REQUEST FOR QUOTES
Solar Panels for use in Liberia
Liberia Teacher Training Program (LTTP)
RFQ #
318033.209
Issue Date:
14 July 2014
Response Deadline:
28 July 2014 – 5:00 pm EST
Submit Questions by: 21 July 2014
Expected Award:
July 2014
FHI 360, a non-profit organization based in Washington, D.C. is requesting a price quotation from
suppliers of Solar Panels* for the Liberia Teacher Training Program in Liberia, Africa. (See
specifications below).
The Liberia Teacher Training Program is an initiative that supports the Ministry of Education (MoE) and
university officials in the redevelopment of a cohesive and effective training system to serve Liberian
educators. The solar panels will help to support the day-to-day operations of the program.
REQUEST FOR QUOTATION
Qty Product
200 Solar Panel 250 – 300 watts
200
Solar Batteries Sealed Lead Acid 100 Amps / 12 Volts / Maintenance Free
7
5000/10000 Watt Power Inverter, 12V DC to 220/240V AC, with Wireless Remote Control
Switch PE-5000-12-220-50Hz
40
Smart-UPS On-Line 4200 Watts / 6000 VA input 208v / output 208v
8
Solar Flex Charger – 12VDC output signal / Input (12, 24, 36, 48 or 60 VDC auto adjustable at
start) Max Output Current 80A / PV Open Circuit Voltage 150 VDC
20
Remote Temp Sensor
2
Power Remote Display and Controller
6
Connection Kit for Second Inverter – 3 AC breakers 60A 120/240 V AC / 1 DC breaker 250A
160 V DC 3/8” stud / 1 pair AWG 4 battery cables AWG 6 AC wiring / 1 conduit box / 1
bypass interlock plate / 4 power distribution bus bars / 1 bus bar for DC positive AC Sync and
cables
6
Power Distribution Panel – (H x W x D): 30 x 16 x 8.25” – Power Distribution Panel enclosure
with a field-reversible panel door, pre-wired with: Three 60A 120/240 Vac, two-pole, squareD, Type QOU, DIN-Rail mounted AC breakers for AC input, bypass, and AC load / AC input,
bypass, and AC load / One GJ250A 160Vdc, 3/8” stud breaker / One ground Terminal bus bar
/ One neutral terminal bus bar / One negative terminal bus bar / One pair #4/0 AWG Battery
cables (labeled and ready to connect) / #6 AWG AC wiring (factory installed and ready to
connect) / Room to expand – Five additional AC breaker positions for two-pole, 60A Square
D, Type QOU breakers; 10 additional DC breaker positions (eight for charge controller
breakers and two large GJ inverter breakers) / Mounting plate / Conduit box
4
Automatic Generator Start
30
3M Cat 6e cables
12
Inverter Charger Vented – Sine Wave Output / Intelligent battery charging capabilities /
Modular stackable design / Bug-proof chassis / Corrosion-resistant internal components
*Items do not need to be preconfigured. These are add-ons to the current operating system.
RESPONSE TO REQUEST FOR QUOTATION
Submission Guidelines: Quotations should contain detailed product specifications including but
not limited to:





Price
Freight costs. Products should ship to a FHI 360 freight forwarder in Dulles VA 20166 .
Specify lead time
Warranty Information
Serviceability in Liberia
OTHER QUALIFICATIONS FOR THE VENDOR
FHI 360 requests that vendors be able to meet the following criteria when possible:

Guarantee the prices for at least 60 day
RESPONSE DEADLINE & FORMAT
Responses to this RFQ should be submitted by email to: Shawn Utterback at LUtterback@fhi360.org
2

Responses must be received no later than 28 July 2014 – 5:00 pm EST.
Quotes received after this date and time may not be accepted and shall be considered nonresponsive. FHI 360 will acknowledge receipt of your quotation by return email. These
documents must be received by the time and date stated above.
Acknowledgement of receipt of this RFQ and any questions or requests for clarification must be
submitted in writing to the same email address no later than 21 July 2014 – 5:00 pm EST. Inquiries and
answers to inquiries will be shared with all applicants. No telephone inquires will be answered.
EVALUATION
Evaluation will be based on the price, availability, delivery time, warranty and serviceability in Liberia.
Award may be made to the offeror submitting the RFQ that meets the minimum specification set for in
this RFQ. FHI 360 reserves the right to award to one or multiple vendors based on product availability.
CONTRACT MECHANISM
FHI 360 expects to award a fixed-price purchase order to the responsive vendor whose quote best meets
the evaluation criteria described herein.
RIGHT TO SELECT/REJECT
FHI 360 reserves the right to select and negotiate with those firms it determines, in its sole discretion, to
be qualified for competitive proposals and to terminate negotiations without incurring any liability. FHI
360 also reserves the right to reject any or all proposals received without explanation.
REQUEST FOR PROPOSAL FIRM GUARANTEE
All information submitted in connection with this RFQ will be valid for sixty (60) days from the RFQ due
date. This includes, but is not limited to, cost, pricing, terms and conditions, service levels, and all other
information. If your firm is awarded the contract, all information in the RFQ and negotiation process is
contractually binding.
RESERVED RIGHTS
All RFP responses become the property of FHI 360, who reserves the right in its sole discretion to:









To disqualify any offer based on offeror failure to follow solicitation instructions.
FHI 360 reserves the right to waive any deviations by offerors from the requirements of this
solicitation that in FHI 360's opinion are considered not to be material defects requiring rejection or
disqualification; or where such a waiver will promote increased competition.
Extend the time for submission of all RFP responses after notification to all offerors.
Terminate or modify the RFP process at any time and re-issue the RFP to whomever FHI 360 deems
appropriate.
FHI 360 reserves the right to issue an award based on the initial evaluation of offers without
discussion.
Award only part of the activities in the solicitation or issue multiple awards based on solicitation
activities.
FHI 360 will not compensate vendors for preparation of their response to this RFQ.
Issuing this RFQ is not a guarantee that FHI 360 will award a purchase order.
FHI 360 may choose to award a purchase order to more than one vendor for specific parts of the
activities in the RFQ.
3