IBCA B Study Guide, Lesson 6
True/False
Indicate whether the statement is true or false.
____
1. Word’s Track Changes feature is helpful when several people contribute to a single document.
____
2. Hyperlinks are often used to insert comments into documents.
____
3. Hyperlinks can be placed on Web pages, but not in Word documents.
____
4. Word can only print documents on one paper size: 8.5 by 11 inches.
____
5. Word allows you to choose from three different page orientations: Normal, Portrait, and Landscape.
____
6. If you work together with a group of coworkers to plan a meeting, you are collaborating with them.
____
7. A hyperlink can be a word, a phrase, or a graphic.
____
8. When using mail merge, the information that is to change from one letter to another, such as the recipient’s
name, is stored in the main document.
____
9. By default, words that contain a hyperlink are underlined and in a different color.
____ 10. When you use mail merge to print a group of labels, all the labels must contain identical information.
____ 11. When you create a Web page, any text it contains should be short and to the point.
____ 12. If you want to save an existing Word document as a different document type, use the Save As command.
____ 13. Mail merge can print many labels on a single sheet.
____ 14. Both envelopes and labels can be printed from the same dialog box.
____ 15. The steps to insert a hyperlink into a Web page are basically the same as those to insert a hyperlink into a
Word document.
____ 16. When you send an attachment with an e-mail, the contents of the attachment always appear within the e-mail
itself.
____ 17. The Show Markup menu allows you to determine the types of changes you will to be able to see on-screen.
____ 18. Once you have selected a list to be used as a data source in a mail merge, you can no longer edit that list.
____ 19. When creating a mail merge, you must insert all of the items from your data source into your merged
document.
____ 20. To print a list of the changes made to a document, open the Print dialog box and in the Print what box, select
List of markup.
Modified True/False
Indicate whether the statement is true or false. If false, change the identified word or phrase to make the statement true.
____ 21. You can use the Save As dialog box to save a document in HTML format.
____ 22. A data source is a link to another document or Web page.
____ 23. When you insert a comment into a document, it is automatically labeled with your initials.
____ 24. In order to display comments on-screen in balloons, you must be in Draft View.
____ 25. You can change a page’s orientation in the Print dialog box.
____ 26. In Word, the default page orientation is Landscape.
____ 27. If you are reviewing another person’s document and want him or her to see any deletions and additions you
make, choose Review>Tracking>Track Changes.
____ 28. In mail merge, merge fields are always placed in the data source file.
____ 29. If you want to link a document to a Web page, you must insert the location of that page in the Address box in
the Insert Hyperlink dialog box.
____ 30. If you have created a document that contains a table that is 10 inches wide and 4 inches high, you will want to
print the document in Portrait orientation.
Multiple Choice
Identify the choice that best completes the statement or answers the question.
____ 31. Which of the following document extensions identifies the document as a Web file?
a. .docx
c. .doc
b. .html
d. .rtf
____ 32. The following document is in ____.
____ 33.
____ 34.
____ 35.
____ 36.
____ 37.
a. Print Preview
c. Print Layout View
b. Draft View
d. Outline View
You can tell Word to make all the suggested revisions to a document at once by clicking the ____ button on
the Review tab.
a. Track Changes
c. Review Comments
b. Accept All Changes in Document
d. Delete All Comments in Document
To create a new document, choose ____.
a. Office>Open, and then enter the file name to be assigned to the new document
b. Insert>Pages>Page Break
c. Insert>Pages>Blank Page
d. Office>New>Blank Document
You can edit an existing comment in the ____.
a. Reviewing pane
c. Page Setup dialog box
b. Combine Documents dialog box
d. Mail Merge task pane
Which of the following is not a tab on Page Setup dialog box?
a. Print
c. Paper
b. Margins
d. Layout
Your teacher uses Word to grade and edit your book reports. Which of the following buttons should he click
so you that you will be able to identify any changes he makes?
a.
c.
b.
d.
____ 38. You can create a new folder in the ____ dialog box.
a. Print
c. New Document
b. Paragraph
d. Save As
____ 39. The file ____ could be opened by a Web browser.
a. Mypage.doc
c. Chart14.xlsx
b. Home123.htm
d. LastPage.ppt
____ 40. What text will appear on the link created by this dialog box?
a. Learn More About Becoming an Astronaut
b. Existing File or Web Page
c. Astronauts
d. http://www.nasa.gov/audience/forkids/kidsclub/flash/index.html
____ 41. Which of the following is an example of a merge field?
a. “City”
c.
b. City
d. City
____ 42. Which of the following dialog boxes would be most useful if you want readers to be able to access a Web
page from within an online report you are writing?
a. Save As
c. Mail Merge
b. Combine Documents
d. Insert Hyperlink
____ 43. Which of the following labels points to a hyperlink?
a. A
c. C
b. B
d. D
____ 44. Open the ____to examine changes and suggestions that someone else has inserted into a document you have
written.
a. Reviewing Pane
c. Mail Merge task pane
b. Tracking dialog box
d. Insert Hyperlink dialog box
____ 45. Which of these buttons lets you attach a document to an e-mail message?
a.
c.
b.
d.
____ 46. Several of your coworkers have made extensive changes to a report you have written. You want to examine
the insertions, deletions, and comments they have made on-screen. However, you do not want to see any
formatting changes. Which of these features would be most useful?
a. Accept All Changes in Document button
b. Reject All Changes in Document button
c. Show Markup menu
d. New Comment button
____ 47. Which of the following is not something that will appear in the Reviewing pane?
a. The name of the person making an insertion.
b. The date on which a specific insertion was made.
c. The length of the document being reviewed.
d. The total number of revisions made to a document.
____ 48. Which of the following best explains the purpose of HyperText Markup Language?
a. To allow you to send an attachment via e-mail.
b. To allow you to link a Web page to a document.
c. To allow you to merge two or more documents into a single document.
d. To allow a Web browser to properly display a Web page on-screen.
____ 49. Page ____ refers to whether a page is laid out vertically or horizontally.
a. markup
c. formatting
b. merge
d. orientation
____ 50. Which of the following is the best example of collaboration?
a. Tom creates a mail merge that generates 200 personalized letters for his clients.
b. Erica and Sarah develop an advertisement for which Erica writes the text and Sarah
creates artwork.
c. Martin merges two different versions of a document he has written.
d. Laura links her softball Web site to another one which contains detailed information about
softball equipment.
____ 51. Which of the following is the first step in using the Step by Step Mail Merge Wizard to create a mass
mailing?
a. Selecting a document type.
c. Inserting the merge fields.
b. Printing the documents.
d. Locating the data source.
____ 52. The last step in using the Step by Step Mail Merge Wizard to create a mass mailing is typically ____.
a. Selecting a document type.
c. Inserting the merge fields.
b. Printing the documents.
d. Locating the data source.
____ 53. To create a mass mailing, choose ____.
a. Review>Tracking>Track Changes
b. Review>Tracking>Reviewing Pane
c. View>Mail Merge>Select Document Type
d. Mailings>Start Mail Merge>Start Mail Merge
____ 54. Which of the following is not a document type that you can select in the Step by Step Mail Merge Wizard?
a. table
c. envelop
b. letter
d. e-mail message
____ 55. When using mail merge, you ____.
a. must always use the currently open document
b. must always use a document that has previously been saved
c. can send the resulting documents to a Web site
d. can use either the currently opened document or a document you have previously saved
____ 56. The following shows a ____.
____ 57.
____ 58.
____ 59.
____ 60.
a. a main document
b. a data source
c. a merged document
d. merged fields
Which of the following is not a standard component of a mail merge?
a. a main document
c. a data source
b. hyperlinks
d. merged documents
You can rename a folder by opening the ____ drop-down menu in the Save As dialog box and clicking
Rename.
a. Save as type
c. Search
b. Organize
d. Views
The ____ dialog box allows you to make your Web page backgrounds more interesting.
a. Font
c. Fill Effects
b. Page Setup
d. Styles
How many merge fields does this letter contain?
____ 61.
____ 62.
____ 63.
____ 64.
____ 65.
____ 66.
____ 67.
____ 68.
a. none
c. three
b. two
d. It is impossible to tell.
____ indicate where any unique information in a mass mailing should be inserted.
a. Merge fields
c. Document formats
b. Data sources
d. Printing options
The ____ dialog box lets you specify which files are to be merged.
a. Hyperlink
c. Print Preview
b. Print
d. Combine Documents
If you want to make your Web page light blue, choose ____.
a. Home>Font>Font Color
b. Home>Paragraph>Shading
c. Page Layout>Page Background>Page Color
d. Page Layout>Page Background>Page Borders
____ is an example of one of the Fill Effects you can apply to a document.
a. Gradient
c. Web Layout
b. Font style
d. Orientation
Which of the following is a document that has been stored in Word 97-2003 format?
a. File1.html
c. File3.doc
b. File2.htm
d. File3.docx
HTML stands for ____.
a. Hyperlink Text Menu Lookup
c. Hyperlink Text Merge Language
b. HyperText Markup Language
d. HyperText Merge Label
You can use the ____ dialog box to save a file in RTF format.
a. Print Preview
c. Open
b. Insert Hyperlink
d. Save As
The following shows the ____ drop-down menu.
a. File name
c. Search
b. Save as type
d. New folder
____ 69. You have two versions of a letter you wrote and you want to have a single document showing you their
differences. You could do this by choosing ____.
a. Review>Compare and then clicking Combine
b. Review>Tracking>Track Changes
c. Review>Tracking>Review Pane
d. Review>Changes>Accept>Accept All Changes in Document
____ 70. By looking at this Print dialog box, you can determine ____.
____ 71.
____ 72.
____ 73.
____ 74.
a. that one copy of this document will be printed
b. that both the document and any markups it contains will be printed
c. that only the current page of this document will be printed
d. the name of this document
When Track Changes has been used to edit a document and you are in Draft View, any deletions are ____.
a. marked with the strikethrough effect
c. in balloons
b. hidden
d. bolded
If you are reading a document and want any comments it contains to be hidden, go to the Review tab and
____.
a. turn off Track Changes
b. turn off Balloons
c. open the Show Markup drop-down menu and deselect Insertions and Deletions
d. open the Show Markup drop-down menu and deselect Comments
If you have created a picture and stored it in a file named Pic1.wmf, you can place it into a document by
choosing ____.
a. Office>Open
c. Office>New
b. Home>Clipboard>Paste
d. Insert>Illustrations>Picture
The gradient contained in this graphic can be created by using ____.
____ 75.
____ 76.
____ 77.
____ 78.
a. the Page Setup dialog box
c. the Fill Effects dialog box
b. the Insert Picture command
d. HTML code
When you click the Send for Review button, ____.
a. the document to be reviewed is automatically attached to the e-mail message
b. a hyperlink is automatically inserted into the body of the e-mail message
c. you only can send the document to one recipient at a time
d. Track Changes is turned on and the contents of the attachment are displayed on-screen
Which of the following is not an option in the Link to box in the Insert Hyperlink dialog box?
a. Data Source
c. Place in This Document
b. Existing File or Web Page
d. E-mail Address
If you want a document to print so that it is centered vertically on the page, open the ____ dialog box.
a. Print
c. Page Setup
b. Page Background
d. Print
Which of the following options allows you to specify that any background colors and images contained in
your document will be printed?
a. Open the Print dialog box, click Properties, and then click Layout.
b. Open the Print dialog box, click Options, and then click Display.
c. Choose Office>Print>Print Preview.
d. Open the Page Setup dialog and click Layout.
Completion
Complete each statement.
79. Word’s ____________________ feature formats each person’s changes in a different color.
80. A file that has been saved as a Web page can be opened in a Web ____________________.
81. A note that you insert into a document is referred to as a(n) ____________________.
82. If you want a friend to proofread a book report you are writing for American Literature class, you could send
the report to him as an e-mail ____________________.
83. When you ____________________ a hyperlink, you are taken to the location to which it is linked.
84. If a folder’s name does not reflect its contents, you should ____________________ the folder.
85. If you are done reviewing a document and no longer want the Reviewing pane to appear on-screen, click its
____________________ button in its upper-right corner.
86. When you are reviewing a document, you can either accept a change or ____________________ a change.
87. Open the ____________________ dialog box if you want to specify the size of paper on which your
document will be printed.
88. If a page is wider than it is tall, it is in ____________________ orientation.
89. When you use mail merge, you insert codes called ____________________ into the main document to
indicate where unique information is to be inserted.
90. You can place a hyperlink into a document by clicking the ____________________ tab.
Matching
Match each item with the correct tool name.
____
____
____
____
____
____
____
____
91.
92.
93.
94.
95.
96.
97.
98.
a.
e.
b.
f.
c.
g.
d.
h.
You want to insert a note into a document you are reviewing.
You want to implement a change that was made by a reviewer.
You want to see a document in Draft View.
You want to insert a hyperlink into a document.
You want to see how your document will look as a Web page.
You want your document displayed in Print Layout View.
You want the changes you make to a document to be visible to the reader.
You want to make the background of a Web page a light green.
Match each item with the correct statement.
a. A
b. B
c. C
____
____
____
____
____
____
99.
100.
101.
102.
103.
104.
d. D
e. E
f. F
Click here to change the way in which comments and revisions appear on-screen.
Example of an insertion.
Example of a deletion.
Click here if you want to implement the current revision.
Click here if you do not want to implement the current revision.
Click here to go to the revision that comes immediately after the current one.
Match each item with the correct tool name.
a.
d.
____
____
____
____
____
____
105.
106.
107.
108.
109.
110.
b.
e.
c.
f.
Review>Changes>Previous
Review>Tracking>Balloons
Back to
Delete
Mailings>Start Mail Merge
Review>Tracking>Show Markup
IBCA B Study Guide, Lesson 6
Answer Section
TRUE/FALSE
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
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T
F
F
F
F
T
T
F
T
F
T
T
T
T
T
F
T
F
F
T
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1
1
1
1
1
1
1
1
1
1
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1
1
1
1
1
1
1
1
1
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p. 166
p. 164
p. 164
p. 176
p. 176
p. 162
p. 164
p. 177
p. 164
p. 181
p. 175
p. 182
p. 181
p. 181
pp. 164, 172
p. 165
p. 167
p. 178
pp. 177-178
p. 170
NAT:
NAT:
NAT:
NAT:
MCAS Word 1.3
MCAS Word 1.3
MCAS Word 1.2
MCAS Word 1.2
NAT: MCAS Word 4.5
NAT: MCAS Word 1.3
NAT: MCAS Word 4.5
NAT:
NAT:
NAT:
NAT:
MCAS Word 6.1
MCAS Word 4.5
MCAS Word 4.5
MCAS Word 1.3
NAT: MCAS Word 5.4
NAT: MCAS Word 4.5
NAT: MCAS Word 4.5
MODIFIED TRUE/FALSE
21. ANS: T
22. ANS: F, hyperlink
PTS: 1
PTS:
23. ANS:
NAT:
24. ANS:
NAT: MCAS Word 1.3
PTS: 1
REF: p. 167
1
REF: p. 172
T
MCAS Word 5.3
F, Print Layout View
REF: p. 175
PTS: 1
REF: p. 167
25. ANS: F, Page Setup
NAT: MCAS Word 5.4
PTS: 1
26. ANS: F, Portrait
NAT: MCAS Word 1.2
PTS:
27. ANS:
NAT:
28. ANS:
REF: p. 176
1
REF: p. 176
T
MCAS Word 5.3
F, main document
NAT: MCAS Word 1.2
PTS: 1
REF: p. 166
PTS:
29. ANS:
NAT:
30. ANS:
1
REF: p. 178
T
MCAS Word 1.3
F, Landscape
PTS: 1
NAT: MCAS Word 4.5
PTS: 1
REF: pp. 164, 172
REF: p. 176
NAT: MCAS Word 1.2
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MULTIPLE CHOICE
31.
32.
33.
34.
35.
36.
37.
38.
39.
40.
41.
42.
43.
44.
45.
46.
47.
48.
49.
50.
51.
52.
53.
54.
55.
56.
57.
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59.
60.
61.
62.
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66.
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B
C
B
D
A
A
B
D
B
A
C
D
B
A
D
C
C
D
D
B
A
B
D
A
D
B
B
B
C
B
A
D
C
A
C
B
D
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
p. 175
p. 167
p. 171
p. 183
p. 168
p. 176
p. 166
p. 174
p. 175
p. 164
p. 178
p. 164
p.164
p. 171
p. 165
p. 167
p. 168
p. 175
p. 176
p. 162
p. 177
p. 180
p. 177
p. 177
p. 177
p. 177
pp. 177-179
p. 174
p. 173
p. 178
p. 178
p. 169
p. 173
p. 173
p. 182
p. 175
p. 182
NAT: MCAS Word 5.4
NAT: MCAS Word 5.3
NAT: MCAS Word 5.4
NAT: MCAS Word 1.2
NAT: MCAS Word 5.3
NAT:
NAT:
NAT:
NAT:
NAT:
MCAS Word 1.3
MCAS Word 4.5
MCAS Word 1.3
MCAS Word 1.3
MCAS Word 5.3
NAT: MCAS Word 5.4
NAT: MCAS Word 1.2
NAT: MCAS Word 4.5
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
NAT:
MCAS Word 4.5
MCAS Word 4.5
MCAS Word 4.5
MCAS Word 4.5
MCAS Word 1.4
MCAS Word 1.1
MCAS Word 4.5
MCAS Word 4.5
MCAS Word 5.2
MCAS Word 1.1
MCAS Word 1.1
MCAS Word 6.1
NAT: MCAS Word 6.1
68.
69.
70.
71.
72.
73.
74.
75.
76.
77.
78.
ANS:
ANS:
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ANS:
ANS:
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B
A
B
A
D
D
C
A
A
C
B
PTS:
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1
1
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REF:
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p. 182
p. 169
p. 180
p. 166
p. 167
p. 183
p. 184
p. 165
p. 164
p. 176
p. 180
NAT: MCAS Word 6.1
NAT: MCAS Word 5.2
NAT: MCAS Word 5.3
NAT: MCAS Word 5.4
NAT: MCAS Word 1.3
NAT: MCAS Word 1.2
COMPLETION
79. ANS: Track Changes
PTS: 1
80. ANS: browser
REF: p. 166
NAT: MCAS Word 5.3
PTS: 1
81. ANS: comment
REF: p. 175
PTS: 1
82. ANS: attachment
REF: p. 167
PTS: 1
83. ANS: click
REF: p. 165
PTS: 1
84. ANS: rename
REF: p. 164
PTS: 1
85. ANS: Close
REF: p. 174
PTS: 1
86. ANS: reject
REF: p. 168
PTS: 1
87. ANS: Page Setup
REF: p. 171
NAT: MCAS Word 5.3
PTS: 1
88. ANS: Landscape
REF: p. 176
NAT: MCAS Word 1.2
PTS: 1
89. ANS: merge fields
REF: p. 176
NAT: MCAS Word 1.2
PTS: 1
90. ANS: Insert
REF: p. 178
NAT: MCAS Word 4.5
NAT: MCAS Word 5.4
NAT: MCAS Word 1.3
PTS: 1
REF: p. 164
NAT: MCAS Word 1.3
MATCHING
91.
92.
93.
94.
95.
96.
97.
98.
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
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ANS:
B
H
D
A
C
G
E
F
PTS:
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1
1
1
1
1
1
1
1
REF: pp. 164, 166-173
99.
100.
101.
102.
103.
104.
ANS:
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ANS:
ANS:
ANS:
ANS:
A
E
F
B
C
D
PTS:
PTS:
PTS:
PTS:
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1
1
1
1
1
1
REF: pp. 166, 171
105.
106.
107.
108.
109.
110.
ANS:
ANS:
ANS:
ANS:
ANS:
ANS:
D
F
A
C
E
B
PTS:
PTS:
PTS:
PTS:
PTS:
PTS:
1
1
1
1
1
1
REF: pp. 167, 170, 173-174, 177
NAT: MCAS Word 5.3