Beta Mu Alpha Chapter 2012-2013 Meeting Minutes
Meeting Type:
Location:
Call to Order:
Meeting
Duration:
Chapter
OCC Faculty House
3:08pm
47 minutes = 1 Leadership
Hour
Scheduling:
Date:
Meeting Adjourned:
Total Members
Present:
Regular
October 2, 2012
3:55pm
22
1) President Phil Ly called this meeting of the Board to order at 3:00pm.
a) Roll Call – Conducted by Secretary Rick Matsumoto
i) Executive Board Members
Position
President
Vice-President
Secretary
Treasurer
Advisor
Name
Phil Ly
Hiba Ajmal
Rick Matsumoto
Vinh Nguyen
Teresa Scarbrough
Attendance Status
Present
Excused Absent
Present
Present
Present
Name
Candace Sundine
Arthur Hopkins
Sandy Vu
Attendance Status
Excused Absent
Present
Present
Matthew Jachowicz
Excused Absent
Sarina Tang
Sid Batra
Matt Kim
Present
Present
Unexcused Absent
N/A
N/A
Kandice Knopp
(appointed at this
meeting)
Present
ii) Appointed Board Members
Position
Fellowship Coordinator
Fundraising Coordinator
Historian
Interclub Relations
Coordinator
Membership Coordinator
Publicity Coordinator
Service Coordinator
Recognitions
Coordinator
Scholarly Events
Coordinator
2) Icebreaker: Two Truths, One Lie
a) All attendees at the meeting wrote, on a post-it note, two true facts and one false fact
about themselves. The attendees attempted to guess each person’s false statement.
3) Meeting Business
a) Fall Regional Leadership Training Conference
i) The conference will take place from Friday, October 12 to Sunday, October 14.
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Meeting minutes recorded by Rick Matsumoto, Secretary of Phi Theta Kappa / Beta Mu Alpha 2012-2013.
Contact the Secretary at rmatsumoto@student.cccd.edu
b)
c)
d)
e)
f)
ii) Six vacant registration spots still exist; if you would like to register for the event, you
may still register in the Academic Honors Office in Watson Hall (Terry’s office.) The
registration fee per person is $120.
iii) Bring with you at least 2 pairs of casual clothes and a piece of formal attire for
dinners and awards.
PTK Family Night – Sarina Tang, Membership Coordinator
i) We will divide the members into six families, and each PTK member will receive
email from Sarina about which family you will be in.
ii) At Family Night, food will be provided. We will have icebreakers, games, and
competition.
Oct 19 – Science Night Volunteer Opportunity
i) Our chapter will enter a design competition to decorate a room according to a certain
theme. We will decorate a room according to a science theme such as biochemistry or
physics, and the winner will earn 100 dollars.
ii) The event will take place from 3:30pm to 9:00pm.
Tuesday, October 30 – Coast Days
i) We will be selling food at our booth during Coast Days.
ii) The theme of Coast Days will be “Hawaiian Luau.”
Green Coast Days Water Logo Contest – Sponsored by PTK
i) The Water Logo Contest is a 2D graphic design / logo design contest that will
determine the logo for Green Coast Day’s Tap Water Consumption Program, a
program intended to convince people to consume less bottled water and to reduce the
amount of discarded plastic bottles in waste landfills.
ii) Entries for logo designs are due on October 30, 2012.
iii) The winner will earn a $200 cash prize.
Scholarships from PTK Headquarters
i) A PTK Member ID, Membership Certificate, and ptk.org login information is
required to access PTK national organization scholarships. If you recently accepted
membership to our chapter and did not yet receive these items, Terry is working to
get you those items soon.
ii) When you receive your Member ID and login information, you can apply for the
following scholarships at ptk.org.
(1) Guistwhite Scholarships
(a) Eligible recipients may not already have a college degree (ex.
AA/AS/Bachelor’s/Masters/Doctorate.)
(b) Recipients must have a minimum 3.5 GPA.
(c) Up to 20 people will receive this scholarship, and each person will receive
$5,000.
(2) Hites Transfer Scholarship
(a) The Hites Transfer Scholarship is for transfer students that will be applying
during this academic year to transfer to four-year universities.
(b) 10 people will receive a $7500 scholarship.
(3) All-USA and Coca-Cola College Academic Teams
2
Meeting minutes recorded by Rick Matsumoto, Secretary of Phi Theta Kappa / Beta Mu Alpha 2012-2013.
Contact the Secretary at rmatsumoto@student.cccd.edu
4)
5)
6)
7)
8)
(a) Academically well-qualified students can apply to the administration of their
school to be considered for these academic teams.
(b) The academic “teams” are statewide and nationwide ranking systems for the
achievements and academic performance of students. No face-to-face contest
between applicants will be involved.
(c) Carla Martinez, the OCC Dean of Students, must nominate Orange Coast
College students who seek nomination for the academic teams. A message on
My OCC will be posted when she is ready to accept nominations for the
academic teams.
(d) Only 2 students from OCC will be nominated.
(e) Historically, nominated candidates have a 3.75 GPA or higher and undergo an
interview process to narrow the field down to two applicants. This is a highly
selective and competitive process.
(4) Jack Kent Cooke Undergraduate Transfer Scholarships
(a) This scholarship awards successful recipients up to $30,000 per year. This
amount increases to $50,000 per year if the recipient attends graduate school.
(b) Students are nominated by highly selective process. It is a national
scholarship, and our campus may only nominate a maximum of 2 people.
(c) Only 60 of these scholarships are awarded nationally.
(d) Dean of Students Carla Martinez must nominate OCC students seeking this
scholarship.
(5) The PTK Fall Common Scholarship Application is due by December 1.
Open Floor
a) Arthur, our Fundraising Coordinator, told attendees about the ongoing Book Drive
Fundraiser and an upcoming See’s Candy Fundraiser.
i) There will be a Book Drive volunteer opportunity from October 15 to October 19.
Volunteers will help collect and process donations of used books.
b) Alex Parkin, a chapter member, encouraged fellow members to see the OCC Theatre
Department’s production of the play “Sherlock Holmes.”
i) “Sherlock Holmes” opens up next weekend, with performances from Friday to
Sunday.
Secretary Rick Matsumoto motioned to appoint Kandice Knopp to the position of Scholarly
Events Coordinator for the 2012-2013 Academic Year.
a) Treasurer Vinh Nguyen seconded the motion.
b) A vote was taken and the motion was carried.
The next chapter meeting (PTK Family Night) will be held on October 16, 2012 at 3:00 PM
in the Student Center Lounge.
President Phil Ly adjourned this chapter meeting at 3:55 pm.
Secretary’s Notes
a) Details regarding the Fall Regional Leadership Conference will be communicated to
members via email or in future meeting minutes.
b) Newly appointed Scholarly Events Coordinator Kandice Knopp signed a Chapter Honor
Code immediately after adjournment of this meeting. Terry received the signed Honor
Code.
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Meeting minutes recorded by Rick Matsumoto, Secretary of Phi Theta Kappa / Beta Mu Alpha 2012-2013.
Contact the Secretary at rmatsumoto@student.cccd.edu