RENTAL AGREEMENT
Terms & Conditions of Agreement
For use of Banquet Hall @ He‘eia State Park
Arrangements for the availability of the Banquet Hall @ He‘eia State Park may be made through Kama‘aina Kids
at heeiaresv@kamaainakids.com or (808) 235-6509. Reservations are accepted up to 12 months in advance.
RENTER First and Last Name
Date of Event
Day of the Week
 Fri  Sat  Sun  Mon
 Tues  Wed  Thurs
RENTER Name of Group (if applicable)
Mailing Address
Intended Use
A. Fees
i.
Email (optional)
City/St
# In Your Party
Zip
Entry Time
Employee/Affiliate?
Site/Group
Home #
Event Time
Event End
Work/Cell#
Exit Time
Rental Fees
Rental fees for use of the Banquet Hall @ He‘eia State Park (hereafter referred to as the “Banquet
Hall”) follow and are based on the charges set forth in the RENTAL AGREEMENT. Rental fees are
due 30 days prior to the reservation date.
ii.
Security Deposit
A security deposit shall be paid to secure the requested date of event and full and faithful performance
of all terms and conditions contained in the RENTAL AGREEMENT. If all conditions of the
CLEANING GUIDELINES (attached) are met, the Security Deposit will be refunded. All violations
will be deducted as stated in DEPOSIT DEDUCTIONS (attached). The RENTOR is informed and
understands that the processing period for full and partial refund of Security Deposit requires a period
of approximately 2 weeks.
iii.
Service Charges
Canceled/returned checks and late payments shall be assessed a $25 service charge.
iv.
Overtime Fee
If the RENTER unexpectedly runs past the agreed end time at the conclusion of RENTER’s event, the
RENTER will be assessed an overtime fee of $25 per 15 minutes or a fraction thereof incurred against
the Security Deposit.
B. Confirmation
Reservation date is confirmed upon receipt of $500 (weekend) or $300 (hourly) Security Deposit (see page 4)
AND the signing of the RENTAL AGREEMENT. If more than one party is interested in a specific date,
reservations will be done on a “first come, first served” basis. Payment shall be made by check, money order,
MasterCard, or VISA. Checks should be made payable to Kama‘aina Kids. There will be a $25 charge for any
check that is returned due to insufficient funds.
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Kama‘aina Kids
He’eia State Park Banquet Hall Rental Agreement
Rev. 2/2012
C. Cancellation
Kama‘aina Kids will refund all FEES, except Security Deposit and Service Charges, for any cancellations
made within 30 days of reservation date. Cancellations made less than 30 days of reservation date are subject
to additional charges at the discretion of Kama‘aina Kids based on seasonal usage and inability to secure
another RENTER. Cancellation within 30 days and less of the reservation date must be made in writing.
D. Excused Non-Performance
If, for any reason beyond its control, but not limited to accidents, acts of war, or acts of God, Kama‘aina Kids
is unable to perform its obligations under this Agreement, such non-performance is excused and Kama‘aina
Kids may terminate this Agreement without liability of any nature upon return of RENTER’s fees and
deposit. Kama‘aina Kids will not be liable for consequential damages of any nature, under any circumstances,
for any reason, whatsoever.
E. Admissions Charges
Persons attending the event contemplate herein will / will not be paying an admission for this event.
Initial: ________________
F. Alcoholic Beverages
The use or possession of alcohol shall be confined to the PREMISES (Not allowed on park grounds) and shall
be in accordance with all applicable State and City & County ordinances, rules and regulations.
G. Rubbish/Garbage Removal/Recycling
The RENTER shall be responsible for the removal of all rubbish/garbage from the premises and surrounding
parking lot area immediately following the event. All rubbish/garbage should be discharged into designated
dumpsters on the premises. A charge of $100 shall be assessed if Kama‘aina Kids staff must remove
rubbish/garbage. Kama‘aina Kids will deduct this charge from the security deposit. Recycling bins will be
provided for items that meet the current state recycling codes. See also CLEANING GUIDELINES for other
applicable guidelines.
H. General Clean-Up
The RENTER shall be responsible for sweeping and mopping the floors in the Banquet Hall, bathrooms,
kitchen, and conference room immediately following the event. Toilets & bathroom sinks must also be
cleaned. Kama‘aina Kids shall provide cleaning supplies and equipment. The tables and chairs also need to be
cleaned and put away in the proper storage area, and the kitchen counters, sink, and stove should be wiped
down and free from any food or liquid. A charge of $100 shall be assessed if Kama‘aina Kids staff must
perform any or all of these tasks. Kama‘aina Kids will deduct this charge from the Security Deposit. See also
CLEANING GUIDELINES for other applicable guidelines.
I.
Park Grounds
The RENTER shall be responsible for any damages to the surrounding flora. There is NO CUTTING of any
surrounding flora found within the park grounds for personal decorations or usage. Damages to be assessed
and levied against the Security Deposit.
J. Set-Up/Decorations
Glitter and/or throwing confetti or rice is not allowed. Decorations may not be nailed, stapled, or tacked to
any part of the facility. If decorations need to be mounted on the walls, use of white putty tack or tape is
allowed. Decorations must be removed immediately following RENTER’s event, and must comply with
governmental laws, rules, regulations and ordinances, including but not limited to, fire code regulations.
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Kama‘aina Kids
He’eia State Park Banquet Hall Rental Agreement
Rev. 2/2012
No decorations will be allowed on the outside of the Banquet Hall except for balloons and streamers. No
signs will be allowed on the outside of the Banquet Hall except at the entrance doorway.
K. Security
Security is mandatory when renting the banquet hall for any and all functions. The RENTER will be provided
security through He’eia State Park when renting Fri-Sun blocks. Hawaii Security Services will provide
security for up to 5 hours, any additional time needed will cost an additional $35 per hour.
Start Time: ________
End Time: __________
L. Smoking
Smoking is not permitted within any of the buildings at the Banquet Hall or within the restrooms located on
property. In accordance with State law, smoking will only be allowed in the designated smoking area outside
of the building. Any smoking done inside the building will result in the forfeiture of the security deposit.
M. Discrimination Policy
The use of the Banquet Hall shall not be in support of any policy which discriminates against anyone based
on race, creed, color, gender, religion, national origin, sexual orientation or physical handicap.
N. Conduct
Kama‘aina Kids reserves the right to terminate any event under the following circumstances:
i.
ii.
iii.
1. The event is not properly chaperoned.
2. The conduct of the guests attending the event presents a threat to the health and safety of the
individuals, or could damage the Community Center or Surrounding properties.
3. Rules and regulations are not complied with.
O. Indemnity
The RENTER shall indemnify, defend, and hold Kama‘aina Kids, He‘eia State Park, City & County of
Honolulu and the State of Hawaii harmless from and against all claims, proceeding, suits, damages,
settlements, and awards arising in connection with or attributable to the use of the premises by the RENTER
and/or its guests, invitees, agents, or assignees. This indemnification shall, among other things, include
indemnification against any and all actions, proceedings, attorney’s fees, costs demands and any damages.
P. Exculpation of Kama‘aina Kids, He‘eia State Park, City & County of Honolulu, State of Hawaii
Kama‘aina Kids, He’eia State Park, City & County of Honolulu and the State of Hawaii shall not be liable to
the RENTER for any damage to the RENTER or RENTER property or RENTER’s guest(s) from any cause.
The RENTER waives all claims against Kama‘aina Kids, He‘eia State Park, City & County of Honolulu and
the State of Hawaii for damage to person or property arising for any reason.
Q. Default
In the event of any default by the RENTER of any of the terms herein, RENTER shall be liable for all
damages, including attorney’s fees and costs, which may be incurred as a result of said default, and steps
taken to address said fault.
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Kama‘aina Kids
He’eia State Park Banquet Hall Rental Agreement
Rev. 2/2012
The undersigned has fully read and agrees to the Terms and Conditions of the RENTAL AGREEMENT and
hereby confirms payment of Security Deposit in the amount of $__________ to Kama‘aina Kids for the
engagement and usage of the Banquet Hall. The RENTER agrees to pay $____________ rental fee 30 days prior
to the rental date (______________________). Failure to submit payment by this date will result in forfeiture of
the Security Deposit and the termination of this agreement.
The RENTER hereby agrees to and assumes full and all responsibilities and liabilities for any damages,
destruction, and/or losses incurred by Kama‘aina Kids during or as a result of the RENTER’s engagement and
usage of the Banquet Hall. The RENTER also agrees that Kama‘aina Kids may assess charges to the RENTER for
any damage, destruction or loss to the Banquet Hall property as a result of RENTER’s usage of the Banquet Hall.
 Security Deposit Paid Amount $_____________________
 Reviewed RENTAL AGREEMENT with He‘eia State Park Representative
RENTAL FEES ($500 security deposit)
Options
 Friday (12:30pm – 10:30pm), $1,175
 Basic Cleaning, $300
 Saturday (9:00am – 10:30pm), $1,375
 Extensive Cleaning, $500
 Sunday (9:00am – 10:30pm), $1,375
 Use of Dumpster, $100


HOURLY FEES ($300 security deposit)
Banquet Hall: Sunday through Thursday (9am –5pm)
From: ________ am/pm
To: ________ am/pm
$200/ hr. minimum 2 hours, maximum 8 hours
Hula Mound: (Deposit waived if renting Hall)
$100 /hr. minimum 2 hours, maximum 8 hours
________Total Hours

OPTIONAL FEES
 Screen $25
 Projector $50
 Sound System $150
Additional Security $35 /hr Start Time: ________
End Time: __________
Total Rental Fees Amount Due on ____________________, 30 days prior to Event.
Basic Cleaning Includes:




Extensive Cleaning Includes:


Cleaning of floors (sweep and mop) in
banquet hall, kitchen and bathrooms.
Cleaning of bathrooms (counter, sinks,
toilets and urinals).
Cleaning of kitchen (counter, sinks and
refrigerators).
Breakdown and removal of tables and
chairs.



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Use of Dumpsters
Removal of decorations and rubbish (does
not include cleaning of park grounds).
Cleaning of floors (sweep and mop) in
banquet hall, kitchen and bathrooms.
Cleaning of bathrooms (counter, sinks,
toilets and urinals).
Cleaning of kitchen (counter, sinks and
refrigerators).
Kama‘aina Kids
He’eia State Park Banquet Hall Rental Agreement
Rev. 2/2012

chairs.
Breakdown and removal of tables and
DEPOSIT DEDUCTIONS
Banquet Hall @ He‘eia State Park
Purpose of this sheet is to provide contractual itemizations for potential
deductions made to SECURITY DEPOSIT for Kama‘aina Kids He’eia State
Park Banquet Hall.










Use of staples, nails and tacks ............................................. $5/per
Failure to clean kitchen sink and counters .............................. $10
Failure to clean refrigerators ................................................... $10
Failure to sweep and mop the kitchen and main hall ............ $100
Failure to re-stack all tables and chairs neatly ...................... $100
Remove all tape, ribbons, etc. ................................................. $20
Sweep and clean bathrooms .................................................... $20
Remove all rubbish from the premises ................................. $100
Failure to clean litter from the park grounds........................... $50
Closing time will be clocked when the Park Manager or designated
representative closes the park gate after the last person leaves the parking
lot. The RENTER will be charged $25 per 15 minute increments after the
stated rental period
Missing or Damaged Items
Mops
Push Brooms
Tables
$20
$30
$100
Dust Pans
Buckets
$20
$75
Brooms
Chairs
$20
$20
Any other damages to the Banquet Hall (including rented equipment), Park
Grounds (including plants and trees) or to the properties of Kama‘aina Kids
will be assessed an appropriate fee.
I have read and understood the above responsibilities.
RENTER Signature
Date
He‘eia Representative Signature
Date
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Kama‘aina Kids
Cleaning Guidelines
CLEANING GUIDELINES
Banquet Hall @ He‘eia State Park
Purpose of this sheet is to provide contractual guidelines for clean-up of
Kama‘aina Kids He’eia State Park Banquet Hall.
The Park Manager or designated representative will provide an orientation of
the facilities and discuss the checklist with the RENTER or designated
representative(s). The Park Manager or designated representative will check
with the RENTER or the designated representative(s) as to the closing time;
making sure the RENTER or the designated representative(s) knows where
the cleaning supplies are, location of light/fan switches and that the RENTER
or the designated representative(s) know that it will take at least one and one
half hours (1.5) to accomplish all the cleaning prior to scheduled closing time.
Security will be responsible to make sure RENTER follows cleaning
guidelines. The final check out will be given the following morning with
the Park Manager or designated representative.
1. Banquet Hall
Break down tables/chairs
Stack all tables and chairs in designated areas
Return all stages to original places
Remove all decorations (tape, string, balloons, etc.)
Sweep and mop floor
Return all cleaning supplies to kitchen area (these will be
inventoried by the Park Manager or designated representative)
Remove all rubbish, rinse cans and/or trash receptacles
2. Kitchen
Clean counters
Clean sinks
Clean refrigerators
Sweep and mop floor
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Kama‘aina Kids
Cleaning Guidelines
Remove all rubbish
3. Restrooms
Clean counters
Clean sinks
Sweep and mop floor
Remove all rubbish
4. Litter Pick-Up (due to light restrictions at closing time, the RENTER
must return to the park no later than 8:00am the following day to
ensure that park grounds are clean)
Pick-up litter on grassy areas surrounding the building
(front/back/side areas)
Pick-up litter in parking lot and driveway
5. Other
We will close and secure all window and doors
No tents, tarps, tables and chairs outside building
No dumping of food, beverages or ice on the Park Grounds or in
plant areas
NO SMOKING IN BUILDING · YOU MUST BE AT LEAST 20 FEET AWAY
FROM BUILDING ENTRANCES
NO ALCOHOL OUTSIDE OF BUILDING
NO OPEN FIRES
RENTER Signature
Date
He‘eia Representative Signature
Date
Security Notes:
___________________________________________________________________________________________
___________________________________________________________________________________________
___________________________________________________________________________________________
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