IUPUI
Academic Policies and Procedures Committee (APPC)
Minutes
Friday September 11, 2015
UL1126
1-3 pm
Minutes—Minutes of the Friday April 10, 2015 meeting were distributed electronically. There was no May meeting.
Information Items
 We continue to look for opportunities to simplify our policies and reduce confusion with the variations among the
different academic units. If you have a policy that you would like to nominate for review, please communicate with
Matt Rust or Becky Porter. When there is a reason for differentiation, there is no intent to demand uniformity, but
when we can reach agreement, we can make our rules and processes more understandable and easier to follow.

Fall 2015 enrollment
o IUPUI headcount is 8th highest on record
 Topped by 2008-2014 (2014 highest)
o IUPUI credits are 2nd highest on record
 Topped by 2014
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Indianapolis record for enrolled beginning freshmen with 3,622 (previous record 3,584 Fall 2014)
External transfers (1,296) down 17.2%
Intercampus transfers (219) down 26.8%
Returning students (370) down 12.1%

Task Force on Black/African American Student Access and Success
o Interim EVC Kathy Johnson has established a Task Force to look at the diversity in our new students with a focus
on African American/Black students. Becky and Karen Dace will co-chair the group.
o This is an opportunity to look at what we are doing and what we should be doing differently. We also want to
look more carefully at the data, including the derived category of two-or-more races.
o Our main goal is to make sure we are living out IUPUI’s commitment to diversity.
o In anticipation of the first meeting, we are gathering background information.

Task Force to Explore a Comprehensive Student Record
o Several different groups on campus have raised questions or been involved in discussion centered around the
need to have processes in place to collect, document, and distribute in an official manner the representations of
student learning or experiences that occur outside the course related information that is represented on the
academic transcript. Interim EVC Kathy Johnson asked Becky to convene a group to consider the variety of
approaches and to recommend the direction(s) that IUPUI should pursue.
o IUPUI has been invited to join a Lumina funded project jointed conducted by the American Association of
Collegiate Registrars and Admissions Officers (AACRAO) and the professional group for Student Affairs
Administrators (NASPA) to accelerate the creation of a student record that will incorporate yet go well beyond
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the traditional transcript. Innovations in the record may include co-curricular learning, learning outcomes at the
course/program/major/degree levels, competencies, badges, enhanced diplomas or other means that
communicate the breadth of learning and achievement during a college degree program. The record will be as
comprehensive as we want to make it, including electronic portfolios.
The campus task force is being formed. The work of the project will dovetail with CAEL’s competencies
taskforce in which IUPUI also is participating.
Search updates
o Director, Passport (IUPUI/Ivy Tech Office of Integrated Programs)
 Julie Landaw, previously an advisor in the Department of Biology accepted the position as Director of
Passport. Julie has been an academic advisor at Maricopa Community College and a transfer advisor in the
Arizona State University Office of Transfer Partnerships. This background along with her experiences at
IUPUI should provide her with a strong knowledge base to continue and expand the successful services that
the Passport office is known for. Julie started June 1.
o
Director, Office of Undergraduate Admissions
 The search process has reached a conclusion. The goal is to announce the new director by the end of
September.
o
AVC for Enrollment Management
 Before the search is started for the position as it is currently configured, discussions will occur around the
concept of bringing together the Enrollment Management portfolio and the Undergraduate Education
portfolio to have a vice chancellor level position that would incorporate Student Success with Enrollment
Management. More information will be provided as it becomes available.

Financial Aid Eligible Certificate Programs
o As a reminder, all academic units that want to continue to have certificate programs be eligible for financial aid
need to complete the information requested at https://uaa.iu.edu/docs/academic/fa-eligible-certificate.pdf and
provide via email to Kathy Street, Associate Director for Financial Aid Compliance, kstreet@iupui.edu by
November 1, 2015. This request is driven by new federal student aid compliance issues.
o The recording of the IUPUI financial aid and certificate programs webinar can be accessed at
https://connect.iu.edu/p8g4wski7kc/. A copy of the slide presentation can be obtained by contacting Kathy
Street kstreet@iupui.edu

Inside Higher Ed article on use of prospective students’ disciplinary and criminal records in the admission process by
Pamela Brown (IUPUI Associate Director of Undergraduate Admissions)
o https://www.insidehighered.com/views/2015/08/24/essay-defends-practice-colleges-asking-if-applicants-have-criminalrecords?utm_source=Inside+Higher+Ed&utm_campaign=f4bcb53ad1-DNU20150824&utm_medium=email&utm_term=0_1fcbc04421-f4bcb53ad1198441005

Campus Bulletin Procedures discussed in April are in place.
o
Campus Bulletin
Recommendations Draft 040915.docx

Midwest Student Exchange Program
o The Midwest Student Exchange Program, or MSEP, is a multi-state tuition reciprocity program. Through the
MSEP, participating public institutions in Illinois, Indiana, Kansas, Michigan, Minnesota, Missouri, Nebraska,
North Dakota, or Wisconsin agree to charge students no more than 150% of the in-state resident tuition rate
for specific programs.
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See http://msep.mhec.org/about for more information
The program will be implemented for both new and continuing students. This helps avoid
concerns/complaints from continuing students who are from MSEP states.
 Including continuing students is also a way of contributing to improved retention and progression as
given the current cost differential, some non-resident students run into funding difficulties that leads
them to withdraw from IUPUI.
US News & World Report Best Undergraduate Teaching National Universities
o Many colleges have a strong commitment to teaching undergraduates instead of conducting graduate-level research.
In a survey conducted in spring 2015, the schools on these lists received the most votes from top college
administrators for putting a particular focus on undergraduate teaching. If you eliminate the private institutions,
IUPUI is tied at 5th.
Rank
#1
#2
#3
#4
#5
#6Tie
#6Tie
#8Tie
#8Tie
#10Tie
#10Tie
#10Tie
#13
#14Tie
#14Tie
#16Tie
#16Tie
#16Tie
#16Tie
School
Princeton University
Dartmouth College
Brown University
College of William and Mary
Miami University—Oxford
University of Maryland—Baltimore County
Yale University
Stanford University
Vanderbilt University
Duke University
Rice University
Wake Forest University
University of Michigan—Ann Arbor
Georgia State University
Purdue University—West Lafayette
Arizona State University—Tempe
Indiana University-Purdue University—
Indianapolis
Michigan State University
Washington University in St. Louis
Publics
only Rank
1
2
3
3
5
5
5
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Academic Affairs Committee Report –John Watson, Chair
 No report since AAC had not yet met this fall
Undergraduate Affairs Committee Report—Stephen Hundley, Chair
 No report
Items for Review, Discussion, or Action
 Best Practices for Accelerated Programs (Bachelors and Masters degrees)
o See attached document at the end of the agenda
o The best practice configuration for accelerated bachelors + masters degree (internal to IUPUI) is 4 + 1.

Common campus application for graduation and standard deadlines—Mary Beth Myers
o In April 2015, a Campus Advising Council (CAC) sub-committee exploring a Common Graduation Application and
Deadlines presented its final recommendations to the CAC after extensively reviewing existing application
deadlines and processes in place on our campus, throughout IU, and at similar sized campuses nationwide.
o The initial proposed application priority deadlines were as follows: October 15 deadline for May Graduation,
January 15 deadline for August Graduation, and May 15 deadline for December Graduation. (Note that these
are being viewed as priority deadlines.
o In discussion that followed, concerns were raised about conflicts with the October deadline for May
graduation. Based on this feedback, the proposed May graduation deadline was moved to November 15.
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In May 2015, the following common graduation application dates were presented to the APPC listserv for
implementation: November 15 for May, January 15 for August, and May 15 for December. Further feedback
was received as a result of that communication with concerns being raised that the new Nov 15th date would be
too late in the year for appropriate advising prior to priority registration as well as enough time to complete
preliminary degree audits for potential graduates.
The sub-committee went back to the CAC group and after unanimous support, changed the final
recommendation back to the original October 15 deadline for May Graduation. The approved priority dates are
as follows: October 15 deadline for May Graduation, January 15 deadline for August Graduation, and May 15
deadline for December Graduation. These now appear on the IUPUI Registrar
website: http://registrar.iupui.edu/graduate.html

Deadline for Degree Map Updates—Matt Rust and Mary Beth Myers
o The UAC established a February 28 deadline for receiving substantive changes to curricula from the schools. We
would like to ask APPC to consider adopting a related policy requiring subsequent degree map changes for the
following academic year to be completed by April 10.
o Rationale: Some Fall start students do attend April and May orientations (approx. 50 students). These students
would need to have updated degree maps available at that time. A deadline of April 10 would facilitate this. (The
first Fall 2015 orientation was April 17). An April 10 deadline would also take advantage of the breathing room
between priority registration and commencement. (Some mappers will have responsibilities in all of these
areas).

Updates on Transfer Credit Process—Pamela Brown
o PowerPoint presentation attached.
o Transfer Rules
 The Office of Undergraduate Admissions recently expanded its table of course equivalencies used to
facilitate the rapid determination of the articulations of transfer credit.
o The initial TES upload on March 30, 2014 consisted of 46,175 equivalencies spanning 171
campuses. From March 31, 2014 to date, we have expanded the ruleset by 40,247 unique equivalencies
involving 860 new campuses. The current TES rule total is 86,422 equivalencies across 1,031 campuses.
o Since the initial rule upload, the rule catalog has expanded by roughly 187% and our campus
connections have grown by 603%.
o We currently have rules in place for institutions in 48 states.
o Workflow Process:
o Coursework is loaded by USSS
o Operations evaluates the transcript
o Systems used for evaluation:
o SIS
o OnBase/Hyland Imaging System
o Transfer Evaluation Service (Course description/catalogs; route process for approval of rules)
o Timeframe for Evaluating Transcripts for 2015-2016
o Going back to pre-2014 when credit evaluation was done as part of decision review process
o Processing based on segments/priorities
 Indiana versus non-Indiana
 Main feeders (Ivy Tech, Purdue, Vincennes, etc. Seattle Community Colleges)
 Number of institutions attended
o Goal is to process all new admits and post all transfer work within 2-6 weeks of application being made
complete.
 Guidelines for determining equivalency:
o APPC Policy states:
 The credit evaluators in the Office of Undergraduate Ad missions utilize the course descriptions written in
the institution’s course bulletin and compare the description to the IUPUI courses. If the course titles
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match and eighty percent or more of the course description matches the IUPUI course, the course is
considered equivalent. (Administrative practice).
o Tiered Process
 Direct course equivalency
 Gen Ed
 Undistributed
 Non-transferable
Auditing Process:
o Matching rules in TES against rules in SIS and making corrections
o Piloting process with Science and Liberal Arts to review coursework posted without need for forms. Goal will
be to have all coursework evaluated and posted for spring 2016 admits verified before spring classes start.
o Submission of re-review requests (for correction of errors generally due to either data entry errors or
outdated rules in SIS.
Submission of Gen Ed review requests
o Currently 228 courses waiting to be reviewed (most should be covered in Liberal Arts and Science review.
o Audit found out of 1346 courses that have rules in TES, 407 needed updates. Of this, 23 were found to meet
Gen Ed requirements. 816 resulted in a direct course equivalency.
Challenges for 2015-2016:
 Technology
o Rule creation process in SIS is manual process and very labor intensive. At times can require 3 step
process. Example: Ivy Tech rules have to be created for each campus manually.
o Rules do not post for students with previous credit model until we manually unpost student record.
o Not all data is appropriately captured in IUIE/DSS tables.
Data from 08/01/2014 – 08/24/2015
Total Courses Evaluated:
94,167 Courses
Number of Students Evaluated:
6,077 Students
Total Institutions Evaluated:
1,082 Institutions
111 Indiana Institutions ***
971 Out-of-State Institutions
*** The ‘Indiana / Out-of-State Institution’ numbers count each individual location of a university as a unique
value. For example, instead of Ivy Tech counting as one institution, it is actually treated as 14. The institution
count is actually a count of unique external SIS ORG IDs.
TCPresentationforAP
PC9_11_15.pptx

Discussion of unit practices on counting ITCC ENGL 112 toward fulfilling degree requirements
o ENGL 112 is the second writing course in the ITCC AA in Liberal Arts, AS in Liberal Arts, and AA in General Studies
o Previously ENGL 122 transferred to IUPUI as W132, but this course is no longer taught; therefore, ENGL 112
transfers as undistributed credit. It will be listed as GEWR-100 Undi.

The College Budget Balancer (CBB)—Marvin Smith
o The College Budget Balancer www.balancer.iupui.edu provides a running calculation between estimated
expenses and estimated financial resources for users entering figures.
o The interactive tool provides the user an idea of the need to reduce potential expenses or obtain other financial
resources.
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The CBB includes online help for every type of cost or resource to help the user estimate figures—and making it
a robust financial education tool.
Anyone can use the “balancer” as no sign-in is required.
A key feature allows the user to save the results in a PDF document of choice or a spreadsheet data set.
Given the complexity and variability of college costs and financial aid, the answer to the college budget
“equation” is different for every family. For example, while we tell students to “only borrow what you need”,
the next question is usually “how much is that?”. We hope the College Budget Balancer tool can help students
figure out the unique college budget and resource questions they WILL encounter along the way toward an
IUPUI degree.
Future Agenda Items

Online Mentoring Exchange for Faculty—Steve Mannheimer
Date
September 11, 2015
October 2, 2015
November 6, 2015
December 4, 2015
January 8, 2016
February 5, 2016
March 4, 2016
April 8, 2016
May 6, 2016
Meeting Schedule
Time
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
Location
UL 1126
CE 268
UL 1126
UL 1126
CE 305
CE 305
CE 409
UL 1126
CE 305
Meetings are first Friday of each month; there are some exceptions
Website: http://registrar.iupui.edu/appc/
Best Practices for Accelerated Programs
What are the
Accelerated
Program Options?
Overall Comments
Departments must choose one of
the options below per program
and all students participating in
the program will follow that same
model.
Two options:
Option A: 4 + 1 model allows 1st
four years of enrollment under
UGRD career with 5th year
occurring under the GRAD career.
Option B: 3 + 2 model allows 1st
three years of enrollment under
UGRD career with years 4 + 5
occurring under the GRAD career.
WHEN & HOW
DOES A STUDENT
There are two application steps:
1) applying to the IUPUI
Expanded Comments on Each Model
4 + 1 model
3 + 2 model
4-year graduation rates will be 4-year graduation rates will be
positively affected as these
positively affected as these
students will be conferred
students will be conferred
their Bachelor’s degree in year their Bachelor’s degree in year
4 while being on their way to
4 while being on their way to
the Masters
the Masters
UGRD: Year 1 – Year 4
GRAD: Year 5
UGRD: Year 1 – Year 3
GRAD: Year 4 – Year 5
Enrolling in only one career
per term will positively impact
financial aid processing,
streamline bursar billing,
provide consistent enrollment
verification reporting (full time
vs part time), and a more
logical registration for the
students involved.
Enrolling in only one career
per term will positively impact
financial aid processing,
streamline bursar billing, and
provide consistent enrollment
verification reporting (full time
vs part time), and a more
logical registration for the
students involved.
Allows for publicizing these
accelerated programs in all UG
Allows for publicizing these
accelerated programs in all UG
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APPLY?
accelerated program at time of
admission to IUPUI; 2) applying to
the graduate school for
completion of graduate program
For either model, student will
initially apply to the accelerated
program via the standard UG
Admissions application with the
understanding that their
performance in the UG portion of
the program will dictate whether
they will be admitted to the
graduate program.
Student will be evaluated by the
Graduate School for entrance into
the graduate portion of the
accelerated program.
There will be a unique accelerated
option available within both the
UG and Graduate eApp for the
student to select that will create a
unique program plan stack at the
appropriate career for easier
tracking of these populations.
HOW DOES THE
STUDENT
REGISTER?
NOTE: While different graduate
departments or programs may
establish unique criteria for
admittance into and continuation
in an accelerated program, a
minimum 3.0 GPA is required for
entrance into IUPUI graduatelevel programs and will be
enforced.
Student would be eligible to
register under only ONE career
per term through Self-Service.
admissions publications, etc.
admissions publications, etc.
During senior year (Year 4)
student will need to submit
the Graduate School eApp
online to officially ‘apply’ to
the graduate degree portion of
the program.
During junior year, student
would need to submit
Graduate School eApp online
to officially ‘apply’ to the
graduate degree portion of the
program.
If student does not meet
requirements of the graduate
school or decides they no
longer want to pursue grad
program, recorder will move
student to “regular” UG
program so student would still
be able to complete the UG
degree.
If student does not meet
requirements of the graduate
school or decides they no
longer want to pursue grad
program, recorder will move
student to “regular” UG
program so student would still
be able to complete the UG
degree.
The academic unit can
determine if students who
were not initially admitted into
the accelerated degree
program can apply for
admission after the freshman
year. The student would still
be required to complete the
application for the graduate
degree portion of curriculum.
Best use of financial aid
awards if registered in only
one career
Best use of financial aid
awards if registered in only
one career
Avoids duplicate ancillary fees
on Bursar side
Avoids duplicate ancillary fees
on Bursar side
Easier for enrollment reporting
(1/2 time, full-time)
Easier for enrollment reporting
(1/2 time, full-time)
More logical registration
process
More logical registration
process
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If needed, departments will be
able to grant permission to
those who are UGRD during
year 4 but need to enroll in
GRAD classes
HOW ARE THESE
STUDENTS
TRACKED?
Will be put into a unique program
plan that identifies them in the
accelerated program both at the
UG and Grad level at the
appropriate times.
WHAT ARE THE
FINANCIAL AID
IMPACTS ON THE
STUDENT?
Will be able to appropriately
track these students as both
UGRD and GRAD accelerated
program students separately
from other students pursuing
the same degrees in a nonaccelerated format
Allows for gift aid eligibility as
state and federal financial aid
options (i.e. 21st Century
Scholars, Pell Grant, O’Bannon
aware) are available only to
UG students so in this model
maximizes the availability of
gift aid for those eligible for 4
years
Discourages higher borrowing
totals as lower graduate loan
limits will not be offered until
final year
WHAT ARE
FINANCIAL
IMPACTS TO THE
ACADEMIC UNIT
WHEN ARE
DEGREES
CONFERRED?
Results in decreased revenue
for enrolled graduate courses
as students will be paying UG
tuition for some Grad level
courses during year 4
Once admitted to the Grad
career in at the beginning of
year 4, student able to register
without any additional
intervention into any required
UG classes
Will be able to appropriately
track these students as both
UGRD and GRAD accelerated
program students separately
from other students pursuing
the same degrees in a nonaccelerated format
Makes awarding of state and
federal grants more difficult
after year three since student
would move to graduate
career for years 4 and 5
Enables the possibility of
higher borrowing at the
graduate level for 2 years
instead of one
In both models:
UGRD degree is conferred at the
end of year 4
Institution receives credit
towards four-year graduation
rate
Results in decreased revenue
for UGRD departments but
maintains 2 years of GRAD
level revenue since students
will be paying Grad tuition for
2 years
Institution receives credit
towards four-year graduation
rate
GRAD degree conferred at the
end of year 5
Close monitoring of
undergraduate degree
requirement completion is
essential to ensure student
remains on track for 4 year
graduation
Close monitoring of
undergraduate degree
requirement completion is
essential to ensure student
remains on track for 4 year
graduation
UGRD degree is conferred at
the end of year 4
UGRD degree is conferred at
the end of year 4
GRAD degree conferred at the
end of year 5
GRAD degree conferred at the
end of year 5
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OTHER
CONSIDERATIONS
Degree maps required for each of these programs by legislative mandate so accelerated programs
should have established plans of study/degree maps available for all programs.
Transcript statistics (GPA, total credits, etc.) will reflect the courses taken under each separate career
– meaning that there will be some graduate courses factored into UGRD statistics if taken while an
UGRD and potentially UGRD courses calculated into the GRAD career GPA (depending on the 4 + 1 vs.
3 + 2 option).
Students would need to know to always request a complete transcript that includes both UGRD and
GRAD work.
Using the unique plan set up we will be able to track and determine which students entered directly
from high school as opposed to those who enter the program later in the course of their
undergraduate career.
IUPUI Office of the Registrar
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Comparision of cost difference in Year 4
Comparision of cost difference in Year 4
(In-State Rate)
(Out-of-State Rate)
Income
Income
Difference
Difference
Accelerated
Credit Hours (towards BS Undergrad In- Grad Inper In-State Undergrad Out- Grad Out-of- per Out-ofProgram
& Masters)
State Costs
State Costs student
of-State Costs State Costs
State student
BS in Computer
9 cr hrs (500 level or
Engr & MS in Elec above)--3 cr hrs Math & 6
and Comp Engr
crs hrs ECE
$
2,402.55 $ 3,362.85
($960.30) $
8,618.22 $
9,617.67 $
(999.45)
BS/MS in Electrical 9 cr hrs (500 level or
Engr & Computer above)--3 cr hrs Math & 6
Engr
crs hrs ECE
$
2,402.55 $ 3,362.85
($960.30) $
8,618.22 $
9,617.67 $
(999.45)
BS/MS in
Mechanical
12 cr hrs as ME electives
Engineering
during 4th year
$
3,203.40 $ 4,483.80
($1,280.40) $
11,490.96 $ 12,823.56 $ (1,332.60)
Informatics
BS/Bioinformatics 12 cr hrs as INFO during
MS
4th year
$
3,203.40 $ 4,068.12
($864.72) $
11,490.96 $ 11,492.40 $
(1.44)
Informatics
12 cr hrs as INFO during
BS/Health Info MS 4th year
$
3,203.40 $
4,068.12
($864.72) $
11,490.96 $ 11,492.40 $
Informatics BS/HCI 12 cr hrs as INFO during
MS
4th year
$
3,203.40 $
4,068.12
($864.72) $
11,490.96 $ 11,492.40 $
$
4,004.25 $
5,085.15
($1,080.90) $
14,363.70 $ 14,365.50 $
Media Arts & Sci
BS/HCI MS
Biology
BA/Forensic
Science MS
Chemistry
BA/Forensic
Science MS
15 cr hrs as INFO during
4th year
$
-
$
-
need more info on
requirements in 4th year
$
-
$
-
Geology BS/MS
$
2,402.55 $
3,051.09
need more info on
requirements in 4th year
Philosophy BA/MA 12 cr hrs Philosophy
$
$
3,203.40 $
4,068.12
need more info on
Economics BA/MA requirements in 4th year
Politicial Science
BA/MA
($648.54) $
9 hrs (Pols-Y 490, Pols-Y
570 & Pols-Y 580)
$
21 hours=Phys 3 hours,
ME 6 hours, Eng or Phys 6
Physics BS/MSME hrs, Math 6 hrs
$
Biology
BS/Bioinformatics need more info on
MS
requirements in 4th year
-
($864.72) $
$
3,051.09
($648.54) $
5,605.95 $
7,846.65
($2,240.70) $
-
8,619.30 $
$
11,490.96 $ 11,492.40 $
-
2,402.55 $
$
8,618.22 $
$
8,618.22 $
8,619.30 $
Engr
Engr
Engr
all
other
grad
all
other
(1.44) grad
all
other
(1.44) grad
all
other
(1.80) grad
need more info on
requirements in 4th year
Computer Science 9 cr hrs (500 level or
BS/MS
above) CSCI
Grad
rate
used
all
other
(1.08) grad
all
other
(1.44) grad
all
other
(1.08) grad
20,109.18 $ 22,445.43 $ (2,336.25) Engr
$
-
10