TYPE YOUR PAPER TITLE HERE
ABC Jones1, CDE Smith2, FGH Zulu1 and XYZ Doe3
1. Department of Civil and Environmental Engineering, University of Western Ontario, London, ON,
Canada
2. Company X, Stellenbosch, South Africa
3. Company Y, Toronto, ON, Canada
PRESENTER: NAME OF PRESENTER
ABSTRACT
For the abstract heading use the “Abstract Heading” style as it is not numbered. For the body of the
abstract use the “Paragraph” style – for more detail see the sections below. It is preferable to use the
same abstract submitted for approval for use in the paper if still applicable. The abstract should
preferably not be more than 100 words and should only contain the main ideas of the paper.
1.
GENERAL INSTRUCTIONS
The template has been set up for the use of “Styles” in MS Word. This template should therefore be
used as a starting point for all papers. Save the template with the file naming convention given in
Section 2. Then start replacing the text of the template by the relevant text of your paper. Please do
not start a new document and try and format it to the correct format. Also please use the different
styles and do not try and change the formats for each style. You should have all the styles
available in this template. If you do not see all the styles in the style bar, please open the styles
window (see Figure 1 for more detail on how to open the style window). If you want to paste text into
this template from another document please use the “Paste/Paste Special…/Unformatted text”
function. Do not just paste the text with all its formatting from the other document. Please note
also the instructions regarding the pasting of figures given below.
Please do not use any other embellishment such as hyperlinks with references, figures and tables in
the text.
Please send in your paper in Word to facilitate editing by the peer review panel and to facilitate the
preparation of the Proceedings. Do not convert it to pdf-format.
The maximum length for each paper is 10 pages. Arrange text, figures and tables so as to eliminate
as much white blank space as possible as this has a cost implication for the preparation of the
Proceedings. Also all figures and tables should be referred to in the text and the figures and tables
should only appear in the text after they have been referred to in the text.
Pagination –We have included automatic page numbers-please do not modify this in any way. We will
alter page numbers during the preparation of the Proceedings.
Specify “Language” as “English SA” or “English UK”. Do not use “English US”.
The authors must also undertake to present the paper at the Conference. We prefer to have only one
presenter per paper due to logistical time-constraints. More than one presenter per paper will be
allowed only in special cases.
For ease of use of this template it is recommended that the “Show/Hide” function be set on “Show” to
see all the formatting and styling especially the section breaks.
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Figure 1. “Show/Hide” function
Press here to
open “Styles”
window
Figure 2. Button to show “Styles” window
2.
FILE NAMING CONVENTION
In order to facilitate the identification and accessing the specific file for the paper, please use the
following file-naming convention:
Full Submission ID (available in the email received) _Presenter’s Family/ Last Name_Title of the
paper that will clearly identify your paper.docx; Note: Use an underscore and not a hyphen to
separate the fields.
Examples are given below:

003_Tente_Overview Lesotho Highlands Water Project.docx058_Shaw_Wadi Umti Dam
Oman.docx.
Where more than one paper has been submitted on a specific project, please make sure that your file
name will identify your unique paper (for example a number of papers were submitted for the
rehabilitation of Clanwilliam Dam).
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3.
TITLE AND AUTHORS
For the title of the paper use the “Main Title” style, for the authors the “Authors” style and their
affiliations the “Authors affiliation” style. Use all the initials for each author without any punctuation
followed by the surname (family name). Under the affiliation please include the country of origin. If
several authors are from the same organisation, use the same reference number for each of them as
shown in the example above.
4.
MAIN BODY OF THE PAPER
For the first level of headers of the paper (for example “General instructions” and “Title and authors”
above) use the “Heading 1” style. Please do not insert another empty paragraph space before or after
each header. For the next level of headers use the “Heading 2” and “Heading 3” styles respectively
(see below). Please do not use more than 3 levels of headers.
4.1
Paragraphs
For all the normal text paragraphs use the “Paragraph” style. Please do not insert another empty
paragraph space after each paragraph especially to do page formatting. So in general there should
be no empty paragraphs in the paper.
4.1.1 Bullets
For the bullets use the “Bullet” style (see below):


It is important to note that the “Bullet” style have been formatted not to add a space
between paragraphs of the same style and justified alignment;
Please do not insert another empty paragraph space after each bullet.
4.1.2 Figures
Before a figure is inserted the style of the paragraph where the figure will be inserted should be
changed to the “Figure” style. When inserting figures into the text use the “Insert/Picture” function or
uses the “Paste/Paste special/Enhanced metafile” option when pasting figures into the document. The
width of each should figure should not exceed the width of the page of 16.0 cm.
To insert a caption below the inserted figure, left click on the figure. Then use the “References/Insert
Caption” option with “Figure” chosen as label and “1, 2, 3, ..” chosen as numbering format. Please
note that using this function will automatically change the figure numbers in the document. Please add
a full stop after the figure number before adding the figure description (see below).
4.1.3 Tables
Use the “Insert/Table” function to include a table. The headings of the table should formatted using the
“Paragraph table heading” style while the text inside the table should all be formatted using the
“Paragraph table” style. The width of each table should not exceed the width of the page of 16.0 cm.
To insert a caption above the table, chose the top row of the table. Then use the “References/Insert
Caption” option with “Table” chosen as label, “1, 2, 3, ..” chosen as numbering format and “above
selected item” chosen as position. Please note that using this function will automatically change the
table numbers in the document. Please add a full stop after the table number before adding the table
description (see below).
Under no circumstances should more than one figure and/or table be inserted alongside each other in
a line. In other words a figure or table should appear on its own in a line.
5.
THE USE OF REFERENCES, SYMBOLS AND UNITS IN THE PAPER
Consistency of writing style is very important. Note the spacing, punctuation and caps in all the
examples below.

References in the text: Figure 1, Figure 2-4, 6, 8a, b (do not use any abbreviations);
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





References between parentheses: (Figure 1), (Figures 2-4, 6, 8a, b) (do not use any
abbreviations);
USA / UK / Netherlands / the Netherlands instead of U.S.A. / U.K. / The Netherlands;
Author & Author (1989) instead of Author and Author (1989);
(Author 1989a, b, Author & Author 1987) instead of (Author, 1989a,b; Author and Author,
1987);
(Author et al. 1989) instead of (Author, Author & Author 1989);
Use the following style: (Author, in press); (Author, in prep.); (Author, unpubl.); (Author,
pers. comm.);
Units and abbreviations should conform to the International System (S.I.). Full stop (Anglo-Saxon
usage) or comma (European usage) will be used as decimal signs only. Units of the country of origin
may be added in brackets. Any special abbreviation should be accompanied by its extended form the
first time it appears in the text (for example South African National Committee on Large Dams
(SANCOLD)). Use Arabic or Latin numbers.
Figure 3. Downstream view of Example Dam
Table 1. Example table
6.
Paragraph table heading
Paragraph table heading
Paragraph table
Paragraph table
ACKNOWLEDGEMENTS
Authors are responsible to obtain permission to publish from their organisations and Clients and
should include this approval in this section.
7.
REFERENCES
For this paper it is essential to refer to the references in the main body of the text. The “Reference”
style should be used for each reference. The title of each paper/book/article should be provided in
italics. The references should be placed in alphabetical order first and then chronological (should more
than one reference be use of the same author/authors).
Jones, XYZ (2007). Sample publication. Any Journal 5: 12-14.
Jones, XYZ (2012). Example paper. The International Journal on Hydropower and Dams, Volume 19,
Issue 6, pp 87-92.
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Lempérière, F (2006). The role of dams in the XXI century: Achieving a sustainable development
target. The International Journal on Hydropower and Dams, Volume 13, Issue 3, pp 99-108.
Oosthuizen C, Naude PA, & Hattingh LC (2003). Total and pore pressure cells: Method in the
madness. Published as part of proceedings of the 6th Int. Symposium on Field Measurements in
GeoMechanics help in Oslo, Norway, 15-18 September 2003.
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