UNITED NATIONS DEVELOPMENT PROGRAMME
Somalia
Request for Proposal (RFP)
Date: 21 March 2011
Dear Sir/Madam,
Subject: UNDPSO-RFP-10-027R1 - Rapid Response Emergency Medical Support Team
1. UNDP requests that you submit a proposal for Rapid Emergency Medical Response Capacity project.
2. To enable you to submit a proposal, attached are:
i. Memo to Bidders.……………........…..(Annex I)
ii. Instructions to Proposers........................(Annex II)
iii. General Conditions of Contract……..... (Annex III)
iv. Terms of Reference (TOR)………..…...(Annex IV)
v. Acknowledgement Letter……………....(Attachment I)
vi. Proposal Submission Form …………....( Attachment II)
vii. Technical Evaluation Requirements........(Attachment III)
viii. Price Schedule ………………………....(Attachment IV)
3. Your offer comprising of technical proposal and financial proposal, in separate sealed envelopes or
via e-mail, should reach the following address;
Sergio Valdini
Deputy Country Director – Operations, UNDP Somalia
Springette, Spring Valley, Off Lower Kabete Road
P.O. Box 28832, 00200 Nairobi, Kenya
Tel: 254 20 4255000/ 4255100, Fax: (254 20) 4255101
Email: bids.so@undp.org
No later than 4th April 2011 at 14:00hrs (Kenyan time) at UNDP Somalia offices, Nairobi.
LATE PROPOSALS WILL BE REJECTED
Interested Bidders may obtain further information at the following address:
E-Mail:asha.shidane@undp.org or jennifer.nielsen@undp.org
4. You are requested to acknowledge receipt of this letter (Annex VII) no later than 28th March 2011 to
indicate whether or not your firm intends to submit a proposal. Thank you.
Yours sincerely,
Sergio Valdini
Deputy Country Director (Operations)
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Annex I
Memo to Bidders
EXAMPLES OF BID REJECTION
Bids and proposals have been rejected at the submission stage or found to be technically noncompliant
due to errors in presentation and failure to follow bidding instructions. The Request for Proposals
contains detailed instructions for preparation and submission that need to be followed carefully.
Below are some of the more common examples of why bids or proposals are rejected by UNDP. Bidders
are urged to read this before submission and to check their bid conforms to each of these points and the
instructions as noted in the bidding documents.
 Late submission. The bid is handed in after the deadline for submission, either by hand or
electronically. Note that there is a time gap for submission and proposals sent just before the
deadline that may lead to the proposal arriving after the deadline and be rejected
 Bids not submitted to the correct physical address. Note that the address for bid submission is
different to the email address for bid questions
 The acknowledgment form and financial offer is not signed
 Insufficient documents have been provided
 Documents provided are not in English. [Documents such as the registration of the organization or
financial information about the organization may be submitted in another UN language but it is
necessary that there be translations of the documents attached as well in English.
]
 Documents provided not directly address each point of the evaluation criteria
 Bids did not offer goods or services which have been specifically requested by UNDP in the Terms
of Reference
 Proposal is more like a brochure for the firm without specifically addressing the specific criteria of
the RFP
The above examples illustrate some errors which may be made by bidders. This is a partial list. The
bidding documents contain the full list of instructions relevant to each particular bid and should be
followed carefully.
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Annex II
Instructions to Bidders
A.
The Rapid Response Emergency medical Support Team
1.
You are kindly requested to submit a proposal for the Rapid Response Emergency Medical
Support Team. Summary of the proposal is provided in Annex IV. This information is intended to
facilitate your assessment of the time-effort and related fees. This information shall be kept
confidential by your firm and used solely in response to the present Request for Proposal.
Your proposal could form the basis for a contract between your firm and the United Nations
Development Programme (UNDP).
2.
Cost of the Proposal
The proposer shall bear all costs associated with the preparation and submission of the proposal.
UNDP will not be responsible or liable for those costs.
B.
Preparation and Contents of Proposals
Your proposal should be presented in two separate parts, technical and financial.
3.
Language of the Proposal
The proposals and all correspondence and documents in response to this RFP shall be written in the
English language.
4.
Contents of the Technical Proposal
The proposal shall include, but not limited to, the following information:
4. 1 Proposal submission form (Attachment V)
4. 2 Profile of the medical firm:
The proposal should include a description of the medical firm’s profile and provide the
following information:
a) total number of medical professionals employed which should be distinguished by
designation
b) a brief description of the firm’s recruitment standards; promotion policies and
continuing professional education / training policy;
c) five major clients that are serviced by the firm, with a brief description of the nature and
extent of the medical services rendered; and
d) a description of the firm’s experience in providing medical services to international
development agencies or organizations in similar regions and contexts, and the nature of
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the medical services rendered. A specific listing and description of engagements,
current or prior, in UN or UNDP funded activities, if any.
4. 3 Work approach and methodology:
The proposal should describe the approach and methodology that will be applied by the medical
firm to meet the objectives and scope of the medical services required by UNDP. This
description should be accompanied with an indication of the level of personnel who will be
involved in implementing each phase of the medical approach and, as applicable, a description
of the statistical sampling techniques that will be used for that purpose.
4. 4 Risk Assessment
The proposal should a risk assessment highlighting the specific risks the firm is expected to
encounter in the implementation of such a project in Somalia including the measures put in
place to mitigate the identified risks.
4. 5 Schedule of the work
a) The proposal should include a conceptualisation of how the medical firm, in the absence of
constraints from UNDP, would schedule the execution of the work.
b) The timing of the medical response capacity project is expected to begin by 15th of May
2011. This date is subject to final determination by UNDP in consultation with the selected
firm.
5.
Contents of the Financial Proposal
The financial proposal should satisfy the following:
6.
a)
The calculation of fees should indicate the all-inclusive cost in US dollars associated
with the time-effort that is proposed in your technical proposal. The calculation of the
all-inclusive cost should be presented as follows:
b)
Any incidental out of pocket expenses (OPE) must be included in the overall “fixed
price” fees submitted to UNDP.
c)
The fees proposed must be a total “fixed price” quotation indicating the overall total
amount in US dollars. The total fees as quoted by your firm to UNDP for the purpose
of the present RFP shall be firm and final.
d)
All prices quoted must be exclusive of all taxes, since the UNDP is exempt from taxes
as detailed in clause 18 of the General Conditions of Contract (Annex III).
e)
No amount other than the proposed total “fixed price” fees shall be paid by UNDP for
the provision of the medical services which is the subject of the present RFP.
f)
The costs of preparing a proposal and of negotiating a contract are not reimbursable by
UNDP.
Period of Validity of Proposal
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Proposals shall remain valid for a period of ninety (90) days from the date fixed for opening of
proposals in the RFP. A proposal valid for a shorter period may be rejected by UNDP on the
grounds that it is non-responsive.
7.
Comprehensive and Concise Proposal
Proposers must provide all requisite information under this RFP and clearly and concisely respond
to all points set out in this RFP. Any proposal, which does not fully and comprehensively address
this RFP, may be rejected. Proposers should also limit their proposals to the requirements of this
RFP. Unnecessary elaborate brochures and other presentations beyond that sufficient to constitute
a complete and effective proposal are not encouraged.
8.
Confidentiality
This RFP is communicated to and received by each addressee thereof on the understanding and
condition that it is confidential and proprietary to UNDP, and contains privileged information. No
information contained in the RFP may be copied, exhibited or furnished to others without the prior
written consent of UNDP. Proposers will be bound by the contents of this paragraph whether or not
they submit a proposal or respond in any other way to this RFP.
UNDP will not return proposals received. These proposals shall be kept confidential for the sole
and internal consideration of UNDP.
9.
Modification of Request for Proposal
UNDP reserves the right to modify or exclude any consideration, information or requirement
contained in this RFP and to add new considerations, information or requirements at any stage of
the procurement process, including negotiations with proposers, at any time before any contract is
awarded for the medical services detailed in this RFP.
C.
Submission of Proposals
10.
Format of Proposals
The technical and financial proposals in response to the present request must be delivered in 3
(three) hard copies each, clearly marked “Original Proposal” and “Copy” as appropriate. The hard
copy of the technical and financial proposals shall be accompanied by an electronic copy on a Flash
drive or CD. In the event of any discrepancy between different copies of the proposals, the one
stamped “Original Proposal” shall govern.
11.
Sealing and Marking of Hard Copies of Proposals
The proposer shall seal the hard copies proposal in one outer and two inner envelopes, as detailed
below:
The outer envelope shall show the address as stated in paragraph 12, and marked “Proposal for
The Rapid Response Emergency Medical Support Team”.
a) Both inner envelopes shall indicate the name and address of the proposer, and clearly marked:
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
“Technical Proposal” and shall contain the documents with the information stipulated in
paragraph 4 above, and an electronic copy of the technical proposal on flash drive or CD.
The technical proposal shall not contain any pricing information.

“Financial Proposal” and shall contain the total fixed-price quotation with the information
stipulated in paragraph 5 above, and an electronic copy of the financial proposal on a flash
drive or CD.
If the two inner envelopes are not sealed and marked as per the instructions in this clause,
UNDP will not assume responsibility for the proposal’s misplacement, premature opening
and/or consequent disqualification of your proposal.
12.
Submission of Electronic Proposals
Electronic proposals shall be submitted in two separate e-mails the subject clearly indicating;
Technical Proposal UNDPSO/RFP/10-027R1 - The Rapid Response Emergency Medical Support
Team.
Financial Proposal UNDPSO/RFP/10-027R1 - The Rapid Response Emergency Medical Support
Team.
NOTE: Kindly zip/compress files and send in PDF format only.
13.
Deadline for Submission of Proposals
The proposals stipulated in paragraph 10 shall be delivered in a sealed envelope or package marked
“Proposal for The Rapid Response Emergency Medical Support Team.” Proposals should reach the
following address no later than 14:00 hours, local time Nairobi, Kenya, on 30th March 2011:
Deputy Country Director (Operations)
UNDP Somalia
Springette, Spring Valley, Off Lower Kabete Road
P.O Box 28832, 00200, Nairobi, Kenya
Tel: +254 020 4255000
The Rapid Response Emergency Medical Support Team.
UNDPSO/RFP/10-027R1
It is the exclusive responsibility of the proposers to ensure that their proposal reaches the above
address before the stipulated deadline. Proposals received after the deadline will be rejected.
14.
Clarifications of Request for Proposal
Questions on any part of this RFP should be submitted via email to asha.shidane@undp.org before
close of business 31st March 2011. Responses will be copied to all other firms invited to submit a
proposal. BIDS SENT TO THIS E-MAIL ADDRESS WILL BE REJECTED.
D. Opening and Evaluation of Proposals
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15.
Opening of Proposals
Opening and registration of proposals will commence at 15.00 hours local time, Nairobi, Kenya,
on 4th April 2011 at the address stated in paragraph 12.
16.
Evaluation Criteria
The evaluation of the successful proposal shall be based upon most responsiveness to UNDP
requirements and shall not be solely restricted to the lowest fees proposed.
The evaluation of the proposals received by UNDP will be based on a combination of the
substantive presentation and the competitiveness of the fees. The criteria of evaluation will
comprise these elements with a total of 1000 points, as detailed in paragraphs 16, 17 & 18.
A three stage procedure is utilized in evaluating the proposals, with the technical evaluation being
completed prior to any financial proposal being opened and compared. The technical evaluation
involves a two stage procedure, where a preliminary review is done followed by a detailed technical
review based on documentation submitted. Only proposals that achieve above the minimum of 560
points (i.e. at least 80% of the total 700 points) on the substantive presentation shall be reviewed for
price.
17.
Evaluation of the Technical Proposal (700 points)
The potential capacity to have quality services provided to UNDP will be considered on the basis of
a mix of:
 the profile of your firm and the schedule of the medical engagement, assessed in terms of its
responsiveness to the schedule requirements of UNDP as specified in the TOR (150 points).
 the adequacy of the medical approach and methodology to meet the medical services required
(150 points); and
 the qualifications and competence of the key personnel and the number of working days
proposed for the project (400 points);
Technical Evaluation Criteria
Summary of Technical Proposal
Evaluation Forms
1. Expertise of Firm /
Organisation submitting
Proposal
2. Proposed Work Plan and
Approach
3. Personnel
Total
Score
Weight
21.43%
Max
points
150
21.43%
150
57.14%
400
A
Company / Other Entity
B
C
D
E
700
Evaluation forms for technical proposals follow on the next two pages. The obtainable number of
points specified for each evaluation criterion indicates the relative significance or weight of the item
in the overall evaluation process. The Technical Proposal Evaluation Forms are:
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Form 1: Expertise of Firm / Organisation Submitting Proposal
Form 2: Proposed Work Plan and Approach
Form 3: Personnel
DESCRIPTION OF TECHNICAL EVALUATION REQUIREMENT IS INCLUDED IN
ATTACHMENT 3 – TECHNICAL PROPOSAL FORM
Points
Company / Other Entity
Technical Proposal Evaluation
obtainable
Form 1
A
B
C
D
E
Expertise of firm / organisation submitting proposal
1.1
1.2
1.3
1.4
1.5
Reputation of Organization and Staff
(Competence / Reliability)
Legal & Arbitration history
General Organizational Capability which is
likely to affect implementation (i.e. loose
consortium, holding company or one firm, size
of the firm / organization, strength of project
management support e.g. project financing
capacity and project management controls)
Quality assurance procedures and mechanisms
in place
Clinical treatment guidelines
24 hour clinical Back up service
Registration certificates of all medical staff
Induction training for staff
CME programme
Internal quality assurance policies and
procedures
Reaccreditation process for staff
Malpractice insurance
Relevance of:
- Specialized Knowledge organization
- Experience on Similar Program / Projects
Work for UNDP/ major multilateral/ or
bilateral programmes
Experience in similar projects (greater 3 years)
18
9
39
48
36
150
Technical Proposal Evaluation
Form 2
Points
Obtainable
A
Company / Other Entity
B
C
D
E
Proposed Work Plan and Approach
2.1
To what degree does the Offeror understand
the task(s)?
Provision of 24 hours medical coverage
Training of UN and INGO staff in basic first
aid
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UNITED NATIONS DEVELOPMENT PROGRAMME
2.2
2.3
2.4
2.5
2.6
2.7
Review and develop mass casualty plans for
INGO and UN compounds
Rehearse mass casualty plans
Review mass casualty preparedness of major
national medical facilities
Provide training for national medical facilities
in mass casualty preparedness and response
Provide advanced trauma training to medical
staff and major national medical facilities
Have the important aspects of the task(s) been
addressed in sufficient detail?
Are the different components of the project
adequately weighted relative to one another?
Is the proposal based on knowledge of the
project environment and was this data input
properly used in the preparation of the
proposal?
Is the conceptual framework adopted
appropriate for the task(s)?
Is the scope of task(s) well defined and does it
correspond to the TOR?
Is the presentation clear and is the sequence of
activities and the planning logical, realistic and
promise efficient implementation to the project
Implementation plan
Logical framework
Project organisational chart
18
18
30
18
18
30
150
Points
Obtainable
Technical Proposal Evaluation
Form 3
3.1
A
Company / Other Entity
B
C
D
E
150
Main Doctor + Back up Doctor
SubScore
General Qualification
Experience & Training
- Emergency medicine
experience
- ICU experience
- ATLS (or equiv) Qualified
- ACLS (or equiv) Qualified
- International Experience
45
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-
Training Experience
medical
- Training experience
emergency response to
mass casualty incidents
ATLS training experience
Project management experience
Professional Experience in the area
of specialisation
Experience in similar environment
Emergency medical contingency
planning experience
Aero medical evacuation
experience
Pre-hospital experience
Remote medical experience
10
10
30
10
10
10
15
10
100
3.2
50
Project Manager
General Qualification
- International Experience
-Training Mgt Experience
- Professional Experience in the
area of specialisation
- Knowledge of the region
5
15
25
5
50
3.3
35
Paramedics (5)
Note: CVs of 5 paramedics must be
submitted for assessment
General Qualification
- International Experience in
similar environment
- Training Experience
Professional Experience in the area
of specialisation
-PHTLS (or equiv)
-ACLS (or Equiv)
-Experience as advanced life
support paramedic (greater 2 years
pre hospital experience)
-Flight qualified
Knowledge of the region
5
5
5
5
5
3
2
5
35
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Total Part 3
18.
35 x 5
175
Evaluation of Competitiveness of Fees (300 points)
If the substantive presentation of a technical proposal achieves the minimum of 560 points, the
competitiveness of the fees will be taken into account in the following manner:
The total amount of points for the fees component is 300. The maximum number of
points shall be allotted to the lowest fees proposed that is compared among those
invited firms which obtain the threshold points in the evaluation of the substantive
presentation. All other fees proposals shall receive points in inverse proportion to the
lowest fees; e.g.
[560 Points] x [US$ lowest]/ [US$ other] = points for other proposer’s fees.
19.
Final scores and winning proposals
The final scores will be based on a cumulative analysis combining the scores from both the
technical & financial evaluations with the purpose of awarding contract to the Contractor with the
highest accumulated combined scores.
E. Contracting Arrangements
20.
Award of Contract
UNDP reserves the right to accept or reject any proposal received in response to this RFP and to
negotiate with any of the proposers or other firms in any manner deemed to be in the best interest of
UNDP.
Before the expiration date of the proposals validity, UNDP will make its best efforts to select and
award the contract to the qualified proposer whose proposal, after being evaluated, is/are considered
being the most responsive to the needs of the organization.
21.
Signing of the Contract
Any contract awarded for the services described in this RFP will be signed between the selected
firm and UNDP. The duration of the contract shall expire upon UNDP’s acceptance as satisfactory
the medical reports that are submitted by the selected medical firm.
22.
Confidentiality
The selected medical firm and their staff shall hold confidential the information obtained in
connection with the medical services undertaken on behalf of UNDP.
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23.
Ownership of Medical Work
The medical work and related documentation shall be the property of UNDP and shall be kept in
the custody of the selected firm for a period of three (3) years following the expiration of the
Contract. The eventual transfer, disposal or destruction of the work papers will be subject to the
instructions of UNDP.
The medical work papers and related documentation shall be subject to submission and review by
UNDP solely and at its discretion.
22.
Payment
The payment for the medical services shall be made against billings made by the selected firm at
the end of each month. The payments shall be effected by the UNDP Somalia Liaison Office in
Nairobi, Kenya following certification of satisfactory provision of services by UNDP.
23.
General Conditions of Contract
The contract for the provision of the medical services shall be subject to the UNDP General
Conditions of Contract for Professional Services that are provided in Annex III.
Please note that the terms set forth in this RFP and other terms of your proposal shall be included in
any contract entered into between your firm and the UNDP, should UNDP accept your proposal
and, that the contract will require compliance with all statements and representations made in your
proposal as to the performance of the medical services.
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Annex III
General Conditions of Contract
1. LEGAL STATUS
The Contractor shall be considered as having the legal status of an independent contractor vis-à-vis
UNDP. The Contractor’s personnel and sub-contractors shall not be considered in any respect as
being the employees or agents of UNDP or the United Nations.
2. SOURCE OF INSTRUCTIONS
The Contractor shall neither seek nor accept instructions from any authority external to UNDP in
connection with the performance of its services under this Contract. The Contractor shall refrain from
any action which may adversely affect UNDP or the United Nations and shall 13fulfil its
commitments with the fullest regard to the interests of UNDP.
3. CONTRACTOR’S RESPONSIBILITY FOR EMPLOYEES
The Contractor shall be responsible for the professional and technical competence of its employees
and will select, for work under this Contract, reliable individuals who will perform effectively in the
implementation of this Contract, respect the local customs, and conform to a high standard of moral
and ethical conduct.
4. ASSIGNMENT
The Contractor shall not assign, transfer, pledge or make other disposition of this Contract or any part
thereof, or any of the Contractor’s rights, claims or obligations under this Contract except with the
prior written consent of UNDP.
5. SUB-CONTRACTING
In the event the Contractor requires the services of sub-contractors, the Contractor shall obtain the
prior written approval and clearance of UNDP for all sub-contractors. The approval of UNDP of a
sub-contractor shall not relieve the Contractor of any of its obligations under this Contract. The terms
of any sub-contract shall be subject to and conform with the provisions of this Contract.
6. OFFICIALS NOT TO BENEFIT
The Contractor warrants that no official of UNDP or the United Nations has received or will be
offered by the Contractor any direct or indirect benefit arising from this Contract or the award thereof.
The Contractor agrees that breach of this provision is a breach of an essential term of this Contract.
7. INDEMNIFICATION
The Contractor shall indemnify, hold and save harmless, and defend, at its own expense, UNDP, its
officials, agents, servants and employees from and against all suits, claims, demands, and liability of
any nature or kind, including their costs and expenses, arising out of acts or omissions of the
Contractor, or the Contractor’s employees, officers, agents or sub-contractors, in the performance of
this Contract. This provision shall extend, inter alia, to claims and liability in the nature of workmen’s
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compensation, products liability and liability arising out of the use of patented inventions or devices,
copyrighted material or other intellectual property by the Contractor, its employees, officers, agents,
servants or sub-contractors. The obligations under this Article do not lapse upon termination of this
Contract.
8. INSURANCE AND LIABILITIES TO THIRD PARTIES
8.1 The Contractor shall provide and thereafter maintain insurance against all risks in respect of its
property and any equipment used for the execution of this Contract.
8.2 The Contractor shall provide and thereafter maintain all appropriate workmen’s compensation
insurance, or its equivalent, with respect to its employees to cover claims for personal injury or death
in connection with this Contract.
8.3 The Contractor shall also provide and thereafter maintain liability insurance in an adequate amount to
cover third party claims for death or bodily injury, or loss of or damage to property, arising from or in
connection with the provision of services under this Contract or the operation of any vehicles, boats,
airplanes or other equipment owned or leased by the Contractor or its agents, servants, employees or
sub-contractors performing work or services in connection with this Contract.
8.4 Except for the workmen’s compensation insurance, the insurance policies under this Article shall:
(i) Name UNDP as additional insured;
(ii) Include a waiver of subrogation of the Contractor’s rights to the insurance carrier against UNDP;
(iii) Provide that UNDP shall receive thirty (30) days written notice from the insurers prior to any
cancellation or change of coverage.
8.5 The Contractor shall, upon request, provide UNDP with satisfactory evidence of the insurance
required under this Article.
9. ENCUMBRANCES/LIENS
The Contractor shall not cause or permit any lien, attachment or other encumbrance by any person to
be placed on file or to remain on file in any public office or on file with UNDP against any monies
due or to become due for any work done or materials furnished under this Contract, or by reason of
any other claim or demand against the Contractor.
10. TITLE TO EQUIPMENT
Title to any equipment and supplies that may be furnished by UNDP shall rest with UNDP and any
such equipment shall be returned to UNDP at the conclusion of this Contract or when no longer
needed by the contractor. Such equipment when returned to UNDP, shall be
in the same condition as when delivered to the Contractor, subject to normal wear and tear. The
Contractor shall be liable to compensate UNDP for equipment determined to be damaged or degraded
beyond normal wear and tear.
11. COPYRIGHT, PATENTS AND OTHER PROPRIETARY RIGHTS
UNDP shall be entitled to all intellectual property and other proprietary rights including but not
limited to patents, copyrights, and trademarks, with regard to products, or documents and other
materials which bear a direct relation to or are produced or prepared or collected in consequence of or
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in the course of the execution of this Contract. At the UNDP’s request, the Contractor shall take all
necessary steps, execute all necessary documents and generally assist in securing such proprietary
rights and transferring them to UNDP in compliance with the requirements of the applicable law.
12. USE OF NAME, EMBLEM OR OFFICIAL SEAL OF UNDP OR THE UNITED NATIONS
The Contractor shall not advertise or otherwise make public the fact that it is a Contractor with
UNDP, nor shall the Contractor, in any manner whatsoever use the name, emblem or official seal of
UNDP or the United Nations, or any abbreviation of the name of UNDP or the United Nations in
connection with its business or otherwise.
13. CONFIDENTIAL NATURE OF DOCUMENTS AND INFORMATION
13.1
All maps, drawings, photographs, mosaics, plans, reports, recommendations, estimates,
documents and all other data compiled by or received by the Contractor under this Contract shall be
the property of UNDP, shall be treated as confidential and shall be delivered only to UNDP
authorized officials on completion of work under this Contract.
13.2
The Contractor may not communicate at any time to any other person, Government or authority
external to UNDP, any information known to it by reason of its association with UNDP which has not
been made public except with the authorization of UNDP; nor shall the Contractor at any time use
such information to private advantage. These obligations do not lapse upon termination of this
Contract.
14. FORCE MAJEURE; OTHER CHANGES IN CONDITIONS
14.1
Force majeure, as used in this Article, means acts of God, war (whether declared or not),
invasion, revolution, insurrection, or other acts of a similar nature or force which are beyond the
control of the Parties.
In the event of and as soon as possible after the occurrence of any cause constituting force majeure,
the Contractor shall give notice and full particulars in writing to UNDP, of such occurrence or change
if the Contractor is thereby rendered unable, wholly or in part, to perform its obligations and meet its
responsibilities under this Contract. The Contractor shall also notify UNDP of any other changes in
conditions or the occurrence of any event which interferes or threatens to interfere with its
performance of this Contract. The notice shall include steps proposed by the Contractor to be taken
including any reasonable alternative means for performance that is not prevented by force majeure.
On receipt of the notice required under this Article, UNDP shall take such action as, in its sole
discretion, it considers to be appropriate or necessary in the circumstances, including the granting to
the Contractor of a reasonable extension of time in which to perform its obligations under this
Contract.
14.2
If the Contractor is rendered permanently unable, wholly, or in part, by reason of force majeure to
perform its obligations and meet its responsibilities under this Contract, UNDP shall have the right to
suspend or terminate this Contract on the same terms and conditions as are provided for in Article 15,
“Termination”, except that the period of notice shall be seven (7) days instead of thirty (30) days.
15. TERMINATION
15.1
Either party may terminate this Contract for cause, in whole or in part, upon thirty days notice, in
writing, to the other party. The initiation of arbitral proceedings in accordance with Article 16
“Settlement of Disputes” below shall not be deemed a termination of this Contract.
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UNITED NATIONS DEVELOPMENT PROGRAMME
15.2
UNDP reserves the right to terminate without cause this Contract at any time upon 15 days prior
written notice to the Contractor, in which case UNDP shall reimburse the Contractor for all
reasonable costs incurred by the Contractor prior to receipt of the notice of termination.
15.3
In the event of any termination by UNDP under this Article, no payment shall be due from UNDP
to the Contractor except for work and services satisfactorily performed in conformity with the express
terms of this Contract. The Contractor shall take immediate steps to terminate the work and services
in a prompt and orderly manner and to minimize losses and further expenditures.
15.4
Should the Contractor be adjudged bankrupt, or be liquidated or become insolvent, or should the
Contractor make an assignment for the benefit of its creditors, or should a Receiver be appointed on
account of the insolvency of the Contractor, UNDP may, without prejudice to any other right or
remedy it may have, terminate this Contract forthwith. The Contractor shall immediately inform
UNDP of the occurrence of any of the above events.
16. SETTLEMENT OF DISPUTES
16.1.
Amicable Settlement
The Parties shall use their best efforts to settle amicably any dispute, controversy or claim arising out
of, or relating to this Contract or the breach, termination or invalidity thereof. Where the parties wish
to seek such an amicable settlement through conciliation, the conciliation shall take place in
accordance with the UNCITRAL Conciliation Rules then obtaining, or according to such other
procedure as may be agreed between the parties.
16.2.
Arbitration
Unless, any such dispute, controversy or claim between the Parties arising out of or relating to this
Contract or the breach, termination or invalidity thereof is settled amicably under the preceding
paragraph of this Article within sixty (60) days after receipt by one Party of the other Party’s request
for such amicable settlement, such dispute, controversy or claim shall be referred by either Party to
arbitration in accordance with the UNCITRAL Arbitration Rules then obtaining, including its
provisions on applicable law. The arbitral tribunal shall have no authority to award punitive damages.
The Parties shall be bound by any arbitration award rendered as a result of such arbitration as the final
adjudication of any such controversy, claim or dispute.
17 PRIVILEGES AND IMMUNITIES
Nothing in or relating to this Contract shall be deemed a waiver, express or implied, of any of the
privileges and immunities of the United Nations, including its subsidiary organs.
18 TAX EXEMPTION
18.1
Section 7 of the Convention on the Privileges and Immunities of the United Nations provides,
inter-alia, that the United Nations, including its subsidiary organs, is exempt from all direct taxes,
except charges for public utility services, and is exempt from customs duties and charges of a similar
nature in respect of articles imported or exported for its official use. In the event any governmental
authority refuses to recognize the United Nations exemption from such taxes, duties or charges, the
Contractor shall immediately consult with UNDP to determine a mutually acceptable procedure.
18.2
Accordingly, the Contractor authorizes UNDP to deduct from the Contractor’s invoice any
amount representing such taxes, duties or charges, unless the Contractor has consulted with UNDP
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UNITED NATIONS DEVELOPMENT PROGRAMME
before the payment thereof and UNDP has, in each instance, specifically authorized the Contractor to
pay such taxes, duties or charges under protest. In that event, the Contractor shall provide UNDP with
written evidence that payment of such taxes, duties or charges has been made and appropriately
authorized.
19 CHILD LABOUR
19.1
The Contractor represents and warrants that neither it, nor any of its suppliers is engaged in any
practice inconsistent with the rights set forth in the Convention on the Rights of the Child, including
Article 32 thereof, which, inter alia, requires that a child shall be protected from performing any work
that is likely to be hazardous or to interfere with the child’s education, or to be harmful to the child’s
health or physical mental, spiritual, moral or social development.
19.2
Any breach of this representation and warranty shall entitle UNDP to terminate this Contract
immediately upon notice to the Contractor, at no cost to UNDP.
20 MINES
20.1
The Contractor represents and warrants that neither it nor any of its suppliers is actively and
directly engaged in patent activities, development, assembly, production, trade or manufacture of
mines or in such activities in respect of components primarily utilized in the manufacture of Mines.
The term “Mines” means those devices defined in Article 2, Paragraphs 1, 4 and 5 of Protocol II
annexed to the Convention on Prohibitions and Restrictions on the Use of Certain Conventional
Weapons Which May Be Deemed to Be Excessively Injurious or to Have Indiscriminate Effects of
1980.
20.2
Any breach of this representation and warranty shall entitle UNDP to terminate this Contract
immediately upon notice to the Contractor, without any liability for termination charges or any other
liability of any kind of UNDP.
21 OBSERVANCE OF THE LAW
The Contractor shall comply with all laws, ordinances, rules, and regulations bearing upon the
performance of its obligations under the terms of this Contract.
22 AUTHORITY TO MODIFY
No modification or change in this Contract, no waiver of any of its provisions or any additional
contractual relationship of any kind with the Contractor shall be valid and enforceable against UNDP
unless provided by an amendment to this Contract signed by the authorized official of UNDP.
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Annex IV
Terms of Reference
(TOR)
UNDP Somalia invites interested companies/consultants to apply on the following:
Summary of proposal:
Humanitarian workers in Somalia operate in an austere remote environment beset with many challenges
including insecurity, accessibility, highly stressful environmental with many health threats, direct threats
to humanitarian staff, poor levels of medical support etc all affect the humanitarian impact of the United
Nations and INGOs. Terrorist attacks on the UN compound in Hargesia in 2008 and other simultaneous
attacks on government targets caused many casualties and quickly overwhelmed the under resourced
national medical facilities. It became apparent from this incident and more recent incidents that medical
support for humanitarian workers needs to be improved along with mass casualty incident preparedness
and response capacity within the humanitarian community and national medical infrastructure. Medical
evacuation times for humanitarian staff to definitive care in Nairobi are often protracted taking up to 16
hours. There is a requirement to develop a self sustained medical emergency capacity for humanitarian
staff within a secure environment with ongoing support during aero medical evacuation of casualties to
Nairobi. This involves developing emergency response skills of UN and INGO staff in basic first aid,
improving mass casualty preparedness and response, provision of advanced life support capacity through
this proposal and developing the capacity of the national medical facilities. There is also a requirement to
enhance the evacuation capacity by through developing an aero medical capacity using the UN
humanitarian air service and AMREF flying doctors. Evacuation using fixed wing aircraft (often
unpressurised) is often the only choice available for evacuation of ill or injured humanitarian staff.
The purpose of this twelve month project is to provide an efficient sustainable rapid response emergency
medical capacity to support UN and INGO humanitarian operations within Somalia and to improve
national emergency medical capacity to serve the Somali population and eventually the humanitarian
community.
In order to improve the emergency medical response capacity within Somalia the contractor shall provide
five flight qualified advanced life support paramedics and one medical officer. The medical personnel
will provide rapid advanced life support intervention 24/7 to UN and INGO staff within Somalia with
aero medical evacuation. Medical personnel will also provide emergency first aid training to UN and
INGO staff; assist UN agencies and INGOs in reviewing of mass casualty incident.
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The primary role of the medical emergency assets will be to provide a highly mobile rapid response
capacity capable of providing advanced life support intervention and evacuation to both national
and international UN and INGO staff in the event of a MCI; additional responsibilities will include:
i.
Provide daily 24hrs emergency medical coverage for UN and INGO staff
ii.
Developing the emergency medicine capacity of medical facilities within the major
Humanitarian hubs within Somalia.
iii.
Provide ongoing emergency first aid training to UN and INGO staff
iv.
Provide medical incident command system training to UN and INGO staff
v.
Review and rehearse multiple casualty plans for all UN and INGO compounds in areas with
Acceptable Risk Level within Somalia
vi.
The MERT staff will develop training cells within the major national medical facilities in the
major humanitarian hubs on emergency medicine, triage and multiple casualty management
The medical personnel will be administered by the service provider with support from UNDP, under the
UN organisational framework UNDP is the lead agency for common services (such as medical) to all UN
agencies. Accommodation for the medical personnel will be made available (at the service provider’s
expense) in UN approved hotels or UN compounds and office facilities will be provided in the
stabilisation centres. Technical supervision and oversight will be provided by the UNON Chief Medical
Officer as agreed in a Memorandum of understanding between the United Nations Office in Nairobi
(UNON) and UNDP Somalia. UNDSS will be responsible for operational tasking of the medical
personnel and will coordinate the deployment of the MERT based in Hargeisa. UNDSS has developed
procedures for managing the security of all medical personnel and will assume responsibility for ensuring
that the personnel follow UN security guidelines.
The MERT will be qualified and equipped to establish an advanced medical post and provide triage and
treatment while additional casualty evacuation resources can be mobilised in the event of a multiple
casualty incident.
All staff will be administered and insured by the organization. The medical personnel will be on 8 week
rotation in country with one week R&R. Full coverage of staff R&R cycles must be maintained. The
Paramedics will be based in Hargesia, Berbera, Bossaso, Garowe and Galkayo.
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The medical officer will work on 8 week rotation with 1 week R&R, the medical officer post must be
covered during the R&R cycle. The medical officer will also provide dispensary services to UN staff and
manage UN dispensary and stabilization centres. The medical officer will also provide technical support
to the paramedics in the different locations within Somalia. The medical officer will be based in Hargesia.
Outputs:
The projects outputs are as follows:
1. Provide 5 advanced life support flight qualified paramedics to be located in five different
locations within Somalia to provide 24/7 emergency medical intervention to UN and INGO staff.
2. Provide an emergency medical officer to be located in Somalia to provide medical emergency
intervention with aero-medical evacuation of injured or ill UN and INGO staff.
3. Emergency Medical courses will be conducted by the medical staff as part of their normal duties
(at no additional cost) it is expected that approximated 10 trainings will occur in each location
over the period of the contract. The training courses will be for UN and INGO staff and
additionally for medical staff at the major national medical facilities in each location
4. Mass casualty plans for all UN compounds will be reviewed by the medical teams and where
possible rehearsals will be conducted of the plans.
5. The medical teams should assist the major medical facilities in their location to review mass
casualty response preparedness and response capacity, develop/review mass casualty plans and
provide training to the emergency staff and facility managers on mass casualty preparedness and
response.
All medical staff must be fluent in English (oral and written)
Technical Requirements of Medical Staff
1. The medical officer should have some demonstrated experience in emergency medical
contingency planning
2. All paramedics must be currently registered have at least 2 years experience working as an
advanced life support paramedic. All paramedics must have current PHTLS and ACLS
certificates or equivalent (the authorising body of the certificates must also be mentioned).
3. The emergency medical officer must have at least seven years post qualification experience and
have accumulated at least 2 years full time experience in emergency department or Intensive
Care Unit
4. The medical officer should have previous experience working in the pre-hospital environment or
working in austere and remote environments where casualty evacuation is protracted.
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5. The medical officer should have a basic understanding of adult learning concepts and the
development and delivery of emergency medical training courses (including scenario based
training)
6. All medical staff must have medical training experience and have delivered at least 10 courses in
basic life support training.
7. All medical staff must be covered by medical malpractice insurance
8. The organisation must provide 24 hour remote medical technical support to medical staff
working in Somalia.
9. Clinical guidelines for medical staff should be submitted in hard copy with the technical bid for
tender.
10. The contractor must have demonstrated 3 years project management and project support
experience in managing similar international projects including project report writing, financial
report writing, donor liaison etc.
11. Provide emergency first aid training to UN and INGO staff as required in main humanitarian
hubs in Somalia. All UN staff trained in each compound, all interested INGO staff to receive
basic emergency first aid training.
12. Assist UN and INGOs in development practice and maintenance of mass casualty plans; all UN
compounds to have updated Mass casualty Plans that are practiced once per month.
13. As required provide assistance to national medical facilities in development of mass casualty
plans
14. Provide training to major hospitals in triage and mass casualty planning.
15. In consultation with the Chief Medical Officer, develop and implement First Aid and BLS
training programmes to meet mission needs
16. Responsible for the preparation or updating of emergency kits, trauma kits and evacuation kits
for Doctors, emergency vehicles and strategically place kits in the facility
17. Maintenance, repair and replacement of equipment for the stabilization centre
18. Performs medical briefing for incoming staff
19. Identifies and plans stabilization centre’s material, supplies and equipment requirements and
raises requisitions accordingly. UNDP will be responsible for procuring medical equipment and
consumables.
20. Suggest and research equipment necessary for proper medical support; After receiving
permission to order will aid in the requisitions
21. Plans and implements preventive health care programmes for UN compounds in his/her location
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22. UNDSS will provide security for medical staff; all medical staff will be accommodated in UN
approved accommodation.
23. It is expected that the paramedics will work unassisted in remote locations and therefore be able
to perform the following interventions without supervision.
As an indication of the skill set required of the paramedics the following list is provided to
provide guidance to the contractor. on the requirement for providing advanced life support
intervention in such a remote environment with protracted medical evacuation.
a. Use basic airway adjuncts such as OPA, NPA
b. Provide airway suctioning
c. Perform emergency endotracheal intubation and manual (or mechanical) ventilation
(IPPV and APPV)
d. Perform pharmacologically assisted intubation
e. Provide ongoing monitoring using ECG, SpO2 and End tidal CO2 monitoring equipment
f.
Pharmacologically treat medical emergencies – hypoglycaemia, anaphylaxis, continuous
recurrent seizures, overdose of narcotic drugs, pulmonary oedema, conscious / altered
conscious asthma,
g. Administer narcotic analgesia
h.
Manage chest pain of cardiac nature using appropriate pharmacological intervention
i.
Provide appropriate intervention (including pharmacological intervention) for unstable
symptomatic patients the following dysrhythmias: ventricular fibrillation, ventricular
tachycardia, electromechanical dissociation, asystole, bradycardia, supraventricular
tachycardia, atrial fibrillation / flutter with rapid ventricular response, premature
ventricular complexes, accelerated idioventricular rhythms, bizarre/unknown rhythms.
j.
Provide appropriate intervention for patient with inadequate perfusion associated with
cardiac chest pain
k. Manage a casualty with hypoperfusion associated with hypovolaemia / nonhypovolaemia causes
It is expected that the paramedics will provide unsupervised the following Trauma Interventions
1. Provide intravenous and Intra-osseous infusion
2. Emergency airway – needle crychothyrotomy
3. Needle Chest decompression
4. Spinal immobilisation using C-collar, head blocks, spinal board
5. Apply traction splint for lower limb closed fractures
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UNITED NATIONS DEVELOPMENT PROGRAMME
6. Use of asherman dressing (or similar) for open pneumothorax injury
7. Appropriately manage Traumatic Brain Injury with evidence of raised intracranial pressure
8. Appropriately manage casualty with large surface area burns for protracted period
9. Appropriately manage casualties with traumatic injuries including fractures, blast injury,
crush injury, drowning/near drowning, open abdominal injuries etc
Emergency Medical Officer
In addition to the above competencies the medical officer must have clinical oversight of all paramedic
staff and have a current ATLS certificate and be able to provide:
1. Basic surgical intervention for traumatic injury
2. Initial assessment of victims with multiple injuries
3. Initiation of central line access and shock management
4. Adult/infant intubation
5. Cricothyroidotomy
6. Pleural decompression and insertion tube chest
7. Pericardiocentesis
8. Extremity and spinal immobilization
9. Head trauma management
10. Perform venous cut down
Eligibility criteria
List of attributes
Benchmark
Registered INGO or commercial
organisation
Previous History of managing medical
staff in support of UN or INGO
programmes
Past experience in project area
Qualification of staff
Submission details
What to submit (CV, special forms/documents etc.)
- Updated CVs and medical registration papers of all personnel to be submitted.
- Company Structure and Organisation
- Company Profile
- Company Organogram
- Company audited Financial Statements for the last two years
- Historical record of managing medical support staff for humanitarian programmes
How - as per Annex II Instructions to Bidders Article C, clause 10 - 12.
When - as per Annex II Instructions to Bidders Article C, clause 13.
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Interested Companies/Consultants must provide information indicating that they are qualified to perform
the services (brochure, description of similar assignments, experience in similar conditions, availability of
appropriate skills among staff, etc…). Companies/Consultants may associate to enhance their
qualifications.
Companies/Consultants will be selected in accordance with the procedure set out in the UNDP
Procurement Guidelines and UNDP Financial Rules and Regulations.
NOTE
UNDP will not accept sub-contracting for the services requested.
Fee Quotation:
If a fee quoted for the proposed component is considered to be above the range of the prevailing
market rates, negotiations will be carried out to arrive at a realistic figure.
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ATTACHMENT 1 – ACKNOWLEDGEMENT LETTER
REF: UNDPSO/RFP/10-027R1 - The Rapid Response Emergency Medical Support Team
Date: 21 March 2011
Dear Deputy Country Director – Operations,
UNDP Somalia
Springette, Spring valley, Off Lower Kabete road
P.O Box 28832, 00200 Nairobi, Kenya
Subject:
We the undersigned acknowledge receipt of your Request for a Proposal dated 21 March 2011for
the above-mentioned “The Rapid Response Emergency Medical Support Team project” and
hereby confirm that:
a)  we intend
 we do not intend
to submit a proposal to the United Nations Development Programme by the deadline of
…………………………….
Names of our representative(s) 1. ………………………..………….…; and
designated for this engagement
2. …………………………..………….……
Firm/Company’s name (Proposer):
Address:
City:
Signature of Authorized
Representative:
State:
Zip:
Name:
Title:
Telephone No.:
Ext.:
Fax No.:
Email address:
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UNITED NATIONS DEVELOPMENT PROGRAMME
ATTACHMENT 2 - PROPOSAL SUBMISSION FORM
REF: UNDPSO/RFP/10-027R1 - The Rapid Response Emergency Medical Support Team
Deputy Country Director – Operations
UNDP Somalia
Springette, Spring Valley, Off Lower Kabete Road
P.O. Box 28832, 00200 Nairobi, Kenya
Dear Sir / Madam,
Having examined the Solicitation Documents, the receipt of which is hereby duly acknowledged, we, the
undersigned, offer to provide Professional Services for “UNDPSO/RFP/10-027R1 - The Rapid
Response Emergency Medical Support Team” for the sum as may be ascertained in accordance with
the Price Schedule attached herewith and made part of this Proposal.
We undertake, if our Proposal is accepted, to commence and complete delivery of all services specified in
the contract within the time frame stipulated.
We agree to abide by this Proposal for a period of 90 days from the date fixed for opening of Proposals in
the Invitation for Proposal, and it shall remain binding upon us and may be accepted at any time before
the expiration of that period.
We understand that you are not bound to accept any Proposal you may receive.
Signature:
----------------------------------------------------
Name:
----------------------------------------------------------
Title:
----------------------------------------------------------
Date: ---------------------
Duly authorised to sign Proposal for and on behalf of
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UNITED NATIONS DEVELOPMENT PROGRAMME
ATTACHMENT 3 - TECHNICAL PROPOSAL FORM
REF: UNDPSO/RFP/10-027R1 - The Rapid Response Emergency Medical Support Team
(i) Note: A Technical Proposal not submitted in this format will be rejected.
(ii) Note: Be reminded that the Price Schedule should be included in separate envelope.
Name of Proposing Organization / Firm:
Country of Registration:
Name of Contact Person for this Proposal:
Address:
Phone / Fax:
E-mail:
Section 1: Expertise of Firm
This section should fully explain the Bidder’s resources in terms of personnel and facilities necessary for the
performance of this requirement.
1.1. Reputation of Organisation and Staff (Competence/Reliability)
As part of their technical proposals, Bidders must submit a Description of the Organisation / Firm.
1.2. Litigation and Arbitration History:
Include reference to any history of litigation and arbitration in which the organisation / firm has been
involved. Non-disclosure may result in automatic disqualification of the bidder from the bidding process.
1.3. General Organizational Capability:
.1(a) General
Management approach and structure: Describe the overall management approach toward planning and
implementing the project activities. Include an organisational chart for the management of the project and list
of personnel/posts to be engaged in the full medical support team. Include description of the roles and
authorities of key personnel. These should link to the CVs in Section 3.
Financial management and international donor-funded projects: Please note financial management
experience, in particular managing similar funds from donor-funded projects. Describe internal financial
controls to be established for the project. Include a description of the support activities of the head office
staff, if applicable, including capabilities in monitoring, quality assurance, financial review, etc.
1.1 (b) Specific:
Experience in conducting Emergency Medical Support in Somalia: The Bidder shall describe its
organisational ability to deliver successfully the outputs specified in the Terms of Reference by detailing
experience in designing and implementing such projects in Somalia, or elsewhere.
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UNITED NATIONS DEVELOPMENT PROGRAMME
1.4 Quality Assurance
Quality assurance and warranty procedures: Please note how the management structure of the project will
assure quality by providing quality assurance procedures and mechanisms in place, clinical treatment
guidelines, provide information on 24 hour clinical back up services, registration certificates of proposed
medical staff, induction training for staff, CME programme, internal quality assurance policies and
procedures, reaccreditation process for staff and malpractice insurance.
1.5 Relevance of Specialised Knowledge & Experience in Similar projects
Experience of Organization / Firm:
Provide a brief description of the organisation / firm submitting the proposal, including the year and country
of incorporation, types of activities undertaken, and approximate annual budget. Describe the experience of
the organisation, as relevant to implementation of this project. Please list previous relevant projects as
indicated below. Highlight experience in Somalia, as well as work on major multilateral or bilateral
programmes. Identify appropriate references including a key executive’s name and contact details.
Name of
project
Etc.
Etc.
Client
Contract
Value
Period of
activity
Types of activities
undertaken
Reference Contact Details
(Name, Phone, Email)
Section 2: Proposed Approach and Work Plan
This section should demonstrate the Bidder’s responsiveness to the Terms of Reference by identifying the specific
components proposed, addressing the requirements, as specified, point by point; providing a detailed description of
the essential performance characteristics proposed; and demonstrating how the proposed methodology meets or
exceeds the Terms of Reference.
2.1 Approach to Assignment:
Please provide a brief description of the methodology and strategy for how the organisation / firm will be
able to answer to the scope of work in order to achieve the objectives described in the TOR (3-page
maximum).
2.2 Knowledge of the project environment:
Please provide information on the above. Four paragraphs maximum.
2.3 Work Plan:
Bidder will submit draft strategy plan detailing the following:
- Implementation plan
Logical framework
- Project organisational chart
Section 3: Personnel
Please include CVs for key personnel (i.e. main doctor, back up doctor, project manager and paramedics that will
provide support during the implementation of this project. CVs should demonstrate qualifications in areas relevant
to the Scope of Services.
The quality of key personnel proposed will be an evaluation factor. The Bidder must include as part of its proposal a
statement signed by each person proposed as key personnel confirming their present intention to serve in the stated
position and their present availability to serve for the term of the proposed contract.
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UNITED NATIONS DEVELOPMENT PROGRAMME
Provision of resumes for other members of the field teams, including letters of commitment, are not mandatory for
this submission, but is highly recommended and will be taken into consideration as part of the technical evaluation
of the qualifications and availability of proposed personnel
Please use the format below, with each CV
Name:
Position for this Assignment:
Nationality:
Contact information:
Language Skills:
Educational and other Qualifications:
Summary of Experience:
Highlight experience in the region and on similar projects.
Relevant Experience (From most recent):
Period: From – To
Name of activity/ funding
organisation:
Job Title and Activities
undertaken:
Project Suitability
Knowledge of region
NOTE: Focus on requirements for each category as highlighted below when submitting information under
each subject. Qualifications & Experience etc.
3.1
Main Doctor + Back up Doctor
Experience & Training
- Emergency medicine experience
- ICU experience
- ATLS (or equiv) Qualified
- ACLS (or equiv) Qualified
- International Experience
- Training Experience medical
- Training experience emergency response to mass
casualty incidents
ATLS training experience
Project management experience
Professional Experience in the area of specialisation
Experience in similar environment
Emergency medical contingency planning experience
Aero medical evacuation experience
Pre-hospital experience
Remote medical experience
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UNITED NATIONS DEVELOPMENT PROGRAMME
3.2
3.3
Project Manager
General Qualification
- International Experience
-Training Mgt Experience
- Professional Experience in the area of specialisation
- Knowledge of the region
Paramedics
General Qualification
- International Experience in similar environment
- Training Experience
Professional Experience in the area of specialisation
-PHTLS (or equiv)
-ACLS (or Equiv)
-Experience as advanced life support paramedic (greater 2
years pre hospital experience)
-Flight qualified
Knowledge of the region
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ATTACHMENT 4 - PRICE SCHEDULE FORM
REF: UNDPSO/RFP/10-027R1 - Rapid Response Emergency Medical Support Team
The Contractor is asked to prepare the Price Schedule as a separate envelope from the rest of the RFP
response as indicated in Section C paragraph 10- 12 Format of Proposal.
All prices/rates quoted must be exclusive of all taxes, since the UNDP is exempt from taxes as detailed in
Section II, Clause 18. ’
The Price Schedule must provide a detailed cost breakdown. Provide separate figures for each functional
grouping or category.
Estimates for cost-reimbursable items, if any, such as travel, and out of pocket expenses should be listed
separately.
In case of an equipment component to the service provided, the Price Schedule should include figures for
both purchase and lease/rent options. The UNDP reserves the option to either lease/rent or purchase
outright the equipment through the Contractor.
The format shown on the following pages should be used in preparing the price schedule. The format
includes specific expenditures, which may or may not be required or applicable but are indicated to serve
as examples.
In addition to the hard copy, if possible please also provide the information on a flash drive.
Detailed Price Schedule
Activity
1
Qty
Name of
person (s)
proposed
Unit price
US$ (per
month)
Total price US$
(1 year)
Remarks
5 paramedics
30 days
2
Emergency roaming medical
officer
30 days
3
4
5
6
7
Emergency first aid training
(approximately 10 trainings
per year per location)
Development & maintenance
of mass casualty plan plus
monthly practices
Assistance to national
medical facilities in
development of mass casualty
plan
Provide trainings to major
hospitals on triage and mass
casualty planning
Develop and implement First
Aid and BLS training
programmes to meet mission
needs
Per
training
12
months
n/a
n/a
n/a
UNDPSO/RFP/10-027R1 - Rapid Response Emergency Medical Support Team
If charges are based on no. of
participants kindly provide charges for
each tier i.e. <15pax, 16 – 50pax etc
This could be a lump sum. If otherwise
kindly give all details and insert extra
lines as required
This could be a lump sum. If otherwise
kindly give all details and insert extra
lines as required
This could be a lump sum. If otherwise
kindly give all details and insert extra
lines as required
This could be a lump sum. If otherwise
kindly give all details and insert extra
lines as required. This is in consultation
with the CMO.
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UNITED NATIONS DEVELOPMENT PROGRAMME
8
9
Preparation and
replenishment of emergency,
trauma & evacuation kits for
doctors and emergency
vehicle. Strategic placement
of kits within the facility.
This could be a lump sum. If otherwise
kindly give all details and insert extra
lines as required
n/a
Maintenance & repair of
equipment for the
stabilization centre
This could be a lump sum. If otherwise
kindly give all details and insert extra
lines as required
n/a
10
Medical briefing for incoming
staff
n/a
11
This could be a lump sum. If otherwise
kindly give all details and insert extra
lines as required
If applicable to your submission, kindly
list the details.
Communication
n/a
12
If applicable to your submission,
kindly list the details.
Rental of venue
n/a
13
Additional personnel
Paramedic backups
when on R&R
13
Additional personnel
Medical Officer backup
when on R&R
14
Indicate
Indicate
Reproduction and Reports
n/a
15
Other costs
16
Contingency/
Security/administrative
n/a
n/a
If applicable to your submission, kindly
list the details.
Please specify and provide breakdown.
Insert additional lines as required
This could be a lump sum. If otherwise
kindly give all details
Total
UNDPSO/RFP/10-027R1 - Rapid Response Emergency Medical Support Team
32