PART 3 GENERAL INFORMATION _______________________________________________________________________________________________________________ Part 3 – General Information 1 GENERAL INFORMATION 1.0 General 1.1 This Tender Book shall be read and construed in conjunction with the other documents set out in of Part 1. 1.2 Reference to the “Tender Documents” means the documents described in Part 1. 1.3 Reference to the “Conditions of Contract” means the documents described in of Part 4. 1.4 Reference to the “Specification” means the documents described in Part 5. 1.5 Reference to “Drawings” means the drawings described in Part 8 – Appendix D. 2.0 Pricing, Measurement and Payment The Works described in the Tender Documents are to be priced in the Schedule of Rates / Contract Sum (Part 7) of this Tender Book and pricing, measurement and payment shall be as stated below: 2.1 Section 1 : Preliminaries The Tenderer is to allow and price for all direct and indirect costs and associated expenses necessarily incurred in complying with and fulfilling the Tenderer obligations and responsibilities prescribed in and/or reasonably inferred from the Conditions of Contract, other than costs and expenses related to the following Clauses, which must be allowed and priced for separately hereinafter, unless otherwise priced and included in Section 3 – Lump sum price, section 4.2 – Tenderer’s Adjustments 2.2 Section 2 : Provisional Sums Provisional sum shall be expended against a written variation order in accordance with clause 11 of the Condition of Contract. 2.3 Section 3 & 4 : Schedule of rates (Lump Sum Price) & Tenderer’s Adjustment With the exception of Preliminaries and Provisional Sums, the works shall be priced "Lump Sum". The Lump Sum Price submitted by the Tenderer in Section 3 & 4 of this Tender Book shall represent full compensation for the Works described in the Contract Documents with the exception of preliminaries, Provisional Sums and variations. _______________________________________________________________________________________________________________ Part 3 – General Information 2 The Lump Sum Price shall be detailed by the Tenderer as follows:(a) (b) The Tenderer is to price and extend each item listed in Section 3. No alterations to the items or approximate quantities shall be made in this Section. The Tenderer is to list, price and extend in Section 4 any additional items and/or additions to or omissions from the items and/or approximate quantities listed in Section, 4.1 & 4.2 that he may require to arrive at his Lump Sum Price. Any additional items must be clearly described and have a quantity and rate inserted against them. Any additions or omissions to items included in Section 4.0 must be clearly described and referenced and have the same rate inserted against them as included in Section 3.0: Should any of the rates be at variance with those included in Section 3, then the Employer reserves the right to revalue these items at the lower applicable rate prior to the acceptance of the Tender. Should the Tenderer not complete Section 4 then it shall be deemed that the Lump Sum Price is that detailed in Section 3. (c) Approximate quantities: The quantities set out in Section3 are estimated and are included solely for the Tenderer's information. The Tenderer will be deemed to have included for any adjustments he requires to these quantities by completing Section 4 of this document. The quantities in Section 3 and/or any items/quantities included by the Tenderer in Section 4 shall not form part of the Contract. They will not be subject to remeasurement and no adjustments shall be made to the Lump Sum Price in the event of the actual quantities of work executed by the Tenderer differing from those included in Section 3 & 4 except where such difference is the result of a variation as described hereunder. 2.5 Variations : The Contract Price shall be adjusted in the case of work added to, omitted from, or changed in character or quality from that included in the Contract Documents only when authorized by an order in writing of the Engineer. Variations shall be priced in accordance with clause 11(4) of the Condition of Contract. The rates and prices inserted by the Tenderer in Section 3 of this Document will be deemed to be the Schedule of Rates for the purpose of the Conditions of Contract. 3.0 Location of Site The location of the site is at Site 129, Block 714, 730 & 740, Salmabad. The geographical limits of the Site are shown on the Drawings. _______________________________________________________________________________________________________________ Part 3 – General Information 3 4.0 Scope of the Works 4.1 The Works comprises the construction and maintenance of 4 Nos. 6-Storey apartment buildings (Type AM, Contract ‘’P’’ of this Project). 4.2 The construction of each apartment building briefly comprises: (i) Substructure consisting of Piles and pile cap, excavations, filling, concrete ground beams, columns and block walls with oversite concrete slab. (ii) Superstructure consisting of blockwork walls, timber doors and frames, aluminum doors and windows, in-situ reinforced concrete columns and beams with Contractor designed precast and prestressed concrete upper floor and roof slabs, flat slab, proprietary roof coverings, in-situ reinforced concrete stairs, render with paint finish internally and externally, plumbing installations, electrical installations, tiling and specialist finishings. 4.3 The Lump Sum Price shall be deemed to include for the foundations as shown on the drawings. 4.4 Preliminary earthworks have been carried out on the site prior to commencement of this contract. 4.5 The Contractor should particularly note that this Contract is only part of the total project works and contracts for other buildings, external works and services have been or will be undertaken by other contractors. 5.0 Work of other Contractors 5.1 The Contractor shall be aware that other contractors will be working on or in the vicinity of the site and no claim will be entertained for want of knowledge in this respect. 5.2 The Contractor is deemed to have included in the Lump Sum prices for all costs of liaison with other contractors (through the Engineer) to establish mutually acceptable procedures and programmes of work. No claim of the Contractor will be entertained for want of action by him in this respect. 5.3 The Contractor shall protect the Works against any damage that might be caused by other contractors operating on the site. The Contractor shall also include in his Lump Sum Price for adopting all means necessary, including adjusting his method of working, to ensure no damage occurs to works performed by other contractors. Any damage for which, in the opinion of the Engineer, the Contractor is responsible, shall be repaired to the satisfaction of the Engineer entirely at the Contractor’s expense. _______________________________________________________________________________________________________________ Part 3 – General Information 4 6.0 Programming etc. 6.1 The phasing of operations within the contract shall be as directed by the Engineer and no financial claim will be entertained for complying with his instructions in this respect thereof. 6.2 7.0 The contract shall deemed to have allowed in his Lump Sum Price for all necessary demobilization and remobilization arising from compliance with the Engineer’s Instructions regarding programming of the whole project. Responsibility for Setting Out The Contractor shall be responsible for the setting out. Neither the Engineer nor the Employer will accept responsibility for the setting out. 8.0 Tender Documents The Contractor shall be provided the following Tender Documents: Instructions to Tenderers and its Appendix, General Information, Conditions of Contract, Specification, Preambles & Method of Measurement, Schedule of Rates / Contract Sum, Form of Tender and Appendices, and Drawings. 9.0 Samples 9.1 The Contractor shall provide samples of all materials and equipment to be incorporated in the Work without cost to the Employer, in the quantities, forms and dimensions stipulated by the Engineer. 9.2 The Contractor shall execute all sample sections of work as directed by and to the approval of the Engineer. 9.3 Approved samples shall remain in the custody of the Engineer until the completion of the Works. 10.0 Testing of Materials and Workmanship 10.1 The Contractor shall at his own cost provide samples of materials as and when directed by the Engineer and shall deliver them to an approved testing laboratory as required by the Engineer. 10.2 The Contractor shall execute all tests of materials and workmanship that are required by the Engineer. Tests shall be carried out in an approved laboratory if so instructed by the Engineer. 10.3 The Contractor shall be deemed to have included in the Lump Sum Price for all costs of testing materials and workmanship including all associated costs, discounts, overheads and profit that he requires as a result of these tests and in related attendance on the Engineer. 10.4 The provisions of this clause shall apply regardless of whether the materials or workmanship pass or fail the tests. _______________________________________________________________________________________________________________ Part 3 – General Information 5 11.0 Site Inspection 11.1 The Contractor shall visit the site entirely at his own risk and expense and obtain all requisite information regarding the nature of the site, local conditions, levels, means of access and any other matters affecting his tender and sign the declaration (Appendix ‘C’ herein). 11.2 The Contractor shall make his own arrangements for ascertaining all factors relating to the site conditions and all other factors which may affect the contract and include for the same in his Lump Sum Price. 12.0 Hoarding and Site Security The Contractor shall at his own cost provide hoardings etc. and site security and rectify any damage caused by vandalism etc. in accordance with amended item B Hoardings and Site Security, Page J/6 of Appendix ‘J’ of this Tender Book. 13.0 As-Built Drawings 13.1 The Contractor shall within 14 days from the issue of the Certificate of Completion provide a complete set of computer produced as-built drawings for the project together with the same recorded on discs (or CD’s) for the Employers use. The drawings shall show such things as details, dimensions where appropriate, and incorporate all design changes to the Contract Drawings. 13.2 The as-built drawings shall be prepared similar to the Contract Drawings in ink on transparent linen. The format for keeping records of details etc and the final drawings shall be to the Engineer’s approval and shall be prepared as the Works proceed. The drawings shall be handed over to the Engineer on completion and shall become the property of the Employer. 13.3 Refer to Appendix ‘K’ to the Tender Book for specific requirements. 14.0 Record Sheets The Contractor shall submit to the Engineer record sheets of any work to be measured at the end of each and every week to enable the Engineer's Representative to check such as the Works proceed and give sufficient time to agree and compute quantities and evaluate records prior to receipt of monthly payment submissions. Work not properly recorded may not be included in the Engineer's Representative's recommendation for payment, at his discretion. 15.0 Submission of Monthly Statements The Contractor shall submit monthly statements for interim payment applications to the Engineer's Representative at least one week before the end of the month in order that they may be checked and processed before the end of the same month. _______________________________________________________________________________________________________________ Part 3 – General Information 6 16.0 Application of the Rules and Regulations concerning Bahrainisation in Government Tenders 16.1 The Contractor shall comply with the decision made in Cabinet Meeting No. 1383 dated 18th February 1996 which states that Government tenders/contracts will only be issued/awarded to private contractors and companies who follow the regulations issued by the Ministry of Labour for the percentage of Bahrain Nationals to be employed by companies. 16.2 The Contractor shall provide a current standard certificate issued by the Ministry of Labour (Specimen as Appendix ‘L’) confirming the percentage of Bahrain Nationals employed by the company. This certificate should be submitted with the tender and shall form part of the Contract. Non submission of this certificate will only be allowed in special cases for reasons acceptable to the Ministry of Finance and National Economy. _______________________________________________________________________________________________________________ Part 3 – General Information 7