SAN BERNARDINO COMMUNITY COLLEGE DISTRICT
RESEARCH DATA SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties performed by employees in the
class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties
will be reasonably related to this class.
SUMMARY DESCRIPTION
Under the direction of an assigned manager, performs a variety of technical and administrative duties in
support of a college research office; assists in the preparation, collection, and reporting of results on
studies; uses computer systems to process outcomes assessment data; maintains outcomes assessment
data for use in course, program, and institutional level assessments; assists in data collection, data review,
data search, and other research as identified by the assigned manager; sets up and maintains files; audits
data for completeness, and assists in the data verification process; collects, classifies, and tallies data to
generate studies and reports in accordance with sound research practices; assists with survey scanning,
data processing, and creation of data files for use by other research staff; assists in the development of
written reports and/or oral presentations; and assists in processing budget and purchasing requests.
REPRESENTATIVE DUTIES
The following duties are typical for this classification.
1. Inputs, formats, and prepares quantitative and qualitative data for use in outcomes assessment at the
course, program, and institutional levels.
2. Collects, inputs, and audits a variety of data, including quantitative and qualitative data
3. Maintains accurate confidential data files in both hard copy and electronic form.
4. Assists in conducting focus group interviews, the modification of assessments and survey
instruments, and the implementation and administration of large surveys, such as student satisfaction
and campus climate surveys.
5. Assists other research staff in developing data collection instruments, databases, and data collection
procedures.
6. Utilizes various computer applications and software packages, such as outcomes assessment data
management systems and survey software, to assist with outcomes assessment, survey design and
distribution, and the cleaning of data; enters, updates, corrects, and extracts information; maintains
and generates reports from a database or network system.
7. Maintains the department web site.
8. Collects, researches, compiles, verifies, summarizes, records, and evaluates information; prepares and
distributes narrative, statistical and financial data, recommendations, and alternatives as requested;
completes reports; verifies and reviews forms and reports for completeness and conformance with
established regulations and procedures.
9. Coordinates and oversees specialized functions or projects independently as assigned; assures that
work is performed in a timely and accurate manner; uses independent judgment to develop and
provide recommendations, suggestions, or information as appropriate.
10. Assists in the preparation and administration of program budget(s); assists in preparing cost estimates
for budget recommendations; assists in submitting justifications for budget items; allocates funds to
proper budget codes; monitors and tracks expenditures in a timely manner; provides regular budget
reports to executive for control of expenditures; assists in resolving budget issues and problems;
prepares budget/expense transfers; recommends budget revisions.
SAN BERNARDINO COMMUNITY COLLEGE DISTRICT
Research Data Specialist (Continued)
11. Recommends expenditures for office equipment, materials, and supplies; initiates contact with
vendors for various products and services and assures their timely ordering, receipt, and storage;
prepares purchase requisitions and expense reimbursements; assures proper functioning of office
equipment; monitors and tracks invoices and other expenditures.
12. Provides staff support to standing and ad hoc committees and other groups as assigned; attends
meetings and takes notes or records proceedings; prepares and distributes agendas, background
materials, and minutes as appropriate.
13. Performs related duties as required.
QUALIFICATIONS
The following generally describes the knowledge and ability required to enter the job and/or be learned within a
short period of time in order to successfully perform the assigned duties.
Knowledge of:
Work organization and office management principles and practices.
Office procedures, methods, and equipment including computers and applicable software applications
such as word processing, spreadsheets, and databases.
Statistical procedures and mathematical concepts.
Interpersonal skills using tact, patience, and courtesy.
Processes, procedures, and practices of community college administration, including budgets and
business.
Principles, practices and procedures of fiscal, statistical, and administrative research and report
preparation.
Ability to:
Keep accurate records and compile detailed information from a variety of sources.
Create and work with a variety of databases.
Create and maintain research files and records related to variety of research projects and studies.
Independently compose and prepare correspondence and memoranda.
Maintain complex and varied files and records.
Research, compile, and assemble data from diverse sources.
Type or enter data necessary for successful job performance.
Plan and organize work to meet schedules and changing deadlines.
Operate office equipment including computers and supporting word processing, spreadsheet, and
database applications.
Maintain confidential, complex, and interrelated files and records.
Adapt to changing technologies and learn functionality of new equipment and systems.
Work independently and effectively.
Communicate complex technical information clearly, both orally and in written form
Communicate effectively with instructors, staff, administrators, and students to establish and maintain
cooperative and effective working relationships.
Perform specialized, technical, and administrative support duties involving the use of a high level of
independent judgment and personal initiative.
Oversee and participate in the management of the administrative functions and operations of the
assigned office.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and
implement recommendations in support of goals.
Prepare a variety of clear and concise administrative and financial reports.
Work independently.
Exercise interpersonal skills using tact, patience and courtesy.
Education and Experience Guidelines - A typical way to obtain the knowledge and abilities would be:
Education/Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work.
Experience:
One year of experience in collecting and maintaining data.
PHYSICAL DEMANDS AND WORKING ENVIRONMENT
The conditions herein are representative of those that must be met by an employee to successfully perform the
essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to
perform the essential job functions.
Environment: Work is performed primarily in a standard office setting.
Physical: Primary functions require sufficient physical ability and mobility to work in an office
setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach,
and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office
equipment requiring repetitive hand movement and fine coordination including use of a computer
keyboard; and to verbally communicate to exchange information.
Vision: See in the normal visual range with or without correction; vision sufficient to read computer
screens and printed documents; and to operate assigned equipment.
Hearing: Hear in the normal audio range with or without correction.
Board Approved: June 12, 2014
Range: 42