Request for Tender – Accommodation Project
Additional Information 24 July 2015
Questions
Comments
Who at ACECQA would tenderers be liaising
with?
Primarily the Facilities Manager, Lisa
Melhopt but also the Chief Operating Officer,
Angela Buchanan and Senior Manager IT,
Paul Fraser.
Has ACECQA or the person at ACECQA
worked with corporate property services
companies before on fit outs and office
moves – if so, what was their
experience: what would they do again and
what would they avoid?
ACECQA has undertaken previous fitouts at
its current location. ACECQA’s
requirements are specified in the RFT.
What’s ACECQA’s biggest concern about
the project?
There are no specific concerns. The
successful tenderer/s will be required to
meet the timeline specified in the RFT.
What sort of companies do you enjoy
working with – e.g. small, medium or larger
organisations?
ACECQA holds no preference, we seek best
practice/performance, value and expertise.
What style of companies do you enjoy
working with – e.g. conservative, personable
etc.?
We hold very strong relationships with all of
our service providers and will continue to
seek a close association which includes
informed communications about all parts of
the project at all times.
How hands on are you in relation to the
project e.g. do you want to be very involved
or would you prefer to have someone run the
entire project on your behalf but keeping you
informed in every step of the process?
We would expect our provider to have the
ability and experience to deliver outcomes
and requirements in close collaboration with
ACECQA. The specific nature of the
communications and relationship will be
subject to negotiation with the successful
tenderer/s.
Do you have additional filing requirements
other than staff personal items to allow us to
provide sufficient crates?
We have approximately 12 storage cabinets
that contain files for various department
groups. This includes files within a six bay
compactus which each department will box
up for relocation.
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Is ACECQA seeking Construction Costs?
ACECQA is seeking indicative construction
costs based on the requirements in the RFT.
5 iMacs, 22 Dell 9010 workstations (2 with
no screen, 8 with one screen and 12 with two
screens), 16 laptops (3 with docking stations)
Quantity of hardware (docking stations,
monitors, stands, mice, keyboards etc)
Quantity of re-use peripherals (electronic
whiteboards, desktop printers, monitor arms)



Quantity of MFC printers
12 desktop printers, 8 x electronic
whiteboards, 65 monitor arms (18 double,
47 single)
10 wireless access points, 2 wireless
controllers
1 rack mounted NAS
3 MFC printers (1 pre-move and 2 during
move weekend)
Quantity of telephony equipment (desk
phones, teleconference units,
videoconferencing equipment)
Approximately:
 86 desk phones, 2 teleconference units
 Video conferencing:

Boardroom – Two plasma TVs, 1
projector, 1 equipment rack
containing video equipment, 1
projector screen, 1 control iPad, 1
wireless access device
Meeting Room – 1 projector, 1
projector screen
Breakout area – 1 projector, 1
plasma TV, 1 DVD player, 1 AMX
switching device
Quantity of IT to be disposed of
Approximately:
 50 Dell 990 workstations
 8 laptops and docking stations
Will the tenderer be required to
decommission equipment in the
communications room of the existing
property and what is involved in
decommissioning, including quantity?
The majority of the equipment in the existing
communications room is vendor owned or
will be re-used at the new site. The
exception is the following equipment which
will be decommissioned and disposed of:


1 HP E5412zl network switch
1 Riverbed 1050 network optimisation
device
Note that existing server rack and patch
panel will not be decommissioned or
transported as they will remain at Elizabeth
Street site.
Packing for kitchens
Service provider to undertake packing of all
equipment including kitchen items.
Quantity of furniture (storage cabinets,
pedestals, tables and chairs)
Undecided at this time, further analysis to be
conducted.
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