UWIF Board of Directors
MINUTES
MEETING
CALLED BY
TYPE OF
MEETING
5-1-13
2:00-5:00PM
PEGGY MATHESON’S HOUSE
Peggy Matheson
Board of Directors Meeting
FACILITATOR
Susan Phelan
NOTE TAKER
Peggy Matheson
TIMEKEEPER
No one
ATTENDEES
Susan Phelan, Lynette Widdison, Peggy Matheson, Jenny Krompel
(arrived at 3:00), Ali Barr, Connie Wilkerson. Online: Nancy
Cannon
QUORUM
PRESENT?
YES
Agenda topics
5 MIN
APPROVING MIN
SUSAN
DISCUSSION
CONCLUSIONS Min approved
PERSON
RESPONSIBLE
ACTION ITEMS
5 MIN
DISCUSSION
DEADLINE
FINANCIAL REPORT
LYNETTE
Checking: 262.58
Savings: 1,679.61
PayPal: 24.15
TOTAL: 1,966.34
Laura Beagley will be our new treasurer and isn’t required to be at the BM.
CONCLUSIONS
Financials will be shared quarterly at the BM. Details will be given
at EX. Committee mtg each month
PERSON
RESPONSIBLE
ACTION ITEMS
10 MIN
DISCUSSION
PRESIDENT’S MESSAGE
Exec Meeting – re-wording Director’s protocols
DEADLINE
SUSAN
 Connie – is acting VP for now
 Future training manual
 CFO-over fiscal business
 VP- is the task master
 Secretary-keeps us organized
 Independence vs. micromanaging in our directorships
 Retreat-when, how long and what to discuss
 Susan has a special projects committee, right now
Tauyna Gren is working on a film festival, Sae Sae is
working on a Fun Run & Screenwriting retreat
 Lynette is working on a Budget
 Newsletter is being done by Sae Sae and will be
sent to Susan to proof and Ali will regularly make
sure it is being sent to all members
 Board of Advisors
3 GOALS for 3 MONTHS – redo job descriptions in protocols, have a board of
advisors meeting in July (discussed the kind of people we want on the board and
some possibilities), make a decision on a fundraiser
CONCLUSIONS
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Send individual budgets to Lynette
ALL BOARD
5.8.13
Ali
Next BM
Nancy
5.6.13
List names of possible B of Advisors, vet and
vote, start online
Contact John Schmidt and see his availability
for a fundraiser and the Reagan Theater
15 MIN
EDUCATION REPORT
NANCY
 Class is at WB107 for tomorrow night at UVU
DISCUSSION
 Screenwriting contest – 3 Judges are lined up,
deadline is June 20th
 Discussion on filming monthly classes and making it
available on the website to members
CONCLUSIONS
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Get paragraph for legal ownership of
screenwriting contest winner to Nancy
Lynette and Connie
5.3.13
Bring camera to film class
Laura Beagley
5.2.13
15 MIN
RESOURCES REPORT
JENNY
 Committee member – make sure we have someone
who can be at the Schmooze every time in case
Jenny can’t

Membership cards – look at plastic cards again

Schmooze report for May, June, and July locations

Purpose of schmooze-tabled until later date

Approaching Harmon’s and Whole Foods, Costco etc.
to donate food for Schmoozes

DISCUSSION
Sand Lot Anniversary date report: all day event,
7.20.13 is their target date, they’re looking for
sponsors, cash donations, Darby Baylor-stage
management for event and maybe UWIF can support
her. Cami Coleman is the volunteer coordinator. Next
meeting is May 8.

Spotlight for this month’s newsletter is Ana Breton

List of members is on Google Docs

Need data base so we can put member profiles
online (please send what Jenny sends to members
to the board also)
CONCLUSIONS
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Post meeting for Sand Lot online
Jenny
Today
Start conversation on FB about creating
member data base
Jenny & Connie
5.8.13
15 MIN
DISCUSSION
CONCLUSIONS
MARKETING REPORT
ALI
Need new committee person to help with website. There are still
problems with trying to become a member. Put button on website
for donation only. Ali is looking for t-shirts
Moving ahead with new logo to create cards, poster, t-shirts
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Resubmit cards, poster with new logo
Ali
5.15.13
Call Fed Ex Kinkos about refund for cards
Lynette
5.3.17
20 MIN
MEDIA DEVELOPMENT REPORT
CONNIE
Dandelions-discussed special thanks and credits, Bird Sh*t
DISCUSSION
House and getting the last 2 drafts, and Gorilla Film labis it useful for the membership?
CONCLUSIONS
By next BM we will have the final script for BSH. She is putting off
starting the lab until fall.
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Send list of who needs special thanks for
Dandelions
ALL BOARD
5.17.13
TIME ALLOTED
SECRETARY’S REPORT
PEGGY
Talked about adding a board member over sponsorships
and fundraising. We discussed possible people who are
DISCUSSION
currently on the board and other members as well.
New Directorship of sponsorship and fundraising was voted
on. Unanimous YES.
CONCLUSIONS
A motion was passed to establish a Director of Sponsorship and
Fundraising
PERSON
RESPONSIBLE
ACTION ITEMS
TIME ALLOTED
DISCUSSION
ACTING VP REPORT
DEADLINE
CONNIE
Reviewed responsibilities and how we’re doing. Blog schedule is in
FB doc. Proofreading schedule: person who posted previous blog
will proofread. Meet for BM at Nancy’s office in June. Retreat will
be at Peggy’s house.
CONCLUSIONS
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Still find BM location for after June
Peggy
Next BM
Create a Doodle Poll for retreat times and dates
Connie
5.7.13
TIME ALLOTED
DISCUSSION
OTHER
SUSAN
Discussed scholarship possibility. Also how do we
handle thank yous to board members when they resign
vs. when they finish their term?
CONCLUSIONS
Finish discussion online
ACTION ITEMS
PERSON
RESPONSIBLE
DEADLINE
Bring up thank you to Sae Sae online
Connie
5.1.13
Bring up VP ideas online
Connie
5.1.13