ATHLETICS ACADEMIC SUPPORT PROGRAM
Policies and Procedures
Mission of the IUPUI Athletics Academic Support Program
Academic advising helps student-athletes to realize their academic goals, personal
potential and career aspirations. The mission of the IUPUI Athletics Academic Support
Program is to challenge and support student-athletes, promote student-athlete learning
and encourage intellectual and personal development of student-athletes.
Goals

To assist student-athletes in clarification of life and career goals.

To provide an environment in which student-athletes can learn about the full array of
educational opportunities available to them at IUPUI.

To engage student-athletes in the development of suitable educational plans and guide
them toward selection of a major by the beginning of their sophomore year.

To encourage student-athletes to become self-directed learners.

To use campus resources effectively to assist student-athletes with career planning, study
strategies, personal development, etc.

To provide information and assistance to student-athletes regarding degree requirements,
course selection, career planning, campus resources, eligibility, registration, study skills,
tutoring, etc.

In conjunction with academic authorities at IUPUI schools, to evaluate student-athlete
progress toward their degree to maximize opportunity for continuing eligibility and
graduation.

To use continuing examination and assessment to improve student-athlete and Athletics
Academic Support Program performance.
Student Learning Outcomes
Through the academic advising and support experience at IUPUI, student-athletes will:

Demonstrate the ability to make effective decisions regarding their career and academic
goals.
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
Develop an educational plan for successfully achieving their goals and select courses each
term to progress toward fulfilling that educational plan.

Select a major by the end of their freshman year.

Understand the academic requirements of their degree program and school as well as NCAA
eligibility requirements.

Utilize academic advising services provided by the A Team member in their school.

Utilize campus resources and services to assist them in achieving their academic, personal,
and career goals.

Develop skills associated with being a self-regular learner.

Understand the need to foster faculty relationships.

Understand the importance of time management and it’s relationship to success.

Understand the importance of being an active learner.

Graduate in a timely manner based on their educational plan.
Academic Advising
All student-athletes must meet with an academic advisor prior to registering for classes for the
subsequent semester. Student-athletes who are in University College will be assigned an advisor in
the Athletics Academic Support Program. This will be the student-athlete’s advisor until the
student-athlete is admitted into an IUPUI school.
Upon admission to the school and degree program, the student-athlete will meet with a member of
the “A Team” from the school. The A Team is comprised of academic advisors in each IUPUI school
who are specifically designated to advise student-athletes. These advisors receive special training
regarding NCAA eligibility rules and will work closely with the Athletics Academic Support Program
staff to ensure student-athletes are making progress toward their degrees and are meeting all
NCAA eligibility requirements.
Written confirmation from a student-athlete’s advisor must be received in the Athletics Academic
Support Program office before the student will be allowed to register.
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Academic Policies
1. Student-athletes may not take courses that do not apply to their degree program other
than required remedial or prerequisite courses. If a student-athlete wants to register for a
course that is not degree-applicable (e.g. wants to take a course for “fun”), they must
receive permission through the Athletics Academic Support Program.
2. A student-athlete cannot repeat a course to improve the grade without prior permission
from the Athletics Academic Support Program. If a student-athlete has to re-take a course
because a minimum grade is required for the course to count (e.g. must have a C or higher),
it is permissible for the student to re-take the class. However, in situations where the
course will count for the degree program with the grade that has already been earned, the
student must receive approval before registering to re-take the course.
3. Student-athletes should not register for a course load with the intent of dropping a class or
classes at some point during the semester. While situations do arise in which a studentathlete must consider dropping a course, the Athletics Academic Support Program expects
this to be the exception, not the rule.
4. Athletics staff members are prohibited from obtaining or having access to a studentathlete’s Oncourse username and/or password. The policy applies to all full-time and parttime athletics staff including coaches, the Assistant Athletics Director for Complinace, and
all of the academic support staff.
5. If situations arise in which a student-athlete approaches a member of the Athletics
Academic Support Program staff with an issue or concern that does not relate to academic
advising, academic support or eligibility (e.g. conflict with coach, sport-related issue, etc.),
the student-athlete will be referred to the sport administrator of the team. Questions
regarding NCAA rules that are not related to academic eligibility (e.g. transfer rules,
releases, etc.) will be referred to the Assistant Athletics Director for Compliance. Questions
regarding financial aid will be referred to the Associate Athletics Director/Senior Woman
Administrator.
Registering for Classes
Student-athletes have been granted the privilege of Priority Registration. Priority Registration
allows student-athletes to register for classes one day before registration opens to other IUPUI
students. This privilege is given to student-athletes so they can register for course sections that will
not conflict with their practice schedules.
Student-athletes must utilize this privilege appropriately. This includes making an advising
appointment in a timely manner, asking the advisor to send written confirmation of the
appointment to the Athletics Academic Support Program, checking for holds that would prevent
the student from registering, and registering for courses on the designated Priority Registration
day.
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All student-athletes are expected to register on the day of Priority Registration.
Holds
An “Eligibility” hold is placed on the SIS account of every student-athlete. The hold prevents
student-athletes from registering, dropping courses, or adding courses without the knowledge
of the Athletics Academic Support Program. This hold can only be released through the
student-athlete’s advisor in the Athletics Academic Support Program office.
Dropping Classes
There are many complex NCAA rules which govern student-athletes’ eligibility to practice and
compete. Because of these rules, the Athletics Academic Support Program must closely monitor
the dropping of any class by a student-athlete.
After the first week of a semester, a student-athlete must obtain a Class Withdrawal Form and a
Drop/Add form from their athletics advisor in the Athletics Academic Support Program office. If
dropping the course will have an impact on the student-athlete’s future eligibility status, this
information will be recorded on the Class Withdrawal Form.
The student-athlete must obtain the signatures of their head coach and academic advisor on the
Class Withdrawal Form and signature of the advisor and instructor on the Drop/Add form. Once all
signatures have been obtained, the student-athlete takes the Class Withdrawal Form to their
athletics advisor. The athletics advisor will release the student-athletes Eligibility hold. The
student-athlete then takes the Drop/Add form to the Registrar’s office to drop the course.
Eligibility
There are numerous NCAA rules which student-athletes must meet in order to be eligible to
practice and compete. Student-athletes must comply with the following NCAA eligibility rules:

Student-athletes must be enrolled fulltime (12 or more hours) in order to practice and
compete.
 The only exception is when a student-athlete is enrolled in the courses necessary to
complete the degree during his or her final semester.

Student-athletes must be enrolled in courses leading to a bachelor’s degree program in
order to practice and compete.
 Cannot be enrolled in:
- Associates Degree
- Certificate Program
- Pre-Professional Preparation Program
 A student-athlete who has completed a bachelor’s degree may compete while enrolled
in a second bachelor’s degree program or a graduate degree.
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
Student-athletes must:
 Pass at least 6 hours each semester in order to be eligible to compete in the subsequent
semester.
 Pass a minimum of 18 degree-applicable credits during the academic year (fall and
spring semesters).
 Meet the following requirements:
At the beginning of the…..
3rd semester
5th semester
7th semester
9th semester
Must have earned at least….
24 hours, 18 of which must be
earned during the academic year
40% of the credits needed for
your degree
60% of the credits needed for
your degree
80% of the credits needed for
your degree
And must have a cum GPA of …..
90% of the GPA required for
graduation
95% of the GPA required for
graduation
100% of the GPA required for
graduation
100% of the GPA required for
graduation
Required Study Table Program
All freshman student-athletes are required to participate in a minimum of six hours of study
activities per week during their first academic year at IUPUI. Student-athletes who have been
conditionally admitted will be required to participate in a minimum of eight hours of study
activities per week. Athletics Academic Support Program staff and head coaches have the
prerogative to increase the number of required hours for any given student-athlete.
Student-athletes have the option of fulfilling their study hours via a combination of any of the
following activities:
 Study lab in University Library monitored by AASP staff Sunday-Thursday evenings from
7:00 – 9:00 p.m.
 Tutoring sessions (e.g. Math Assistance Center, Writing Center, Chemistry Resource Lab)
 Meetings with professors
 Quiet study sessions in AASP private study rooms
 Study strategy workshops conducted by the Bepko Learning Center or the AASP
 Supplemental Instruction
 Research assistance with a University librarian
 Other activities approved by the AASP staff
At least two of the required study hours per week must be fulfilled by attending a study lab
session.
Note: No cell phones or iPods are permitted in study tables. No cell phones, iPods, or laptop
computers are permitted in the athletics study rooms. Failure to abide by these rules will result
in dismissal from the session and no credit for the time spent in that session.
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Student-athletes will obtain signatures on their “Paw Pass” from professors, tutors, etc. when
participating in study activities. The forms must be turned into the AASP staff by Friday at
12:00 noon for students to obtain credit for their hours that week. A record of the hours
completed by each student-athlete will be sent to head coaches on a weekly basis.
Head coaches will determine the number of required study hours any upperclassman studentathlete must fulfill. AASP staff may also set a required number of hours for an upperclass
student-athlete. The number of required hours for a particular student-athlete can be
increased by the head coach or AASP at any time.
Progress Reports
The Athletics Academic Support Program staff will send out progress reports to each studentathlete’s faculty twice per semester. The information from these reports will be shared with
the student-athletes’ coaches. Any issues that need to be addressed will be discussed with the
student-athlete.
Missed Class
All student-athletes are expected to be present for every meeting of classes in which they are
enrolled unless excused for team travel and competition.
On August 1 (for Fall Semester) and December 1 (for Spring Semester), the Athletics Academic
Support Program office will notify the instructors of student-athletes of the dates that studentathletes will miss class for intercollegiate competition. If the instructor excuses these absences,
the student-athlete must make arrangements to make up all work as a result of missing class
PRIOR to the absence (e.g. submission of required coursework, taking a test or quiz, acquiring
class notes, etc.).
If the student-athlete revises her/his Fall Semester class schedule after August 1 or Spring
Semester class schedule after December 1, the student-athlete is responsible for directly
notifying the instructor the student-athlete’s absences for missed class due to intercollegiate
competition.
In the case of an illness, accident or an emergency, the student-athlete should make direct
contact with his/her instructor(s) or the Athletics Academic Support Program as soon as
possible.
Tutoring
Student-athletes will utilize the same tutoring services on campus that are available for all
students including:



Math Assistance Center
Writing Center
Speaker’s Lab
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

Chemistry Resource Center
Supplemental Instruction provided by the Bepko Learning Center
The Athletics Academic Support Program does not have private tutors for student-athlets.
Private tutoring can only be arranged for a student-athlete when the student’s coach agrees to
pay the tutoring costs out of the team’s budget.
Study Strategy Workshops
Workshops in areas such as time management, note taking, test preparation, learning from
textbooks, etc. will be offered by the Athletics Academic Support Program on a periodic basis.
Some student-athletes may be required to attend, others may attend on a voluntary basis.
Referral to Campus Resources
The Athletics Academic Support staff work collaboratively with other campus departments to
develop a network of support services for student-athletes. Examples of these campus
resources include:
 Adaptive Educational Services
 Admissions
 Bookstore
 Bursar’s Office
 Career Services
 Counseling & Psychological Services
 Office of International Affairs
 Multicultural Center
 Registrar’s Office
 Testing Center
 University College
 Office for Women
Programs to Support At-Risk, Academically Underprepared, and First-Generation StudentAthletes

Weekly meetings with every student-athlete below a cumulative 2.50 GPA.
An athletics academic advisor will meet with the student-athlete to discuss assignments,
papers, tests, projects, etc. The advisor will monitor deadlines, work with the studentathlete to develop and follow an academic plan, assist the student-athlete in developing
good time-management skills and ensure the student-athlete is completing assignments
and preparing for tests appropriately. The advisor will also review results of tests and
assignments with the student-athlete and will determine if any additional departmental or
campus resources (e.g. tutoring, disability testing, etc.) need to be utilized.

Utilization of the “Student Support Services” program for first-generation student-athletes.
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Student Support Services is a program in University College that adds an extra layer of
support, guidance, and answers throughout the college years for first-generation students.
Students become a part of the SSS family for their entire time at IUPUI and can get free
tutoring, academic and personal advising, and help with financial aid.

Disabled student-athletes
The Athletics Academic Support staff will coordinate services with the following campus
resources for any IUPUI student-athlete who has a disability or who may have an
undiagnosed disability:


Testing at Counseling and Psychological Services (CAPS) - staff psychologists at CAPS
provide assessment services for Learning (LD) and Attention-Deficit/Hyperactivity
(ADHD) Disorders. Evaluation for LD or ADHD begins with an interview with a staff
psychologist during which information will be requested regarding academic,
psychological, medical, developmental and family history. At the conclusion of the
interview, a recommendation will be made regarding further testing. A fee is assessed
to the student for any additional testing.

Adaptive Educational Services (AES) - Adaptive Educational Services coordinates support
services and academic accommodations for students with documented disabilities. AES
ensures students with documented disabilities have equal opportunities to pursue a
college education, while also ensuring a high level of academic integrity is maintained.
AES understands students with disabilities face unique challenges in college and their
services are designed to maximize potential and minimize disability.
Undecided student-athletes
The Athletics Academic Support staff will provide assistance to undecided student-athletes
or student-athletes in need of career services in the following ways:

Provide career development tools including on-line assessments, career websites, books
and other career guidance.

Referral to the IUPUI Career Services office. A partnership has been created with Career
Services so student-athletes will have the opportunity to investigate career paths prior
to choosing a major. This partnership includes:
 A contact person in Career Services specifically for student-athletes
 Career Services incorporated into New Student-Athlete Orientation

Freshman student-athletes who exhibit a high level of indecision regarding their
academic major by at the end of their first semester will be advised to take UCOL-U 210,
Career Connections. This is a one-credit course designed to help students develop and
execute a personalized plan of major and career exploration.
Summer orientation
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All incoming IUPUI student-athletes (freshmen and transfers) who are receiving athletics
financial aid must attend New Student-Athlete Orientation in the summer which combines a
half-day athletics orientation scheduled in conjunction with IUPUI summer orientation.
Information pertinent to incoming student-athletes is presented and each student-athlete
receives academic advising from the Athletics Academic Support staff in addition to attending
the same orientation program that all incoming IUPUI students attend.
Jaguar Jump-Off
The IUPUI Athletics Department sponsors a CHAMPS/Life Skills program which is designed to
support each IUPUI student-athlete's development in five areas: academics, athletics, personal
development, career development and community service. The Jaguar Jump-Off is part of the
CHAMPS/Life Skills program for IUPUI student-athletes. It takes place the day before the first
day of classes for the fall semester and includes speakers on a variety of topics such as:
 Gambling
 Drugs and alcohol
 Hazing
 Social networking
 Stress management
 Academic Honesty (freshman student-athletes)
 Transitioning to college (freshman student-athletes)
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