Tutorial for Applicants (Faculty Positions)
After reviewing this tutorial, you should be able to:
 Complete an application for employment on CUNYfirst, CUNY’s applicant tracking system.
 Attach supplemental documents, (e.g. Teaching Philosophy, Statements of Research, Teaching
Evaluations or writing samples) to your application.
 Log into your CUNY account to:
 View your status for each position to which you have applied for
 Update or replace an existing document to your application that was not submitted
(saved as Draft)
Towards the end of the tutorial, we have listed frequently asked questions that may further assist
you in submitting your application and/or letters of recommendation online.
If, after reviewing the tutorial, you still have questions, please contact the Office of Human
Resources at 646-660-6594 or email OHR.Faculty.Recruiter@baruch.cuny.edu.
There are Two Steps to Your Application:
• Step One – Apply on CUNYfirst.
1
Tutorial for Applicants (Faculty Positions)
•
•
This is where you will submit your application (cover letter, CV, and supplemental material
as noted on the position’s job description).
Step Two – A link is provided that will direct you to our HR Letter of Recommendation System.
• This is a separate system from CUNYfirst. It does not link your application on CUNYfirst
to your letters of recommendation.
•
Please go to the link provided and enter contact information for three (3) references.
Your references will receive an email from the system with details to upload a letter of
recommendation. You, the applicant, will receive a notification from the system each
time one of your references submits a letter.
To get started:
 Prepare and save your cover letter and Curriculum Vitae (CV) in .doc, .pdf or .rtf file format.
 Refer to the job description’s “How to Apply” instructions and have relevant supplemental
documents ready. These must also be in .doc, .pdf or .rft file formats.
2
Click on the Link to Access the Job Description
1.
Select “Applicants
Apply Here” for
the desired
position.
Note: Not all positions
require letters of
recommendation as
shown here.
Please read the job
description before you
apply for specific
application instructions
for the position.
3
Review and Click on “Apply Now”
2.
Review the Job
Description and “How
to Apply” section.
3.
Prepare your
documents and save as
.doc, .rtf or .pdf file
format.
When ready….
4.
Click on “Apply Now”.
4
Users are required to log in
5.
If you already have an
account, enter your User
Name and Password.
6.
If you forgot your Login
details, select the “Login
Help” link.
7.
If you do not have an
account, select the
“Register Now” link to
create your User Name
and Password.
Remember to write it
down – you will need it
later.
5
Fill in “My Profile” (First Time Users Only)
If you are a first time
user, please make sure
to fill in contact
information under “My
Profile.”
Remember to enter a
valid e-mail address and
phone number.
Uploading Your Curriculum Vitae (CV)
8.
Select how you would
like to submit your CV.
9.
Select “Continue”.
Uploading Your Curriculum Vitae (CV)
10. Select “Browse” to
find and select your
file and then select
“Upload”.
11. Fill in the resume title
(please reference Job
ID in “Resume Title”
name) and then
select “Continue”.
Baruch College
8
Uploading Attachment(s)
This is where you will
upload your:
 Cover Letter
 Transcript
 Writing Samples
 References
 and more…
12. Select “Upload an
Attachment” to
upload a new
attachment.
13. Click “Continue”.
Attachment Limit Per Application on CUNYfirst
 3 Writing Samples
 3 Reference Attachments
 1 Transcript
 1 Cover Letter
 1 Personal Reference
 1 Professional Reference
 49 OIF – OIF is used to add other attachments not specified above
Note: You will need to
repeat this for each
attachment you are
uploading. Please see next
page.
9
Uploading Attachment(s)
14. Select the attachment
type in the dropdown
menu
15. Type a short
description for the
attachment in
“Attachment
Purpose”.
16. Select “Save &
Continue” if you are
done.
17. Select “Save & Add
More” to add more
attachments.
10
Reviewing Your Application
You have the option to apply
for more than one position at
the same time with one
application. Select “Add
Another Job Application.”
Here you can see the
documents you have
uploaded. You have the
option to preview, remove
and add documents (see next
page)
18. Click this icon to preview
your document.
11
Updating Your Application
To upload a different Resume:
19. Click “Use a Different
Resume”.
To Update Your Attachments:
20. Click “Manage
Attachments”
12
Submitting Your Application
21. Click:
•
“Save” and “Close
Application” to save your
application and return to
it later.
•
“Submit” to submit your
application. You will not
be able to return to it
later to make any
updates.
13
Self Identification Details
22. Fill out the “Self
Identification Details” or
select the checkbox “I
decline to provide my self
identification details” if
you do not wish to
disclose this information.
23. Select “I agree to these
terms” and then select
“Submit”.
14
Confirmation of Successful Submission
24. You will see this
confirmation message
when your application
has been successfully
submitted.
25. Your application
status will change to
“Applied”.
15
Confirmation E-Mail
26. You will also receive an
email confirming
receipt of your
application.
END.
You have successfully
submitted your
application!
If you still have questions,
please contact Human
Resources at 646-6606594or email questions to
OHR.Faculsty.Recruiter@ba
ruch.cuny.edu.
16
Reviewing Other Attachments and Resumes
Under “My Career Tools”, it lists:
 Your new and previous
applications
 Your Resume(s)
 Your Cover letter(s) and
attachment(s)
You should now see your
attachment(s) here. When we
download your application ,we will
get any attachments submitted
with your application.
Note: You cannot delete your
documents once they have been
submitted.
Reviewing Other Applications
Open up an
application again by
clicking on it.
This is your
application’s status.
18
General FAQ
1.
Will you accept my application if it’s mailed to your office?
•
No. All applicants must submit their application online to CUNYfirst in order to be considered for the
position.
2.
Are my letters of recommendation linked to my application on CUNYfirst?
•
No. The two systems are separate. Your application on CUNYfirst is not linked to your letters of
recommendation. If you submitted two applications on CUNYfirst you will only appear once in the
letter of recommendation system. The Committee will search for your name in each respective
system to access your documents.
3.
When will the Committee start interviewing qualified Candidates?
•
It depends. It can be as quick as two weeks or as long as six months after the review date/closing
date. Time varies based on the applicant pool for the search. All applicants will be notified of their
application status at the end of the search process.
4.
When should I expect to hear something about the position I applied for at your College?
•
Time varies depending on how fast the Committee goes through the applications. For some
searches, it may take a little longer based on the number of applicants that applied for the search.
5.
Can you (Office of Human Resources) help me delete my first application after I have resubmitted a new
one?
•
No, CUNY policy does not allow us to do this, nor do we have the functionality to do so in the
system.
19
General FAQ
6.
I am having trouble using your online system to submit my application/letter of recommendation.
•
Some browsers are more compatible with our system than others. Please try again using Internet
Explorer or Mozilla Firefox.
7.
I am still having trouble submitting my application/letter of recommendation to your system. Who can I
call for assistance?
•
You can call Baruch College’s Human Resource department at 646-660-6594or email us at
OHR.Faculty.Recruiter@baruch.cuny.edu .
•
You can also visit http://www.cuny.edu/employment/jobsysteminstructions.html for more details
about using CUNYfirst to submit your application.
8.
Can I save my application as draft and come back to it later?
•
Yes, as long as you do not submit your application, you can go back in to your application and
change/remove documents. See page 11.
9.
The job description for the position I am applying to asks for writing sample(s). I have submitted my
writing samples, cover letter, and CV to an online credentials management service / dossier agency such
as Interfolio. Can I have them mail you my application instead of applying on CUNYfirst?
•
You can have Interfolio mail us your writing sample(s); however, you must apply on CUNYfirst in
order to be considered.
20
FAQ (CUNYfirst Application)
1.
How can I update an application that I have submitted for a position at Baruch College?
•
Once you have submitted your application, you cannot go back in to update it. You will need to
re-apply again.
2.
I just submitted another application for this position because one of my documents were outdated. Is
there a way for you to link my most current application to my letters of recommendation?
•
Your application on CUNYfirst and your letters of recommendation were uploaded to two different
systems. They are not linked to one another. The Committee will go into each respective system and
look for your name to view your materials.
3.
I submitted my application but I forgot to upload something (Cover letter, Writing sample, etc). Is there a
way for me to go back and upload it? Can you help me upload it to the system?
•
Please see question 1 above.
4.
I cannot upload my attachment. It is saved in the file format as requested (pdf, rtf or doc).
•
Please make sure your attachment is not over 12 megabytes (MB), the title of your attachment is
short and does not contain any symbols (@,!, &, etc) or special characters (ǚ, ǧ, Ǐ, ǽ, ѐ, etc).
5.
How can I check the status of my application?
•
You can check the status of your application by logging back in to your account. Please see page 18
for more details.
FAQ (Letters of Recommendation)
1.
Are my letters of recommendation linked to my application on CUNYfirst?
•
No. The two systems are separate. Your application on CUNYfirst is not linked to your letters of
recommendation. The Committee will search for your name in each respective system to access
your documents.
2.
My references did not receive an email from you to upload their letter of recommendation. What should
I do?
•
Sometimes the email may have gone to their spam or junk folder. Please ask them to double-check
their email. You can also call us at 646-660-6594 for assistance.
3.
One of my references has trouble submitting his/her letter of recommendation to the system. They were
able to go to the link provided and upload their letter but they do not see how they can submit it.
•
Some browsers are more compatible with our system than others. Please try using Internet Explorer
or Mozilla Firefox. If the problem persists, please call us at 646-660-6596.
4.
My letters of recommendation are kept by an online credentials management service / dossier agency
such as Interfolio. May I have them mail you the letters directly?
•
You can contact the respective dossier agency and ask them if they can provide an email address for
you to use in place of each of your references’ email when filling out the Reference Contact
Information form. The system will email the agency instead of your references to upload a letter of
recommendation.
FAQ (Letters of Recommendation)
5.
The Reference Contact Form only allows me to submit three references. May I add an additional
reference?
•
For all faculty positions, only three letters of recommendations are required (unless otherwise
specified in the job description) to apply for the position at Baruch College.
6.
One of my references is unable to submit a letter of recommendation on my behalf. Can I replace
him/her with another reference?
•
Yes. Please call us 646-660-6594 or email us the details at
OHR.Faculty.Recruiter@baruch.cuny.edu. Please include your name, the title and job ID of
the position you are applying for and the contact information of the person you would like to
add and who you would like to replace.
7.
How do I know whether or not my references has submitted a letter of recommendation? Is there a way
for me to check?
•
Each time one of your references successfully submits a letter, the system will automatically send
you an email notifying you that a letter was submitted.
8.
I applied to multiple faculty positions at your College. Do I need to submit my references’ contact
information again for each position?
•
Yes. Each position is given a unique link to our letter of recommendation system. When you click on
the link and submit the form, the information you’ve entered are attached to the respective
position.
FAQ (Letters of Recommendation)
9.
Will other CUNY Colleges see my letters of recommendation?
•
No. The letters of recommendation are uploaded to a system created by Baruch College. Other
CUNY Colleges do not have access to it.
10. I applied for a faculty position last year and had my references submit their letters of recommendation
to your system. Can I reuse these letters for this year’s application?
•
No. As mentioned in question 8, each position is given a unique link which attaches the information
you’ve submitted on the Reference Contact Form to each respective position.
END of FAQs.
If you need further assistance, please call 646-660-6596 or email OHR.Faculty.Recruiter@baruch.cuny.edu .