SECTION ANNUAL REPORT 2014-2015
Outstanding Section Award
Outstanding Activity Award
The Annual Report is the Business Report for the Section and must be received before a Section can receive its
rebate for the next year. It covers activities from June 1, 2014 to May 31, 2015. Although any member can aid in
filling out the report, submission can only be made by the serving chair of the section year listed above.
Supporting materials such as newsletters, programs, advertising, etc. may be attached, but the total pages should
be no more than 12 (excluding the outstanding section and activity awards which can be two pages each), and
must all be in one document (it may mean that the entire report is submitted in pdf format). Larger or extra
pieces of supporting material, such as newsletters, multiple flyers, banquet programs, etc. should be archived on
the section’s SharePoint site with links in the report document as needed. This report must be submitted by June
1, 2015 in order to be considered for any section awards.
The Orange County Annual Report covers activities from 1 June 2014 to 31 May 2015. Figure 1 shows an Orange
County Section Picture, during 2015 Engineering Week Outreach, at Boeing Huntington Beach (with AIAA
Associate Fellow Bob Welge, AIAA OC Section, and Vice Chair for Membership).
Section Name: Orange County
Section Size Category: Large
Figure 1. 2015 Engineering Week Outreach
Section Organization
1. List the names of the Section Officers and any additional members of the section council.
Chair
Chair Elect
Secretary
Past Chair
Treasurer
Education
Programs
Technical
Communications/Web
Membership
Young Professionals
Career & Workforce Enhancement
Honors and Awards
Dino Roman
Amir Gohardani
Ron Freeman
Joseph E. (Gene) Justin
Phil Ridout
Jan Koepke
James Martin
John Rose
Jody Hart
Bob Welge
Chase Schulze
Vacant
Vacant (Gene Justin, Acting)
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Public Policy
Council-Members-at-Large
Kamal Shweyk
Bob Koepke, Omid Gohardani
2. Number of council/officer meetings held during the year: 12. Average attendance: 10.
3. Percentage of membership voting in last election of Section Officers: 1%-2%
4. List any activities targeted at officer training or development including attendance at the Regional
Leadership Conference: Regional Leadership Conference, RLC-3 (Bob Welge, Jann Koepke, Bob Koepke)
5. Estimated membership located within 1 hour of the meetings: Estimated 99%
6. Number of Chapters within the Section: 1. Chapter Names: University of California Irvine
7. Describe how your section supports members outside the main local area (if any): Members outside the
local area receive the Section activity updates and emails. Section has used teleconferencing due to travel
conflicts for one or two members. OC is on Facebook (First Time), on Twitter, 800 numbers for Section
Meetings, AIAA OC Website.
Meetings, Programs and Events
1. Describe the Section’s general meetings. Include date, meeting type (e.g. dinner meeting, field trip, lunch
and learn, etc.), speaker, organization, topic, location, and attendance. You may further break down your
attendance if you would like (AIAA members, nonmembers, students, etc). Also include the focus (young
professional, public policy, technical, workforce development, STEM K-12, etc. or just general), any
publicity used for the event, and if it was jointly sponsored and if so, by whom:
Much of this information is contained in the Table 1 below. Also, see photos in Figure 1 above. Publicity
for events typically consists of flyers being inserted into emails to the membership, word of mouth,
placing ads on corporate internal homepages when possible, and posting flyers.
Table 1. OC Section Events and Activities
Date
Event
Location
Council Meeting
Section
Activities
Total
Attendees
June
Council Meeting
Boeing Huntington Beach
3 June
Speaker Program,
Phil Barnes, Pelicans
Duck Room, OC
July
Council Meeting
Boeing Huntington Beach
22 July
Speaker Program,
Professor Ned
Wright ,UCLA
Boeing Huntington Beach
Aug
Council Meeting
Boeing Huntington Beach
X
10-12
Sept
Council Meeting
Boeing Huntington Beach
X
10-12
23 Sept
Speaker Program,
Randa Milliron,
CubeSat, IOS
Duck Room, OC
2
X
10-12
X
X
10-12
10-12
X
X
35
25
Date
Event
Location
Council Meeting
Section
Activities
Oct
Council Meeting
Boeing Huntington Beach
Oct
SPARC Rocketry
Lucerne Dry Lake, CA
Nov
Council Meeting
Boeing Huntington Beach
12 Nov
Speaker CubeSat, Dr
Puig-Suari, CalPolySLB
Boeing Huntington Beach
X
26
19 Nov
Speaker AIAA
President Jim
Albaugh
Boeing Seal Beach
X
80, Open to the
Public
Dec
Council Meeting
Local restaurant
X
10-12
Jan
Council Meeting
Boeing Huntington Beach
X
10-12
28 Jan
Speaker, STEM
Teacher, Nino
Polizzi, Rocket Sci
Tutors
Boeing Huntington Beach
Feb
Council Meeting
Boeing Huntington Beach
Feb
Engineering Week at
Boeing Booths
Seal Beach and
Huntington Beach
X
Multiple, YP
Feb
OCEC Awards
Program
OC, Student Project (UCI
Design, Build, Fly); Kerzie
(Excellence), Dr De
Armendi (YP) Awards
X
Multiple
Mar
Council Meeting
Boeing Huntington Beach
Mar
CVD
Washington D.C. (Rose,
Shweyk)
X
Multiple,
Congressman
Steve Knight
Mar
CA Aerospace Week
Sacramento (Rose)
X
Multiple, CA
Select Committee
on Aerosapce
28-29 Mar
AIAA Region VI
Student Conference
Online Judges
Online Judges: Dr Amir
Gohardani, Dr Jim Martin
X
Multiple
3
X
Total
Attendees
10-12
X
X
Lots
10-12
X
X
18
10-12
X
10-12
Date
Event
Location
Council Meeting
Section
Activities
Total
Attendees
Mar
AIAA Aerospace
America Article on
ASAT Conference
Dr Amir Gohardani
X
AIAA National
Magazine
Apr
Second Aerospace
America Article ASAT
Conference
Dr Amir Gohardani
X
AIAA National
Magazine
Apr
Council Meeting
Boeing Huntington Beach
Apr
OC Sci & Engineering
Fair Judges
Dr Amir Gohardani, Judge
X
Multiple, K-12
20 Apr
Speaker, Craig
Harwood – Quest for
Flight Book
Boeing Huntington Beach
X
Multiple
Multiple
Rocket Science
Tutors
Nino Polizzi, After School
STEM Tutors Supported
X
Multiple, K-12
Multiple
STEM outreach,
AIAA OC TARC
Teams; AIAA OC
Section Student
Payload and
Rocketry Challenge,
others
TATC--Sponsored 6 teams
& mentored 12 teams
OC, Wash DC,
Dry Lake Bed
X
Multiple
AIAA OC Sponsor
Dry Lake Bed
X
Multiple
UCI,
International
X
Multiple
Multiple
X
10
Multiple
AIAA Sponsor UCI
DBF
Sponsored UCI DRF Team
2 May
12th Annual ASAT
Conference
Doubletree Club Hotel,
Santa Ana, CA
X
Multiple
2 May
Annual Awards
Banquet
Doubletree Club Hotel,
Santa Ana, CA
X
68 (New Record)
12 May
Council Meeting
Boeing Huntington Beach
X
10
In addition, joint sponsorship activities this past year with AIAA LA and IEEE OC included posting of events, posting
to sharing site, and support to AIAA LA and IEEE OC events.
OC AIAA provided representatives, booklets, and charts, and made contact with potential new AIAA members and
volunteers. OC IEEE, LA AIAA members and other local engineers are invited to local speaker meetings, social
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events and the AIAA OC Section’s annual Southern California ASAT (Aerospace and Technology) Conference and
the annual Awards Banquet.
Other joint sponsorship activities included an interface with SoCal Science Café (www.Meetup.com/SoCal-ScienceCafe), a united federation of local and regional science outreach programs and professional societies that
broacasts events to underserved demographics of people throughout the entrie Southern California region
through organization of OC AIAA, IEEE, and other programs into a region-wide calendar of events distributed by
social networking sites across the region. SoCal Science Café is part of a worldwide network of such programs
that seek to bring science and technology to members of the public 21+ who are not necessarily educated in
science and engineering fields, and their children, to enhance overall public understanding of science through
partnerships with The British Council, WGBH-TV Boston (PBS), and Sigma Xi, The Scientific Research Society.
The Section has provided donations and publicity to the local Team America Rocketry Challenge (TARC) teams, a
hands-on STEM (Science, Technology, Engineering, and Mathematics) international competition. Student TARC
teams present papers at the ASAT conference, and Poster standup-presentation to ASAT attendees.
The Section provided support to “Rocket Science Tutors (RST)” (www.rocketsciencetutors.com ), a STEM afterschool program that brings aerospace professionals into the classroom. RST operates at four Middle Schools and
one High School in Santa Ana, California. RST provided 1,000 plus student-contact hours this school year, and
conducted an annual field trip to University of California Irvine (UCI). RST lead and now teacher Nino Polizzi
presents ASAT paper and attends the Awards Banquet.
The Section provided judges for the OC Science and Technology Fair, and invites winners to present Poster
Standup personal discussion to ASAT attendees.
The Section recognized and supported the University of California Irvine (UCI) AIAA Student Section, and their
aircraft Design, Build, Fly (DBF) team. This team has Speaker Program with AIAA OC and ASAT conference, are
sponsored for OCEC (Orange County Engineering Council) awards. AIAA OC donates funds to OCEC.
Section’s Council Meetings were held as indicated in Table 1:
This year’s Speaker Pizza-Dinner meetings were our main effort to foster the profession, career, workplace and
community new member outreach program. We had a variety of speakers and topics as delineated in Table 1 and
summarized below: (Events were free to pre-registered AIAA members, and pizza and drinks served. There is a
small charge for non-AIAA members and late sign-in AIAA attendees.) See Table 1 above. See AIAA OC Website.
Membership Activities
Describe any membership recruitment/retention activities (this section may
be copied as needed for use in the Membership Award Form).
The Section promotes the following values of membership at all the activities
as listed above under Meetings, Programs and Events:
•
•
•
•
•
Local Section Meetings—network close to home
Technical and Program committees--bring together experts in their fields
AIAA Career Center--Job Seekers
Young Professions Member Programs--networking events
Honors and Awards—gain recognition
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•
•
•
•
Voice in Congress—Congressional Visits Day
Online news and research—Online Library and Aerospace America
Engineers and educators—learn how to inspire K-12
Membership discounts—Conferences, Publications and Partners
Through this promotion we reached out to the membership community and families that would also be
opportunities to engage the members and serve their needs. In so doing, the Section provided opportunities for
networking, which is the lifeblood of AIAA, and in membership recruitment and retention activities.
We promote membership opportunities through our presence on Twitter (https://twitter.com/AIAAOC) which
includes links to web pages. OC has put Twitter on the Section email announcements and Web site. The OC
Section is on Facebook (AIAAOC). The Rocketry Facebook and Twitter accounts serves the youth
(https://www.facebook.com/AiaaOcRocketry) (https://twitter.com/aiaaocrocketry).
At each of the ten (10) dinner programs that we held this year, the advantages of AIAA membership listed above
were mentioned and promoted. We also encouraged membership with young people thru fourteen (14) TARC
and OC Rocketry Events. We advocated membership through partnerships with Science Cafe. Emails were sent to
members who had dropped. An active list of current members was maintained on Constant Contact for email
distributions throughout the year. We jointly promoted programs and accompanying membership opportunities
with the LA section adjacent to the Orange County Section boundary. A simple flyer on "how to sign up online"
was created and included with the membership display (shown above).
Additional details of the Membership report are contained in the separate xls based Membership Report
submittal.
Education
1. List the student branches within the section, and describe any section activities related to these branches.
University of California Irvine (UCI) AIAA Student Section is within the AIAA OC Section area, and the AIAA
OC Section is very active in supporting the UCI Student Section, and the UCI DBF program as delineated
above in the other sections.
2. Describe actions taken to establish new student branches. No new initiatives this year in regards to
California State University Fullerton (CSUF)—unable to find support at the University.
3. Describe involvement of the section with the Region Student Conference. None.
4. Describe any professional continuing education programs (this section may be copied as needed for use in
the Career and Workforce Development Award Form).
The AIAA OC Section has an active Career and Workforce Development program with Speaker program as
highlighted above with two dinner programs. Flyers and emails to members and thus to their companies
support these programs.
5. Describe any precollege outreach programs instituted/continued this year (this section may be copied as
needed for use in the STEM-K12 Award Form).
6. Does your section have a scholarship fund? (No.) Describe how funds are raised, and how scholarships are
awarded.
See the write up for Outstanding Activity Award for the OC Team America Rocketry Challenge (TARC) teams
contained in Appendix A of this report.
TARC is an international rocketry contest –teams that design, build & fly a rocket to825 ft, in timed flight carrying
two raw eggs. It is opened to 7th through 12th graders. The top 100 teams compete in Washington DC.
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The AIAA OC Section financially sponsored teams from OC cities and schools. And, the Section sponsorship helped
additional teams in OC and LA area. The teams hold meetings and launches. Teams can qualify and competed in
Washington DC, and there is a Co-Sponsor TARC “Consolation Launch” in June.
In addition, the Section actively supported the AIAA OC Rocketry club. The rocketry club is for all ages but aimed
at getting youth involved with science, engineering and technology through rocketry. The club meets once each
month and has at least one launch outing each month. Students begin by building commercial kits, then go on to
design and build rockets using a Computer Aided Design program. As they gain more confidence, the rockets get
bigger and go higher on larger engines. Many go on to participate in the TARC contest and the NASA SLI (now
cancelled due to NASA budet cuts). The club has a web site at http://aiaaocrocketry.org covering the club as well
as TARC and SLI.
The Section supported the local TARC teams and Rocket Science Tutors (RST) teams. The Section as well
supported the OC Science and Technology Fair, and the Section provided judges for the Fair.
As a feature speaker, Jann Koepke (Education, Vice Chair) gives talks and lead activities throughout OC.
Jann Koepke and Bob Koepke (at Large, Vice Chair) were constantly busy with TARC teams with at least one launch
every week-end until the end of the yearly contest.
OC AIAA allocated funds for the TARC teams’ support, and the TARC “Team-Kit Boxes.”
AIAA OC Section mentored teams made it to finals this year. Finals are near Washington DC in May.
Public Policy (This section may be copied as needed for use in the Public Policy Award Form)
1. Describe activities that inform the public and section members about public policy.
2. Describe activities that provided interaction with government officials.
3. Did your section participate in Congressional Visits Day or August is for Aerospace? If so, describe. Yes.
OC Section supported CVD in Washington DC and California Aerospace with funds and representatives. John Rose
(at Large, Vice Chair) and Kamal Shweyk (Public Policy, Vice Chair) attended Congressional Visit Day (CVD) in
Washington, DC, in March. This is an annual event where AIAA OC members travel to Washington, D.C. to meet
with national decision-makers to discuss critical issues. The program was shortened relative to previous years,
but was still very worthwhile as several meetings were held directly with the representatives or their staff.
Arrangements were made during the event to follow up with more meetings during August-for-Aerospace.
Key issues were presented during the CVD event addressing a broad range of topics.
John Rose and Kamal Shweyk also attended the 4th Annual California Aerospace week in March 2015 in
Sacramento, California. This is now an annual event where AIAA OC members and other industry Advocates travel
to Sacramento to meet with State decision-makers to discuss critical issues and policies. The objectives are to
raise awareness of the long-term value that science, engineering, and technology bring to California and America;
and, face-to-face meetings with State legislative staff, key officials, and other decision makers. The program this
year included the following panel discussions.
Honors and Awards
1. Describe any local section awards given to members and supporters. Please note if award is new this year.
The Section’s Annual Awards banquet honored well-deserved individuals who contributed to field of
Astronautics and Aeronautics, and the community. Award Winners and Honored Guests included (See
Outstanding Activity Section for photos)
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2. List members nominated by the section for AIAA or regional honors and awards. Please include nominee,
award, and status. None this year.


AIAA National Section Awards:
 TBD
OC Council Section awards given:
 Student of the Year-- Violet Malyan, UCI
 Young Professional of the year: Mr Jun Yoon, Engineer, Boeing Huntington Beach
OC Section members made AIAA Associate Fellows this year:
 TBD
A joint sponsorship event this past year included the nomination of award winners to the local Orange Council
Engineering Council (OCEC) for their annual Engineers Week banquet. AIAA OC members who won awards were
Ted Kerzie (Excellence) and Phillip De Armendi (Young Engineer), UCI DBF (Student Project) (See Figure 2):
Elected National AIAA Board of Directors – VP of Public Policy—this year was John Rose, OC Section, Chair,
Technical, and Regional Public Policy, Deputy to AIAA Public Policy Committee (PPC) and Chair, National Security
Subcommittee
Technical Activities
1. How many local members are members of an AIAA Technical Committee? Not known. Describe how they
interacted with the local section or local technical committee(s). Not known. Section reaches out to all
members to be active members of the Section and attend the local events.
2. Describe local technical committees, their function and activities for this year. There are no local technical
committees.
3. Describe any technical symposia or short courses not described in detail elsewhere in this report. No short
courses.
An outstanding technical activity was on the OC Section Southern California Aerospace and Technology
Conference (ASAT) and evening Awards Banquet. This was a joint program, with sponsorship with the Boeing
Company, Research & Technology. In regards publicity for the event, there were numerous flyers, emails, and
posting within companies, and with the LA-Las Vegas Section, and with the local IEEE sites. Newspapers were
contacted, but no posting were seen in the newspapers. Section website was used.
The ASAT ((Aerospace Science and Technology, 12th annual) event is always an outstanding activity. It really
shows how the AIAA OC Section is building a significant working relationship with members, their community, and
their families-STEM organizations. It shows the Section is reaching out to the future generation and getting them
interested in STEM, while leveraging and bridging to the present generation in the form of technical interchange
and networking with technical experts and leaders as well as students.
The Section’s ASAT Conference was locally developed for Orange County Aerospace community. It is held on the
first Saturday in May at the Doubletree Club Hotel, in Santa Ana, California. It had a variety of speakers and
topics.
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Distinguished Speakers at the Conference:
Tom Croslin, Vice President, BCA SoCal Design Center Engineering, The Boeing Company, Boeing California
Darin Russell, Aerial Photographer and Videographer, Lockheed Martin Aeronautics Co.: Aerial
Photography - Capturing the Beauty of Aerospace
31 Papers in 7 Tracks
Dedicated CubeSat Track
80 Attendees
Participants included individuals from all of LA-OC, a testament to the interests to the goals and value of the ASAT
program. ASAT and the Banquet build and give back to the experts. It gives back to the retirement-age workers,
the new young professionals, and the young, up-and-coming students. ASAT stirs the interests of the young and
old. The ASAT and Banquet allows members to network with one another, learn new interests, and hopefully find
those opportunities they potentially would not have thought about otherwise, including joining AIAA and
continuing their relationship with AIAA and with the OC AIAA community.
The Section’s Annual Awards banquet is the night event with ASAT honored well-deserved individuals who
contributed to field of Aerospace, and the community (mentioned above under Honors and Awards). The ASATBanquet is an outstanding achievement in building a lasting relationship and contribution to the Southern
California aerospace community with outreach to members in OC, San Diego, Los Angeles, and the Desert
Counties.
 Speaker this year at the Banquet was Joseph T. Vogel, Director of Hypersonics, Boeing
A few pictures of the event are shown here: Need New Pics
Communications: (this section may be copied as needed for use in the Communications Award form)
1. Number of newsletters published this year: What article received the most attention or interest this year?
Describe any section publications other than a newsletter, including content, frequency and distribution.
None.
2. How does the section utilize electronic communication, such as email notification, social media (such as
Facebook, LinkedIn or Twitter), etc? OC AIAA Communications posts all events and emails for the OC AIAA
using Constant Contact software. An event is sponsored by OC AIAA roughly once a month. For each, an
event registration web page is created, and a series of email announcements go out to all OC and LA-LV
AIAA members. OC AIAA coordinates with similar organizations, such as the local chapters of ASME, IEEE,
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and AESS, to post email event notices for those organizations if the events are deemed to be of interest to
OC AIAA members. These emails are sent only to OC AIAA members using the list maintained by the
Membership chair. OC AIAA Communications also posts its notices, and other information of interest, on
the more general-interest SoCal Science Cafe site http://www.meetup.com/SoCal-ScienceCafe/members/86263372/. In addition, OC AIAA Communications posts its event notices,
announcements, minutes, conference proceedings, photographs, and other documents of interest on its
own web site at https://info.aiaa.org/Regions/Western/Orange_County/default.aspx
AIAA OC has a presence on Twitter (https://twitter.com/AIAAOC) with the help of Dr Amir Gohardani
(Chair Elect). Twitter includes a link to web pages – we have some followers so far. OC has put Twitter on
the Section email announcements and Web site. Amir also put the OC Section on Facebook (AIAAOC)
AIAA OC Rocketry (TARC) with a Facebook account set up in 2012 is now active as well as with an account
on Twitter. (https://www.facebook.com/AiaaOcRocketry) (https://twitter.com/aiaaocrocketry). Intuit will
not be used.
3. The following questions are for those sections with active websites.
4. Do you use the AIAA SharePoint site to host your section’s homepage? If not, do you host a website
elsewhere? The AIAA OC Section has been active this year with its Website, and updates it. OC AIAA
Communications posts its event notices, announcements, minutes, conference proceedings, photographs,
and other documents of interest on its own web site at
https://info.aiaa.org/Regions/Western/Orange_County/default.aspx
5. Does the website use the AIAA SharePoint site to host section’s homepage? If not, do we host a website
elsewhere? The AIAA SharePoint site is used to host our section’s homepage. The site updates are
worked, and were recently updated for our sponsored 11th Annual Southern Californian Aerospace and
Technology (ASAT Conference) in May 2013. The most utilized feature of the website is its promotion of
upcoming section activities. The most significant new feature added was the link to enable event
attendees to sign up via Paypal. We have to keep bringing it up to members that it is where they can find
information. The site is noted in the email announcements to the members.
6. How often is the site updated, and do you have a webmaster? Yes. Updates as needed and requested.
Jonathan K. (Jody) Hart is our web focal point
7. What is the most utilized feature of the website? What is the most utilized feature of the website? See
above.
8. Do you use it to promote upcoming section activities? Yes, the Section uses it to promote upcoming
section activities.
9. Describe any new or unique features added this year. Any new or unique features added this year? See
above. Section is working with Paypal on programs. Moveover, Amir Gohardani (At Large Vice Chair) with
webmaster Hart’s approval provided the capability of sharing information simultaneously on Facebook,
Twitter, and the webpage.
The “audience” of the Communication Activities is primarily the current AIAA OC professional. It is also AIAA
student (UCI) members, and education-associate members (STEM, Rockets Programs, TARC, Science Programs,
and Rocket Scientist, RST). The professional members include YP and traditional members as well as retirees. It
also includes their families and the network in the community and schools, and STEM programs. Also, the
audience to less degree includes potential prospective AIAA members, members of similar groups, societies, and
associations (very active with IEEE). And, civic, industry, and education leaders are served by the AIAA OC section
(the Section’s ASAT outreach and speaker programs engage members from Boeing, NG, UCI, and DOD). These
organizations all had presenters at our ASAT conference, and members (Boeing, UCI) were recognized at the
Award Dinner. And, again this year Boeing was a sponsor of the ASAT conference. With our new presence on the
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more general-interest Science Café site, OC AIAA is reaching out to a wider audience. Another audience for the
section communications activities, though to a lesser extent, is the media (radio, web, TV, news outlets,
journalists, and professional journals).
This situation of busy membership who may have multiple demands and challenges is a constant problem, and we
see a slight decline in membership. And, changing demographics (YP generation, and retirement age generation)
is a challenge in numbers and in cultures. And, burnout of the dedicated volunteers is a challenge. Plus, job,
budget, and economy uncertainty remains. Plus, SoCal freeway travel and time demands remain a challenge.
Jobs are in one location, schools in another, and homes are another location. Telecom, virtual, and the Internet
have pluses, but present challenges.
The section utilizes flyers and electronic communication, such as email, and Paypal to members. The section
distributed email notices of 30+ separate events and issues to its members. Paypal payments and funding to
Section is now in place. Direct mailing is rarely used, except for the few without email accounts. Direct phone
calls are rarely used. Faxes are rarely used.
The section has monthly Council meetings. The purpose of these meetings is to inform and listen to feedback
from section officers, and visitors. Visitors have included IEEE, Rocket students, RST, and DBF, as well as
prospective new members and volunteers. Minutes are kept and are approved, and reported on the website.
It is estimated that 98% of the membership has an active email address. That estimate agrees with info from
other sections. No efforts have been made this year to move all the members to email.
Financial Summary (this portion of the report does not satisfy the requirements for an audit report): Estimates
only (below) – Audit Report Due 30 June 2015.
Beginning Total Balance of all cash on hand as of June 1, 2014: $19,335 (From Last Year’s Audit Report)
Checking Account: $ 8,538 (From Last Year’s Audit Report)
Savings Account: $ 10,798 (From Last Year’s Audit Report)
Income:
$ 13,103 (Total 2013-2014) Estimate Only – Audit Report Due 30 June 2014
Expenses:
$ 17,476 (Total 2013-2014) Estimate Only – Audit Report Due 30 June 2014
Net Change
$ -4,373 (2013-2014) Estimate Only – Audit Report Due 30 June 2014
Estimated Ending Balance as of May 31, 2015 $14,962 (Estimate Only – Audit Report Due 30 June 2014
What corporate donations were received? $0 Were any meetings or functions underwritten or financially
supported? Yes, ASAT
# # #
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Outstanding Section Award (Limit to Two Pages)
1. Statement of the mission and goals of the section. How is your section functioning within the
mission and goals of the AIAA?
It has been the goal of the OC Section to maintain membership in the organization despite the continuing
slow economy and sequester uncertainty climate. The challenges include the impact to the workers who
face the reality of outsourcing and commercialization, the tidal wave of aging workforce, the declining
number of new workers, and the declining STEM status, as well as seemly the unique California challenges
(regulations, costs, flex workforce, and commuters). The section strives to offer the same programming it
has in the past while always looking for new ideas and approaches to interest members and provide some
benefit as it relates to the goals of the national organization. The Section’s primary goal this past year to
promote membership interest programs via STEM and educational outreach to Team America Rocket
Competition (TARC), University of California Irvine International winning Design Build Fly (DBF) aircraft
team, Rocket Science Tutors (RST), and many Educational Programs.
2. Statement of philosophy of use of funds (both through rebates and other means). How are financial
resources used by the section? How do you think the funds are best utilized?
The Section’s philosophy regarding the use of funds is simply that the money is intended to provide AIAA
community and educational/technical events for the membership. We as a Section feel that, so long as
the financial requirements of the Section are met and there is a reasonable reserve for unforeseen
expenses, funds should be allocated to any AIAA member-family focused project with merit and a plan for
fiscal responsibility.
The Section uses its funds to sponsor various events; including Outreach Programs, Dinner Meetings (and
speakers), OC-grown Aerospace Science and Technology (ASAT) conference and Award Banquet and, as
well as to provide travel assistance to members wishing to participate in AIAA events like CVD and RLC.
The Section also uses funds to support events sponsored by its Student Branches, and to support other
local events such as Science Fairs, UCI DBF, TARC, RST, and Education programs, as well as the family Kite
Fly. Furthermore, the Council discusses ideas for new events (proposed by the membership or by a
council member) and determines how much monetary support can be allocated.
For any event where the Section has expended funds, it is generally agreed and expected that the
organizer will provide something back to the Section. This may include a re-cap/report of the
event/activity at the ASAT conference, a mention of AIAA sponsorship, or a participation in a Section
event similar in nature. This is a simple means of giving back to other members.
3. Please describe any challenges or problems that arose during the year (or that are ongoing) and how the
section dealt with them.
The Section Vice-Chair for Career & Workforce Chair is vacant. We still don’t have an Honors and Awards
person. Gene Justin stepped to cover that as well as Section Chair.
The primary obstacle remains the changing interest in aerospace, and low-turn-out and semi-apathy
among our members in regards all section activities (easier to go to Farm-Games) then go to an AIAA
event after work. It is a challenge to motivate people to come to events when there is uncertainty
regarding unemployment and the future. This past year, attendance at dinner events has been a challenge
but we have done well, Young Professional Programs have been a challenge but we had two programs. In
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the big picture in addition to offering value and content in our programs and activities, there is a very
small percentage decline in the number of the members in the Section and consistent with the national
average. The Membership Chair, Bob Welge, has frequently followed up with dropped membership in an
effort to get renewal. Through the effort of Dino Roman, ASAT General Chair and Section Technical Chair,
the ASAT has had a record attendance at the Section Award Banquet which the evening event after the
day long Saturday ASAT program.
In order to fight this issue, Program Chair Jim Martin has been offering more informal Speaker Programs
that are free for pre-registered AIAA members. Pizza and soft drinks are provided, and the Section is
using PayPal now successfully which is big help. Jim has been stepping up the quality of what is offered
such as dinner meetings, and the variety of programs and events that are offered.
Section had to redo last year audit report to address Eliza Sheppard’s questions, and thru a number of
misfortunes the re-submittal was delayed until March 2014. But, the audit was submitted. We do not
expect any problems in submitting this year audit report on time.
4. Please describe how your section is responding to its unique circumstances and how it is making a
difference. In other words, why should this be an Outstanding Section?
The Section is an Outstanding Section because of the excellence of the ASAT, TARC, DBF, and educational
activities that the Section has hosted and sponsored this year. The Section has found ASAT and STEM
programs as well as low cost convenient speaker programs that people like and brings the most benefit
for the cost. The Section constantly solicits new ideas from members at each event. Members discuss
ideas with other members and expect council members to propose new ideas at every council meeting.
The Section strives for new and different speakers at every event and does not fall back on the easy-toobtain local space industry speakers.
One of the Section’s primary on-going challenges is and will continue to be membership, due to Federal
Budget aerospace cuts and uncertainty, and changing priorities – drones and cyber warfare priorities.
Plus, there are the industry’s pressures to move to lower cost areas and to have workers travel more.
These trends challenge workers loyalty to local OC Section traditional activities. And, an on-going change
is the Southern California Freeways challenge. Plus, as well as, there is the challenge of the retirementage workers and new younger more diverse or multi-interest professionals.
The Section has decided that currently the Section’s resources are best utilized to support interesting, low
cost speaker programs, ASAT, and family-centered STEM programs. Hopefully, these events will allow
members to network with one another, learn new interests, and possibly find opportunities they would
not have otherwise. This includes encouraging younger professional and students to join AIAA, and
continue their relationship with the OC AIAA community.
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Appendix A
Outstanding Activity Award
Team America Rocketry Challenge (TARC) and AIAA OC Rocketry Club
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Date of Event: Year Long Activity
Name of Event: OC Section Sponsorship of the Team America Rocketry Challenge (TARC) and Rocketry Club
Speaker: OC Section Aerospace Professionals and TARC Volunteers
Speaker Affiliation: TARC and Multiple Affiliations
Meeting type: Multiple types: School Programs, Weekend Launches, and National Competition
Attendance: Attendance varied for each event. Total attendance was in the 100s.
Description of Event: see the write up below
Joint Sponsorship? With what group(s)? Multiple Joint Sponsorship, AIAA OC Rocketry Club, schools, NASA
TARC
Describe any publicity for the event: There were numerous flyers, emails, and posting within companies, and
with the LA-Las Vegas Section, and with the local IEEE sites, included SoCal Science Café for social networking.
Section website was used.
What makes this event an outstanding activity?
The OC section joint activity with Jann and Bob Koepke’ outreach and mentorship with kids under these programs
is outstanding. Jann is Vice Chair, STEM, and Bob At Large, TARC (Team America Rocketry Challenge). TARC is an
outstanding activity. TARC inspires kids in Science, Technology, Engineering, and Math (STEM). It inspires AIAA
members and others to get involved, and give back to their profession, their community, and the next generation
and the following generations of kids. Plus, TARC educates and inspires teachers and schools, other kids, and
citizens in general in regard to the value of AIAA and STEM education.
TARC is an international rocketry contest – 12 AIAA OC mentored teams that design, build & fly a rocket to 825 ft,
in timed flight carrying two raw eggs. It is opened to 7th through 12th graders. The top 100 teams compete in
Washington DC. The AIAA OC Section mentors teams from 13 cities and 16 schools. The sponsorship and
mentoring helps additional teams in OC and LA area. The teams held over 35 meetings and 22 launches. Five
teams qualified and competed in Washington DC (one additional team was an alternate), and there was a CoSponsor TARC “Consolation Launch” in June; 2014 will be the second annual launch. Plus, teams made
presentations at the OC Section 12nd Annual ASAT technical Conference.
AIAA OC Section mentored teams made it to finals this year. Finals are near Washington DC in May 2014. Teams
with scores below 54.12 qualified to go on to finals – TARC had teams from 13 points to 53.18 points. This year
was a little more difficult than previous years since they needed to submit two scores instead of one – of the
three flights they were allowed – and were judged on the sum of the two (like golf, the lower score is better).
The AIAA OC Section sponsorship of TARC was part of the Section’s STEM and Educational Outreach program.
This program was recognized last year by the Orange County engineering Council with an Outstanding STEM
Program Award. The Section is very appreciative of this award, and of the achievements of these programs
recognized by this award.
In addition, the Section actively supports is the AIAA OC Rocketry club. The rocketry club is for all ages but aimed
at getting youth involved with science, engineering and technology through rocketry. The club meets once each
month and has at least one launch outing each month. Students begin by building commercial kits, then go on to
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design and build rockets using a Computer Aided Design program. As they gain more confidence, the rockets get
bigger and go higher on larger engines. Many go on to participate in the TARC contest and the NASA SLI (now
cancelled due to NASA budget cuts). The club has a web site at http://aiaaocrocketry.org covering the club as well
as TARC and SLI.
This year AIAA OC Section designed the SPARC (Student Payload and Rocketry Challenge) as a follow-on to TARC
and to help mitigate the loss of NASA SLI. SPARC is open to 7th – 12th grades. Students will design and fly a
scientific or engineering payload using an Arduino microprocessor development system. They write a short paper
on their design and have it approved by the section; we anticipate payloads such as data collection from sensors,
video with text overlay, either stored as part of the payload or sent via an RF telemetry downlink, GPS inertial
measurements. Participants can also earn their High Power Participation Certificate allowing them to fly larger
motors. The program runs across summer and ends with a launch and Rocket Science Fair at Rocketry
Organization of California Youth Launch (ROCtober) in October. We have invited youth on the West Coast. And
the NASA IV&V Facility in West Virginia will be piloting SPARC in their area. We will provide electronic and
programming training for students through meetings, on line video conferences, and through turorials on the
SPARC page on our web site at http://aiaaocrocketry.org/?page_id=915.
The AIAA OC Section’s TARC, and STEM and Educational Outreach program, sponsored multiple student
interactive Build & launch (air, bottle, and black powder rockets) programs as delineated below. These are
examples of on-going programs:
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Team America Rocketry Challenge
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Int’l Rocketry Contest nearly 700 teams
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Design, build & fly a rocket to 800 ft
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Timed flight carrying two raw eggs
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7th through 12th graders
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Top 100 teams compete in Washington DC
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Attended finals last year with 5 teams
AIAA OC Section
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Sponsored 6 teams & mentored 12 teams
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From 12 cities & 15 schools
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Helped 6 teams in OC, LA and Riverside area
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Held over 80 meetings and 18 launches
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3 teams qualified to go to Washington DC
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TARC Consolation Launch Co-Sponsor again
AIAA OC Section Student Payload and Rocketry Challenge
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AIAA OC Section competition
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Emphasis is on an electronic payload
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Payloads are Arduino based
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Student build electronics and solder
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•
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Students also learn to program
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Teams write a proposal and final paper
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Teams participate in Rocket Science Fair
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Other groups have adopted this program
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Ten teams participated in the program
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Science fair judges included 2 from Space-X
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Students earned High Power Certification
Build & launch (air, bottle, foam & black powder rockets)
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Quest Therapeutic Camp
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Girl Scout build
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Girl Scout launch
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OC Fair Imaginology (3 days)
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Orange County Model Engineers (2 days)
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Girls Incorporated
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Mendez Science Summer Camp (5 weeks)
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Meeting with HBO Europe
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St Margarit’s Science Night
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Ivy Max Stem Club (weekly)
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Monthly club meetings and launch outings
Web site http://aiaaocrocketry.org
The AIAA OC Jann and Bob Koepke’ outreach and mentorship with STEM, rocketry club, TARC is outstanding. They
provide such a great service to the kids. This has got to be a huge confidence builder for the kids.
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