IUPUI
Academic Policies and Procedures Committee (APPC)
Meeting Minutes
Friday October 2, 2015
CE 268
1-3 pm
Information Items
 Director, Office of Undergraduate Admissions
o The appointment of Yohlunda Mosley was announced on 9/28/15. She will begin on January 4, 2016
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Midwest Student Exchange Program
o The Midwest Student Exchange Program, or MSEP, is a multi-state tuition reciprocity program. Through the
MSEP, participating public institutions in Illinois, Indiana, Kansas, Michigan, Minnesota, Missouri, Nebraska,
North Dakota, or Wisconsin agree to charge students no more than 150% of the in-state resident tuition rate for
specific programs.
o See http://msep.mhec.org/about for more general information
o Talking Points document was reviewed in depth. See Items for Review or Discussion section of these minutes
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FERPA Consent Form for Discussion with Advisors
o Based on a request from the Academic Advising community, Registrar has developed FERPA Consent form and
business process to allow advisors to have conversations with individuals where the student has provided
consent.
o IUPUI FERPA Release Consent Form: (attached at the end of the agenda)
o Viewing FERPA Consent Service Indicators for Advisors: (attached)
Viewing FERPA
Consent Service Indicators for Advisors.docx
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This process was designed to address a need expressed by academic advisors
Other University Officials willing to abide by the business process to determine which individuals have been
given consent for discussions may certainly do so but the intent was not to make this process too broad.
These forms and business process will be shared with Matt Rust for dissemination to academic advisors.
These documents will also be available on the Recorder+ site
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UIRR Data Resources
o Reference document attached

Switch in transcript fees as of January 1, 2016
o Paper transcripts will be $15; PDF transcripts will be $10
 Prior to January 1, 2016 paper transcripts are $10 and PDF transcripts are $15
o A recent review of transcript processes highlighted that the practice of charging a premium fee for PDF
transcripts is outdated.
o The labor, material and postage costs of producing traditional, paper transcripts exceed the costs of delivering
secure PDF transcripts.
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By reversing the fee structure, it is projected that PDF transcript requests will increase and the number of paper
transcripts will decrease allowing the majority of transcripts recipients to receive transcripts sooner and
providing process efficiencies.
Campus Registrars will begin publicizing as early as November 1, 2015
Fall 2016 Schedule of Classes
o Making use of “tentative” status for classes where academic units want to be prepared to offer but are not quite
ready to schedule officially. This will be in addition to the existing “stop further enrollment” that should be used
for classes where the academic units wants to prevent further enrollment because the class is going to be
cancelled.
o Enforcing use of Enrollment Requirement Groups and Post Enrollment Requirement Checking (PERC) for course
pre-requisites. Will no longer accept just a class note since that is not clear to the student and not enforceable
in registration. This change in practice aligns with our strategic focus on student success.
Academic Affairs Committee Report –John Watson, Chair
 AAC reviewed the Accelerated Programs Document that had originally be presented at the September APPC
meeting
o Comments from the AAC were addressed with minor updates to the Accelerated Programs document
o The updated document was then forwarded to EVC Johnson with AAC endorsement
Undergraduate Affairs Committee Report—Stephen Hundley, Chair
 Deadline for new courses to be added to Gen Ed Core is November 1, 2015
 Degree Program Approval website ready on Division of Undergraduate Affairs website
o Awaiting final approval and Registrar site with same/similar information will link to new UAC site
Items for Review, Discussion, or Action
 CIP code document was briefly reviewed. Additional information that might assist academic units should be
forwarded to Dr. Porter. This document content is currently being worked on by a graphic designer within the
Division of Undergraduate Affairs and will be available on that site soon.

Draft Banded Tuition FAQs and Talking Points for input
o Add note that Summer classes will continue to be assessed at the credit-hour rate
o Question: When will the Banded Rate be established/known? Answer: Sometime in October
o Add section that clearly states:
 1-11 credits = credit hour assessment
 12-18 = banded assessment
 18+ = credit hour assessment
NOTE: Updated Banded Tuition FAQ will be sent in separate message once approved.

Draft Midwest Student Exchange Program Talking Points were discuss with the following input
o DACA students with lawful presence in one of the MSEP states. How will they be handled? Will they be eligible?
Checking with Legal Counsel and will be addressed with Enrollment Management and Office for Diversity Access
& Achievement
o Question: Are IUPUI Online Programs included in MSEP eligibility? Answer: No; included in new FAQ.
o Added note to be clear to the MSEP students that if they take a class on another IU campus during summer, etc.
they will be charged non-resident rate.
o Address point that IUPUI has the National Student Exchange Program and how does that fit with MSEP. What
might be the best option for a student and will MSEP affect enrollment in National Student Exchange Program?
o Clarify sections that refer to “satisfactory academic progress” used in Talking Point document to make more
clear this is related to progress in the academic program and NOT Financial Aid Satisfactory Academic Progress.
Generally, any student otherwise eligible to register should adequately describe this group.
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Updated, approved MSEP FAQ:
Midwest Student
Exchange Program Award FAQ FINAL_10-13-15.docx
MSEP follow-up items:
1) MSEP FAQ has been uploaded to its home: http://enroll.iupui.edu/admissions/msep.html
2) Office of Student Scholarships non-resident scholarship page has been updated to reflect accurate MSEP
awards: http://scholarships.iupui.edu/freshman/noninres.html
3) UG Admissions will begin sending approved email messages to suspects, prospects, current applicants, and
guidance counselors.
4) UG Admissions will soon contact students already admitted along with future admits with new MSEP award
information.
5) Registrar will soon contact currently enrolled students who will now be eligible for the MSEP award.
Future Agenda Items
Date
October 2, 2015
November 6, 2015
December 4, 2015
January 8, 2016
February 5, 2016
March 4, 2016
April 8, 2016
May 6, 2016
Meeting Schedule
Time
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
1:00 – 3:00
Location
CE 268
AD1006
UL 1126
CE 305
CE 305
CE 409
UL 1126
CE 305
Meetings are first Friday of each month; there are some exceptions
Website: http://registrar.iupui.edu/appc/
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Classification of Instructional Programs (CIP) Codes
CIP – What is it and how is it used?
The Classification of Instructional Programs (CIP) is the taxonomic coding scheme used for instructional programs in higher
education. Its purpose is to facilitate the organization, collection, and reporting of fields of study and program completions.
CIP was originally developed in 1980 by the U.S. Department of Education’s National Center for Education Statistics (NCES).
Revisions to the CIP taxonomy have occurred in 1985, 1990, and 2000 with the most recent version released in 2010.
The CIP is the accepted federal government statistical standard on instructional program classifications and is used in a
variety of education information surveys and databases. This standard allows institutions the ability to make comparisons to
other institutions in many areas – including information from national survey results, wages that graduates typically earn,
enrollment by discipline or degree completions.
The CIP code is a six-digit number (xx.xxxx) that identifies instructional programs. The first two digits represent the most
general grouping of related programs and the four digit code represents a more specific program within the general grouping.
The six digit code is the most detailed program classification and represents a very specific instructional field of study. The
CIP titles and program descriptions are intended to be generic categories into which program completions data can be placed,
not exact duplicates of a specific major or field of study titles used by individual institutions.
Table 1 is an example of how engineering programs are coded using the CIP taxonomy. In this example Engineering is the twodigit family, Civil Engineering is a four-digit program within Engineering, and Structural Engineering is a discipline within Civil
Engineering.
Table 1. Example of CIP Code
2 digit grouping
14
4 digit specialty
14.08
6 digit most granular
14.0803
Engineering
Civil Engineering
Structural Engineering
The two-digit groupings below are meant to encompass all instructional programs offered by all institutions of higher
education across the country.
Table 2. Two-digit CIP Code Groupings
01 Agriculture, Agriculture Operations and Related Sciences
29 Military Technologies and Applied Sciences
03 Natural Resources and Conservation
30 Multi/Interdisciplinary Studies
04 Architecture and Related Services
31 Parks, Recreation, Leisure and Fitness Studies
05 Area, Ethnic, Cultural, Gender, and Group Studies
38 Philosophy and Religious Studies
09 Communication, Journalism, and Related Programs
39 Theology and Religious Vocations
10 Communications Technologies/Technicians and Support Services
40 Physical Sciences
11 Computer and Information Sciences and Support Services
41 Science Technologies/Technicians
12 Personal and Culinary Services
42 Psychology
13 Education
43 Homeland Security, Law Enforcement, Firefighting, and Related Protective Service
14 Engineering
44 Public Administration and Social Service Professions
15 Engineering Technologies and Engineering-related Fields
45 Social Sciences
16 Foreign Languages, Literatures, and Linguistics
46 Construction Trades
19 Family and Consumer Sciences/Human Sciences
47 Mechanic and Repair Technologies/Technicians
22 Legal Professions and Studies
48 Precision Production
23 English Language and Literature/Letters
49 Transportation and Materials Moving
24 Liberal Arts and Sciences, General Studies and Humanities
50 Visual and Performing Arts
25 Library Science
51 Health Professions and Related Programs
26 Biological and Biomedical Sciences
52 Business, Management, Marketing, and Related Support Services
27 Mathematics and Statistics
54 History
28 Military Science, Leadership and Operational Art
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How is a CIP code assigned at IUPUI?
When a department wishes to create a new degree program, the academic school creates a proposal
which goes through a step-by-step review process. A key component of the proposal is for an academic
school to select an appropriate CIP code for the new program based on the anticipated curriculum. It is
very important to ensure accurate assignment of a CIP code to each program so that reports which are
generated to compare IUPUI with other institutions portrays an accurate comparison of similar
programs.
A good resource to use when selecting CIP codes is the CIP User Site on the National Center for Education
Statistics website. The CIP User Site provides a wealth of information related to CIP codes including the
ability to browse and search all CIP codes, and a listing of all current CIP codes including program
descriptions and guidelines. The Office of the Registrar is also available to provide guidance on possible
CIP code options.
Evaluation and appropriateness of the CIP code chosen by the academic unit will occur throughout the
approval process. Once a new program proposal has reached final approval status by the Indiana
Commission for Higher Education (ICHE), the CIP code and program title is added to the Academic
Program Inventory (API), the official inventory of programs offered by Indiana higher education
institutions.
CIP Code Resources at IUPUI
CIP codes are stored in the PeopleSoft Student Information System (SIS). A list of the CIP codes
associated with current academic plans is available in the IUIE reporting environment and can most
easily be accessed through the following two reports:
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Current Academic Plans (PSE_CUR_ACAD_PLAN_GT) – this report will provide a list of all current academic
plans (majors), the program (school/department), and their associated CIP codes
CIP 2000 Table (SR_CIP2000_GT) – this report provides a list of all plans, active and inactive, and the CIP
code associated.
The current Academic Program Inventory for IUPUI programs is maintained and updated by the
University Institutional Research and Reporting (UIRR) Office. Click the
button next to the Search
Filter heading to select IUPUI-specific programs. Since the API list is separated by degree level, degree
awarded and CIP code, there may be multiple majors associated with each line on this report. To
determine all majors associated with each CIP, refer to the Current Academic Plans report above.
Most of Purdue’s general info came from: https://nces.ed.gov/ipeds/cipcode/Files/Introduction_CIP2010.pdf
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