Job Title: Athlete Services Coordinator Start Date: ASAP Admin Area: Canadian Sport Institute Calgary Job Family: Life Services Purpose of the Position: Reporting to the Life Services Manager, the Athlete Service Coordinator will present a positive, welcoming, helpful demeanor to create a supportive atmosphere for clients. You will be responsible for all administrative support to Life & Athlete Services as well as some of the coordination and the delivery of programs to registered athletes and coaches. Frequent interruptions and a diverse workload that requires effectively managing time and conflicting priorities characterize this position. One must demonstrate courtesy, good judgement, attention to detail and common sense decision-making. Working 35 hours per week normally 7 hours a day, 5 days a week. Accountabilities: Manages own time effectively to accomplish tasks and work assignments in an accurate and timely manner. Pleasantly and respectfully interacts with sport science members and the general public. Qualifications: Knowledgeable & interest in amateur sport in Canada Post-secondary education in Sport related field is an asset Excellent working knowledge of Microsoft Office Suite Experience with database management (knowledge of Reference Manager) Experience in Photoshop Excellent verbal and written communication skills Strong organizational and time management skills Sound critical thinking and problem solving skills Ability to multi-task and change focus in an atmosphere of repeated interruptions Exceptional customer service & social skills Flexibility & reliability French speaking skills are an asset Specific Accountabilities: First point of contact for athletes to access programs and services from the CSI Provide general administrative and clerical support for Life Service Manager, Performance Services Leadership Group and President that can include mailing, scanning, faxing and copying. Prepares presentation packages, briefing binders and associated statistical and analytical information in appropriate format such as graphs, flow charts and tables. Organize, update, and maintain tracking systems on a continual basis. Includes database, board reports, and athlete’s lists. Organizes and sets up a booking system for CSI rooms and facilities for staff and clients. Assists with organization and administration of CSI special events. This includes setting up rooms, A/V equipment, and meeting requirements. Update and maintain staff lists, email distribution lists, & employee handbook Effectively communicate news, opportunities, events, policies/procedures to athletes arc Page 1 2/9/2016 arc Prepare annual Inventory report from database and ensure accuracy Conduct CSI Facility orientation process Issue and renew CSI facility access cards for athletes and staff Ensure that policies and procedures specific to Life Services are kept up to date Connect with athletes to determine needs and interest level for workshops, programs and services Responsible for coordinating the delivery of Life Services Workshops. Liaise with product suppliers and distribute product Provide information regarding tuition coverage through the Athlete Assistance Program to athletes Facilitate flow of information between provincial educational institutions and athletes Administer and monitor Rosetta Stone Licenses for athletes and coaches Execution of partnership agreements with facilities, clinics and yoga studios Communicate with the Performance Services Director to know the service providers allocated to working with each training group Field requests for athlete presenters & negotiate speakers fee Collaborate with a team to plan, organize, coordinate, promote, facilitate and execute special events including community investment, fundraising as well as social and professional development initiatives for athletes and staff Track and showcase podium performances of CSI supported athletes from major games, world cups and world championships. Report quarterly Lead the hiring process and supervision of an annual practicum student when required Page 2 2/9/2016