HOW TO ADD, EDIT OR REMOVE AN EARLY START KINDERGARTEN ENROLMENT
QUICK REFERENCE GUIDE
About Early Start Kindergarten
The Department of Education and Early Childhood Development (the Department)
provides targeted funding for some children to attend a kindergarten program for
the two years before school, with the aim of improving access and diminishing
barriers to participation for vulnerable children and Aboriginal children (research
shows these children are underrepresented in kindergarten).
Early Start Kindergarten grants are available for eligible children attending a threeyear-old kindergarten program, a mixed age program or a four-year-old
kindergarten program.
The eligibility criteria and further information about the Early Start Kindergarten
grant is available in Part C of The Kindergarten Guide.
3. Click on the Enrolments – add, edit or remove an Early Start enrolment form.
This Quick Reference Guide is in three parts:
Part 1 – Add an Early Start Kindergarten enrolment
Part 2 – Edit an Early Start Kindergarten enrolment
Part 3 – Remove an Early Start Kindergarten enrolment
Part 1 – Add an Early Start Kindergarten enrolment
1. On your KIM home page, click Funding Applications in the main menu.
Result: the Enrolments – add, edit or remove an Early Start enrolment form
displays.
4. In Contact Person, enter contact details of the person who should be contacted in
case of queries about the information provided in the form and click Next to
navigate to the next page.
5. Under Service Details, select the service for which you want to add an Early Start
enrolment from the drop-down list.
2. Click on the New Applications tab.
Help Desk: 1800 614 810
kim@edumail.vic.gov.au
v1.0
1
HOW TO ADD, EDIT OR REMOVE AN EARLY START KINDERGARTEN ENROLMENT
Result: the selected service’s details and a summary of child information
previously entered in KIM will display (this will be blank if no Early Start
enrolments have been added to the service).
QUICK REFERENCE GUIDE
Result: a table will display with the option to Edit Child.
8. Click Edit Child.
6. Click the button to Add an Early Start Kindergarten enrolment and click Next.
Result: a form displays requesting information about the child.
Result: the Early Start Kindergarten Child Information section displays.
7. Click the Add Child button.
9. In the Child Details section, enter the Given Name, Family Name, Gender, the
date the child commenced the Early Start Kindergarten program and the child’s
date of birth.
10. In the Early Start Kindergarten Eligibility section, select the category for which
the child is eligible to receive an Early Start Kindergarten program (Aboriginal
and/or Torres Strait Islander descent, Child known to Child Protection, or both).
Help Desk: 1800 614 810
kim@edumail.vic.gov.au
v1.0
2
HOW TO ADD, EDIT OR REMOVE AN EARLY START KINDERGARTEN ENROLMENT
11. In the Early Start Kindergarten Enrolment Details section, select or enter the
name of the early childhood teacher delivering the kindergarten program that this
child will attend.
12. Indicate whether the child will receive the kindergarten program in either a three
year old group, a mixed age/multi aged group, a four year old group or a
combination of more than one group.
13. Enter the number of hours and minutes the kindergarten is offered per week in
the program that the child is enrolled to attend.
14. Enter the number of hours of kindergarten that the child is enrolled to attend per
week.
15. For the kindergarten program in which the child is enrolled, enter the number of
weeks of the year that the program is normally offered.
QUICK REFERENCE GUIDE
Result: you will be returned to the Child Details section with the list of enrolled
children.
22. If you want to add another child, click the Add Child button and repeat steps 6 to
19.
23. When all children have been added and completed, click the Submit button.
Result: the Certification screen displays.
24. Click the box to warrant that you are duly authorised to submit the form on behalf
of the organisation, enter the name, position and date of the certifier.
25. Click Submit.
Result: the form will be submitted for Department approval. The submitted form
will display under the Submitted tab until it is approved.
16. Enter the number of weeks that this child is enrolled to attend the kindergarten
program per year.
17. Enter the fee normally charged for the kindergarten program that the child is
enrolled to attend (by term, hour, week or year).
18. If the child does not attend all hours of the kindergarten program offered, enter the
fee that this service would normally charge for the number of hours the child
attends (by term, hour, week or year).
Part 2 – Edit an Early Start Kindergarten enrolment
19. In the Coordinated Child Support Details section, select whether the child lives
with their parents/family, in Kinship Care, in Out-Of-Home care or if unknown.
2. Click the button to Edit an Early Start Kindergarten enrolment and click Next.
1. Repeat Add an Early Start Kindergarten enrolment steps 1 – 3.
20. Answer “Yes”, “No”, “Unknown” or “Not Applicable” to the following questions:






Did this child have a Key Ages and Stages Maternal and Child Health
Assessment visit at 2 years of age?
Did this child have a Key Ages and Stages Maternal and child Health Assessment
visit at 3 1/2 years of age?
Has a Key Ages and Stages Maternal and Child Health Assessment visit been
arranged?
Has permission to share the Parental Evaluation of Developmental Status (PEDS)
been sought from parents?
Does this child receive a Kindergarten Inclusion Package (KIS)?
Does this child have additional needs?
Result: a table displays with a list of the Early Start Kindergarten enrolments
3. Find the child that you wish to edit and click the Edit Child link next to the child’s
name.
Result: information previously submitted about the child will display.
21. When all sections are complete, click the Update button.
Help Desk: 1800 614 810
kim@edumail.vic.gov.au
v1.0
3
HOW TO ADD, EDIT OR REMOVE AN EARLY START KINDERGARTEN ENROLMENT
QUICK REFERENCE GUIDE
4. If applying for an increase in hours for the enrolled child, update the hours the
child is enrolled to attend and enter the date from which the increase should take
effect.
5. Select the reason for the child’s withdrawal (family moved to another area,
difficulties with transportation, difficulties in attending session times, program didn’t
meet the needs of the child/family or other reason).
5. Edit other information as required and click Update.
Result: you will be returned to the Child Details section with the list of enrolled
children.
6. State briefly why the child was withdrawn from the Early Start Kindergarten
program.
6. You can edit further children if necessary.
7. When complete, click the Submit button.
Result: the Certification screen displays.
7. Click Update
Result: you will be returned to the Child Details section with the list of enrolled
children.
8. You can remove further children if necessary.
8. Click the box to warrant that you are duly authorised to submit the form on behalf
of the organisation, enter the name, position and date of the certifier.
9. When complete, click the Submit button.
9. Click Submit.
Result: the form will be submitted for Department approval. The submitted form
will display under the Submitted tab until it is approved.
10. Click the box to warrant that you are duly authorised to submit the form on behalf
of the organisation, enter the name, position and date of the certifier.
Part 3 – Remove an Early Start Kindergarten enrolment
Result: the Certification screen displays.
11. Click Submit.
Result: the form will be submitted for Department approval. The submitted form
will display under the Submitted tab until it is approved.
1. Repeat Add an Early Start Kindergarten enrolment steps 1 – 3.
2. Click the button to Remove an Early Start Kindergarten enrolment and click
Next.
Result: a table displays with a list of the Early Start Kindergarten enrolments
3. Find the child that you wish to remove and click the Edit Child link next to the
child’s name.
Result: a screen displays asking for information about the child being withdrawn.
4. Enter the date the child withdrew from the Early Start Kindergarten program.
Help Desk: 1800 614 810
kim@edumail.vic.gov.au
v1.0
4