Frequently Asked Questions
How do I book rooms?
Rooms can be booked online through the Event Pro booking system. This can be accessed on the main
Music webpage www.music.ualberta.ca under “Facilities” and the subheading "Book a Space."
If you desire to speak with someone in person and do that booking through the Music Office, you are
welcome to speak with reception to book your rooms.
If there is a time conflict, please address your concerns to reception at that time.
How do I get keys to a classroom, studio, or AV cabinet?
You will contact front reception in the Music Office (FAB 3-82) in person to receive the required keys.
There is no fee charged to instructors for keys, but your signature is required to receive each key.
How do I get library sign-out access?
The ONEcard you were issued upon appointment acts as your library card. Sessional instructors have
greater privileges attached with their one card (e.g. term loans, unlimited number of items to be signed
out at once). The card can have money added to it, and can be used for photocopying/ printing in the
library or lab.
If you have forgotten your ONEcard, you can sign books out at the Service Desk by presenting picture ID.
If you require access to the library prior to your start date, please see the Music Department APO for
assistance.
How/when do I order textbooks?
To order textbooks, you must access the University Bookstore’s webpage. On the left hand side of this
website you will see a “Faculty Resources” link which will take you to the ordering page where book
requests can be made. The bookstore has deadlines for ordering textbooks by term and they are as
follows:
June 15th for Fall Term
October 15th for Winter Term
March 15th for Spring Term
May 15th for Summer Term
If you fail to make these deadlines, please contact the bookstore for special requests.
What information must be included on my course outline?
Please visit the main page of this section where you will find detailed information regarding course
outlines, and other course administration related topics.
How do I make copies of my course outlines?
Instructors are encouraged to go paper-free whenever possible, and so you are encouraged to put your
class outline on e-class rather than print off copies for hand out. However, if you feel it would be more
beneficial to provide a paper copy, the process for this is as follows:
Come to the Music Office where you will obtain a requisition. There is a stack of pre-signed requisitions
available for you to fill out and take to printing. Please note that it takes the printers between 3-7 days
to make your copies, so be sure that you are planning ahead in order to have your print materials in a
timely manner.
How do I determine a grading scale for my class?
The university has guidelines for this, which can be found here. Departmental guidelines can be found
here.
When and how do I get a final class list?
After the add/drop deadline, you will receive an e-mail from a Music Department administrator letting
you know that official class lists are ready. This means you can access your official class list online
through Bear Tracks, and also that the administrator has placed a paper copy of your class list in the
mailbox that corresponds with your last name. If you do not desire to have a paper copy, you may let
the administrator know that you will be obtaining your own class list through Bear Tracks.
How do I submit online grades at the end of term?
At the end of each term for all classes except Applied Music courses, grades are to be submitted
electronically. The step-by-step instruction for online grading can be found here.
Anyone can sign in to view the tutorial. When the link is first opened, you will choose “Electronic Grade
Entry/Approval” on the left hand side of the screen. A drop down menu will appear and you will then
choose “Instructors” from the options available. You will then see a drop down that will show you three
options for viewing the tutorial of online grade submission. Double click on the one you would like to
watch, and the tutorial will walk you through the process.
If you have questions about the grading system, such as what to input when a student misses their final
exam, please refer to the Grading Systems Explained page offered by the registrar’s office.
How do I submit grades for Applied Music?
All grades for Applied Music are to be submitted to the Area Coordinator overseeing your specific
instrumental area no later than 5 days following the Final Exam and/or Jury.
What is expected for juries?
The Performance Area has established repertoire requirements and jury lengths according to level and
instrumental study. Please see the Teaching Syllabus Template here for jury information, grading
guidelines and other information related to studio teaching.
How am I evaluated on my teaching?
Towards the end of each term instructors are evaluated.
Instructors also receive periodic observations by designated faculty peers, and/or the Music Department
chair. The Department has an established process for the observation of contract instructors in order to
provide helpful and constructive feedback for pedagogical development.
The Undergraduate Administrator will receive these evaluations and provide them to you a few days
before the last week of classes start. You will ensure that these evaluations are completed sometime
during the last week of class. Procedure of how this is to take place will be provided on an information
sheet along with your evaluations. **Applied Music instructors, please ensure these evaluations are
done at your rep class.
How do I find out about UA policies?
Visit the UA Policies and Principles Online (UAPPOL) website.
How do I find out about Faculty of Arts policies and procedures?
Consult the Arts Intranet.