1
HEC scholarship proformae
1. PROGRESS REPORT PROFORMA: 1 OF 8
HIGHER EDUCATION COMMISSION
INDIGENOUS 5000 PHD FELLOWSHIP PROGRAM, H-8/1, ISLAMABAD (PAKISTAN),
PHONE: (051) 90808033 FAX: (051)90808035, E-MAIL: snaurin@hec.gov.pk
HIG HER
EDUC ATIO N
CO MM
ISSION
ACADEMIC PROGRESS REPORT
PIN NO.____________________
PERIOD
FROM: _________ TO: __________
1. PERSONAL INFORMATION OF SCHOLAR:
NAME
DEPARTMENT/CENTRE
UNIVERSITY
STUDENT EMAIL &
MOBILE NO.
SUPERVISOR EMAIL
ADMISSION/REGISTRATION (PLEASE TICK ANY ONE)
MS
M.PHIL PHD
IN PROGRAM
2. Academic Progress (Only for MS/M.Phil Scholars)
a
MS/M.Phil (Please Tick any
Research Work
Course Work
one):
b Date of Admission/Registration: Day:____________Month__________Year___________
c
Date/ Expected date of
Completion of Course/Research Day:____________Month__________Year___________
work:
d Date/ Expected date of
Completion of MS/M.Phil Study Day:____________Month__________Year___________
Program
e
Semesters GPA/CGPA(Please
Semester- Semester- Semester- Semester- Research
attach Transcripts of reporting
1
2
3
4
period)
3. Academic Progress (Only for PhD Scholars)
a PhD (Please Tick any one):
b Date of Admission/Registration:
c Date/ Expected date of
Completion of Course/Research
work:
d Date/ Expected date of
Completion of Program
e Semesters GPA/CGPA
(Please attach Transcripts)
IRSIP /Other Training Information
(if availed)
Course Work
Research Work
Day:____________Month__________Year___________
Day:____________Month__________Year___________
Day:____________Month__________Year___________
Semester1
Semester
-2
Semester3
Semester
-4
Research
Departure
Date
Arrival
Date
University
Country
Progress
2
f Research Topic (Please attach Synopsis):
_______________________________________________________________________________
_______________________________________________________________________________
_____________
g Date of Approval from BASR
Day:____________Month__________Year___________
4. Academic Achievements
S. No
a
c
d
Descriptions
Number of Publications in HEC
Recognized Journals (Please attach
E-Copy of Papers)
Presentations in
Conferences/Seminars/Workshops
Participated (Please attach Details)
Any other Significant Achievement
(Please attach Details)
During Reporting Period
Total
5. Overall Progress: (Please Tick any
Poor
Satisfactory Good Very
Excellent
one)
Good
6. Employment Status
Unemployed
Employed On study leave
Doing Job
NOTE: The scholar shall not undertake any employment whether paid or otherwise at any
stage.
Detail Remarks of Supervisor:
___________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
_________
Verified/Certified by:
Countersigned by:
Supervisor
Chairman/Head of Department
Name: _______________
Designation:_____________________________
Signature & Date
_______________________
Name __________________
Official Seal/Stamp :_____________
Signature &
Date_____________________________
Official Seal/Stamp: _______________________
Note:1. Items are mandatory.
2. As per terms & Condition of award the scholar shall regularly submit the six monthly
progress reports on his/her assigned Program through his/her supervisor/focal person to the
Higher Education commission and final comprehensive report immediately on completion of
the study/training/research/degree”. Therefore, it is the responsibility of the scholar/supervisor
to submit the progress report in time on Six Monthly Basis.
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2. UTILIZATION REPORT PROFORMA: 2 OF 8
HIGHER EDUCATION COMMISSION
INDIGENOUS 5000 PHD FELLOWSHIP PROGRAM, H-8/1, ISLAMABAD (PAKISTAN),
PHONE: (051) 90808033 FAX: (051)90808035, E-MAIL: snaurin@hec.gov.pk
HIG HER
EDUC ATIO N
CO MM
ISSION
EXPENDITURE REPORT/STATEMENT
PERIOD
FROM: _________
PERSONAL INFORMATION OF SCHOLAR:
NAME
DEPARTMENT/CENTRE
UNIVERSITY
STUDENT EMAIL
TREASURER /DIRECTOR FINANCE EMAIL
ADMISSION/REGISTRATION IN PROGRAM
PIN NO.___________
TO: __________
(PLEASE TICK ANY ONE)
MS
M.PHIL
PHD
2. Funds Utilization Status:
S. No.
I.
II.
III.
IV.
V.
VI.
VII.
VIII.
Item
Total Amount
Received
(Rs.)
Total Amount
Spent
(Rs.)
Balance
(Rs.)
PhD Fellowship
Support to University for tuition fee, reference
books, back volumes, Journals, chemical
abstracts, stationery, software, Internet,
Computer etc.
Support to University for Laboratory
/workshop equipment laboratory material,
consumable and supplies etc.
Book Allowance
Honorarium to supervisor
Thesis Charges to Scholar
On Publication to Scholar
Thesis Evaluation from abroad
Total
3.
Balance/Unspent Amount: [Amount Received (–) Amount Utilized]
Rs._________________ (-) Rs. _________________ =
_________________
Supervisor:
Treasurer/Director Finance
Name of the Supervisor: _______________
Name of Treasurer/Director Finance:
__________________
Signature & Date______________________ ____________
Signature & Date
_______________________
Official Seal of Supervisor:______________
Official Seal/Stamp:
___________________________
Auditor:
Name of the Auditor: ___________________________
Signature & Date :____________________
Official stamp_________________ Signature:
__________________________________ Official Seal of Auditor __
_____________________________
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3. INFORMATION REQUIRED ON COMPLETION ON PHD: 3 OF 8
a) Contact Detail of Scholar (Permanent/Correspondence & Email Address,
Telephone/Mobile Number)
b) Designation
c) Name and Mailing Address of Employer (if employed)
d) Job description.
e) Name of Major Supervisor (along with email address)
f) Name of Institution from where the person has graduated (PhD).
g) Year of Graduation (PhD)
h) Title of Dissertation
i) Key Words of the research work
j) Abstract of Dissertation
k) Name & Address of External Reviewers (Along with copy of reports)
l) Copy of PhD Degree/Notification
m) List of Publications (Journal as well as Conference) resulting from Dissertation work
by separately indicating Local and International publications. Publications submitted
for review should also be listed.
n) Hard & Soft Copy of thesis & publications.
o) Exact Date of Thesis submission and Defence
p) Copies of all relevant notifications in regard with thesis submission, evaluation,
defense and PhD completion
q) Consolidated Audited Statement of Expenditure (all the funds received)
r) An essay on the work done highlighting its significance towards economic growth of
the country and also indicate the key area’s where it can be utilized.
s) Plagiarism report
Publications National and International
Research Papers Published in Pakistan
Publication
Date
Title of
Paper
Complete
Name &
Address of the
Journal
S. No.
1
2
3
4
Research Papers Published Outside Pakistan
S. No.
1
2
3
4
Publication
Date
Title of Paper
HEC Category
(W, X, Y, Z)/
Impact Factor
Complete Name &
Address of the Journal
Volume No.
issue No.
Indexing/ Abstracting
Service/ Impact Factor
Page No.
From
To
Volume
No.
issue
No.
Page No.
From
To
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4. SCHOLARS PROFILE BOOKLET FORMAT FOR ALL SCHOLARS: 4 OF 8
HEC is printing a profile book of HEC Scholars to be circulated
worldwide. As a mandatory reporting requirement of your scholarship
program, you are required to send the same by 15th June 2009,
positively.
Kindly send your one page profile in a descriptive format, in MS Word,
covering following aspects:
Insert colored
photograph
(passport size) in
jpeg format (with
shortest possible
size)
1. Current Passport size colored photograph (bit-map/jpeg format,).
2. Brief Personal Background (birth place, initial schooling and Engineering degree
obtained from?)
3. How did you finance your initial education till Bachelor level? (Was it easily managed by
your parents)?
4. Your family background: Parents (Businessman, self employed, Govt. Servants, Private
employee, agriculture background etc.).
5. Are you the first or amongst very few Engineer of your family?
6. Are you the first or amongst very few of your family to have obtained higher education
abroad?
7. What was your personal and family response, when you won the Govt. scholarship from
HEC? Did it increase your faith in selection process?
8. Why did you obtain higher education after obtaining a Bachelors degree in Engineering?
Any specific reason.
9. What do you want to do for your country? Any other personal aspect, you want to
highlight.
10. Your interest and achievements in extra-curricular activities (sports, debates, quiz
competition, writing (published) or any other)
Table
Degree/ certificate
with Year of
Passing
SSC or Equivalent
HSSC or
Equivalent
BE or BS.c
(Engg.)
M.S (Engg.)
Institution,
City, Country
Group /
Specialization
%age
obtained
CGPA
obtained
Any Distinction
obtained in
academics
Science
Pre-Engineering
Note:
Format of the profile should be as follows:
 Font size = 10.
 Font style = Times New Roman.
 Line Spacing = 1.
 Margins = 1” on each side & top-down.
If you do not have final year CGPA, indicate the most recent CGPA available.
Please be precise and effectively articulate while sending a very special personal profile of yours.
Template profile of a hypothetical scholar is attached for reference and any similarity with any
existing scholar is not intentional.
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5. PHD THESIS REVIEW FORM: 5 OF 8
Thesis Title:
Student Name:
Supervisor Name:
Reviewer Name:
A. Technical Aspects
Is the title reflective of the main thrust of the thesis?
1
2
3
4
Not at all
To some extent
Suitable
0 1 3
4 5
6 7 8
If you rate below six, please suggest a suitable alternative.
Very Suitable
9 10
Is the abstract clear and concise enough for the reader to glean the main contribution of the
study?
Not at all
To some extent
Clear
Very Clear
Total
0 1 3
4 5
6 7 8
9 10
If you rate below six, please provide comments to elaborate your opinion.
Does the Introduction clearly describe the motivation of the study and adequately relate it to
earlier work in the field?
Not at all
To some extent
Clearly
Very Clearly
Total
0 1 3
4 5
6 7 8
9 10
If you rate below six, please provide comments to elaborate your opinion with specifics (if
required) such as references that the student need to look up.
How do you rate the proposed methodology (models, approach, equations, theorems,
derivations, block diagrams etc.) adopted in the thesis?
Unsatisfactory
Satisfactory
Good
Excellent
Total
0 1 3
4 5
6 7 8
9 10
Please provide comments to elaborate your opinion and (if required) identify the problem
areas.
Are the basic assumptions underlying the study clearly stated and tenable?
5
6
Total
Not at all
To some extent
Clearly
0 1 3
4 5
6 7 8
Please provide comments to elaborate your opinion.
Total
Very Clearly
9 10
Does the thesis clearly define the problem statement (hypothesis, research question
etc.)?
Total
7
Not at all
To some extent
Clearly
0 1 3
4 5
6 7 8
Please provide comments to elaborate your opinion.
Very Clearly
9 10
Do the experiments conducted and the analyses performed validate the claims of the research
work done?
7
8
9
Not at all
To some extent
Enough
Very sound
Total
0 1 3
4 5
6 7 8
9 10
Please provide comments to elaborate your opinion and (if required) please provide with
suggestions/recommendations.
Does the thesis provide sufficient information for the results to be independently reproduced
and validated?
Insufficient
To some extent
Enough
Very detailed
Total
0 1 3
4 5
6 7 8
9 10
Please provide comments to elaborate your opinion and (if required) identify the problem
areas.
Does the thesis adequately compare the proposed solution with the existing ones and clearly
identify its merits in terms of (speed, accuracy, ease of use, robustness etc.)?
Poorly
Satisfactorily
Well compared
Excellently
Total
0 1 3
4 5
6 7 8
9 10
Please provide comments to elaborate your opinion and (if required) identify the problem
areas.
Does the thesis define a problem that has not been identified or considered hitherto?
10
11
12
13
Not at all
Somewhat new A new idea
0 1 3
4 5
6 7 8
Please provide comments to elaborate your opinion
Very Innovative
9 10
Total
If the thesis deals with a problem that has been considered before, is it being addressed here in
a new or novel manner?
Not at all
Somewhat new
A new
Very Innovative
Not Applicable
approach
0 1 3
4 5
9 10
6 7 8
Please provide detailed comments to elaborate your opinion
What are the major and significant contributions of this thesis that justify considering it as a
knowledge generating source?
How do you rate the quality of these contributions?
8
Unsatisfactory
Satisfactory
Good
0 1 3
4 5
6 7 8
Please provide comments to elaborate your opinion.
Excellent
9 10
Total
Have the limitations of the proposed work been identified and do you agree with these?
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YES
NO
UNSURE
Please provide comments to elaborate your opinion.
Does the thesis identify reasonable future work and do you agree with it?
15
YES
NO
UNSURE
Please provide comments to elaborate your opinion.
16
Does the thesis offer specific defensible (supported by the results) conclusions and do you
agree with them?
YES
NO
UNSURE
Please provide comments to elaborate your opinion.
B. Presentation
Is the overall organization of the thesis satisfactory?
1
Unsatisfactory
Satisfactory
Good
Excellent
Total
0 1 3
4 5
6 7 8
9 10
Please provide comments to elaborate your opinion. If you rate below six then please suggest
desired changes.
What is the quality of the technical language and the presentation? Is the English (spelling,
grammar, usage) satisfactory?
2
Unsatisfactory
Satisfactory
0 1 3
4 5
Please provide comments to elaborate your opinion.
6
Good
7 8
Excellent
9 10
C. Detailed Comments
D. Additional Comments
Considering the contributions of the thesis, please specify one of the following:
(1) Recommended for PhD
(2) Recommended for PhD with minor revision
(3) Recommended for PhD with major revision
(4) Rejected
Total
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6. PROFORMA FOR PHD COUNTRY DIRECTORY: 6 OF 8
Details of PhD Graduate and his/her PhD Supervisor
*Name of University
Sector
*Name of Graduate
CNIC Number
Gender:
*Subject:
*Title of Dissertation
*Date of Enrollment of PhD
Scholar in University
Date of Submission of PhD
Dissertation to University
*Year of Passing (Date of
Notification for the award of PhD
Degree)
*Name of Supervisor
*Subject of Specialization of PhD
Supervisor
Postal & Email Address of
Supervisor (Professional/ official)
Public
Private
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Details of External Reviewers
*Name of External Reviewer-1
*Postal & Email Address
(Professional/ official)
*Name of External Reviewer-2
*Postal & Email Address
(Professional/ official)
Details of Mandatory Research Paper(s) published by the PhD Graduate prior to award
of PhD Degree
*Name of Author(s)
*Title of Paper
*Name of Journal
*Volume
Page(s)
Date
* Mandatory fields
Proforma with checklist form duly verified by Controller of Examination is to be sent on
address Javed Ali Memon QA& Statistics Division, Higher Education Commission Sector H9
Islamabad.
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Check List
Yes
No
 Minimum CGPA score for admission into a PhD Program of scholar was 3.0 (out of
4.0 in the Semester System) or First Division (Annual System) in
M.Phil/M.S/Equivalent.
 Acceptable GAT /GRE Subject Test score prior to admission in PhD Program as per
HEC minimum criteria of PhD
 Completed 18 Credit Hours of Course Work
 Conducted Open defense of Dissertation
 PhD Dissertation has been Evaluated by two PhD experts from
technologically/academically advanced foreign countries
 Less than 20% of similarity index (Plagiarism Test) on the Dissertation before its
submission to the two foreign experts, of the discipline from
technologically/academically advanced foreign countries.
 Copy of PhD Dissertation (both hard and soft) is submitted to HEC for record in PhD
Country Directory.
Signed By
Controller of Examination
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7. TEMPLATE FOR HEC PROFILE: 7 OF 8
Seema Jabeen( HEC Pin)Please mention in your profile that I have completed PhD under the
supervision of Dr.xyz( your supervisor name)
I am Seema Jabeen, born on 17-10-1984, in a small village of NWFP. My
family has a modest rural background, whereby my father was self-employed.
He had a small piece of land which he toiled to make living. I have five
siblings, and all of us were fortunate enough to have access to education.
There was only one girl’s school in my area and that too was located at a
distance of one kilometer from my house. I received my initial schooling from
Govt. Girls High School, Nowshehra, where Urdu was the medium of education.
Degree / Certificate
with year of passing
SSC or Equivalent,
2000
HSSC or Equivalent,
2002
BE or B.Sc (Engg.)
2006
M.S (Engg.), 2008
Institution, City,
Country
Govt. Girls
School,
Nowshehra
Govt. Girls
College,
Islamabad
NWFP UET,
Peshawar
Hanyang
University
Group /
Specialization
% age
obtained
CGPA
Obtained
Any Distinction in
academics
Science
80 %
NA
First in Division
Pre-Engineering
86 %
NA
Second position in
Board of Intermediate
B.E Textile
Engineering
88%
NA
6th in Class of 67
students
MS Electronics
86%
NA
I can not claim to be the first educated person of my family, but definitely I am the first
female engineer of my entire family and also the first in my village. During my stay at UET
Peshawar, I participated in various co-curricular activities like debates and sports. I have won
multiple national level prizes in debates, as well
Having a rural background, I am much more passionate about further improving my
education. I have worked in textile sector for about two years, prior to applying for HEC
scholarship. The selection process was a rigorous process starting from a GRE-based test.
After being short listed by HEC, I appeared before an interviewing panel, comprising of
foreign faculty members. After the interviews the successful applicants were advised to
formally apply for admission, in the South Korean University, identified by HEC. When my
admission was confirmed in a South Korean University in the MS-Engineering program, I
was offered scholarship by HEC. It was a moment of great pride for me and my family. It
was not an ordinary feast for a girl of a small village to have won a prestigious Government
scholarship, which was contested by thousands.
The opportunity of studying in a multi-cultural and multi-ethnic environment in South Korea,
which is the 12th biggest economy of the world, broadened my horizon. I was introduced to
new vistas of knowledge and recent advancements in field of my interest. I learnt different
ways of tackling a complex situation. My problem solving skills improved a lot and this
personality development actually enhanced my self-confidence. Higher studies is not all
about memorizing books or understanding existing knowledge. It extends beyond that, i.e you
struggle to bring innovation in your thinking pattern. I was provided with ample guidance by
the world class faculty in Korea who were always there to help me broaden my frontiers of
knowledge.
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During the course of my MS (Engineering) studies in South Korea, I have published two
papers in IEEE journals and have done an international conference presentations details of
which are presented below:
Author(s)
Name of research
paper
Year of
Publishing
Name of the Journal
Volume; Number; pages
My core expertise is in the field of weaving and my focused area of research is
xxxxxxxxxxxxxxxxxxx. This field is more relevant to textile production units. Pakistan is a
major cotton producing country of the world and I want to see my country being
acknowledged as a major and superb textile manufacturer and exporter in the world. In the
value chain of textile manufacturing, I am confident to add value, by sharing my expertise
gained in an industrially advanced country of the world. This field has a great potential for
local consumption as well as for foreign exports. I wish to see the complete supply chain of
cotton products in Pakistan, starting from raw cotton to yarn, to fabric to apparel with
established brand names. This is not an un-attainable target, for I know, that every
accomplishment begins with a clear vision of the future. We have the right ingredients to
make our country prosper in every field.
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8. SUPERVISOR FORM: 8 OF 8
HIGHER EDUCATION COMMISSION
HRD DIVISION, Sector H-9, Islamabad
HIG HER
EDUC ATIO N
CO MM
ISSION
Department Profile
Name of University/Institute
Sr.
#
___________________________________________________________
Name of
Department
Faculty
HEC approved
PhD supervisors
Name
Name of Visiting/Adjunct PhD approved
Supervisors
Impact
Factor
Name
Name of Supervisors
not HEC Approved
Total
PhD
Impact
factor
HEC
1
2
3
4
5
6
7
8
9
10
Signature of Chairman/Head of the Department
Stamp______________________________
HIGHER EDUCATION COMMISSION
HRD DIVISION, Sector H-9, Islamabad
HIG HER
EDUC ATIO N
CO MM
ISSION
Supervisor Profile
Name of the Department ______________________________________
S.No
Name of the
Supervisor in the
No. of Scholars doing
M. Phil
No. of Scholars doing Ph.D.
M.P
Total Scholars
being supervised
No
HE
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Department
by the Supervisor
HEC Awardees
along with
PIN No.
1
2
3
4
5
6
Signature of Chairman/Head of Department
Stamp
______________________________
Other than
HEC
HEC
Awardees along
with
PIN No.
Other than
HEC