1
QUARTERLY REPORT
RETURN TO:
Information and Privacy Policy Secretariat
130 - 200 Vaughan St., Winnipeg MB R3C 1T5
Fax: 204-948-2008; E-Mail: ipps@gov.mb.ca
DUE DATES: Jan. 31, Apr 30, July 31, Oct 31.
TAB ON OR CLICK ON EACH FIELD TO POPULATE. FOR INSTRUCTIONS ON COMPLETING THIS
REPORT, CONSULT CHAPTER 9 OF THE FIPPA RESOURCE MANUAL OR CALL 204-945-3445.
Name of Public Body:
Year:
1.
Quarter:
Jan-Mar.
April-June
July-Sept.
Oct.-Dec.
NUMBER OF NEW APPLICATIONS RECEIVED THIS QUARTER:*
Type of Applicant
Number
Source
Private Citizens
Winnipeg
Organizations &
Businesses
Outside Winnipeg
Media
Outside Manitoba
Number
Political Parties
2.
APPLICATIONS PROCESSED*
Personal
Information
General
Information
Total
(one’s own)
2.1
Received this Quarter
2.2
Brought Forward to this Quarter
2.3
Subtotal (Add 2.1 and 2.2)
2.4
Carried Forward to Next Quarter
2.5
Withdrawn / Abandoned / Out of
Scope / Publicly Available
2.6
Subtotal (Add 2.4 and 2.5)
2.7
Total Processed This Quarter (Subtract
2.6 from 2.3)
*Applications transferred to another public body should not be included, to avoid double counting.
2
3.
ACCESS DECISIONS
Personal Info
General Info
Total
(one’s own)
3.1
Access Granted
3.2
Access Partly Granted
3.3
Access Denied
3.4
Record Does Not Exist or could not be
located
3.5
Refused to Confirm or Deny Existence
of a Record
3.6
Incomprehensible, frivolous or
vexatious, repetitive, systematic,
unreasonable interference, abuse of
right, already provided
3.7
Total (Should equal totals in 2.7)
4.
USE OF EXCEPTIONS
FIPPA
Mandatory Exceptions
s. 17
Disclosure harmful to a third party’s privacy
s. 18
Disclosure harmful to business interests of a third party
s. 19
Cabinet confidences
s. 20
Information provided by another government
Discretionary Exceptions
s. 21
Disclosure harmful to relations between Manitoba and other
governments
s. 22
Local public body confidences
s. 23
Advice to a public body
s. 24
Disclosure harmful to individuals or public safety
s. 25
Disclosure harmful to law enforcement or legal proceedings
s. 26
Disclosure harmful to security of property
s. 27
Solicitor-client privilege
s. 28
Disclosure harmful to economic and other interests of a public body
s. 29
Testing procedures, tests and audits
s. 30
Disclosure harmful to confidential evaluations
s. 31
Disclosure harmful to conservation of heritage resources & life forms
s. 32
Information that will be available to the public
Number of
Applications in which
Exception was used
3
5.
RESPONSE TIME
Personal
Information
General
Information
Total
Personal
Information
$
General
Information
$
Total
(one’s own)
5.1
Within 30 days
5.2
Within 31 - 60 days:
5.2.1
Met an extension taken under s.15
5.2.2
Did not meet an extension taken under s. 15
5.2.3
Did not take an extension under s. 15
5.3
More than 60 days:
5.3.1
Met an extension authorized by the
Ombudsman’s Office
5.3.2
Did not meet an extension authorized by the
Ombudsman’s Office
5.3.3
Did not take an extension authorized by the
Ombudsman’s Office
5.4
Number of responses that were “on time”
(5.1+5.2.1+5.3.1)
5.5
Total (5.1+all 5.2+all 5.3)
Should equal totals in 2.7 and 3.7
6.
FEES COLLECTED
$
6.1
Search and Preparation Fees
6.2
Computer Programming and Data Processing
Fees
$
$
$
6.3
Copying Fees
$
$
$
4
7.
FEE WAIVERS
Regulation
Subsection
Number of Applications in
which Fees Waived
Provision
Amount of Fees Waived
s. 9(1)(a)
Unreasonable financial hardship
$
s. 9(1)(b)
Request for applicant’s personal
information and reasonable and fair to
waive
$
s. 9(1)(c)
Record relates to a matter of public
interest concerning public health or
safety or environment
$
Total
$
8.
PUBLIC BODY’S TOTAL TIME SPENT
8.1
Total Time Spent Processing Requests
(hours spent by all staff during the quarter)
Type of Information
Total Hours
Personal Information (one’s own)
General Information
 Private Citizens
 Organizations & Businesses
 Media
 Political Parties
8.2.
Total Time Spent Responding to Ombudsman’s Investigations, Court Appeals and
Adjudicator’s Reviews
(hours spent by all staff during the quarter)
Type
Ombudsman’s Office Investigations
Queen’s Bench Appeals
Adjudicator’s Reviews
Access
Protection of Privacy
Other
5
9.
PUBLIC BODY’S ASSOCIATED COSTS
9.1
Total Legal Fees
Total Legal Fees
$
(include fees for all matters such as processing requests, dealing with access or privacy
complaints, investigations or court appeals)
9.2
Total External Computer Programming/Data Processing Fees to Process Access Requests
External Computer Programming/Data Processing Fees
9.3
$
Total Cost of Copying Records to Process Access Requests
Cost of Copying Records
10.
$
NUMBER OF CORRECTIONS OF PERSONAL INFORMATION
Number of Requests
Number of Corrections Made
Number of Correction Requests
Added to the Record
Name of Access and Privacy Officer
Signature of Officer
Telephone
Date