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory-(1) Is the person in the offeror's organization responsible for determining the prices being offered in
this bid or proposal, and that the signatory has not participated and will not participate in any action
contrary to subparagraphs (a)(1) through (a)(3) above; or
(2)
(i) Has been authorized, in writing, to act as agent for the principals of the offeror in certifying
that those principals have not participated, and will not participate in any action contrary to
subparagraphs (a)(1) through (a)(3) above;
(ii) As an authorized agent, does certify that the principals of the offeror have not participated,
and will not participate, in any action contrary to subparagraphs (a) (1) through
(a)(3) above; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary
to subparagraphs (a)(1) through (a)(3) above.
(c) Offeror understands and agrees that -(1) Violation of this certification will result in immediate disqualification from this solicitation without
recourse and may result in disqualification from future solicitations; and
(2) Discovery of any violation after award to the offeror will result in the termination of the award for
default.
RFQ RESPONSE INFORMATION
Immediate acknowledgment of receipt of this RFQ is requested to be submitted by email to Ms.
Novalina Kusdarman (nkusdarman@fhi360.org)
Any questions or requests for clarification need to be submitted in writing to Ms. Novalina Kusdarman
(nkusdarman@fhi360.org) and copy to Efua Orleans-Lindsay (eorleans@fhi360.org) by October 15, 5:00
P.M. Washington, DC time. Inquires and answers to inquires will be shared with all applicants on this
website. No telephone inquiries will be answered.
Responses to this RFQ should be submitted by email to Ms. Novalina Kudarman
(nkusdarman@fhi360.org) and copy to Efua Orleans-Lindsay (eorleans@fhi360.org) by October 18,
2013, 5.00 P.M. Washington, DC time. Quotations received after this date and time shall not be
accepted and shall be considered non-responsive. FHI 360 will acknowledge receipt of your proposal by
return email.
LATE SUBMISSIONS, MODIFICATIONS, AND WITHDRAWALS OF PROPOSALS
At the discretion of FHI 360, any proposal received at the office designated in the solicitation after the
exact date and time specified for the receipt may not be considered unless it is received before award is
made and it was determined by FHI 360 that the late receipt was due solely to mishandling by FHI 360
after receipt at its offices.
Quotations may be withdrawn by written notice via email received at any time before award.
FALSE STATEMENT IN OFFER
Offerors must provide full, accurate and complete information as required by this solicitation and its
attachments.
- END OF RFQ -
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