Avondale Outreach MINUTES ~ Dec. 8, 2016
* Next Outreach meeting = Tuesday, Jan.12 @ 6:15pm
Team members are asked to confirm their intentions for 2016 Outreach ( return or retire )
& FULL Council @ 7:30 pm
Finance Team met with the Outreach Team to present & discuss 2016 financial procedures:
1. Submit weekly / monthly receipts for expenses ( for Food Shelf shopping; The Local; Community Meal expenses )
to Yvonne / Office Administrator. Reimbursement cheques will be issued in about a week’s time.
2.
Yvonne will have Outreach month-end financial figures ready by the end of 1st week each month,
so the figures can be presented at Outreach Team meetings on the 2nd Tuesday of each month.
3.
When the Team makes charitable disbursements from the Outreach Fund,
Yvonne needs to be provided with the details ( how much $ and to whom )
and she will send the cheque(s) from the Outreach account.
4.
All Mission & Service contributions will be sent by the church office directly to United Church’s M&S.
Outreach is no longer responsible for this.
5.
Yvonne plans to give the Food Shelf a separate account code so the team can see the balances of both
Outreach Fund and Food Shelf account.
6.
CarolAnne will submit a cheque for the balance of St. John’s Outreach Funds to Yvonne by Dec. 31st. Yvonne will
deposit it into the Avondale Outreach account, thereby having funds available for Jan. 1st.
CarolAnne will not close St. John’s Outreach accounts until after she has received the Dec bank statement in Jan.
so she’ll know that all cheques have been cleared before closing.
Announcement at Council ~
Outreach will have a “GIVING TREE” in Sanctuary (January to March) to collect SOCKS for Shelterlink and FoodShelf;
1.
o
o
o
o
o
Financial Report ( CarolAnne )
Mission & Service Fund
+ $ 1,867.34
Outreach regular givings
+ $ 499.33
Food Shelf donations from cong.
+ $ 355.00
Food Shelf expenses this month = $ 1,229.64 (Doughty $ 536.04; Finnigan $ 344.64; The Local $ 131.61; Meusel $ 117.35)
Month-end Balance for Outreach Fund = $ 2,662.90
Disbursement = $1000 to MCC for “Stratford Welcomes Refugees” Fund.
( Ruth will have this disbursement published on the Avondale website, as well as in Dec. 13 & 20 church bulletins. )
Discussion: 2016 Outreach Budget and list of potential charities / organizations for future disbursements.
Motion: approval given to CarolAnne continue with revisions to our 2016 Budget proposal; email to team for final approval.
REPORTS:

Community Meals @ Waterloo St.
Coordinators:
Menu:
January 24
Ruth & ________________
pulled pork, mixed beans ( also “Souper Sunday” )
February 28
Ruth & ________________
Cabbage Roll Casserole ( also the Annual Meeting )
March 20
( Ruth away )
Brenda Carr & Anna & Volkie?
____________________________
April 24
( Ruth away )
Volkie ? and ____________
____________________________
 Ruth will contact Volkie Bandermann & Sherri Neeb to see if they will help with March & April C.M.

“SOUP’S ON” event – Saturday January 16; coordinators Nancy & Ruth M. will contact Outreach members for help

“Souper Sunday” ~ a fun Congregational event, after church on Sunday Jan. 24th ( also our Community Meal )
Ruth S. & Janice will look after the soup making & decorations ( KENYAN theme with Soup = Beans & rice/cabbage )

-
Food Shelf ( shoppers: CarolAnne / Marilyn, & Anna “BSS”)
The Local * Thursday pick-up by Flo.
FS clients to receive St. John’s thermo mugs, cards & candy canes for Christmas
White Gift Sunday - donations to Food Shelf