PERKINS DATA FILE
July 31, 2011
File Description:
The Perkins Data File contains the information needed to provide the Federal Office of Vocational
Education performance and follow-up data associated with the Carl Perkins Funding. The file will track
participants and concentrators in Career and Technical Education programs at USHE campuses. The
Perkins Data File is submitted once each year.
Submission Schedule:
The file must be submitted to the Utah Board of Regents by August 15th of each year.
Data Elements:
*See Elements P-01 through P-29 for specific format information.
Name
Information from semester-end extracts
Institution
Report Year
ID
Banner ID
SSID
Last
First
Middle
Gender
Ethnicity - Hispanic
Asian
Black or African American
American Indian/Alaskan Native
Native Hawaiian/Pacific Islander
White
Non Resident Alien
Unspecified
IPEDS Ethnic Field
Degree Type
Graduation Date
Perkins CIP Code
Approved Perkins CIP Flag
Part-time/Full-time
Subsequent Institution
Age
Cumulative Undergraduate Hours
Cumulative Membership Hours
Participant
Concentrator
Completer
Element
Field
P-01
P-02
P-03
P-04
P-05
P-06
P-09
P-10
P-11
P-12
P-13
P-14
P-15
P-16
P-17
P-18
P-19
P-20
P-21
P_INST
P_YEAR
P_ID
P_BANNER_ID
P_SSID
P_LAST
P_FIRST
P_MIDDLE
P_GENDER
P_ETHNIC_H
P_ETHNIC_A
P_ETHNIC_B
P_ETHNIC_I
P_ETHNIC_P
P_ETHNIC_W
P_ETHNIC_N
P_ETHNIC_U
P_ETHNIC_IPEDS
P_DEG_TYPE
P_GRAD_DATE
P_CIP
P_PERKINS_CIP_FLAG
P_PT_FT
P_INST_2
P_AGE
P_CUM_HRS
P_CUM_MEMBERSHIP
P_PART
P_CONC
P_COMP
Perkins extract information
Economically Disadvantaged
Limited English Proficiency
Disabled
Displaced Homemaker
Single Parent
Pell
BIA
P-22
P-23
P-24
P-25
P-26
P-27
P-28
P_ECON_DIS
P_LEP
P_DIS
P_DISP_HOME
P_S_PARENT
P_PELL
P_BIA
Data from DWS
DWS
P-29
P_DWS
P-07
P-08
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-01
ELEMENT NAME: Institution/Campus Number
FIELD NAME: P_INST
DEFINITION: The code used to identify the USHE institution where the student is enrolled for training.
Field
Value
Field Attributes and Examples
Effective Date
3671
Dixie State College - St. George
July 1, 1998
3676
College of Eastern Utah – Price
July 1, 1998
0063
College of Eastern Utah – Division of Workforce Education
July 31, 2009
3677
Utah State University – Logan
July 1, 1998
3678
Southern Utah University - Cedar City
July 1, 1998
3679
Snow College – Ephraim
July 1, 1998
3680
Weber State University – Ogden
July 1, 1998
4027
Utah Valley State College – Orem
July 1, 1998
5220
Salt Lake Community College - Salt Lake City
July 1, 1998
5221
Salt Lake Community College – Skills Center
July 1, 1998
COMMENTS: Last modified July 31, 2009
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-02
ELEMENT NAME: Report Year
FIELD NAME: P_YEAR
DEFINITION: The code used to identify the USHE institution where the student is enrolled for training.
Field Value
Field Attributes and Examples
Effective Date
YYYY
The calendar year of the Spring semester
is used in this field. The report year is
defined as Summer Term of the previous
year through Spring Semester of the
current year. Thus 2008 would be used in
this field for the 0708 academic year.
June 15, 1998
COMMENTS: Last modified July 7, 2006
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-03
ELEMENT NAME: Social Security Number
FIELD NAME: P_ID
DEFINITION: Unique Identifier for enrolled student. Social Security Number shall be used (to facilitate
student tracking). except in the rate case where the student does not have SSN (i.e. international student) where
an institutionally defined number is used.
Field Value Field Attributes
Effective Date
<Student
Specific>
June 15,1998
Social Security Number.
COMMENTS: Last modified August 5, 2005
REFERENCE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-04
ELEMENT NAME: Institutionally Assigned ID
FIELD NAME: P_BANNER_ID
DEFINITION: The unique institutionally assigned identification number for each student.
Field Value Field Attributes
Effective Date
<Student
Specific>
July 1, 2005
Institutional Student Id
COMMENTS: Last modified July 31, 2009
REFERENCE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2010
Element: P-05
ELEMENT NAME: Unique USOE State Student Identifier
FIELD NAME: P_SSID
DEFINITION: The unique Utah State Student Identifier as assigned to each Utah public education student by
the Utah State Office of Education. This 9 digit number will appear on all high school transcripts beginning the
2006-2007 academic year. Purpose: to coordinate public education and higher education information
technology systems to allow individual student academic achievement to be tracked through both education
systems in accordance with 53A-1-603.5 and 53B-1-109.
Field Value
Field Attributes and Examples
Effective Date
099929999
Student SSID as issued the USOE.
January 1, 2007
COMMENTS: Last modified April 2, 2007
REFERENCE: H.B. 82 – 2006 General Session, State of Utah
VALIDATION TABLE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2010
Element: P-06
ELEMENT NAME: P_NAME
FIELD NAME: P_LAST
P_FIRST
P_MIDDLE
P_SUFFIX
DEFINITION: The legal combination of names by which the student is known.
Field Value - L
Field Attributes and Examples
Effective Date
<student specific>
Last name of student.
July 1, 2002
Field Value - F
Field Attributes and Examples
Effective Date
<student specific>
First name of student.
July, 1, 2002
Field Value - M
Field Attributes and Examples
Effective Date
<student specific>
Middle name of student.
July 1, 2002
Field Value - S
Field Attributes and Examples
Effective Date
<student specific>
Student’s Suffix.
July 1, 2002
COMMENTS: Last modified May 1, 2002
REFERENCE:
BANNER SOURCE:
Spriden_last_name
Spriden_first_name
Spriden_MI
Spbpers_name_suffix
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-07
ELEMENT NAME: Ethnic Origin
FIELD NAME: P_GENDER
DEFINITION: A code indicating the gender of the student
Field Value
Field Attribute and Examples
Effective Date
M
Male
June 15, 1998
F
Female
June 15, 1998
N
Unspecified
July 1, 2004
COMMENTS: Last modified March 23, 2004
REFERENCE:
BANNER SOURCE: Spbpers_sex
VALIDATION TABLE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-08
ELEMENT NAME: Ethnic Origin
FIELD NAME: P_ETHNIC
DEFINITION: The racial and ethnic categories used to classify students.
Field Value
H
A
B
I
Field Attribute or Examples
Hispanic or Latino: A person of Cuban, Mexican, Puerto
Rican, South or Central American, or other Spanish culture
or origin, regardless of race.
Asian: A person having origins in any of the original
peoples of the Far East, Southeast Asian, or the Indian
subcontinent including for example Cambodia, China,
India, Japan, Korea, Malaysia, Pakistan, the Philippine
Islands, Thailand, and Vietnam.
Black or African American: A person having origins in any
of the Black racial groups of Africa.
American Indian or Alaskan Native: A person having
origins in any of the original peoples of North America and
South America (including Central America) and who
maintains cultural identification through tribal affiliation or
community attachment.
P
Native Hawaiian or Pacific Islander: A person having
origins in any of the original peoples of Hawaii, Guam,
Samoa, or other Pacific Islands.
W
White: A person having origins in any of the original
peoples of Europe, the Middle East, or North Africa.
N
Non Resident Alien: A person who is not a citizen or
national of the United States and who is in this country on a
visa or a temporary basis and does not have the right to
remain indefinitely.
U Unspecified
COMMENTS: Last modified April 25, 2008
REFERENCE: IPEDS Glossary – 2008 – Race/Ethnicity
BANNER SOURCE:
Spbpers_ethn_code (I,A,P,B,H,W,U), Gorvisa_vtyp_code (N)
VALIDATION TABLE:
ETHNIC
Effective Date
February 24, 1999
February 24, 1999
February 24, 1999
February 24, 1999
February 24, 1999
February 24, 1999
June 15, 1998
June 15, 1998
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-09
ELEMENT NAME: IPEDS Ethnic Field
FIELD NAME: P_IPEDS_ETHNIC
DEFINITION: Combining the eight ethnicity fields into a single field according to IPEDS guidelines. This
element is derived from the P_ETHNIC fields.
Field Value
N
U
H
Field Attribute or Examples
IPEDS RACE/ETHNICITY PRECEDENCE
1) Nonresident Alien
2) Race and Ethnicity unknown
3) Hispanics of any race
I
A
B
P
W
M
For non-Hispanics only:
4) American Indian or Alaska Native
5) Asian
6) Black or African American
7) Native Hawaiian or Other Pacific Islander
8) White
9) Two or more races
COMMENTS: Last modified February 22, 2010
REFERENCE: http://nces.ed.gov/IPEDS/news_room/ana_Changes_to_10_25_2007_169.asp
BANNER SOURCE:
Spbpers_ethn_code (I,A,P,B,H,W,U), Gorvisa_vtyp_code (N)
VALIDATION TABLE:
ETHNIC
Effective Date
July 1, 2010
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-10
ELEMENT NAME: Degree Type
FIELD NAME: P_DEG_TYPE
DEFINITION: The Level of Degree or Certificate Completed for the award conferred. These are meant to
only be one to two year degrees or certificates. Only degrees with an IPEDS award level code of 2 or 3 are
included.
Value**
Degree Level
Effective Date
Associate of Arts
Associate
Nov 18, 1999
AAS
Associate of Applied Science
Associate
Nov 18, 1999
AAT
Associate of Applied Technology
Associate
July 1, 2002
AC
Associate of Science in Criminal Justice
Associate
July 10, 2001
APE
Associate of Science in Pre-Engineering
Associate
Nov 18, 1999
Associate of Science
Associate
Nov 18, 1999
ASB
Associate of Science in Business
Associate
Nov 18, 1999
ASN
Associate of Science in Nursing
Associate
Nov 18, 1999
C1Y
Certificate one year
Certificate
July 1, 2002
CER
Certificate of Proficiency
Certificate
Nov 18, 1999
CNA
Certified Nurse Assistant
Certificate
Nov 10, 2004
DIP
Diploma
Certificate
Nov 18, 1999
AA
AS
Name
COMMENTS: Last modified: August 5, 2005
REFERENCE: (Adapted from IPEDS Completion Survey General Instructions, June 1, 1996.) Report all
degrees and other formal awards conferred by your institution between July 1 of the previous calendar year and
June 30 of the current calendar year. Awards/degrees earned but not yet conferred should be reported in next
year’s submission file. If an individual received two degrees at different levels (e.g., a bachelor’s degree at the
end of the summer session and a master’s degree at the end of the academic year), report each degree in its
appropriate classification. Include awards/degrees in occupational/vocational as well as academic programs.
VALIDATION TABLE: DEGREE_TYPE
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-11
ELEMENT NAME: Graduation Date
FIELD NAME: P_GRAD_DATE
DEFINITION: The calendar date the formal award was conferred by the institution.
Value format
Field Attributes
Effective Date
YYYY
Four position Year of Graduation. (i.e. Student
graduated in 1978, would have 1978 listed)
July 1, 2007
MM
Two position Calendar Month the student
graduated.
July 1, 2007
DD
Two position Day of the month in which the
student graduated.
July 1, 2007
COMMENTS: Last modified April 4, 2007
REFERENCE: (Adapted from IPEDS Completion Survey General Instructions, June 1, 1996.) Report all
degrees and other formal awards conferred by your institution between July 1 of the previous calendar year
and June 30 of the current calendar year. Awards/degrees earned but not yet conferred should be reported in
next year’s submission file. Suggestion: If an institution cannot verify/audit graduation requirements by
August 15 of each year, then this date should be utilized as a cut-off date and those student’s whose audits are
not completed should be reported in the upcoming year’s graduation submission file. This will keep the USHE
Graduation submission file lined-up with the Graduation Rate Survey (IPEDS) which is submitted in November
of each year. If an individual received two degrees at different levels (e.g., a bachelor’s degree at the end of the
summer session and a master’s degree at the end of the academic year), report each degree in its appropriate
classification. Include awards/degrees in occupational/vocational as well as academic programs.
VALIDATION TABLE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-12
ELEMENT NAME: Perkins CIP Code
FIELD NAME: P_CIP
DEFINITION: This field is assigned to each student based on this hierarchy:
1. Completers are given a CIP based on their completed degree or certificate in a Perkins related CIP code.
2. Concentrators are given a CIP based on the Perkins Course List and this process:
a. The student’s combined course hours within a particular Perkins field of study is totaled. Fields
of study are based on the course prefixes which are associated to a CIP code.
b. The prefix with the most credits becomes the student’s Perkins CIP.
c. If there is a tie, the student’s declared CIP (s_curr_cip) is checked. If there is a match, the
matching CIP is assigned as the Perkins CIP.
d. If the CIP does not match, one of the tied CIPs is chosen randomly.
3. Participants are assigned a CIP based on their latest cip in the S_CURR_CIP field.
Field Value
Field Attribute and Examples
Effective Date
<Program
Specific>
See Classification of Instructional Program, NCES,
2000.
June 15, 1998
240102
General Studies (default) for unknown
July 1, 2002
COMMENTS: Last modified February 22, 2010
REFERENCE: State ATC/ATCSR SIS Reporting Procedures - Updated September 3, 1999. Page 3,
Paragraphs 5 and Page 4, Paragraph 6:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-13
ELEMENT NAME: Approved Perkins CIP
FIELD NAME: P_PERKINS_CIP_FLAG
DEFINITION: This field identifies CIP codes that are in the approved list. This should only pertain to
participants only since all concentrators and completers should already have approved CIPs.
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2010
NULL
No
July 1, 2010
COMMENTS: Last modified February 22, 2009
REFERENCE: Perkins_Approved_CIP_2009 table provided by Academic Affairs
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-14
ELEMENT NAME: Part Time/Full Time
FIELD NAME: P_PT_FT
DEFINITION: Part-Time/Full-Time Status of student. Part-time will be the default. (This allows us to cover
the non-credit students).
Full-time student undergraduate--A student enrolled for 12 or more semester credits, or 24 or more contact
hours a week each term.
Full-time student graduate—A student enrolled for 9 or more semester credits, or a student involved in thesis or
dissertation preparation that is considered full-time by the institution.
Field Value
Field Attributes
Effective Date
P
Default. For students that do not meet the Fulltime specifications above.
November 12, 1999
F
Student is considered a Full-Time student.
November 12, 1999
COMMENTS: Last modified May 1, 2002
REFERENCE: IPEDS Glossary
BANNER SOURCE: Sfbetrm_tmst_code
VALIDATION TABLE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-15
ELEMENT NAME: Institution/Campus Number
FIELD NAME: P_INST2
DEFINITION: This code identifies the institution where the student was enrolled the year following the
reporting year. For instance, if the report year was 2008-09, this field would list the student’s enrolled
institution for Summer or Fall 3rd Week of 2009-10.
Field
Value
Field Attributes and Examples
Effective Date
3671
Dixie State College - St. George
July 1, 2010
3676
College of Eastern Utah - Price
July 1, 2010
0063
College of Eastern Utah – Division of Workforce Education
July 1, 2010
3677
Utah State University - Logan
July 1, 2010
3678
Southern Utah University - Cedar City
July 1, 2010
3679
Snow College - Ephraim
July 1, 2010
3680
Weber State University - Ogden
July 1, 2010
4027
Utah Valley State College - Orem
July 1, 2010
5220
Salt Lake Community College - Salt Lake City
July 1, 2010
5221
Salt Lake Community College – Skills Center
July 1, 2010
COMMENTS: Last modified February 22, 2010
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-16
rd
ELEMENT NAME: Age at 3 week of last semester enrolled
FIELD NAME: P_AGE
DEFINITION: The age of the student at third week extract date. The most recent age is applied.
Field Value
Field Attributes and Examples
Effective Date
025
Student is 25 years of age at the end of 3rd week.
Nov 12, 1999
0
Default if no age given
July 1, 2001
COMMENTS: Last modified May 1, 2002
REFERENCE:
BANNER SOURCE: Spbpers_birth_date (calculated values, from function.)
VALIDATION TABLE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-17
ELEMENT NAME: Cumulative Institutional Undergraduate Hours
FIELD NAME: P_CUM_HRS
DEFINITION: Total number of credit hours the student has earned as an undergraduate student at this
institution as of last semester enrolled. Hours should be semester hours. Value should be zero for graduate
students (see element S-18) (Does not include transfer hours)
Field Value
(Example)
Field Attributes and Example
Effective Date
01235
Student has earned 123.5 hours at your institution
(excluding transfer credit) as an undergraduate.
February 24, 1999
00000
Student has no earned credit from this institution or is a
graduate student.
February 24, 1999
COMMENTS: Last modified May 1, 2002
REFERENCE:
BANNER SOURCE: Shrgpa_hours_earned
VALIDATION TABLE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-18
ELEMENT NAME: Cumulative Membership Hours
FIELD NAME: P_CUM_MEMBERSHIP
DEFINITION: Total number of credit hours the student has earned as an undergraduate student at this
institution as of last semester enrolled. Hours should be semester hours. Value should be zero for graduate
students (see element S-18) (Does not include transfer hours)
Field Value
(Example)
Field Attributes and Example
Effective Date
01237
Student has earned 123.7 hours at your institution
(excluding transfer hours).
July 1, 2003
00000
Student has no earned hours from this institution.
July 1, 2003
COMMENTS: Last modified May 1, 2002
REFERENCE:
BANNER SOURCE: Shrgpa_hours_earned
VALIDATION TABLE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-19
ELEMENT NAME: Participant
FIELD NAME: P_PART
DEFINITION: A participant is any student who has taken at least one career and technical education course
during the academic year. Concurrent Enrollment courses (budget codes of ‘BC’ or ‘SF’) are not included.
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2010
NULL
No
July 1, 2010
COMMENTS: Last modified February 22, 2010
REFERENCE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-20
ELEMENT NAME: Concentrator
FIELD NAME: P_CONC
DEFINITION: A concentrator is a participant who has at least 12 cumulative credit hours. . Six of those
hours must be within a single approved prefix matching an approved Perkins program of study. Completers are
also flagged as concentrators.
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2010
NULL
No
July 1, 2010
COMMENTS: Last modified February 22, 2010
REFERENCE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-21
ELEMENT NAME: Completer
FIELD NAME: P_COMP
DEFINITION: A completer must have earned a one or two year certificate or diploma within a Perkins
approved CIP code during the report year.
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2010
NULL
No
July 1, 2010
COMMENTS: Last modified February 22, 2010
REFERENCE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-22
ELEMENT NAME: Economically Disadvantaged Status
FIELD NAME: P_ECON_DIS
DEFINITION: Economically Disadvantaged: Economically disadvantaged family or individual means a)
family income is at or below national poverty level, b) participant or parent(s) or guardian of the participant is
unemployed, c) participant or parent of participant is recipient of public assistance, d) participant is
institutionalized or under state guardianship. On the secondary level this can be operationally determined by a
student participation in a free or reduced-price lunch program, AFDC (Aid to Families with Dependent
Children), or a work-study program. On the post-secondary and adult level, this can be operationally
determined by participation in BEOG’s or similar financial and/or work-study program.
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2009
NULL
No
July 1, 2009
COMMENTS: Last modified July 31, 2009
REFERENCE: State ATC/ATCSR SIS Reporting Procedures - Updated September 3, 1999. Page 3,
Paragraphs 5 and Page 4, Paragraph 6:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-23
ELEMENT NAME: Student Limited English Proficiency Status
FIELD NAME: P_LEP
DEFINITION: Students limited in English language skills such that they are unable to participate in, or
benefit from, regular or special education school instructional programs, and who need some kind of language
training or assistance to succeed.
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2009
NULL
No (not LEP, ESL, or TOEFL student)
July 1, 2009
COMMENTS: Last modified July 31, 2009
REFERENCE: State ATC/ATCSR SIS Reporting Procedures - Updated September 3, 1999. Page 4,
Paragraph 7:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-24
ELEMENT NAME: Student Disability Status
FIELD NAME: P_DISABLED
DEFINITION: Disabled: 1) Any individual who has been evaluated under part B of the IDEA and determined
to be an individual with a disability who is in need of special education and related services. 2) Any individual
who is considered to be disabled under section 504 of the Rehabilitation Act of 1973. 3) Any individual who a)
has a physical or mental impairment that substantially limits one or more of the major life activities of that
individual: b) has a record of impairment described in paragraph a of this definition; or c) is regarded as having
an impairment.
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2009
NULL
No
July 1, 2009
COMMENTS: Last modified July 31, 2009
REFERENCE: State ATC/ATCSR SIS Reporting Procedures - Updated September 3, 1999. Page 4,
Paragraph 8:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-25
ELEMENT NAME: Displaced Homemaker
FIELD NAME: P_DIS_HOME
DEFINITION: Any individual who a) is an adult; and b) has worked as an adult primarily without
remuneration to care for the home and family, and for that reason has diminished marketable skills, has been
dependent on public assistance or on the income of a relative but is no longer supported by such income, is a
parent whose youngest dependent child will become ineligible to receive assistance under AFDC within the
next two years, or is unemployed or underemployed and is experiencing difficulty in obtaining any employment
or suitable employment, as appropriate; or c) is described in subparagraph a or b and is a criminal offender.
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2009
NULL
No
July 1, 2009
COMMENTS: Last modified July 31, 2009
REFERENCE: State ATC/ATCSR SIS Reporting Procedures - Updated September 3, 1999. Page 3,
Paragraphs 5 and Page 4, Paragraphs 9 - 13:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-26
ELEMENT NAME: Single Parent
FIELD NAME: P_S_PARENT
DEFINITION: Any individual who a) is unmarried or legally separated from a spouse; and b) has minor child
or children for which the parent has either custody or joint custody
Field Value
Field Attribute and Examples
Effective Date
1
Yes
July 1, 2009
NULL
No
July 1, 2009
COMMENTS: Last modified July 31, 2009
REFERENCE: State ATC/ATCSR SIS Reporting Procedures - Updated September 3, 1999. Page 3,
Paragraphs 5 and Page 4, Paragraphs 9 - 13:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-27
ELEMENT NAME: Pell Grant Recipients
FIELD NAME: P_PELL
DEFINITION: Pell grant recipients must be defined consistent with Pell guidelines with postsecondary/adult
students enrolled at least half-time (based on the Pell definition of half-time), and have declared themselves as
a major in an approved Perkins Program of Study or in an approved alternate CIP code. NOTE*** if students
are multiple recipients of Pell or BIA they must only be listed once in the following order: First, Pell; Second,
BIA.
Information submitted from all institutions is subject to audit. Any institution expected to receive more than a
10 percent increase in funding over the prior year (not counting any overall increase in the grant) will be
audited.
Records from Finance, which show the students name, SSN, and number of hours that the student was
registered, and Pell records will be audited to determine eligibility for Pell.
Documentation: Each recipient must maintain documentation from the service provider verifying each student's
eligibility for services.
Field Value
Field Attributes and Examples
Effective Date
1
Yes
July 1, 2009
NULL
No
July 1, 2009
COMMENTS: Last modified July 31, 2009
REFERENCE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-28
ELEMENT NAME: BIA Recipients
FIELD NAME: P_BIA
DEFINITION: BIA recipients shall include all Native American postsecondary/adult students who are
sponsored by a Native American organization because of their economic need and who have declared
themselves as a career and technical education major. NOTE*** if students are multiple recipients of Pell or
BIA they must only be listed once in the following order: First, Pell; Second, BIA.
Information submitted from all institutions is subject to audit. Any institution expected to receive more than a
10 percent increase in funding over the prior year (not counting any overall increase in the grant) will be
audited.
Documentation: Each recipient must maintain documentation from the service provider verifying each student's
eligibility for services.
Field Value
Field Attributes and Examples
Effective Date
1
Yes
July 1, 2009
NULL
No
July 1, 2009
COMMENTS: Last modified July 31, 2009
REFERENCE:
UTAH SYSTEM OF HIGHER EDUCATION (USHE)
Data Element Dictionary
Perkins Data
-- Version: 7-31-2011
Element: P-29
ELEMENT NAME: DWS Recipients
FIELD NAME: P_DWS
DEFINITION: DWS information is provided by the Department of Workforce Services. DWS services
recipients include all postsecondary/adult students receiving DWS services. Students must be enrolled in
applied technology education training.
Field Value
Field Attributes and Examples
Effective Date
1
Yes
July 1, 2009
NULL
No
July 1, 2009
COMMENTS: Last modified July 31, 2009
REFERENCE: