13846 Atlantic Blvd.
Jacksonville, FL 32225
Telephone: 904-477-8692 Fax: 904-410-3950
MEETING OF THE BOARD OF DIRECTORS
Thursday, November 29, 2012
4:00pm
Osprey Pointe Clubhouse
13775 Osprey Point Drive, Jacksonville, FL 32224
 Call To Order- 4:11pm
 Quorum of the Board: Approved
In Attendance: Garret Baldwin, Jay Detlefs, Lee Khazraee, Robert Brathune
Howard Lyons, Magnus Lindeback, John Hartford, Trevor Parker, John Ferr, Clare Berry,
Patricia Gray, Charles Imm, Martin Gray, Peter Lewin, Jim Kehres
Present by Proxy: Terry Paynter, Rebecca Holliday, Thomas Argyris, Judith Coughlin,
Steve Turner, Pamela Schaefer, Brad Quamme, Phil Axt, Fred Carlson, Robert Jackson,
John Schleier, Warren Hill, Gary Jenkins, Robert Schwitzer, Peter and Patricia Thornburn,
Thomas Whitingslow, David Beamer, John McCullough.
 Approval of Previous Meeting Minutes – September 13, 2012
Howard Lyons makes motion to accept.
Robert Brathune Seconds motion
All Approved.
 Old Business
Security Gates: Discussion updating the gate installation and the process of changing the
security codes.
Fairfield Development: Fairfield will begin construction sometime in the spring of 2013.
COJ negotiated a deal with Fairfield Development to Deed the marina parking over to
the marina. Several conditions apply: Fairfield must construct parking. Pave, Landscape
and run lighting to the parking area. Once this has been performed, COJ will hand over
the Occupancy Certificate to Fairfield. There will be 86 spaces provided with room up to
100. There will be a Code and gate accesses with a one way enter and exit to the parking
lot.
Transient: Discussion to have all transients sign a Liability form on arrival and Provide
COI.
 New Business
Proposed Budget – Overviewed Balance Sheet, Aging report, Bad Debt, Ran through
Operating Expenses and Reserves. Discussed placing money aside for dredging purposes
in the future. Quarterly dues for 2013 will be $386.94. A raise to Jim Kehres, Marina
Manager, was discussed. Also a Job Description will be created for the Marina
Manager’s position to have on file. Security – Master association will release Securitas
on 1/1/2013. HTM will not invest in a security team at this time, due to having a COJ
officer living at the marina and Florida Fish & Wildlife stationed at the marina as well.
Once Fairfield Development builds – HTM may revisit the need for Security. Insurance –
Insurance has increased 25% across the board due to the previous harsh storms.
Major Expenses are Insurance, Dredging and Repair of floating docks – Reserves
continued to be set aside for those expenses in the future.
Rules & Regulations on Signage – Discussion that some owners wanted to place signs on
dock boxes for Rent to Sale. Board discussed the options and found that uniformed signs
still aren’t appropriate. Owners are to continue to inform the Marina Manager of such
availabilities and place all items on the Marina Notice board for advertisement. Howard
Lyons makes a motion to deny signs, Robert Brathune seconds. All in favor – Unanimous
– No Signs.
Emergency Pump Out – Jay Detlefs made motion to discuss purchase of the Pump,
Robert Brathune seconded. Garret Baldwin proposes to the board that we purchase an
Emergency Pump Out in the event a vessel is in distress. The 6.5 HP Portable Pump is
Coast Guard approved. Cost is $5800.00. The need was discussed and voted on: Robert
Brathune made motion to accept purchase, Lee Khazraee seconded motion – All in favor
– unanimous to purchase pump. Also will have each owner in the beginning of 2013 to
sign a liability waiver to accept usage of the Pump or Deny in the event a vessel is in
distress.
Promenade Deed - John Ferr addressed the Board in support of Mira Vista Community
Obtaining the deed of the Promenade from Fairfield Development. Issues were
discussed and determined HTM was not interested in pursuing the Deed to the
Promenade. Approval of pursuing Promenade Deed: None. Denial of pursuing
Promenade Deed: All in favor - All Board members denied.
Adjournment - Howard Lyons makes a motion to adjourn, Robert Brathune seconds –
Motion unanimous at 5:41pm
13846 Atlantic Blvd.
Jacksonville, FL 32225
Telephone: 904-477-8692 Fax: 904-410-3950
Respectfully Submitted by,
Howard Lyons
Secretary
Adopted by the Board in the meeting
of _____________________________.
(Date of Meeting)
________________________________
(Signature of Presiding Officer)
13846 Atlantic Blvd.
Jacksonville, FL 32225
Telephone: 904-477-8692 Fax: 904-410-3950
ANNUAL MEETING OF THE MEMBERSHIP
Thursday, November 29, 2012
5:42pm
Osprey Pointe Clubhouse
13775 Osprey Point Drive, Jacksonville, FL 32224
 Call to Order – 5:42 pm by Garret Baldwin
 Acceptance of the Budget – Robert Brathune motions to accept Budget as proposed, Howard
Lyons Seconds motion. All in favor – Unanimous. Budget Approved.
 Adjournment – Jay Detlefs motions to adjourn meeting. Lee Kahazaree seconds. Meeting
Adjourned – 5:43pm.
Respectfully Submitted by,
Howard Lyons
Secretary
Adopted by the Board in the meeting
of _____________________________.
(Date of Meeting)
________________________________
(Signature of Presiding Officer)