Disaster and Climate Resilience Improvement Project (DCRIP)
Terms of Reference (TORs)
Detailed Feasibility Study & Designing Flood Protection Works for Mandi Kotli Vulnerable Areas
Background
Azad Jammu and Kashmir (AJK) is a disaster prone region, and vulnerable to climate change. It has
experienced a number of unprecedented natural calamities over a period of less than a decade. Earthquake
in 2005 and 2015, recurrent floods, heavy rains and landslides have revealed the region’s population and
economy’s vulnerability to disasters.
Torrential monsoon rains on 4-6 September 2014 caused flash floods in AJK. According to Pakistan
Metrological Department (PMD), 981 mm of rain fell within a 3-day period. Flood damages included but
were not limited to the following;
a. Communities suffered multiple losses in terms of their assets, livestock and agriculture.
b. Large scale damages to public and private infrastructure, communications networks, transport
networks, and other public and private infrastructure.
c. Widespread losses to crops and livestock affecting income and food security for rural
populations.
d. Affected populations were primarily situated in Districts Haveli and Sudhnoti constituting 32%
and 27.4% of the total affected population.
The region of Mandi Kotli is at high risk of flooding, particularly during the annual monsoon season.
There is a need for construction of extensive flood protection works to protect the area’s population and
economic assets.
Objective of the Study
The objective of the consulting services is to provide consultancy services for Mandi Kotli in AJK in the
survey, planning, design, analysis, working drawings and cost estimation of the sub-project of the World
Bank-funded DCRIP project and strengthen local Government line department’s capacities.
Scope of Work
The scope of work will include but not be limited to the following:
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To carry-out detailed topographic survey of the severe damaged area of Mandi Kotli for
improvising flood protective works at most vulnerable project sites;
To carry-out all essential feasibility studies of the necessary river training works in particular and
any other suitable structures;
To carry-out detailed engineering design of appropriate financing infrastructure requisites found
feasible for implementation;
Detailed planning of all requisites work plan activities for seen and unseen construction
schedules;
Assuring quality construction of civil works at Mandi Kotli;
Hydraulic model study of designed flood protective works or river training works, if applicable;
Ensuring timely completion of feasibility for technical, social and environmental aspects;
Coordination with district administration and government line departments and affected
communities for effective project design and implementation.
Preparing detailed bill of quantities with cost estimate for Mandi Kotli project;
Carry out social and environmental due diligence of Mandi Kotli subproject;
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Prepare EMP and/or IEE of Mandi Kotli subproject, if applicable;
Prepare SMP and/or Resettlement Plan for Mandi Kotli subprojects, if applicable;
Ensure compliance with WB “Safeguards Policy”;
Prepare bidding documents of subprojects;
Prepare bill of quantities of the sub-project;
Prepare cost estimates of the sub-project;
Prepare working drawings of the sub-project;
Any other activities for delivering the envisage outputs of the Project and achieving desired
outcome.
Deliverables
(i)
Inception Report – within two (02) months of mobilization – presenting approach to tasks
and reporting, with details of how each task will be performed, and identifying what
resources will or may be required.
(ii) First Draft Report (FDR) – within five (05) months of mobilization - presents the outline
of activities which includes project summary, surveys, preliminary design, rough cost
estimation, and sketchy drawings of the feasibility.
(iii) Project Completion Report – within six (06) months of mobilization - Executive summary
of the study, topographic survey of the vulnerable areas, design, cost estimation, working
drawings, social and environmental aspects).
Period of Contract
The overall period of the contract will be six (06) months.
Indicative Payment Structure:
The ‘Consultant’ will be paid the lump-sum amount for undertaking the assignment according to
the submission and client’s approval of deliverables. All other costs would be considered
included in the lump-sum costs.
S. No.
Benchmark
Payment
1.
Mobilization Advance upon the Singing of Contract
05%
2.
Submission of Deliverable 1 (Inception Report), acceptable to
the Client
Submission of Deliverable 2 (First Draft Report), acceptable
to the Client
Submission of Deliverable 3 (Project Completion Report),
acceptable to the Client
25%
3.
4.
45%
25%
Selection Process
Procurement will be based on Quality and Cost-Based Selection (QCBS) method in accordance with
World Bank’s Guidelines: Selection and Employment of Consultants [under IBRD Loans and IDA
Credits & Grants] by World Bank Borrowers, January 2011 (July 2014).
Submission of Request for Proposal (RFP)
RFPs will be issued to all shortlisted firms and will be required to be submitted the deadline mentioned in the
RFP.