UNITED NATIONS DEVELOPMENT PROGRAMME
MINISTRY OF FINANCE, ECONOMY & MANPOWER – KHARTOUM STATE
Support to Local Governance Project (SLGP)
Project ID. 00014861
Annual Project Report
(APR) 2005
January 2006
Table of Contents
Project Performance: ……………………………………………………………………………………
Contribution to the SRF Goals: …………..………………………………..…………………………
Implementation Issues: …………………………………………………………..………………………
The main challenges experienced during implementation:.……..…………………….
Rating on Progress towards Results: …………………………………………………………….…
For outcomes: ……………………………………….……………………………………………………….…
For Outputs: ………………………………………………………………………….…………..…………….
1
1
5
5
5
5
7
Soft Assistance: …………………………………..……………………………………….……….………
Key activities of soft assistance undertaken by the project: ……….….….…………
Proposed elements for soft assistance strategy for the next year: ……………….
7
7
8
Lessons learned: ………………………………………..…………………………………………………
8
Annex:
Project Performance 2005: .………………………….…………..………….…..
Introduction: ………………………………..…….…..………………………………..…………………
1. Improved capacity of localities to Generate Revenues: …..……………….……
2. Conducive Policy Environment for Improved Local Governance:.…………..
3. Community empowerment: ….………………….…………..………………..………………
4.1. Transparent and enhanced mechanism for finance
and budgeting: ……………………………………………………………………………….………….…
4.2. Improve the capacity of localities to collect and manage
information:…………………………………………………………………………………………..……….
Operational issues: …………………………….………………………….………..…………………
1. Summary of financial status: ……………………….………………………..…………..……
2. Procurements: ……………………….…………………………………………..…..…………………
3. Project staff: ……………………….…………..…………………………………………………………
4. Project equipment and premises: ……………….…………….…………..…………………
Constraints: ……………………….……………………………………………………..…………………
Tables:
Table (1) Inventory List 2005
Table (2) SLGP Exit Strategy
Table (3) SLGP work plan 2006
________________________________________________________________________
SLGP
APR - 05
PROJECT PERFORMANCE: CONTRIBUTION TO THE SRF GOALS:
SRF GOAL: Governance:
Increase use by decision-makers of
sustainable human development concepts
in policy formulation and implementation
O
U
T
C
O
M
E
S
OU
UT
TC
CO
OM
ME
ES
S
1- Revenue raising:
Capacity of
localities to
generate revenue
Improved
U
D
A
T
E
O
N
UPPPD
DA
AT
TE
EO
ON
N
O
U
T
C
O
M
E
U
T
C
O
M
E
OUTCOME
- The adopted
Policy
recommendati
ons revised
and locality
performance
in revenue
generation
evaluated
SRF SUB GOAL: Local Governance:
Local authorities and organized
communities including the poor are involved
in planning management of development
activities with human and financial support
from the central government
A
N
N
U
A
L
AN
NN
NU
UA
AL
L
O
U
T
P
U
T
U
T
P
U
T
OUTPUTSSS
- Target
Localities
revenues
increased by
15 %.
U
D
A
T
E
O
N
UPPPD
DA
AT
TE
EO
ON
N
O
U
T
P
U
T
S
U
T
P
U
T
S
OUTPUTS
- Policy
recommendation
approved by the
economic
committee of the
State council of
Ministers, and
forwarded to for
adoption and
consideration in
future policies
STRATEGIC AREA OF SUPPORT:
1- Strengthening capacities of local governance to
raise funds.
2- Ensure conducive policy environment for
improved local governance
3- Community empowerment and participation
policies
4- Transparent and enhanced mechanism for
finance and budgeting, and collection and
management of information.
R
A
S
O
N
S
F
REEEA
AS
SO
ON
NS
S IIIF
F
U
D
A
T
E
UPPPD
DA
AT
TE
E
P
P
R
O
G
R
E
S
S
PR
RO
OG
GR
RE
ES
SS
S
B
E
L
O
W
T
A
B
R
G
E
T
BE
EL
LO
OW
WT
TA
AR
RG
GE
ET
T
P
P
A
R
T
N
E
R
S
H
P
PA
AR
RT
TN
NE
ER
RS
SH
HIIIP
P
S
T
R
A
T
E
G
I
E
S
S
ST
TR
RA
AT
TE
EG
GIIE
ES
S
- Progress
made was
matching the
targets
- Fund provided by
UNDP
- State council of
Ministers revised
and approved the
policy
recommendations.
- State Ministry of
Finance trained
localities revenue
staff in accordance
with
recommendations.
- The localities
adapted most of the
project’s
recommendation as
its revealed from the
evaluation.
R
C
O
M
M
E
N
D
A
T
O
N
S
REEEC
CO
OM
MM
ME
EN
ND
DA
AT
TIIIO
ON
NS
S
A
N
D
P
R
O
P
O
S
E
D
N
D
P
R
O
P
O
S
E
D
AND PROPOSED
A
A
C
T
O
N
AC
CT
TIIIO
ON
N
- Policy
recommendations
Local resources to
be revised
according to the
new Local
Governance Act
____________________________________________________________________________________________________________
SLGP
3 of 44
APR - 05
O
U
T
C
O
M
E
S
OU
UT
TC
CO
OM
ME
ES
S
2- Policy environment:
Conducive policy
environment for
improved local
governance
performance ensured
U
D
A
T
E
O
N
UPPPD
DA
AT
TE
EO
ON
N
O
U
T
C
O
M
E
U
T
C
O
M
E
OUTCOME
- Local
governance
policy
recommend
ations
approved
and adopted
A
N
N
U
A
L
AN
NN
NU
UA
AL
L
O
U
T
P
U
T
U
T
P
U
T
OUTPUTSSS
- The approved
policy
recommendatio
ns forwarded to
respective
authorities for
to be
considered
U
D
A
T
E
O
N
UPPPD
DA
AT
TE
EO
ON
N
O
U
T
P
U
T
S
U
T
P
U
T
S
OUTPUTS
R
A
S
O
N
S
F
REEEA
AS
SO
ON
NS
S IIIF
F
U
D
A
T
E
UPPPD
DA
AT
TE
E
P
P
R
O
G
R
E
S
S
PR
RO
OG
GR
RE
ES
SS
S
B
E
L
O
W
T
A
B
R
G
E
T
BE
EL
LO
OW
WT
TA
AR
RG
GE
ET
T
P
P
A
R
T
N
E
R
S
H
P
PA
AR
RT
TN
NE
ER
RS
SH
HIIIP
P
S
T
R
A
T
E
G
I
E
S
S
ST
TR
RA
AT
TE
EG
GIIE
ES
S
- Policy
- Progress
recommendations within the target
adopted by
Khartoum State
in incorporated in
state constitution
and local
governance act,
- Policy
recommendations
made available to
other northern
state through the
regional forums
for state
constitution and
local governance
act awareness
process
- Khartoum State
economic
committee
thoroughly
discussed and
approved policy
recommendations
- Localities
adopted the
recommendations
that fall under
their authority
R
C
O
M
M
E
N
D
A
T
O
N
S
REEEC
CO
OM
MM
ME
EN
ND
DA
AT
TIIIO
ON
NS
S
A
N
D
P
R
O
P
O
S
E
D
N
D
P
R
O
P
O
S
E
D
AND PROPOSED
A
A
C
T
O
N
AC
CT
TIIIO
ON
N
- Policy
recommendations
to be revised
according to CPA,
State constitution
and the new Local
Governance Act.
____________________________________________________________________________________________________________
SLGP
4 of 44
APR - 05
O
U
T
C
O
M
E
S
OU
UT
TC
CO
OM
ME
ES
S
3- Community
empowerment:
A state-sponsored
policy for increased
community
empowerment is in
place, and community
awareness and
capacities to plan and
participate in the
management of local
dev elopement
increased
U
D
A
T
E
O
N
UPPPD
DA
AT
TE
EO
ON
N
O
U
T
C
O
M
E
OU
UT
TC
CO
OM
ME
E
- Community
of locality
participated
in problems
identification
and priority
setting for
their social
service
needs, and in
identification
and
implementati
on of pilot
projects
NGOs/CBOs
participated
in local
development
A
N
N
U
A
L
AN
NN
NU
UA
AL
L
O
U
T
P
U
T
S
OU
UT
TP
PU
UT
TS
S
- First phase of
local
development
plan completed
by participation
of the community
- Participatory
small pilot
projects
implemented in
three localities,
U
D
A
T
E
O
N
UPPPD
DA
AT
TE
EO
ON
N
O
U
T
P
U
T
S
OU
UT
TP
PU
UT
TS
S
- The experience of
East Nile locality
replicated in the 6
localities where
communities of
these state
participated in
formulation of local
development plans
targeting
marginalized
groups
- The New
participatory small
pilot projects
implementation
finalized.
R
A
S
O
N
S
F
REEEA
AS
SO
ON
NS
S IIIF
F
U
D
A
T
E
UPPPD
DA
AT
TE
E
P
P
R
O
G
R
E
S
S
PR
RO
OG
GR
RE
ES
SS
S
B
E
L
O
W
T
B
A
R
G
E
T
BE
EL
LO
OW
WT
TA
AR
RG
GE
ET
T
P
P
A
R
T
N
E
R
S
H
P
PA
AR
RT
TN
NE
ER
RS
SH
HIIIP
P
S
T
R
A
T
E
G
I
E
S
S
ST
TR
RA
AT
TE
EG
GIIE
ES
S
- The
- State authorities
approved policy
recommendations
and asked for
incorporation on
state constitution
and local
governance act.
development in
peace
agreement
process slowed
down most of
activities
connected to
State and
localities.
R
C
O
M
M
E
N
D
A
T
O
N
S
REEEC
CO
OM
MM
ME
EN
ND
DA
AT
TIIIO
ON
NS
S
A
N
D
P
R
O
P
O
S
E
D
AN
ND
DP
PR
RO
OP
PO
OS
SE
ED
D
A
A
C
T
O
N
AC
CT
TIIIO
ON
N
- Put implementation
of the development
plans in place in all
localities
- Replication of Um
Bada NGOs/CBOs
net work in other two
target localities.
- Community,
CBOs, NGOs
participated
positively in
formulation of local
development plans
of their respective
localities.
____________________________________________________________________________________________________________
SLGP
5 of 44
APR - 05
O
U
T
C
O
M
E
S
OU
UT
TC
CO
OM
ME
ES
S
4- 1- Finance and
budgeting:
Transparent and
enhanced
mechanism for
finance and
budgeting
developed
4- 2- Information
management:
Increased capacity
of localities to
collect and manage
information
U
D
A
T
E
O
N
UPPPD
DA
AT
TE
EO
ON
N
O
U
T
C
O
M
E
OU
UT
TC
CO
OM
ME
E
A
N
N
U
A
L
AN
NN
NU
UA
AL
L
O
U
T
P
U
T
S
OU
UT
TP
PU
UT
TS
S
U
D
A
T
E
O
N
UPPPD
DA
AT
TE
EO
ON
N
O
U
T
P
U
T
S
OU
UT
TP
PU
UT
TS
S
R
A
S
O
N
S
F
REEEA
AS
SO
ON
NS
S IIIF
F
U
D
A
T
E
UPPPD
DA
AT
TE
E
R
C
O
M
M
E
N
D
A
T
O
N
REEEC
CO
OM
MM
ME
EN
ND
DA
AT
TIIIO
ON
N
P
P
R
O
G
R
E
S
S
PR
RO
OG
GR
RE
ES
SS
S
B
E
L
O
W
T
B
A
R
G
E
T
BE
EL
LO
OW
WT
TA
AR
RG
GE
ET
T
P
P
A
R
T
N
E
R
S
H
P
PA
AR
RT
TN
NE
ER
RS
SH
HIIIP
P
S
T
R
A
T
E
G
I
E
S
S
ST
TR
RA
AT
TE
EG
GIIE
ES
S
S
S
S
A
N
D
P
R
O
P
O
S
E
D
AN
ND
DP
PR
RO
OP
PO
OS
SE
ED
D
A
A
C
T
O
N
AC
CT
TIIIO
ON
N
- Development
budgeting
system piloted
in one locality
(East Nile)
- Preparation of
participatory
local
development
pan in one target
locality
- East Nile Locality
Development plan
preparation
finalized.
- State
constitution and
local governance
act for Khartoum
state where not
finalized and
effective yet.
- East Nile locality
committed to start
implementation of its
five year development
plan starting year
2006.
- Budgeting and
financing systems to
be revised after the
effectiveness of the
state constitution
and the new local
governance act
- Programme
budgeting
system prepared
and piloted in
three localities
- Establishment of
planning,
information and
monitoring units in
target localities
- Locality staff,
trained and
oriented with IT
and electronic
application, user
interface
prototype
applications
designed tested
and
implemented
- Khartoum
locality towards
of E. government
applications by
2006
- Locality
information centers
monitored, and
staff provided with
additional training
in web applications
and communication
plus English
language.
- The three
localities are
now using the
established
information
centers for
decision
making in some
areas
- Progress within
target
- The Localities are
willing to maximize the
benefits of information
centers, and to be
apart of the country
strategy of Egovernment initiative
- SLGP continued its
role in collaboration
with other partners
through its
membership in the
national E-government
committee
- Ensure that
Planning,
information and
monitoring units
included in the new
locality structure
- More training need
to be made to
accommodate the
new developments
in information and
communication
technology and to
promote internal
communication /
information sharing
within the locality
____________________________________________________________________________________________________________
SLGP
6 of 44
APR - 05
PROJECT PERFORMANCE:
IMPLEMENTATION ISSUES:
The main challenges experienced during implementation:
1- The Comprehensive peace agreement (CPA) that put an end to the longest civil war
in Africa has been signed in the beginning of the year 2005; Followed by the preparation
of the transitional national constitution, which took a long process to be effective. All this
process forced the project to revise it annual work plan to cope with this rapid
developments
2- The project has witnessed this year the process of the mid-evaluation, the main
recommendations of the evaluation that project should consider is related to the revision
of its objectives to cater for more sound national policy issues of local governances that
related to Khartoum state and its localities.
RATING ON PROGRESS TOWARDS RESULTS:
For Outcomes:
The project succeeded to maintain the progress made towards the target results during
previous years and add to that the national dimension by contribution to the northern states
constitutions that prepared as in accordance with Comprehensive Peace Agreement (CPA)
and transitional constitution. The project also led in collaboration with other partners the
process of establishing local government association at national level. The project also
contributed to the assessment of capacities of the national institutions expected to lead the
governance process in the county. However, Good governance principals, MDG goals were
the essential cross cutting issues that emphasized by the project.
In the following we will highlight some evidence that project is still in the right track heading
towards SRF ends despite the challenges and constraints that experienced during the year:.
1- Improved capacity of localities to Generate Revenues:
Positive results were recorded from the evaluation of the localities performance in
revenue generation as a result of the project interventions, which include the
increase in revenue generation, the change in the treatment of the tax payers,
introduction of the new revenue sources, and enforcement of the financial and
revenue legislatives, introduction of new systems including information systems in
performing financial, planning and control duties.
2- Conducive Policy Environment for Improved Local Governance Ensured:
SLGP policy recommendations have been approved by the authorities and
forwarded to the concerned authorities for adoption and consideration, The
recommendations have been one of the importation references in the process of the
preparation of the state constitution and drafting of the new local governance act,
furthermore, the recommendations were disseminated nation-wide through the
regional forums organized as part of orientation and advocating for good governance
in the process of preparation of the northern states constitutions, in addition to the
preparation of the Local Governance Act model in the context of the CPA.
________________________________________________________________________
____________________________________
SLGP
7 of 44
APR - 05
3- Increased the Community empowerment and community awareness and
capacities:
As a result of the project interventions and intention of replication of the good
experiences the communities of target localities and non- target localities were freely
expressed their views and set their priorities through the participation in preparation
of three years development plans targeting the marginalized groups and poverty
pockets in their respective localities. Localities staff members were trained to
technically lead this process. MDGs targets were considered and incorporated in the
participatory plans.
4 -1 Transparent and enhanced mechanism for finance and budgeting:
The project activities concentrated during this year in follow up of the previous yeas
activities in addition to the finalization of the five years participatory development
plan for East Nile locality. The experience of participatory local development planning
was replicated in other six localities. As a result significant budget allocations have
been made to the delivery of basic services to the poor in Khartoum state. The
importance of the planning units at locality level was recognized and would be in
place after approval and the effectiveness of the new local governance act within the
locality structure.
4.2. Increased capacity of localities to collect and manage information:
The information centers established in the target localities contributed positively in
providing the necessary information for decision making, reports on the situation of
revenue and expenditure are now provided on regular basis (daily, weekly, and
monthly). Internet communication via emails are on promotion stages. Most of the
information the local plans were based on, were a result of the help ( though not as
expected) provided from theses centers
________________________________________________________________________
____________________________________
SLGP
8 of 44
APR - 05
RATING ON PROGRESS TOWARDS RESULTS:
For Outputs:
A
Arreeaa ooff O
Ouuttccoom
meess M
Maaiinn A
Annnnuuaall iinntteennddeedd O
Ouuttppuutt
R
Raattiinngg
PPA
A
R
T
A
L
AR
RT
TIIIA
AL
L
N
O
T
NO
OT
T
A
C
H
E
V
E
D
AC
CH
HIIIE
EV
VE
ED
D
A
A
C
H
E
V
E
D
AC
CH
HIIIE
EV
VE
ED
D
1- Revenue
raising
2- Policy
environment
3- Community
empowerment
4-1 Finance and
budgeting
mechanism
4-2 collection and
management of
information
- Capacities of target Localities
to generate revenues enhanced
and revenue increased by 15%
- Local governance policy
recommendations approved and
adopted
- Communities were expressed
their views and priorities through
the participatory local
development plans that targeting
the marginalized groups
- Participatory pilot development
projects implemented
- Completion of East Nile locality
participatory Development plan
- Formulation of participatory
development plans for tow
localities (7 localities covered)
- Establishment of planning units
in target localities
- Locality staff, trained to fill
capacity gaps.
- Monitoring of data entry and
collection
-Establishment of
communication system by emails










SOFT ASSISTANCE:
Key activities of soft assistance undertaken by the project:
a. In collaboration with the Ministry of Federal Governance and governments of the
northern states SLGP organized four regional forums aiming to raise the awareness
of policy makers at state level on formulation of state constitution in the context of
Comprehensive Peace Agreement and the transitional national constitution. Local
governance policy recommendations and good governance principals were
highlighted through these forums.
________________________________________________________________________
____________________________________
SLGP
9 of 44
APR - 05
b. SLGP was participated as a member in the committee that assigned to articulate
Khartoum state constitution and drafts the new local governance act. In addition to
the contribution through its policy recommendation that approved by state and
forwarded to the committee use it as one of its references
c. SLGP has contributed to the federal committee that assigned by federal Governance
Ministry for formulation of Local governance Act Model for the States of the Northern
Sudan.
d. The project has initiated and assisted in the assessment of capacities of Ministry of
Federal governance and the national training institutions working in the governance
area.
e. SLGP and Federal Ministry of Governance, in coordination and collaboration with
Dutch Association of Municipalities (VNG) and Gedaref State have the preparation
process for establishing a national association for the local governments in the
Sudan.
f.
The project participated in the orientation and awareness training sessions for States
civil servants official that organized in Wad Madani by the Federal council of
Ministers, The project has presented a paper on good Governance.
Proposed elements for soft assistance strategy for the next year:
-
The opened avenues of the cooperation with the Ministry of Federal Governance to
disseminate the good experiences and results achieved by the SLGP could be
developed national wide. A among the good examples was what have been provided
to the northern states to articulate the state Constitutions within the context of the
CPA. The difference in the quality of constitutions between the states that benefited
from the awareness forums and that states (Dar Fur State) SLGP and MFG failed to
organize the forum from them due to the inconvenient conditions for these states
reasons. This fact is recorded according to the statement made by a national
professional in constitutions. However, SLGP achieved results and experiences
could be extended to the southern states. SLGP experiences were different from
others where good governance principals, MDGs, gender and environment
dimensions where married to local and state governance.
-
The Local governance policy recommendations are considered one of the great
SLGP achieved result during last three year. This could be the starting point to the
new State Ministry of local governance in Khartoum and other state. SLGP could
play a good role on leading the discussions and debates on how theses policy
recommendations could be materialized.
________________________________________________________________________
____________________________________
SLGP
10 of 44
APR - 05
LESSONS LEARNED:
The performance of SLGP in 2005 was below the expectation of the project
management and staff, the reason mainly would be attributed to unfavorable working
environment, There was instability in country office personnel who got in charge of SLGP
each one came with his/her own perspectives, therefore, the project work plan was
revised four times, the localities were in a transitional status a new act, new state
constitution , thus most of the new activities were postponed, without conducive
environment targets can not be achieved.
PREPARED BY:
…………………………………
EL FATIH A. ABDELL RAHAMAN
NATIONAL PROJECT MANAGE
________________________________________________________________________
____________________________________
SLGP
11 of 44
APR - 05
APR – Annexes
________________________________________________________________________
____________________________________
SLGP
12 of 44
APR - 05
SUPPORT TO LOCAL GOVERNANCE PROJECT
The project Performance for 2005
Introduction:
The year 2005 considered an important point in the project life it witnessed several
developments at national level as well as the project level, thus this year represent the
third year of the project implementation therefore the mid-term evaluation has been a
mandatory, this year also witnessed the signature of the Comprehensive Peace
Agreement (CPA) that put an end to the longest civil war in Africa. In addition to other
factors both the mid-term evaluation and the CPA have affected the project activities and
its performance. The project work plan has been revised four times trying to
accommodate the continuous developments.
The mid-term evaluation resulted that the project should address governances issues
that can result in change at national level, because most of governance policies of
national or state nature. Thus project activities should be directed towards this direction.
CPA has made at turning point on the country structure change governing constitutions
and legislations.
The project management has tried to accommodate all these developments therefore
the project implemented new activities with national dimensions such as contribution in
state constitutions, preparation of national model for local governors act, establishment
of local government associations, assessment the capacities of national governance
training institutions, and Ministry of Federal Governance and many other activities in
addition to the locality related activities.
This year the project also witness instability in its funding 30% of the project budget has
been utilized for other purposes in addition to that the subsequent changing the project
work plan was made difficult to trace the project delivery in physical or financial terms.
Due to the above conditions the project performance has badly affected and it was
below the project management expectations.
Prior to the preparation of the year 2006 work plan the project has prepared an exit
strategy that aimed to sustain and consolidate the positive achievements particularly
under the targeted localities. Thus the 2006 work plan is a reflection to this strategy.
We will highlight and discuss in the following main activities performed by the project
during the year 2005. The original and the revised work plans for 2005 are attached.
________________________________________________________________________
____________________________________
SLGP
13 of 44
APR - 05
1- Improved capacity of localities to generate revenue:
The project activities concentrated in the area of revenue raising on reviewing and
consolidating of adopted recommended revenue policies, follow up and evaluation of
performance of target localities, an evaluation process to the capacities of target
localities have been performed after the implementation of the planned interventions..
The evaluation covers the application of the knowledge learnt, skills gained, the
initiatives made, the improvement in revenue policies, and the achievements made.
The improvement that observed covered different areas such as establishment of
revenue information unit, preparation of revenue records, review all revenue sources,
and prepare baseline data for locality population and services, vertical and horizontal
expansion of revenue sources. Additional training for revenue staff at state and local
levels, and enforcement of the financial and revenue legislations.
The indicators recorded for improvement include, increase in the revenue generation
rate which attributed to introduction of new sources of revenue and utilization of the
neglected sources, improve the treatment and cooperation with tax payers, Improvement
in financial report preparation, decision making and forecasting of future of the revenue
and the expected changes, introduction of new systems including information systems in
performing financial, planning and control duties, and he improvement of the legislative
aspects of the revenue.
2- Conducive policy environment for improved local governance:
The project has continued the follow up of approval and adoption of local governance
policy recommendations by Khartoum State, the State ministerial economic committee
has approved most of the recommendations, and asked the Minister of finance as
chairperson to forward that to the state committee (SLGP was represented) that formed
to articulate the state continuation and draft the new local governance act, that was in
line with the new development after the signature of the Comprehensive Peace
Agreement. (CPA).
After the effectiveness of CPA and in accordance with the project mid-termed evaluation
recommendations the project work plan has been revised to cope with these
developments, accordingly, SLGP local governance policy recommendations were
disseminated nation-wide through organization of regional forums in collaboration with
Ministry of Federal Governance as part of orientation and advocating for good
governance within the efforts for preparation of Northern States constitutions.
The Northern states (excluding Khartoum state) have been grouped into five regions,
East, North, Dar fur, Kordofan, and central. Four forums were successfully conducted in
collaboration of with the respective states in Wad Madani, Gedarif, El Damir, and El
Obeid for central, Eastern, Northern, and Kordofan regions respectively. It was not
possible to organize Dar four region forum due to several inconveniences. Thus 12
states participated, total number participants was 450 person (out of them 120 females)
governance stakeholders at national and local levels participated in the forums.
.
________________________________________________________________________
____________________________________
SLGP
14 of 44
APR - 05
As mentioned later SLGP has positively contributed through its policy recommendations
and the membership in formulation of Khartoum state draft constitution, local governance
Act, and horizontal and vertical relations of state governance levels according to CPA
protocols
SLGP also participated in the federal committee that was assigned by federal
governance Ministry for formulation of Local governance Act Model for the northern
states of the Sudan, and participated in the national workshop that was organized by the
committee, which was addressed by the federal Minister of Federal Governance to
discuss the draft Model of the Local Governance Act.
SLGP has initiated in collaboration with counterpart institutions to assess the capacities
of both Ministry of Federal governance and Governance national training institutions
capacities. National independent qualified teams of consultants were hired to conduct
the assessment; the two teams have submitted the draft final report which will be
discussed in separate workshops that would be organized by the project in coordination
with respective partners by the beginning of year the 2006.
3- Increased Community empowerment and community awareness and
capacities:
The project replicated the experience of participatory multi-year local development
planning for East Nile locality in the other Khartoum state localities including the nontarget localities. Three years participatory development plans targeting the marginalized
groups and poverty pockets in the localities were prepared with heavy involvement of
target communities and locality staff. 37 member staff of seven localities trained to lead
the plan preparation and to be the core for proposed planning, information and
monitoring unit in each locality according the new local governance act. A professional
consultancy firm was contracted to assist in the plans preparation. The draft plans were
finalized for each locality and will be presented to participatory planning workshop to
discuss them and come out with combined Khartoum State plan targeting the
marginalized groups and poverty pockets within the localities.
4 -1 Transparent and enhanced mechanism for finance and budgeting:
The project activities concentrated during this year in follow up of the previous yeas
activities in addition to the finalization of the five years participatory development plan for
East Nile locality which has been operational as from the beginning of 2006.
The planning information and the monitoring units that were planed to be established
during 2005 work plan were not established, the new local governance act that
expected to be effectives during the year is still under preparation because it connected
with the state Constitution. (Khartoum state is still not yet finalized the approval of the
constitution and formation of the new governments and localities.
4-2 Improve the capacity of localities to collect and manage information:
Three information centers that established and rehabilitated by the project where
operating in the three target localities, the monitoring and mentoring process has
continued from the project side. 12 staff members of these centers were trained on
________________________________________________________________________
____________________________________
SLGP
15 of 44
APR - 05
communication and English Language in collaboration with British Educational Institutes
in Khartoum.
5- Other outputs::
5-1 of small Pilot Projects:
The project continued follow up and monitoring of the implemented pilot projects during
previous years and the projects under implementation, the status of the last group of
pilot projects is as follows:
1- El Nahda Women Society pilot project in East Nile Locality has been implemented and
opened during 2005, the center now performing its assignment on promoting women
skills.
2- East Nile Locality celebrated the launch of the Poor Rural Families Livelihoods
Improvement Project in July 2005. The three development committees of targeted
communities namely, Abu deleig , Ed-babiker and Isailat villages were provided with
equipments ,tools and other training inputs. The Commissioner, popular leaders and
SLGP manager addressed the participants who vowed to sustain and coordinate social
centers activities with the specialized locality departments. Its worth mentioning that
SLGP contribution in the project amounts to 30,000 USD which is about 45% of the total
initial cost. The project is endorsed within the locality budget and a technical committee
representing specialized locality units formed for arranging these centers programmes. It
is the first time in which the technical departments unite their efforts and involve in
popular activities at the grass-root level.
4- Bier El Sahla rural water station project in Um bada locality is installed and handed
over the community who managing it under the supervision of the locality.
4- Pilot projects of Khartoum locality: The two pilot projects of Khartoum locality namely
the Arkaweet comprehensive cultural center and El Lamab child capacity development,
that their implementation stared in last quarter of 2004 are still not finalized, the two
projects were involved in heavy civil works including some fabricated ready made parts
to be imported from Turkey for the Arkaweet center. They are expected to be finalized
during 2006.
5-2 Other Activities:
SLGP has implemented the following activities which some of them were not included in
its work plan but performed aiming at enhancing and building the partnerships with
other cooperation agencies:
1- SLGP Mid-Term Evaluation has been conducted during January 2005 by independent
team composed of national and expatriate consultants. The findings of evaluation have
been presented to a workshop organized at UNDP country office an attended by
different local, state, and national stakeholders. However, the main finding of the
evaluation that some policy issues were difficult to affect on them at the local level thus it
should be addressed at national level.
________________________________________________________________________
____________________________________
SLGP
16 of 44
APR - 05
2- The project has organized first Annual Project Advisory Committee (PAC) meeting in
February, The meeting that chaired by the State Minister of Finance and attended by
other members, I.E MIC, Commissioners of target locality and local legislatives councils,
State Local governance administration, community representatives and NGOS, the
meeting discussed the project performance in 2004 and approved the project work plan
for 2005.
3- SLGP has received Mr. Ronald McGill Senior Technical Adviser, UNCDF Local
Development Unit and organized a seminar attended by all local governors
stakeholders, the advisers experiences and prospective for local governance in the
context of CPA particularly for the southern state where presented and discussed.
4- SLGP and Federal Ministry of Governance have joined the efforts of Dutch
Association of Municipalities (VNG) and Gedaref State on leading the efforts of the
establishment of National Association of Local governments. The project has hosted and
organized all preparatory works for the workshop that was organized in September in
Gedaref State for the orientation of the local authorities of the other state and agree on
action plan for the established of the association. The outcome of the workshop were the
full acceptance and the support of the idea, agreement on action plan, and formation of
preparatory committee to follow up and prepare for organization of a national conference
to be attended by representatives of all local government in Sudan to deiced on type and
the constitution of the proposed association. However, the conference would be held
after the issuance of local government act by all states and formation of local
governance institutions. UNDP represented by the project and Association of Dutch
Municipalities were act as facilitators and observers
5- The project participated in the orientation and awareness training sessions for States
civil servants official on Good governance that was organized in Wad Madani by the
Federal council of Ministers, The project presented a paper on good Governance
principals.
6- SLGP has participated in many other occasions at local, state and national level
where good governance and MDGs were incorporated particularly in participatory
planning at local level, and training of local staff, SLGP also highlighted the MDGs at the
national Forums.
7- SLGP will terminate its activities by mid 2006; accordingly, the project developed and
exit strategy (attached), that translated in the 6 months work plan (attached). The
objectives of the strategy include, the completion and consolidation of the incomplete
activities that necessary for future sustainability of the project out comes, advocate and
disseminate the new development on local governance system that resulted from CPA
and the new local governance act, and filling of the necessary skill and capacity gaps in
areas of development planning, information centers and other targeted areas.
Operational issues:
1. Summary of financial status:
________________________________________________________________________
____________________________________
SLGP
17 of 44
APR - 05
The total budget for the 2005 was USD 488,000, this amount was not fully disbursed or
spent on project activities. Some fund were transferred to other projects and activities by
the country office, in addition to that the project work plan has been revised four times
during the year, therefore it was difficult to calculate the actual status of the project
delivery for year 2005.
2. Procurements:
No new procurement for non-expendable equipments or items made during this year.
3. Project staff:
Changes have taken place to project staff structure during the year:
a. Mr. Fadi Atabani the project Assistant resigned from the project in June.
b. Mr. Ismail Mohamed Ali and Mr. Tag El Din Abdalla the project drivers have both
transferred to other projects during the year.
c. Mr. Tabulu the project guard has also resigned from his job and joined WFP.
4. Project equipment and premises:
The project vehicles were operating satisfactorily in terms of fuel consumption and
general performance year. Two of the project new vehicles Toyota Land cruiser Wagon
and Saba Saiba Saloon were transferred to Women in politics and Port Sudan local
governance projects respectively. Furthermore, the remaining two new Toyota Land
cruiser Wagons would be transferred to other projects in January 2006 according to the
request of country office,
The project other equipment, generator, photocopier machine, the computers and
printers were also satisfactorily operating.
5- Constraints:
The project implementation during 2005 was faced by different in favorable conditions
that force the project performance to be below the expectation of the project staff and
management, despite the great contribution made by the project in preparation of State
constitutions and other CPA related efforts, However most of these problems were out of
the control of project. Constraints can be listed as follows:
a. Peace Agreement took long time to be effective. Consequently the state
constitutions and local governance acts took a long time to be finalized.
However, for Khartoum State as of January 2006 it was not approved yet.
b. The project work plan has been revised for times during the year.
c. Programme officers whom the project was under their portfolio at country
office were changed several times during the year, each one came with
her/his own prospective which was reflected in the frequent revisions and
amendments of the project work plan, in addition to other factors referred to.
________________________________________________________________________
____________________________________
SLGP
18 of 44
APR - 05
Inventory
________________________________________________________________________
____________________________________
SLGP
19 of 44
APR - 05
Project Inventory
Table (1)
Local Governance Project
(00014861)
No.
Description
Serial No,
Delivery
date
Condition
Location
UNDP Coding
01
02
03
04
05
06
07
08
09
10
11
12
13
14
Compaq CPU P4/Mouse/Keyboard
Compaq 17” Monitor
HP Laser Jet Printer 1000 + Cable
Siemens CPU P4/Mouse/KB/Modem
Siemens CPU P4/Mouse/KB/Modem
Siemens CPU P4/Mouse/KB/Modem
Siemens CPU P4/Mouse/KB/Modem
Siemens 17” Monitor
Siemens 17” Monitor
Siemens 17” Monitor
Siemens 15” Monitor
UPS Powerware 5115
UPS Powerware 5115
5 KAL Flip Charts
6S29LB5ZM0P2
223CS43AA283
406382
YBSK016155
YBSK016116
YBSK016134
YBSK016151
YEPF567751
YERG566164
YERG548321
YEPF588199
UT474A0669
UT474A0688
NA
Oct 2002
Oct 2002
Oct 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
15
4 Cork Notice Boards 60x90
NA
June 2003
Good
16
17
18
19
20
21
22
23
24
Whiteboard 120x240
Sharp SF-2540 Plain Paper Copier
Panasonic Fax Machine KX-FPC95
Panasonic Switching System KX-T206
Panasonic Telephone KX-T7030X
Panasonic Telephones KX-TS3MX
Panasonic Telephones KX-TS3MX
Panasonic Telephones KX-TS3MX
Compaq N1020V Laptop P4
NA
587496
1LAFA007836
587496
1GAVI456281
2CBFB446585
2CBFB446590
2CBFB446587
9X31LDLZ32P3
June 2003
Jan 2003
July 2003
Jan 2003
Jan 2003
Jan 2003
Jan 2003
Jan 2003
Mar 2003
Good
Good
Good
Good
Good
Good
Good
Good
Good
Proj Asst Office
Proj Asst Office
M&E Office
NPM Office
M&E Office
Secretary Office
IMS Office
NPM Office
Secretary Office
M&E Office
M&E Office
PA Office
M&E Office
Office Hallway
M&E Office
NPM Office
Storeroom
Storeroom
NPM Office
IMS Office
Proj Asst Office
M&E Office
Conference Room
Office Hallway
Secretary Office
Office Hallway
Secretary Office
M&E Office
NPM Office
Guards Office
IMS Analyst
SLGP04-BT2000-PA-001
SLGP04-BT2000-PA-002
SLGP04-BT2000-ME-001
SLGP04-BT2000-SR-003
SLGP04-BT2000-PO-001
SLGP04-BT2000-ME-002
SLGP04-BT2000-SR-004
SLGP04-BT2000-NPM-002
SLGP04-BT2000-PS-002
SLGP04-BT2000-ME-003
SLGP04-BT2000-UNV-002
SLGP04-BT3300-PA-001
SLGP04-BT3300-ME-001
SLGP04-AS240-PA-001
SLGP04-AS240-ME-001
SLGP04-AS240-CR-001
SLGP04-AS240-NPM-001
SLGP04-AS240-PS-001
SLGP04-AS240-PA-002
SLGP04-AS240-ME-002
SLGP04-AS240-NPM-002
SLGP04-AS240-UNV-001
SLGP04-AS240-CR-002
SLGP04-BR900-PS-001
SLGP04-BT7200-PA-001
SLGP04-BT7200-UNV-001
SLGP04-BT7200-PS-001
SLGP04-BT7200-ME-001
SLGP04-BT7200-UNV-002
SLGP04-BT7200-PO-001
SLGP04-BT2000-IMS-001
____________________________________________________________________________________________________________
SLGP
05
20 of 44
APR -
No.
Description
Serial No,
Delivery
date
Condition
Location
UNDP Coding
25
Toyota Landcruiser Wagon 2003
Dec 2002
Good
Mohd Abdalla
SLGP04-BTR2400-DR2-001
26
Toyota Landcruiser Wagon 2003
Dec 2002
Good
Hamid Tiha
SLGP04-BTR2400-DR1-001
27
28
29
Toyota Hilux Double Cabin
Toyota Landcruiser Prado
2 Pairs Desktop Stereo Speakers
JTECB01J10100904
9
JTECB01J10100903
8
16069
5263
1996
1998
Mar 2003
Good
Good
Good
30
31
32
33
HP Laser Jet Printer 1200 + Cable
HP Laser Jet Printer 1200 + Cable
HP Laser Jet Printer 1200 + Cable
FG Wilson Generator 17.5KVa Silent
May 2003
May 2003
May 2003
Aug 2003
Good
Good
Good
Good
SLGP04-BTR2400-DR4-001
SLGP04-BTR2400-DR5-001
SLGP04-BT6100-PO-001
SLGP04-BT6100-ME-001
SLGP04-BT2000-PA-003
SLGP04-BT2000-PS-003
SLGP04-BT2000-SR-011
SLGP04-BM3080-PE-002
34
Daewoo Air Condition Window Type 18
BTU
Daewoo Air Condition Window Type 18
BTU
2631262
2724571
2630110
FGWLISOIEAOA793
7
NA
Samir Osman
UNDP compound
Secretary Office
M&E Office
Secretary Office
IMS Office
Proj Asst Office
Project Exterior
Aug 2003
Good
M&E Office
SLGP04-BM30-PA-001
NA
Aug 2003
Good
Proj Asst Office
SLGP04-BM30-ME-001
NA
Aug 2003
Good
GPC Office
SLGP04-BM30-SR-001
37
38
Daewoo Air Condition Split Outdoor
Unit Type 17.1 BTU
Lamo Drinking Water Cooler
5 Secretarial Desks
NA
NA
Aug 2003
Aug 2003
Good
Good
39
5 Secretarial Chairs
NA
Aug 2003
Good
Office Hallway
Proj Assistant
IMS Analyst
Secretary
Planning Officer
GPC
Proj Assistant
IMS Analyst
Secretary
Planning Officer
GPC
SLGP04-BM1100-PS-001
SLGP04-AO5500-PO-001
SLGP04-AO5500-PS-001
SLGP04-AO5500-IMS-001
SLGP04-AO5500-PA-001
SLGP04-AO5500-SR-001
SLGP04-AO2000-PO-001
SLGP04-AO5500-PS-001
SLGP04-AO5500-IMS-001
SLGP04-AO5500-PA-001
SLGP04-AO5500-CR-001
36
36
____________________________________________________________________________________________________________
SLGP
05
21 of 44
APR -
No.
Description
Serial No,
40
41
42
Changeover Switch German 63A
Nokia 2100 Mobile Phone
Nokia 2100 Mobile Phone
351522/00/231484/5
351522/00/231759/0
43
44
45
46
Nokia 2100 Mobile Phone
Nokia 2100 Mobile Phone
HP Scan Jet 4570C
Dell Laptop Latitude C640 P4
47
48
49
Calculator Citizen SDC-9790
Calculator DS-528L
Wall Clock
351522/00/231432/4
351522/00/231264/1
CN33ST60B3
CN-04P240-486432CA-0715
020102
NA
NA
50
Wall Clock
NA
51
Wall Clock
NA
52
Wall Clock
NA
53
Wall Clock
NA
54
55
56
57
58
59
Panasonic Telephone KX-TS500MXW
HP Scanjet Colour Printer 1220C
Flash Disk 256MB LG
Flash Disk 256MB LG
Flash Disk 256MB LG
D-Link Wireless Access Point
DWL-900AP+
Wireless USB Network Adapter 2.4GHz
HP Photosmart 435 Digital Camera
3.1 MP 5x Zoom (with 64MB SD
Memory Card)
3HCFA133536
CN42L850K8
None
None
None
BN12538010869
60
61
NA
CN3AR9112V
Faulty camera
replaced with
CN3AQ910BO
Delivery
date
Condition
Location
UNDP Coding
Aug 2003
Aug 2003
Aug 2003
Good
Good
Good
SLGP04-BM3080-PS-001
SLGP04-BT9230-DR1-001
SLGP04-BT9230-DR2-001
Aug 2003
Aug 2003
Sept 2003
September
2003
Nov 2002
May 2003
November
2002
November
2002
November
2002
November
2002
November
2002
July 2004
July 2004
July 2004
July 2004
July 2004
2004
Good
Good
Good
Good
Kitchen
Tageldin Abdalla
Mohd Abdalla
(WIPP Project)
Samir Osman
El Fatih Ahmed
Proj Asst Office
M&E Officer
Good
Good
Good
Proj Asst Office
M&E Office
Proj Asst Office
SLGP04-BO310-PA-001
SLGP04-BO310-ME-001
SLGP04-BM910-PA-001
Good
Secretary Office
SLGP04-BM910-PS001
Good
GPC Office
SLGP04-BM910-CR-001
Good
M&E Office
SLGP04-BM910-ME-001
Good
NPM Office
SLGP04-BM910-NPM-001
Good
Good
Good
Good
Good
Good
IMS Office
Storeroom
Project Assistant
IMS Office
M&E Officer
Office Hallway
SLGP04-BT7200-IMS-001
SLGP04-BT2000-PA-005
SLGP04-BT2000-ME-004
SLGP04-BT2000-IMS002
SLGP04-BT2000-ME-005
SLGP04-BT7200-HW001
2004
July 2004
Good
Good
IMS Office
M&E Officer
SLGP04-BT7200-IMS-002
SLGP04-BP3940-ME-001
SLGP04-BT9230-DR4-001
SLGP04-BT9230-PS-001
SLGP04-BT2000-PA-004
SLGP04-BT2000-CR-012
____________________________________________________________________________________________________________
SLGP
05
22 of 44
APR -
62
Description
63
64
66
Orient Table Fan
Siemens CPU P4/Mouse/KB/Modem
(inc 2.4 GHz Data Link Wireless PCI
Adapter DWL-520+)
Siemens CPU P4/Mouse/KB/Modem
(inc 2.4 GHz Data Link Wireless PCI
Adapter DWL-520+)
Siemens CPU P4/Mouse/KB/Modem
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
65
Serial No,
Delivery
date
Condition
Location
UNDP Coding
YBSK016146
Oct 2004
Dec 2002
Good
Good
Guards Room
M&E Office
SLGP04-BM1900-GU-001
SLGP04-BT2000-PS-001
YBSK016138
Dec 2002
Good
Room 5
SLGP04-BT2000-UNV-001
YBSK016122
Dec 2002
Good
Storeroom
SLGP04-BT2000-SR-003
Siemens CPU P4/Mouse/KB/Modem
Siemens 17” Monitor
Siemens 15” Monitor
Siemens 15” Monitor
Siemens 15” Monitor
UPS Powerware 5115
UPS Powerware 5115
UPS Powerware 5115
UPS Powerware 5115
UPS Powerware 5115
UPS Powerware 5115
UPS Powerware 5115
UPS Powerware 5115
Panasonic Telephones KX-TS3MX
UNIK 22 UTA ISDN Network Term
D-Link Ethernet Switch DES-1008
D-Link Ascend ISDN Router
YBSK002263
YERG566461
YERG588212
YEPF588210
YEPF588215
UT474A0668
UT474A0691
UT474A0696
UT474A0684
UT474A0697
UT474A0687
UT474A0680
UT474A0683
2CBFB446586
01363898
B21K432004934
BE03131002922
(old serial # of faulty
device 8508539)
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Dec 2002
Jan 2003
Mar 2003
Mar 2003
Mar 2003
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Storeroom
IMS Analyst
Room 5
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
SLGP04-BT2000-SR-004
SLGP04-BT2000-SR-006
SLGP04-BT2000-SR-009
SLGP04-BT2000-PO-002
SLGP04-BT2000-SR-008
SLGP04-BT3300-SR-001
SLGP04-BT3300-SR-002
SLGP04-BT3300-PS-001
SLGP04-BT3300-UNV-001
SLGP04-BT3300-SR-003
SLGP04-BT3300-NPM-001
SLGP04-BT3300-SR-004
SLGP04-BT3300-SR-005
SLGP04-BT7200-PA-002
SLGP04-BT7200-UNV-003
SLGP04-BT7200-UNV-004
SLGP04-BT7200-UNV-005
D-Link PCI Cardbus Adapter DWL650+
1 Cork Notice Board 60x90
2 Pairs Desktop Stereo Speakers
BN0W43B008393
NA
NA
Feb 2004
June 2003
Nov 2002
Good
Good
Good
Storeroom
Storeroom
Storeroom
SLGP04-BT7200-SR-001
SLGP04-AS240-PS-002
SLGP04-BT6100-UNV-001
SLGP04-BT6100-PS-001
____________________________________________________________________________________________________________
SLGP
05
23 of 44
APR -
No.
Description
Serial No,
Delivery
date
Condition
Location
UNDP Coding
87
88
89
90
91
92
93
94
95
96
97
98
HP Laser Jet Printer 1200
Nokia 2100 Mobile Phone
Sony Data Projector VPL – CX5
Tiger 950V Generator
Motorola GP340 Radio with battery
Motorola GP340 Radio with battery
Motorola Radio Charger HTN900B
Motorola Radio Charger HTN900B
Motorola Spare Battery
Motorola Spare Battery
Panasonic Telephone KX-TS500MXW
MS Office XP Software
2694651
351522/00/231519/8
4020513
NA
672TEE9186
672TEE9189
4012PDN08
4043PDQ08
NA
NA
3HCFA133535
001BD329027X10072
1
May 2003
Agt 2003
Sept 2003
Oct 2003
2004
2004
2004
2004
2004
2004
2004
2004
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Good
Room 5
Storeroom
Storeroom
Storeroom
Project Assistant
Guards Room
Storeroom
Storeroom
Storeroom
Storeroom
Storeroom
IMS Analyst
SLGP04-BT2000-UNV-03
SLGP04-BT9230-DR3-001
SLGP04-BP26000-CR-001
SLGP04-BM3080-SR-001
SLGP04-BT9230-SR-001
SLGP04-BT9230-SR-002
SLGP04-BT9230-SR-003
SLGP04-BT9230-SR-004
SLGP04-BT9230-SR-005
SLGP04-BT9230-SR-006
SLGP04-BT7200-PA-002
SLGP04-BT2000-SR-010
99
MS Office XP Software
2004
Good
Storeroom
SLGP04-BT2000-SR-011
100
MS Office XP Software
2004
Good
Storeroom
SLGP04-BT2000-SR-012
101
MS Office XP Software
2004
Good
Storeroom
SLGP04-BT2000-SR-013
102
MS Project Software
2004
Good
Storeroom
SLGP04-BT2000-SR-014
103
Projector Screen 180x180
001BC345281X10036
2
001BC345281X10032
7
001BC345281X10111
8
001BD322008X10146
7
NA
2004
Good
Storeroom
SLGP04-BT29700-SR-001
Prepared by the Project Assistant
Certified by the NPM
____________________________________________________________________________________________________________
SLGP
05
24 of 44
APR -
Exit Strategy
________________________________________________________________________
____________________________________
SLGP
25 of 44
APR - 05
Table (2)
United Nations Development Programme
Support to Local Governance Project (SLGP)
Exit Strategy
2002 - 2006
Expected Outcomes
and outputs:
1/ Improved capacity of
localities to generate
revenue:
1-1 Revenue policy
recommendations issued,
approved and adopted
1-2 Revenue in target
localities increased by 5%
by year 2, and 10% by
year 3, and 15% by year
4
Achieved outputs
- Assessment of Local
Revenue Exiting Laws
and Policies
- 55 target locality staff
participated in local
revenue raising and
upgrading workshop.
Indicators
Status of achieved
outcomes
- Report on revenue policy
recommendations issued.
- Economic Committee of
Khartoum approved the revenue
policy recommendations.
- Locality revenue resources
increased horizontally.
- Means of revenue collection
in target localities improved and
have been more human.
- Revenue sources to
be specified to local
governance according
to the new local
governance act need
more elaboration and
avenues of dialogue
and mutual
understanding need to
be opened between
the state and localities.
- 36 locality Staff
trained internally and
abroad in locality
revenue rising.
- Revenue in target localities
- Performance evaluation increased by more that 40%, a
report produced.
considerable proportion could be
attributed to project
interventions.
26
Required sustainability
measures if any
- Task force composed of
representatives of localities
executives and councilors,
state finance staff and state
legislative councilors to study
all possible opportunities to
promote revenue sources
specified and potential for
localities.
- Establish/promote the
existing Revenue
administration at state
ministry of finance to promote
revenue at locality level.
Expected Outcomes
and outputs:
Outcomes 2: Conducive
Policy Environment for
improved local
governance performance
ensured:
Achieved outputs
- Local Governance
Policies and Legislations
assessed and policy
recommendation report
issued
- 37 local council
2-1 Local governance existing members trained on Local
policies and legislations
Governance Policies and
revised recommendations
Legislations and their
issued and adopted
performance evaluated.
2-2 Piloting of approved
- 110 attended
policies assessed
workshops and seminars
2-3 Organizational structure,
on Local governance
Job description and
policies and legislations
performance appraisal system
- Post Training
(PAS) for local Governments Evaluation Forum for
prepared and adopted
Localities councillors
- Assessment of
Khartoum State policy
towards informal sector
- 21 localities police,
health and administrative
officers trained on
Indicators
Status of achieved
outcomes
Required sustainability
measures if any
- Policy
recommendations issued
and approved by
Khartoum State
Ministerial Economic
committee.
- The approved policy
recommendations
incorporated in new
local governance act for
Khartoum State localities
(SLGP participated in
the State level
committee formed for
this purpose).
- New locality
organizational structure
and human resource
management system
were recommended.
- The new introduced
local governance policies
need to be
disseminated at both
state and local levels.
- The recommended
organizational structure
human resource
management system for
localities were not
applied due to the
change of local
governance act.
- Locality and concerned state
staff members and councilors
need to be refreshed with the
new local governance policies
and legislations.
- The recommended
organizational structure and
human resource management
system for localities need to be
revised according to the new
local governance act.
- Create state entity to work
as mechanism to adopt local
governance policy
recommendations, exchange and
disseminate SLGP experiences
and lessons learnt.
- Initiate state localities
platform to unite Khartoum state
localities common interest and
to advocate for future national
localities association.
27
- Lack State level
entity to adopt local
governance
recommendation and to
disseminate the
achieved experiences
and lessons
Informal sector
organization and
safeguarding public order
60 participants attended
workshop on Khartoum
State policy towards
informal sector
- Transparency &
accountability in Khartoum
state and localities
governance system
assessed and report
issued.
- 154 participants
attended workshops and
seminars on transparency
& accountability at federal
level and Khartoum state
and locality levels.
- Locality organizational
structures and
management of
28
Expected Outcomes and
outputs:
Outcomes 2: Cont…
Achieved outputs
Indicators
human resource reviewed
and practical structure
recommended.
- 45 locality staff
members participated in
Organizational structures
for local governments'
workshop
28 Locality staff members
trained Organizational
structures and
management of human
resource.
- Preparation of
Khartoum state local
governance act as part
of State constitution
29
Status of achieved
outcomes
Required sustainability
measures if any
Expected Outcomes and
outputs:
Outcomes 3: a- A statesponsored policy for
increased community
empowerment is in place
and b- community
awareness and
capacities to plan and
participate in the
management of local
development increased:
3-1 Community
organizations, NGOs and
other grass-root
organizations role and
participation studied
3-2 Participatory
development action plan
formulated
3-3 50% of target groups
provided with essential
knowledge and information
Achieved outputs
Indicators
Status of achieved
outcomes
Required sustainability
measures if any
- 18 target localities staff
members trained on Data
collection and analysis,
- 57 community
representatives participated
in Participatory Planning
Workshop as part of
Baseline survey
component, Baseline
Survey for Target
Localities report produced.
- 23 of one locality
trained on Participatory
Muli-year local
development Plan
formulation.
- 37 participated in
Multi- Year participatory
Development plans for
Khartoum state localities
marginalized groups.
- Key local
community and staff
members in target
localities trained and
participated on data
collection, analysis,
and planning.
- Community in
selected areas in all
Khartoum state in
addition to staff
members trained and
participated in locality
multi-year
development plan.
- Well designed
community based
small pilot projects
implemented in
collaboration between
the community and
localities.
- Locality
administration, legislative
councils and
communities need to be
brought closer through a
joint interaction, in order
to create more
confidence and
cooperative communities
in dealing with locality
administration.
- Community leaders
need training in
participatory Monitoring
and evaluation.
- Conduct participatory
awareness programmes and
meetings in roles of the
locality towards the
community, and the
community towards the locality
and community members.
- Conduct participatory
monitoring and evaluation
training programmes for local
councilors and key community
members.
30
through seminars, workshops
and media publicity
campaigns
3-4 Communities in target
localities strongly linked with
locality administration and all
information and
Expected Outcomes
and outputs:
Outcomes 4:
- 7 small pilot projects
implemented.
- One target locality
NGOs and CBOs
organized in a forum 46
of the members trained
and resource center
established and network
and Web site established.
150 participated in the
forum
- 1610 Community
members participated in
HIV/AIDS awareness
seminars
- 552 community
members participated in
25 Community
Empowerment sessions.
- Cooperation and
coordination
materialized between
NGOs, CBOs in Um
Bada locality as
model. NGOs and
CBOs were linked in
resource centre and
web site.
- Key Community
leaders in target
localities gained
knowledge in
HIV/AIDS, and
gained skill in project
proposal preparation
and budgeting.
Achieved outputs
Indicators
- Local Governance
- Old Local governance
31
Status of achieved
outcomes
Required sustainability
measures if any
- No change expected
- Conduct training to locality
Transparent and
enhanced mechanism
for finance and
budgeting developed
and increased
capacity of localities
to collect and mange
information:
4-1-1 Efficient finance
and budget system
piloted in one locality
and assessed for
effectiveness
4-1-2 Training plan
prepared
4-2-1 Sustainable
management information
system operational
4-2-2 Sustainable MIS
and finance and
budgeting system fully
Planning and Budgeting
system assessed and
report issued.
- 29 locality staff
members trained
Preparation of current and
development budget
- 41 local governance
stakeholders participated in
Local Governance
development planning and
financial systems
- 35 local governance
stake holder attended
Local Development
Planning orientation
session
budgeting system is still
exist. Some
improvements observed.
- All Khartoum state
localities have multi-year
development plans.
- No separate planning,
information and
monitoring units exist in
locality established within
the locality organizational
structure in Khartoum
State.
- Report on Assessment
of Information Management
System of target Localities
-ICT Awareness in
better business process
among locality
32
to be occurred to the
Local governance
budgeting system due to
the linkage with the
overall state and country
budgeting system.
- The improvement
could be made in the
implementation and
reporting system.
- Khartoum state
localities need to be
empowered in the area
of development plans
implementation.
- No separate planning,
information and
monitoring units
established within the
locality organizational
structure in Khartoum
State.
- Two out of the three
(Khartoum and Um
Bada) established
financial and budgeting units
on budget implementation,
recording, monitoring and
reporting.
- Establishment of planning,
information and monitoring
units in localities, and provide
necessary technical assistance
and training for staff in order
to take the responsibility of
implementation of the
development plans, and to
lead the future planning
process at locality and
community level
- Promoting Internal
Communication and information
sharing within the designated
operational
produced
- 33 locality staff
members trained in
Computing and Information
Management system
- Establishment of three
information centres in t.
localities
- 35 staff members of
target localities participated
in Role of IT for
management development
at local level workshop
- Communication and
English Language Training
for 12 information Centres
cadres
other Outcomes and
outputs:
Outcomes 5: Local
governance principals
and good experiences
Achieved outputs
- Organization of 4
regional forums formulation
of Northern state
constitutions attended 12
staff/councillors is
increased
-Information centres is
helping in decision
making support by
availing informant reports
in revenue/expenditure.
-Staff competency in
application
support/development is
increased
information centres are
locality.
functioning and
progressing as planed.
The third (East Nile)
still need some work
particularly from the side
of the locality
administration
Indicators
- Good local
governance was one of
three major issues
discussed and
33
Status of achieved
outcomes
-
Required sustainability
measures if any
-
and lessons
disseminated at
national level through
active involvement of
SLGP materializing
the CPA development
on good local
governance
State represented by 450
stakeholders.
- National workshop for
preparation for
establishment of national
local governments
association in Sudan
attended by 50
participants
- Capacity Assessment to
Ministry Federal
Governance finalizes.
- Capacity Assessment to
Governance Training
institutions finalized.
recommended for in the
four forums.
- National preparatory
committee was formed
to prepare for national
conference for local
government all over the
country to deicide on
the association.
-
- The Work of the
Preparatory committee
need to be organized
and coordinated in
collaboration with
Ministry of Federal
governance.
-
-
-
34
- The proposed Khartoum
state localities platform with
curry out the job of the
coordination and the kink with
local government association
preparatory committee.
-
2006 Work Plan
35
Table (3)
United Nations Development Programme
Sudan
Year: 2006 (Jan - June):
Project ID: 00014861
Project Title: Support to Local Governance
Timeframe
Proj.ID
Expected Output
Key Activities
Resp
o.
Partn
Q1 Q2 Q3 Q4 er
Planned
Budget
Fund Donor Budget
Amount
Description
USD
Project Management and Coordination:
1-1 Salaries
X
X
SLGP
4000
UNDP
71400
Service
contract ind
60,000
1-2 Gasoline/Vehicle
Maintenance
X
X
SLGP
4000
UNDP
73400
Maintenance
Operation of
transportation
2,500
1-3 Photocopier/ Office
equipment Maintenance
X
X
SLGP
4000
UNDP
73400
Maintenance
Operation of
transportation
500
X
X
SLGP
4000
UNDP
72400
Land tel.
Charges
300
X
X
SLGP
4000
UNDP
72400
Mobile tel.
Charges
100
X
X
SLGP
4000
UNDP
74500
Sundry
500
X
SLGP
4000
UNDP
72400
X
SLGP
4000
UNDP
72500
1-4 Landline Tel. charges
1-5 Mobile phone top up
1-6 Petty cash/Water
1-9Internet
1-10 Stationary
36
Connectivity
charges
Stationary and
other o.
supplies
590
1,000
1-11 Documentation and
reporting
1-12 Project Evaluation
1
X
SLGP
4000
UNDP
74200
Print and
Publication
2,000
X
SLGP
4000
UNDP
72400
Promotional
Material
5,000
72,490
Sub-total
37
Timeframe
Proj.ID
Expected Output
Key Activities
2- Revenue raising and Policy Environment:
2.1. Capacities of
2-1 Revenue raising:
localities to generate
2.1.2 In 38ouncillors38
revenues increased by with revenue
administration at state
25% in transparent,
ministry of finance
efficient and just
promote revenue /
manner
2.2. Conducive policy
environment for
improved local
governance
performance ensured
expenditure
adminstrarions at targert
localities.
2.2.1. Conduct training
workshop to refresh
Locality and concerned
state staff members and
38ouncillors with the new
local governance policies
and legislations.
2.2.2 Promote/ create
state entity to work as
mechanism to adopt local
governance policy
recommendations,
exchange and
disseminate SLGP
experiences and lessons
learnt.
Resp
o.
Partn
Q1 Q2 Q3 Q4 er
X
Planned
Budget
Fund Donor Budget
Amount
Description
State
SLGP
4000
UNDP
72100
Training
USD
3,500
X
X
X
State
Locali
ty
SLGP
4000
UNDP
72100
Training
X
X
State
Locali
ty
SLGP
4000
UNDP
71300
Local
Consultant
38
2,700
5000
2.1.3 Revise and help
establish organizational
structures and human
resource management
systems for target
localities according to the
new local governance act
Sub total
State
Locali
ty
SLGP
X
4000
UNDP
71300
Local
consultant
5,000
16,200
2
39
Proj.ID
Expected Output
3. Community
empowerment:
3-1 Community
organizations, NGOs
and other grass-root
organizations role and
participation studied
Key Activities
Resp
o.
Partn
Q1 Q2 Q3 Q4 er
Planned
Budget
Timeframe
Fund Donor Budget
Amount
Description
USD
3.1.1 Organize forums for
fostering the role NGOs
and CBOs working
Khartoum and East Nle
localities
X
X
State
Locali
ties
CBOs
UND
P
SLGP
4000
UNDP
72100
Public admin
policies and
infrastructure
services
7,000
3-1-1 Help promote
networking for NGOs and
CBOs working in
Khartoum and East Nle
localities benefiting from
the expereince and
lessons learnt from of
Umm Bada locality
resouces center
3-1-3 Facilitate the
establishment of aplatform
for local government
association
X
X
State
Locali
ties
CBOs
UND
P
SLGP
4000
UNDP
71300
Training & edu
servi
5,000
X
X
MFG
State
s
Locali
ties
SLGP
4000
UNDP
71300
Training and
education
35,400
40
3-2 Participatory
development action
plan formulated
3
3-2-1- Conduct
participatory monitoring
and evaluation training
programmes for local
councilors, leaderes of
grass-root organizations
and other key community
members
X
X
State
localiti
es
CBO
SLGP
local
counc
ils
Sub-total
4000
UNDP
71300
Training & edu
servi
8,000
55,400
41
Key Activities
Proj.ID
Expected Output
Resp
o.
Partn
Q1 Q2 Q3 Q4 er
Planned
Budget
Timeframe
Fund Donor Budget
4 Budgeting, finance system, planning system:
4-1 Budgeting, finance system, planning and Information Management system:
4-1-1 Establishment of
Locali
4000 UNDP
4-1 Outcomes 4:
planning,
information
and
ties
Transparent and
SLGP
enhanced mechanism monitoring units in
localities,
and
provide
State
X
X
for finance and
necessary technical
budgeting developed
assistance and training for
locality staff.
4-1-4 Develop a
monitoring and reporting
module for the
implementation of the
local development plans
4
SMoF
LGD
Localiti
es
SLGP
Trainin
g
instituti
ons
X
4000
UNDP
Amount
Description
USD
72100
Training and
5,000
74200
Print and
Publication
3,000
8,000
Sub Total
42
Resp
o.
Partn
Q1 Q2 Q3 Q4 er
4-2 Information Management system:
Key Activities
Proj.ID
Expected Output
4-2 Sustainable
Management
Information system
operational
4-2-1 Awareness,
seminars, and training
Program, to better
harness ICT
4-2-2Promote
internal
communication
/
information sharing in
locality
Planned
Budget
Timeframe
X
X
Locali
ties
SLGP
X
Fund Donor Budget
4000
4-2-5 Study Tour
5
X
X
72100
Locali
ties
SLGP
X
Description
Training and
Education
Service
UNDP
1,500
1,500
0
72100
Locali
ty
SLGP
SLGP
X
USD
Infm Tech.
Supplies
4000
4-2-3 Monitoring of data
entry and information
sharing
4-2-4 Dissemination of
experiences and best
practice
UNDP
Amount
0
X
X
SLGP
Locali
ties
Sub Total
4000
UNDP
71600
4000
UNDP
71600
Travel Tickets
DSA
International
15,000
26,000
43
Proj.ID
Expected Output
Key Activities
Resp
o.
Partn
Q1 Q2 Q3 Q4 er
Timeframe
Planned
Budget
Fund Donor Budget
Amount
Description
USD
Activity 5 Social security sheme
Other activities
72500 supplies
Sub total
2,179
12,178.65
14,357.65
Grand Total
184,447.65
6
44