Project Information Summary
Pilot Project for the Rapid Delivery of Housing Units in Dublin City Council
Administrative Area for completion and occupation by mid-December 2015.
20 October 2015
1.
About the Contracting Authority ............................................................................ 2
2.
Scope ............................................................................................................... ……
2.1
Project Overview ………………………………………………………………..................3
2.2
Programme................................................................................................................ 4
2.3
Health & Safety ......................................................................................................... 4
2.4
Multiple Participation ............................................................................................... 4
3.
Conduct of the Competition ................................................................ ………………. 4
3.1
Stage 1 - Suitability Assessment ............................................................................ 5
3.2
Stage 2 - Invitation to Tender ................................................................................... 5
3.3
Stage 3- Contract Award ................................................................................... …. 5
4.
Queries ..................................................................................................................... 6
(This document is not exhaustive and provides a general overview of the project only.
Candidates are referred to the Suitability Assessment Questionnaire (‘SAQ’) and the
Employer’s Requirements).
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Pilot Project for the Rapid Delivery of Housing Units in Dublin City Council
Administrative Area for completion and occupation by mid-December 2015
1. About the Contracting Authority
Dublin City Council (the ‘Contracting Authority’) is the largest Local Authority in Ireland,
employing approximately 6,000 staff.
The Council provides a wide and diverse range of services to the citizens of Dublin City
(population in excess of 500,000), to businesses and to visitors to the city. Activities are
carried out in both the physical works area (e.g. provision and maintenance of housing,
roads) and in the areas of arts, sports, recreation and social services (e.g. libraries, sports
facilities, parks, community development and housing welfare services. The City Council
also provides emergency services through Dublin Fire Brigade.
Council facilities are spread geographically throughout the city and are also located outside
Dublin City Council area. The Council headquarters are located at Wood Quay, Dublin 8.
Dublin City Council is responsible for the social, economic, infrastructural and cultural
development of the city. The range of services provided by Dublin City Council could best be
summarised by listing the programme group structure used by central government to classify
the activities of all local authorities as follows:
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Housing and Building
Road Transportation and Safety
Development Incentives &Controls
Environmental Protection
Recreation & Amenity
Education, Health and Welfare
Miscellaneous Services.
The Council’s total Capital Expenditure Budget for 2015-2017 amounts to €567 million of
which approximately 60% is allocated to Housing and Building.
Dublin City Council (DCC) is the lead local authority with the statutory responsibility to coordinate and implement measures to respond to homelessness and preventing of the need
to sleep rough. Families becoming homeless is a key concern for DCC with latest verified
data trend analysis identifying there being 637 families (with 1,343 child dependents)
accommodated in temporary emergency settings.
Despite substantial action and
preventative measures being taken by the state, the urgent and substantial need for
emergency accommodation to respond to the homeless and the housing crisis in Dublin is
unabating.1
1
See www.homelessdubiln.ie for detailed information regarding both the responses to homelessness in Dublin
and further data trend analysis reports. See also
http://www.environ.ie/en/DevelopmentHousing/Housing/SpecialNeeds/HomelessPeople/News/MainBody,43
099,en.htm for further detail via the Department of Environment.
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Pilot Project for the Rapid Delivery of Housing Units in Dublin City Council
Administrative Area for completion and occupation by mid-December 2015
2.
Scope
2.1
Project Overview
Dublin City Council invites Expressions of Interest for the erection / installation of 22 no. 3
bed - 5 person 2-storey, rapid delivery housing units to include:
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Design, Manufacture, Supply and Delivery of units to site;
Associated site works including but not restricted to site preparation, foundations and
ground slabs, site services and connections to utility services, boundary treatments,
hard and soft landscaping;
Erection /installation of the rapid delivery housing units on site;
Associated finishings and completions.
The development is to be fully in compliance with the performance criteria and brief,
contained in Employer’s Requirements. Further detail will be issued to shortlisted candidates
at Stage 2.
The units are to be fully in compliance with current Irish Building Regulations and all relevant
statutory codes and requirements. The contractor will be required to provide full certification
of the development at Substantial Completion.
The contractor must also provide the following roles:
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Fire Safety Specialist;
BER Assessor;
Design Certifier in accordance with the Building Control Amendment Regulations
2013-2014;
Health and Safety Co-ordinator in accordance with the Safety Health and Welfare at
Work (Construction) Regulations 2006-2013;
Project Supervisor for the Design Process (PSDP) in accordance with the Safety
Health and Welfare at Work (Construction) Regulations 2006-2013;
Project Supervisor for the Construction Stage (PSCS) in accordance with the Safety
Health and Welfare at Work (Construction ) Regulations 2006-2013.
The units provided and the development MUST comply fully with the performance criteria
and brief in the Employer’s Requirements.
The successful contractor must be in a position to complete the development within a
maximum of 28 calendar days of contract commencement to completion and in any event by
21st December 2015.
The units provided and the development MUST comply in full with the Irish Building
Regulations (including the Building Control Amendments Regulations 2013-2014) and all
relevant statutory requirements.
The successful contractor will be required to provide full certification for the units and the
development at Substantial Completion.
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Pilot Project for the Rapid Delivery of Housing Units in Dublin City Council
Administrative Area for completion and occupation by mid-December 2015
Only those Applicants that meet the requirement will be considered. Applicants who do not
meet these requirements, as set out in the Suitability Assessment Questionnaire, will be
eliminated and will not proceed to the next stage.
2.2
Programme
Candidates are referred to the outline programme in the Employer’s Requirements. The
successful contractor must be in a position to complete the development within a maximum
of 28 calendar days of contract commencement to completion and in any event by 21st
December 2015.
2.3
Health & Safety
The contractor will be required to comply with all relevant Health and Safety regulations in
the delivery of their services, including (but not restricted to) the observance of its duties
under the Safety, Health &Welfare at Work (Construction) Regulations 2006-2013.
The contractor is to provide the roles of HSC, PSDP and PSCS. and will be required to
comply with all relevant Health and Safety regulations in the delivery of their services,
including (but not restricted to) the observance of its duties under the Safety, Health
&Welfare at Work (Construction) Regulations 2006-2013.
The contractor is to provide the roles of designer(s) will be required to comply with all
relevant Health and Safety regulations in the delivery of their services, including (but not
restricted to) the observance of ‘Designer’ duties under the Safety, Health &Welfare at Work
(Construction) Regulations 2006-2013.
2.4 Multiple Participation
Lead applicant and applicant members may only be party to one application.
3. Conduct of the Procedure
Tenderers are to note that the estimated contract value for the Works sought in this public
procurement competition does not exceed the present EU thresholds. Therefore this public
procurement competition is not subject to the procedures or timelines in the EU public
procurement directive (European Parliament and Council Directive 2004/18/EC on the coordination of procedures for the award of public works, public supply & public services
contracts). The rules applicable to this public procurement competition are as set out in the
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Pilot Project for the Rapid Delivery of Housing Units in Dublin City Council
Administrative Area for completion and occupation by mid-December 2015
Suitability Assessment Questionnaire, as may be refined by the tender documentation to be
provided to shortlisted bidders.
Any reference in the Suitability Assessment Questionnaire to Directive 2004/18/EC or to
terminology within that Directive, such as to the ‘Restricted Procedure’ is not to be construed
as meaning that the Directive applies or that any prescribed procedure in that Directive
applies. Similarly, the designation of the ‘Accelerated Restricted Procedure’ in the Contract
Notice associated with the competition is for convenience only.
3.1 Stage 1 - Suitability Assessment
Interested parties must complete and submit electronically, using the tender box facility on
the etenders website (www.etenders.gov.ie), the Suitability Assessment Questionnaire
(‘SAQ’) and any relevant declarations and associated appendices attached by 07.00 am on
02/11/2015. Candidates are referred to the ‘Additional Information’ document attached to the
Contract Notice. Subject to the contracting authority’s reserved right to negotiate (see below)
not less than three and not more than eight applicants will be shortlisted and invited to
participate in stage 2 of the public procurement competition.
Responses received will be assessed on the basis of the rules, criteria and weightings set
out in the SAQ.
Not less than three and not more than eight applicants will be shortlisted and invited to
participate in Stage 2 of the competition. The three highest scoring applicants will be invited
regardless of the marks obtained relative to each other. The next five highest scoring
applicants will be eligible to be invited. However, the Contracting Authority reserves the right
to reduce the number down to those applicants scoring at least 70 per cent or more marks
compared to the highest scoring applicant.
If less than 3 applicants meet the requirements of the SAQ, the Contracting Authority
reserves the right to negotiate with those remaining applicants.
3.2
Stage 2 - Invitation to Tender
Applicants who are selected for inclusion on the tender list for the contract will be issued a
formal Invitation to Tender Document (inclusive of the award criteria) and will be asked to
respond with a tender submission for the contract.
Following the issue of Invitations to Tender, the contracting authority reserves the right to
request prices from the shortlisted candidates, who may then be reduced, based on price, to
below 8 but not less than 3, and negotiate thereafter (further details to be provided in the
Invitation to Tender document).
3.3
Stage 3 – Contract Award
Submissions received will be assessed on the basis of the rules, criteria and weightings set
out in the Invitation to Tender Document.
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Pilot Project for the Rapid Delivery of Housing Units in Dublin City Council
Administrative Area for completion and occupation by mid-December 2015
If for any reason it is not possible to conclude a contract with the highest scoring tenderer, or
if having concluded that contract, the Contracting Authority decides to terminate the
appointment of winning tenderer, the Contracting Authority reserves the right to award the
contract to the next highest scoring tenderer on the basis of the same terms and as tendered
by that party(ies), at any time during the tender validity period. This shall be without
prejudice to the right of the Contracting Authority to cancel this competitive process and/or
initiate a new award procedure at its sole discretion.
The form of contract to be used will be the PW C F 2 public works contract for building works
designed by the contractor, which is accessible at: http://constructionprocurement.gov.ie/wpcontent/uploads/PW-CF2_Contract.pdf.
4. Queries
Every effort has been made to ensure that all documents attached to the contract notice for
this competition contain all the necessary information for the completion of applications. The
Contracting Authority does not warrant or represent that this document, or any other
information given to Applicant Teams, is accurate or complete. No liability is accepted for
any error, misstatement, or omission (negligent or otherwise) in this document, or in any
other information given to Applicants.
Requests for additional information and clarification on any matters must be made via eTenders. The Contracting Authority will endeavour to answer all bona fide queries. Any
responses and additional information will be made available to all potential Applicants who
have noted their interest on the eTenders website (www.etenders.gov.ie).
The deadline for receipt of clarification requests is 17:00 pm on Tuesday 27 October 2015
to enable responses to be issued all interested applicants prior to the deadline date for the
receipt of applications.
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