Guidelines for Submission of Project
Proposals
Arannayk Foundation
Bangladesh
2009 for updates see: www.arannayk.org
To apply for an Arannayk Foundation project, the applicant should submit the following
documents:
1. Technical proposal i.e., detailed work plan and methodology as per guidelines/ format
presented in Annex-1 (maximum 6 pages)
2. Financial proposal , using the format presented in Annex-2
3. Organizational profile of the applying entity as well as of its partner organizations in
case of a consortium, using the format presented in Annex-3 (maximum 6 pages per
organization). A photocopy of the valid registration certificate of the organization should
be annexed.
No other documents should be attached with the proposal.
Annex-1
Format and Guidelines for the Presentation of
Technical Proposal (Detailed work plan with methodology)
The projects should be primarily focused on particular forests/landscapes, within the broad
region mentioned in the advertisement, that need biodiversity conservation and restoration
interventions. The proposed sites should be based on its strategic importance in the above regard.
The field based projects should consider an integrated approach to conserving and restoring the
biodiversity of the selected forests which may include the following activities:
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Survey and documentation of the state of the forest – especially floral and faunal
biodiversity (baseline and post-intervention situations).
Establishment of community based management system for the targeted forest area –
through mobilization and human and institutional capacity development of communitybased organizations.
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Development and implementation of scientifically sound systems of natural resource
management, including sustainable utilization of medicinal plants and other non-timber
forest products.
Training programs to increase scientific, technical and managerial capacities of
individuals and organizations involved in forest conservation efforts.
Awareness campaign on forest and biodiversity conservation in the project area
Social forestry activities in the buffer zone of protected forest areas
Technical and entrepreneurial capacity development of rural poor (men, women) in
alternative income generating activities (IGA) and facilitation of small and micro
enterprises (SME) development as appropriate for them – including community-based
ecotourism in prospective areas
Specialized institutions, however, may work on a particular problem related to an important area
of biodiversity conservation in Bangladesh forests (e.g., the development of propagation
technique for a threatened species).
Outline of the document (Technical Proposal):
The Project Proposal should be concise, not exceeding 6 pages, presenting information under the
following headings:
1. Title of the project (The title should be short and should highlight the broad objective and
location of the project).
2. Rationale and Objective (This section should include a brief description/analysis of the
problem to be addressed and the general and the specific objectives of the project, particularly as
they relate to the Arannayk Foundation's list of eligible activities).
3. Location and Scope of the Project (Proposed project location - the Village/Mouza, Union,
Upazila and District – including forest type and total area. The scope/extent of project impacts
should also be stated).
4. Outcome or Expected results (Categorize expected results and how these improve or
advance the current situation. Outcomes or expected results must be quantified and closely
linked to the stated objectives. Baseline information should be indicated).
5 . Activities (Major activities in line with the outcomes/expected results for each objective in
the form of a logical framework)
6. Methods/general plan of action (Strategies) : Describe strategies for achieving results,
particularly elaborating the following aspects:
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Criteria and process of selecting project participants
Vision of institutional development of the project participants (groups/communities),
process of community organizing and the exit strategy of the NGO
Process of developing annual work plan of the NGO and that of the community-based
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organizations.
Training approach (i.e., how various types of training (forestry activities, alternative
income generating activities, organizational development and management) will be
organized for the project participants
Building community awareness on conservation of the ecosystem and the biodiversity
assets of the targeted tropical forest area
Monitoring of project activities
Coordination with other stakeholders
7. Organizational set up (staff structure) of the project, with terms of reference (ToR) and
qualification requirements of, and the recruitment process for, the key staff members.
8. Implementation Schedule (in the form of ‘Gantt Chart')
9. Budget (Describe the general budget items in support of planned activities. Budget allocations
for personnel services (staff cost) should not exceed 30% and 15% for administrative costs
(overhead). Counterpart contributions of proponent and potential partners, including monetized
value of labor and use of equipment, should also be described).
Annex-2
Prescribed format for presentation of
Financial Proposal
Sl Line item
A. Arannayk Foundation Contributions
1 Staff cost
(Salary and other benefits)
Project Coordinator
Field Supervisor
Any other staff?
Sub-total
2 Other Direct Costs
2.1. Program administration
(eg. Utilities; supplies; furniture,
equipment, etc.)
2.2. Program development, field
supervision and monitoring
(eg. TA/DA/Field allowance; fuel, oil
and maintenance, workshop, hiring of
services, etc.)
Unit
Qty
Rate
Yr 1
Yr 2 Yr 3 Total
2.3. Staff capacity development
(Training, study visit, etc.)
2.4. Participants skill development
(Training, study/exchange visit, etc.)
2.5. Input support
(Critical inputs, revolving fund to
participants' association etc.)
2.6. Promotional activities
(Community meetings, Bill Board,
signboard, poster, etc.)
Sub-total
Organizational overhead (max
3
15%)
Total – AF Contribution
B. Self/counterpart contribution (to be defined)
1
2
...
Total – Self/counterpart
contribution
Self/counterpart contribution as %
of overall (A+B) cost
Annex-3
Format and Guidelines for the Presentation of
Organizational Profile of the Applying Entity
Brief description of the organization (and of its partner organization in case of a consortium)
including the following information:
1.
2.
3.
4.
5.
6.
7.
8.
Name of the organization
Address of the organization (Head Office)
Year of establishment
Vision and mission of the organization
Legal standing (Registration details, attaching valid registration certificate)
Organizational structure (Organogram)
List of regional offices and that of its local offices in the region of the project applied for
Physical facilities such as office accommodation, equipment, vehicles and information
technology (IT) facilities at the Head Office of the organization and that at its
Regional/local office nearest to the proposed project site
9. List and brief CV of the key staff members and consultants to be involved in the
proposed project in a running paragraph format, not exceeding 300 words. The CV
should include the name, age, academic qualification, specialization, duration and nature
of contract with the organization, relevant experience and significant achievements of the
staff member/consultant and his/her prospective role in the proposed project
10. List of support staff relevant to the project (giving name, designation, academic
qualification and nature of contract and duration of engagement with the organization)
11. Brief description of relevant experiences (name of the program/project, duration, source
of fund, project area, significant achievements, success stories)