PART 3
GENERAL INFORMATION
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Part 3 – General Information
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GENERAL INFORMATION
1.0
General
1.1
This Tender Book shall be read and construed in conjunction with the other
documents set out in of Part 1.
1.2 Reference to the “Tender Documents” means the documents described in Part 1.
1.3 Reference to the “Conditions of Contract” means the documents described in of
Part 4.
1.4 Reference to the “Specification” means the documents described in Part 5.
1.5 Reference to “Drawings” means the drawings described in Part 8 – Appendix D.
2.0
Pricing, Measurement and Payment
The Works described in the Tender Documents are to be priced in the Schedule of
Rates / Contract Sum (Part 7) of this Tender Book and pricing, measurement and
payment shall be as stated below:
2.1 Section 1 : Preliminaries
The Tenderer is to allow and price for all direct and indirect costs and associated
expenses necessarily incurred in complying with and fulfilling the Tenderer
obligations and responsibilities prescribed in and/or reasonably inferred from the
Conditions of Contract, other than costs and expenses related to the following
Clauses, which must be allowed and priced for separately hereinafter, unless
otherwise priced and included in Section 3 – Lump sum price, section 4.2 –
Tenderer’s Adjustments
2.2 Section 2 : Provisional Sums
Provisional sum shall be expended against a written variation order in
accordance with clause 11 of the Condition of Contract.
2.3 Section 3 & 4 : Schedule of rates (Lump Sum Price) & Tenderer’s Adjustment
With the exception of Preliminaries and Provisional Sums, the works shall be
priced "Lump Sum". The Lump Sum Price submitted by the Tenderer in Section 3
& 4 of this Tender Book shall represent full compensation for the Works
described in the Contract Documents with the exception of preliminaries,
Provisional Sums and variations.
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The Lump Sum Price shall be detailed by the Tenderer as follows:(a)
(b)
The Tenderer is to price and extend each item listed in Section 3. No
alterations to the items or approximate quantities shall be made in this
Section.
The Tenderer is to list, price and extend in Section 4 any additional items
and/or additions to or omissions from the items and/or approximate
quantities listed in Section, 4.1 & 4.2 that he may require to arrive at his
Lump Sum Price.
Any additional items must be clearly described and have a quantity and rate
inserted against them.
Any additions or omissions to items included in Section 4.0 must be clearly
described and referenced and have the same rate inserted against them as
included in Section 3.0: Should any of the rates be at variance with those
included in Section 3, then the Employer reserves the right to revalue these
items at the lower applicable rate prior to the acceptance of the Tender.
Should the Tenderer not complete Section 4 then it shall be deemed that
the Lump Sum Price is that detailed in Section 3.
(c)
Approximate quantities: The quantities set out in Section3 are estimated
and are included solely for the Tenderer's information. The Tenderer will be
deemed to have included for any adjustments he requires to these
quantities by completing Section 4 of this document. The quantities in
Section 3 and/or any items/quantities included by the Tenderer in Section 4
shall not form part of the Contract. They will not be subject to
remeasurement and no adjustments shall be made to the Lump Sum Price
in the event of the actual quantities of work executed by the Tenderer
differing from those included in Section 3 & 4 except where such difference
is the result of a variation as described hereunder.
2.5 Variations : The Contract Price shall be adjusted in the case of work added to,
omitted from, or changed in character or quality from that included in the Contract
Documents only when authorized by an order in writing of the Engineer.
Variations shall be priced in accordance with clause 11(4) of the Condition of
Contract. The rates and prices inserted by the Tenderer in Section 3 of this
Document will be deemed to be the Schedule of Rates for the purpose of the
Conditions of Contract.
3.0
Location of Site
The location of the site is at Site 129, Block 714, 730 & 740, Salmabad.
The geographical limits of the Site are shown on the Drawings.
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4.0
Scope of the Works
4.1 The Works comprises the construction and maintenance of 4 Nos. 6-Storey
apartment buildings (Type AM, Contract ‘’P’’ of this Project).
4.2 The construction of each apartment building briefly comprises:
(i) Substructure consisting of Piles and pile cap, excavations, filling, concrete
ground beams, columns and block walls with oversite concrete slab.
(ii) Superstructure consisting of blockwork walls, timber doors and frames,
aluminum doors and windows, in-situ reinforced concrete columns and
beams with Contractor designed precast and prestressed concrete upper
floor and roof slabs, flat slab, proprietary roof coverings, in-situ reinforced
concrete stairs, render with paint finish internally and externally, plumbing
installations, electrical installations, tiling and specialist finishings.
4.3 The Lump Sum Price shall be deemed to include for the foundations as shown on
the drawings.
4.4 Preliminary earthworks have been carried out on the site prior to commencement
of this contract.
4.5 The Contractor should particularly note that this Contract is only part of the total
project works and contracts for other buildings, external works and services have
been or will be undertaken by other contractors.
5.0
Work of other Contractors
5.1 The Contractor shall be aware that other contractors will be working on or in the
vicinity of the site and no claim will be entertained for want of knowledge in this
respect.
5.2 The Contractor is deemed to have included in the Lump Sum prices for all costs
of liaison with other contractors (through the Engineer) to establish mutually
acceptable procedures and programmes of work. No claim of the Contractor will
be entertained for want of action by him in this respect.
5.3 The Contractor shall protect the Works against any damage that might be caused
by other contractors operating on the site. The Contractor shall also include in his
Lump Sum Price for adopting all means necessary, including adjusting his
method of working, to ensure no damage occurs to works performed by other
contractors. Any damage for which, in the opinion of the Engineer, the Contractor
is responsible, shall be repaired to the satisfaction of the Engineer entirely at the
Contractor’s expense.
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6.0
Programming etc.
6.1 The phasing of operations within the contract shall be as directed by the Engineer
and no financial claim will be entertained for complying with his instructions in this
respect thereof.
6.2
7.0
The contract shall deemed to have allowed in his Lump Sum Price for all
necessary demobilization and remobilization arising from compliance with the
Engineer’s Instructions regarding programming of the whole project.
Responsibility for Setting Out
The Contractor shall be responsible for the setting out. Neither the Engineer nor the
Employer will accept responsibility for the setting out.
8.0
Tender Documents
The Contractor shall be provided the following Tender Documents: Instructions to
Tenderers and its Appendix, General Information, Conditions of Contract,
Specification, Preambles & Method of Measurement, Schedule of Rates / Contract
Sum, Form of Tender and Appendices, and Drawings.
9.0
Samples
9.1 The Contractor shall provide samples of all materials and equipment to be
incorporated in the Work without cost to the Employer, in the quantities, forms and
dimensions stipulated by the Engineer.
9.2 The Contractor shall execute all sample sections of work as directed by and to the
approval of the Engineer.
9.3 Approved samples shall remain in the custody of the Engineer until the completion
of the Works.
10.0
Testing of Materials and Workmanship
10.1 The Contractor shall at his own cost provide samples of materials as and when
directed by the Engineer and shall deliver them to an approved testing laboratory
as required by the Engineer.
10.2 The Contractor shall execute all tests of materials and workmanship that are
required by the Engineer. Tests shall be carried out in an approved laboratory if
so instructed by the Engineer.
10.3 The Contractor shall be deemed to have included in the Lump Sum Price for all
costs of testing materials and workmanship including all associated costs,
discounts, overheads and profit that he requires as a result of these tests and in
related attendance on the Engineer.
10.4 The provisions of this clause shall apply regardless of whether the materials or
workmanship pass or fail the tests.
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11.0
Site Inspection
11.1 The Contractor shall visit the site entirely at his own risk and expense and obtain
all requisite information regarding the nature of the site, local conditions, levels,
means of access and any other matters affecting his tender and sign the
declaration (Appendix ‘C’ herein).
11.2 The Contractor shall make his own arrangements for ascertaining all factors
relating to the site conditions and all other factors which may affect the contract
and include for the same in his Lump Sum Price.
12.0
Hoarding and Site Security
The Contractor shall at his own cost provide hoardings etc. and site security and
rectify any damage caused by vandalism etc. in accordance with amended item B
Hoardings and Site Security, Page J/6 of Appendix ‘J’ of this Tender Book.
13.0
As-Built Drawings
13.1 The Contractor shall within 14 days from the issue of the Certificate of
Completion provide a complete set of computer produced as-built drawings for
the project together with the same recorded on discs (or CD’s) for the Employers
use. The drawings shall show such things as details, dimensions where
appropriate, and incorporate all design changes to the Contract Drawings.
13.2 The as-built drawings shall be prepared similar to the Contract Drawings in ink
on transparent linen. The format for keeping records of details etc and the final
drawings shall be to the Engineer’s approval and shall be prepared as the Works
proceed. The drawings shall be handed over to the Engineer on completion and
shall become the property of the Employer.
13.3 Refer to Appendix ‘K’ to the Tender Book for specific requirements.
14.0
Record Sheets
The Contractor shall submit to the Engineer record sheets of any work to be
measured at the end of each and every week to enable the Engineer's Representative
to check such as the Works proceed and give sufficient time to agree and compute
quantities and evaluate records prior to receipt of monthly payment submissions.
Work not properly recorded may not be included in the Engineer's Representative's
recommendation for payment, at his discretion.
15.0
Submission of Monthly Statements
The Contractor shall submit monthly statements for interim payment applications to the
Engineer's Representative at least one week before the end of the month in order that
they may be checked and processed before the end of the same month.
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16.0 Application of the Rules and Regulations concerning Bahrainisation in Government
Tenders
16.1
The Contractor shall comply with the decision made in Cabinet Meeting No.
1383 dated 18th February 1996 which states that Government
tenders/contracts will only be issued/awarded to private contractors and
companies who follow the regulations issued by the Ministry of Labour for the
percentage of Bahrain Nationals to be employed by companies.
16.2
The Contractor shall provide a current standard certificate issued by the
Ministry of Labour (Specimen as Appendix ‘L’) confirming the percentage of
Bahrain Nationals employed by the company. This certificate should be
submitted with the tender and shall form part of the Contract. Non submission
of this certificate will only be allowed in special cases for reasons acceptable to
the Ministry of Finance and National Economy.
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