FACULTY OF ARTS AND SOCIAL SCIENCES
Guide to Quality Procedures
This document provides guidance to the Faculty of Arts and Social Sciences at the start of the
session 2013/2014 and is based on good practice in the Faculty. It is substantially the same
as the guidance given for the previous session.
1. General Information for staff
1.1
1.2
1.3
1.4
1.5
1.6
1.7
1.8
Faculty Schools/Departmental Structure
Faculty Committee Structure
Faculty Committee Membership
Faculty Office
Faculty IT Support
Faculty Staff Development Committee
Faculty Research Executive
Faculty Constitution & Committee Terms of Reference
p2
p3
pps 4-7
p8
p8
p8
p8
p8
2. Guidance on Quality Assurance and Enhancement
2.1
2.2
2.3
2.4
2.5
2.6
2.7
2.8
KC
August 13
University Quality Handbook
Academic Approvals
Academic Review
External Examiners’ Reports
University and Faculty Warnings
Use of Unfair Means
Professional Principles for Students
Postgraduate Research Student Monitoring
p9
pps 9-10
p10
p11
pps10-11
p11
p12
pps 11-12
Faculty of Arts and Social Sciences
Departmental/School Structure
Faculty of Arts and Social Sciences
School of
Drama,
Music &
Screen
Department
of
English
Department
of
History
The Law
School
School of
Languages,
Linguistics &
Cultures
School of
Politics,
Philosophy
&
International
Studies
School of
Social
Sciences
School of
Arts & New
Media
Scarborough
Faculty of Arts and Social Sciences
Committee Structure
FACULTY BOARD
Chair: Prof Alison Yarrington, Dean
Deputy and Associate Deans
report to Faculty Exec
FACULTY STAFF
DEVELOPMENT COMMITTEE
Chair: Dr Simon Green
Report given at Academic Board
Minutes to Academic Board
FACULTY EXECUTIVE COMMITTEE
Chair: Prof Alison Yarrington, Dean
Action & dissemination notes to HoDs
Minutes to Faculty Board
Minutes to Faculty Board
FACULTY RESEARCH EXECUTIVE
Chair: Prof Christopher Wilson,
Associate Dean, Research &
Enterprise
Minutes to Faculty Board
Chair member of URC
FACULTY ETHICS COMMITTEE
Chair: Prof Christopher Wilson,
Associate Dean, Research &
Enterprise
FACULTY LEARNING, TEACHING
AND ASSESSMENT COMMITTEE
Chair: Ms Sarah-Jane Dickenson,
Associate Dean, Learning &
Teaching
Minutes to Faculty Board
Chair member ULTAC
FACULTY ACADEMIC APPROVALS
COMMITTEE
Chair: Prof Alison Yarrington, Dean
Minutes to FLTAC
Minutes to FRE
FACULTY COLLABORATIVE
PROVISION EXECUTIVE
Chair: Ms Sarah-Jane
Dickenson
Associate Dean, Learning &
Teaching
Minutes to Faculty Board
Reports to FLTAC on Issues
and Good Practice
Chair member QSC
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/14
FACULTY OF ARTS AND SOCIAL SCIENCES
Committee Membership
2012/2013
Faculty Board
Elected staff:
Term of office ends 31 July 2014:
Ms Linda Clements (Law)
Dr Angela Kimyongür (Languages, Linguistics &
Culture)
Dr Colette Conroy (Drama, Music & Screen)
Dr Charles Prior (History)
Dr Amy Skinner (Drama, Music & Screen)
Mr Wayne Williams (Politics, Philosophy & IS)
Mrs Chris Coulson (Politics, Philosophy & IS)
Miss Kerry Gardner (Social Science)
Miss Marie Holmes (Faculty Office)
Prof Calie Pistorius (The Vice-Chancellor)
Prof Glenn Burgess (Pro-Vice-Chancellor)
Prof Alison Yarrington, (Dean)
Ms Sarah-Jane Dickenson (Associate Dean,
Learning and Teaching)
Prof Christopher Wilson, (Associate Dean,
Research & Enterprise)
Dr Richard Burchill (Director of International
Partnerships)
Prof Alastair Borthwick (Drama, Music & Screen)
Prof Katherine Cockin (English)
Prof David Starkey (History)
Prof Christian Twigg-Flesner (Law)
Prof Marina Mozzon-McPherson (Languages,
Linguistics & Culture)
Prof Caroline Kennedy (Politics, Philosophy & IS)
Prof Peter Young (Social Sciences)
Dr Darren Mundy (SANM)
Ms Kerry Carter (Faculty Administrator)
Mr Paul Marshall (Faculty Finance Officer)
Mr Paul Hewitt (Faculty Human Resources
Advisor)
Dr Nigel Young (Senior Tutor)
Dr John Walker (Faculty Admissions Tutor)
Dr Richard Heseltine (Director of Academic
Services)
Mr Graeme Murphy (Information
Communications and Technology)
SANM:
Term of Office ends 31 July 2015
Dr Rhuks Ako (Law)
Dr Alexander Binns (Drama, Music & Screen)
Mr John Bernasconi (History)
Dr Helena Chadderton (Languages, Linguistics
& Culture)
Dr Athina Karatzogianni (Social Sciences)
Ms Kerry Dobson (Languages, Linguistics &
Culture)
Ms Carol Johnson (Faculty Office)
Ms Marianne Lewsley-Stier (Faculty Office)
Ms Christine Milner (Faculty Office)
Mr Gary Hurd (Languages, Linguistics & Culture)
Ms Dorothy Kasiri (Faculty Office)
Term of Office ends 31 July 2016
Dr James Zborowski (Drama, Music and Screen)
Mr Rowan Oliver (Drama, Music and Screen)
Dr Adam Calverley (Social Sciences)
Dr Jenel Virden (Languages, Linguistics &
Cultures)
Mrs Joanne Hawksworth (Faculty Office)
School of Arts and New Media
(Scarborough)
Elected students:
Elizabeth Smy (Faculty Coordinator)
8 UG Vacancies
Staff nominated by other Faculties:
Dr Nigel Young (Faculty of Science)
Mr Paul Adams (Centre for Education)
Secretary: Ms Pat Escreet (Dean’s Secretary)
8 PG Vacancies
4
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/2014
Faculty Executive Committee
Chair: Prof Alison Yarrington, (Dean)
Ms Sarah-Jane Dickenson (Associate Dean, Learning and Teaching)
Prof Christopher Wilson (Associate Dean, Research & Enterprise)
Prof Alastair Borthwick (Drama, Music & Screen)
Prof Katherine Cockin (English)
Prof David Starkey (History)
Prof Christian Twigg-Flesner (Law)
Prof Marina Mozzon-McPherson (Languages, Linguistics & Culture)
Prof Caroline Kennedy (Politics, Philosophy & IS)
Prof Peter Young (Social Sciences)
Dr Darren Mundy (SANM)
Ms Kerry Carter (Faculty Administrator)
Mr Paul Marshall (Faculty Finance Officer)
Dr Peter Robinson, (Programme Director, Part-Time Provision)
Dr Richard Burchill (Director of International Partnerships)
Prof John Oldfield (Director of WISE)
Professor Raphael Cohen-Almagor (Equality and Diversity)
Mrs Marianne Lewsley-Stier (Faculty Events Co-ordinator)
Mr Paul Hewitt (Faculty Human Resources Advisor) ex officio
Mr Ian Peplow (Designated Liaison with Planning and Quality) ex officio
Secretary: Ms Pat Escreet (Dean’s PA)
Research Executive
Chair: Prof Christopher Wilson (Associate Dean, Research & Enterprise)
Prof Alison Yarrington, (Dean) ex officio
Prof Pavel Drabek (Drama, Music & Screen)
Prof Katherine Cockin (English)
Prof Peter Wilson (History)
Prof Gerry Johnstone (Law)
Prof Colin Tyler ( Politics, Philosophy and International Studies)
Prof Majid Yar (Director of Post Graduate Studies (Social Science)
Prof Raphael Cohen-Almagor (Director of Post Graduate Studies (Arts and Humanities)
Prof Valerie Sanders ( Director of Graduate School)
Dr Angela Kimyongür (Languages, Linguistics & Cultures)
Dr Mark Johnson (Social Sciences)
Dr Toni Sant (SANM)
Dr Julian Haseldine (PG Monitoring Scheme and Liaison with Graduate Research Director for Arts
and Graduate Research Director for Social Sciences)
Dr Chris Newell ( Research Theme Leader)
Member of Research Support Office invited to attend
Secretary: Mrs Joanne Hawksworth (Administrator)
Ethics Committee
(Sub-committee of Research Executive)
Chair: Prof Christopher Wilson (Associate Dean, Research & Enterprise)
Dr Tony Ward (Law)
Prof James Connelly (Politics, Philosophy & International Studies)
Dr Mick Wilkinson/ Dr David Marsland (Social Sciences)
Dr Freya Bailes (Drama, Music and Screen)
Ms Sarah-Jane Dickenson (Associate Dean Learning and Teaching)
Ms Rebecca Straughan (External Health and Social Care)
Ms Elizabeth Smy (Student Representative)
Secretary: Mrs Joanne Hawksworth (Administrator)
5
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/2014
Learning, Teaching and Assessment Committee
Chair: Ms Sarah-Jane Dickenson, (Associate Dean, Learning and Teaching)
Dr Andrew King (Drama, Music and Screen)
Mr Duncan Holt (Validation Co-ordinator) (S2)
Dr Bethan Jones (English)
Dr David Bagchi (History) (S1)
Dr Richard Gorski (History) (S2)
Dr Rob Clucas (Law School)
Dr Michele Olivier (Law School)
Dr Michelle Delaney (Languages, Linguistics and Cultures) (S1)
Dr David Eldridge (Languages, Linguistics and Cultures) (S2)
Dr Mahrukh Doctor (Politics, Philosophy & International Studies)
Mr Robert Consoli (SANM)
Dr Julia Holdsworth (Validation Co-ordinator)
Dr Paul Dearey (Social Sciences)
Ms Liz Price (Social Sciences) (S2)
Ms Dorothy Kasiri (Collaborative Provision Administrator)
Dr Peter Robinson (Part-time Provision)
Mrs Frances Hanson (Secretarial Staff representative)
Mrs Claire Hairsine (Secretarial Staff representative)
Prof Alison Yarrington ex officio
Ms Kerry Carter (Faculty Administrator)
Dr Stephen Trotter (Cross-faculty representative)
Mrs Alison Hall (CDTE Representative)
Elected Students:
Elizabeth Smy (Faculty Co-ordinator)
(Vacancies) (up to 15) UG representatives
(Vacancy) PG representative
Secretary: Miss Marie Holmes (Quality Secretary)
Academic Approvals Committee
(Sub-committee of Learning, Teaching and Assessment Committee)
Chair: Prof Alison Yarrington, (Dean)
Ms Sarah-Jane Dickenson, (Associate Dean, Learning and Teaching)
Dr Lesley Coote (English)
Prof David Crouch (History)
Dr David Eldridge (Languages, Linguistics & Cultures) (S2)
Ms Linda Clements (Law)
Dr Simon Lee (Politics, Philosophy & International Studies)
Dr Liz Walker (Social Sciences)
Mr Duncan Holt (Validation Co-ordinator)
Dr Julia Holdsworth (Validation Co-ordinator)
Ms Dorothy Kasiri (Collaborative Provision Administrator)
Ms Kerry Carter (Faculty Administrator)
Mrs Alison Hall (CDTE Representative)
In attendance: Mr Paul Bird (Student Administrative Services)
Secretary: Miss Marie Holmes (Quality Secretary)
Staff Development Committee
Chair: Dr Simon Green
Mr Robert Cheesmond
VACANCY (S of LLC)
Mrs Frances Hanson
Mr Nick Parry
Dr Catherine Wynne
VACANCY (Social Sciences)
VACANCY (FLTAC Representative)
Ms Kerry Carter (Faculty Administrator)
6
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/2014
Secretary: Mrs Joanne Hawksworth (Administrator)
Engagement Representatives
Dr Lee Tsang (Drama & Music)
Dr Philip Crispin (Drama & Music)
Dr Jennie Chapman (English)
Professor Martin Goodman (English)
Dr Nicholas Evans (History)
Dr Charlie Cordeaux (Humanities & Holme House)
Professor Chris Bovis (Law)
Ms Kerry Dobson (Modern Languages)
Professor Raphael Cohen-Almagor (Politics)
Professor Peter Young (Social Sciences)
Mrs Jane McLocklan (FASU)
Marianne Lewsley-Stier (FASS Events Co-ordinator)
Vacancy (SANM)
Secretary: Mrs Carol Johnson (Faculty Office)
Collaborative Provision Executive Committee
Chair: Ms Sarah-Jane Dickenson, (Deputy Dean, Learning and Teaching)
Mr Duncan Holt (Validation Co-ordinator, Hull Campus) Semester 2
Mr Andrew Head (acting Validation Co-ordinator, Hull Campus) Semester 1
Dr Julia Holdsworth (Validation Co-ordinator, Hull Campus)
Ms Dorothy Kasiri (Collaborative Provision Administrator)
Prof. Alison Yarrington ( Dean) ex officio
Mr Paul Marshall (Faculty Finance Officer) ex officio
Secretary: Ms Chris Milner (Quality Secretary, Collaborative Provision)
7
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/2014
SECTION 1:
1.4
GENERAL INFORMATION FOR STAFF
Faculty Office
Faculty Office is located as follows:
Larkin Building West
Room
Extension
The Dean
The Dean’s Secretary/PA
Faculty Administrator
Faculty Quality Office
Faculty Human Resources
Faculty Part-time Provision
Faculty Collaborative Provision
Faculty Events Office
Wilberforce Building East
Faculty Finance Office
Faculty Admissions Office
L026
L023c
L020
L022
Venn
L145
L022/L023a
L127
6918
5860
6188
5805
5706 / 6190
6605 / 5009
6193 / 6797
5262/2045
W147
W138a
6628 / 6176
6059 / 6191
1.5
Faculty IT Support
Requests for assistance should be made to the University Helpdesk team (help@hull.ac.uk;
Ext 2010). Your request will be logged and allocated to the appropriate Faculty IT
Technician.
1.6
Faculty Staff Development Committee
Applications for funding are invited from all categories of staff in the Faculty (academic and
support staff) for staff development as outlined in the Faculty Staff Development and
Training Policy. The policy and application form are available from the Faculty website
(http://www2.hull.ac.uk/FASS/) under Faculty Staff, or from Staff Development Committee
Secretary Jo Hawksworth, j.hawkswoth@hull.ac.uk Please note that research-focused
activities are often more appropriately funded by Departments, or by Faculty Research
Executive.
1.7
Faculty Research Executive
Applications for funding from the Faculty Research Support Fund and requests for Study
Leave should be made to the Faculty Research Executive. Forms are available from the
Faculty website (http://www2.hull.ac.uk/FASS/) under Research, or from the Secretary Jo
Hawksworth, j.hawkswoth@hull.ac.uk
1.8
Faculty Constitution and Committee Terms of Reference
The Faculty Constitution and a document listing the current terms of reference for Faculty
Committees are available on the website (http://www2.hull.ac.uk/FASS/). The terms of
reference are updated in Semester 1 of each year, after the committees have had their first
meeting of the session and have confirmed or amended their terms of reference.
8
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/2014
SECTION 2: GUIDANCE ON QUALITY ASSURANCE AND ENHANCEMENT
2.1
University Quality Handbook
The University produces a Quality Handbook, which is available to staff on the public
website http://www.hull.ac.uk/policyregister/qualityhandbook/ . From the portal
(port.hull.ac.uk), it can be reached via the Quality Handbook link. The contents are
organised in sections as follows:
Section A:
Section B:
Section C:
Section D:
Section E:
Section F:
Section G:
Section H:
Section I:
Section J:
Section K:
Section L:
Section M:
Section N:
Introduction
Programme Regulations
Assurance of the Quality of Teaching
External Examining
Appeals and Complaints
Assessment
Approval of Academic Programmes and Modules
Section merged with G
Programme Monitoring and Review
Recruitment and Admissions
Student Information, Representation and Support
Research Degree Provision
Hull York Medical School
Educational Partnerships
The Quality Handbook is intended to provide comprehensive guidance on all University
Quality matters. This Faculty Guide to Quality Procedures is intended to provide
supplementary guidance in areas where the Faculty has a devolved responsibility and/or has
developed additional procedures or guidelines.
2.2
Academic Approvals
New on-campus programme proposals should be submitted to the Faculty in accordance
with the University Code of Practice for the approval of Academic Programmes and
Modules - Chapter 1: New Programmes. A new code of practice for Academic
Programmes and Modules was introduced in September 2012 and is now available in the
Quality Handbook, Section G.
There are a large number of sections and annexes to the Code, and guidance can be sought
if necessary from Marie Holmes, Quality Secretary in Faculty Office (M.Holmes@hull.ac.uk,
x5805) from whom advice on deadlines is also available.
Input into programme design from External Examiners, and from current or recent students,
is welcomed. Please note, however, that the formal Externality required to support the
approval of new programmes at full approval stage should not be sought from External
Examiners but from individuals and bodies without a formal connection to the University.
Changes to modules and programmes need Faculty level approval and deadlines are
published each year. Guidance for Departments submitting amendments is given in Section
G of the Quality Handbook on the University Website. There are Faculty Cover Sheets for
submitting amendments which can be obtained from Marie Holmes (M.Holmes@hull.ac.uk,
x5805), who can answer any queries on the process.
Programme withdrawal needs Faculty and University level approval, and the procedure in
Section G should be followed.
9
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/2014
Programmes which involve an element of placement learning should be designed with
reference to the Code of Practice on Placement Learning (Quality Handbook,
Section K).
Those involved in developing programmes with Partner Institutions should consult Section G
which now includes the process for Approval of Collaborative Programmes in the Quality
Handbook for the relevant Codes of Practice.
2.3
Academic Review
Academic review of the session 2013/2014 should be carried out in accordance with the
University Code of Practice for Annual Monitoring of Programmes, Quality Handbook,
Section I.
Departments should use the Proforma for Annual Monitoring of Programmes, which is
available electronically from Faculty Quality Secretary Marie Holmes, M.Holmes@hull.ac.uk
or from:
http://www2.hull.ac.uk/administration/cdte/quality_standards/quality_handbook/section_i.asp
x , section I.1.
The Faculty logs receipt of the completed Proformas, and the contents are monitored by the
Faculty Learning, Teaching and Assessment Committee. The Proformas accompany the
Faculty Quality Enhancement Report, which is submitted to the University in January.
The University operates a system of Periodic Review at the subject level (Section I.2 of the
Quality Handbook). Any Department that has undergone Periodic Review is required to
produce an action plan, and the Faculty requires this action plan and any other follow-up
information to be submitted to Faculty as part of the annual reporting round.
2.4
External Examiners’ Reports
These should be dealt with in accordance with the University’s Code of Practice on
External Examining (Quality Handbook, Section D). The Faculty requires Departments or
subject areas to respond to every Report by writing to the External Examiner, addressing
all matters raised in his/her report. A copy of the letter should be sent to the Faculty Quality
Secretary, Marie Holmes.
These responses are used in the preparation of the External Examiners’ Summary for the
Faculty Quality Enhancement Report to the University. This Summary, and the original
reports and responses where appropriate, will be considered by Faculty Learning,
Teaching and Assessment Committee.
The Code of Practice on External Examining requires that External Examiners’ reports
should be shared with the staff-student committee (or equivalent).
2.5
University and Faculty Warnings
Within the Faculty, the following procedures are recommended:
a)
Records should be kept of any informal warnings given by the Head of Department
(or designated signatory).
10
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/2014
b)
c)
d)
2.6
A first formal warning is deemed a formal departmental warning and should be given
by the Head of Department (or designated signatory).
If a second formal warning is necessary, this is deemed a formal faculty warning and
must be authorised by the Head of Department.
A request for a University warning should be passed to the Dean of the Faculty along
with evidence of the prior warnings. Such requests should not be made until a formal
departmental warning and a formal faculty warning have been given.
Use of Unfair Means
The Regulations governing the Use of Unfair Means are available in Section F on
Assessment in the Quality Handbook, http://www.hull.ac.uk/policyregister/qualityhandbook/.
There is an Allegation of Unfair Means Form for staff in the Faculty to use to ensure that
all the information required is available when the case is referred to the Dean.
The Plagiarism Caution Procedure is to be used in alleged cases of plagiarism involving
students within an initial period of their first programme of study leading to a University of
Hull award. The Regulations governing the Use of Unfair Means set out the eligibility for
a caution, and guidance on eligibility can be obtained from the Faculty Quality Secretary,
Marie Holmes (M.Holmes@hull.ac.uk, x5805). Departments should submit relevant
information, using a caution form, to Marie to enable a caution letter to be issued.
Allegation and Caution Forms are available at http://www2.hull.ac.uk/FASS/ under Faculty
Staff, Quality Documents.
2.7
Professional Principles for Students
Faculty Learning, Teaching and Assessment Committee recommend that Departments
provide guidance for students on what is expected of them. These are intended to be
department-specific. Marie Holmes (M.Holmes@hull.ac.uk, x5805) can provide an example
of guidance produced by Faculty Departments and an example of guidance produced by the
Business School, which can be adapted as appropriate.
2.8
Faculty PGR Monitoring Scheme
All PhD students are required to be interviewed before acceptance to study, the appropriate
forms can be found on the Faculty Website.
The Faculty PGR Monitoring Scheme was introduced to monitor progress and likely
completion dates. It is overseen by the Director of PGR Monitoring (Dr Julian Haseldine).
There are four forms in the Faculty PGR Monitoring Scheme which can be found on the
FASS pages, Information for Staff: http://www2.hull.ac.uk/fass/fass/information-forstaff/postgraduate-monitoring.aspx
1. 6-monthy report form
2. Annual report form
3. Emergency progress meeting form
11
Faculty of Arts and Social Sciences
Guide to Quality Procedures 2013/2014
4. Supervisory meeting form
There are FASS documents available relating to Criteria for PGR Student Monitoring on
the same page
If you have any queries about the way, the scheme operates please contact the Faculty
Administrator kerry.carter@hull.ac.uk.
Faculty Postgraduate Monitoring Report
The Faculty produces a PGR Monitoring report for the University Research Degrees
Committee each year, drafted by the Director of PGR Monitoring on the basis of the
Progress Meeting Report forms received. The Report is prepared in collaboration with the
two Faculty Graduate Research Directors (appointed by the University Research Degrees
Committee), and the Faculty Administrator, who may contribute information provided by the
Graduate School about the outcomes of their scheme.
12