FM ENV 019 Pollution Prevention - Environmental Management Procedure
Safety Health & Environment Section
Environmental Management System (EMS)
FM/ENV/019
Pollution Prevention
Environmental Management
Procedure
March 2015
Version 3.0
Document review due: March 2016
Please Note – Prior to migration to SharePoint this document was on version 4.0. This is a
controlled document, please ensure you are using the most recent version available on the
UCLan intranet.
Page 1 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
Document History
Date
Author
Version
Description of modifications
27.07.10
S. Buckland
0.1
Initial draft of document issued for review.
26.08.10
S. Buckland
1.0
Comments included, final draft for authorisation.
23.08.11
S. Buckland
2.0
All sections updated following audit actions and
receipt of trade effluent exemptions.
03.08.12
C.Challen
3.0
Section 2.2, Figure 2 – minor amendments
regarding link to spill kit locations & competent
persons FMENVREC049, Section 2.1
descriptions of incidents changed to better
reflect University operations. Minor amendments
to 1.1, 1.3, 3.3
04.09.13
S. Buckland
4.0
Updated version following internal audit
ENV0313.
26.09.13
S. Buckland
1.0
Migration to SharePoint
April 14
S. Buckland
2.0
Minor alterations to incorporate internal audit
findings to: 3.1 Adelphi Diesel generators
removed, 3.2.3 foul water, trade effluent and
compost leachate descriptors adjusted.
March 15
C.Challen
3.0
Addition of new sections 3.10 Radioactive
Materials and 3.12 Smoke Control
Removal of section on Legionella – covered by
the Statutory Compliance Manager
Minor alterations to incorporate internal audit
findings and changes in responsibilities to
various sections.
References
#
Title
Version
File Name
[1]
Environmental Aspects Register
2.0
FM ENV 004
[2]
Environmental Sustainability Policy
1.0 (in
FM ENV 002
sharepoint)
[3]
Newground Legislation Register
N/A
[4]
ISO14001
2004
[5]
Sustainable Procurement Environmental Management
Procedure
3.0
FMENV014
[6]
F- Gas Register
N/A
File with Building Services
Manager
[9]
Spill Containment – Competent
Persons
7.0 (in
FMENVREC049
Page 2 of 28
sharepoint)
http://product.legislationupdatese
rvice.co.uk
FM ENV 019 Pollution Prevention - Environmental Management Procedure
[12]
PPG22 Dealing with Spills
Apr 11
www.environment-agency.gov.uk
[13]
PPG18 Managing fire water & major
spillages
-
www.environment-agency.gov.uk
Page 3 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
Document Control
Authorised: Michael Ahern
Chief Operating Officer
Date
Approved:
Paul Morris
Director of Facilities Management
Date
Reviewed:
Christine Edwards
Safety Health & Environment Manager
Date
Author:
Sarah Buckland
Environment & Sustainability Manager
PP Clair Challen
Environment & Sustainability Manager
Date
Page 4 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
Contents
1 Introduction
1.1
1.2
1.3
1.4
Purpose
Scope
Responsibilities
Continual Improvement
2 Emergency Response
2.1
2.2
Determining the type of response necessary
Dealing with spillage and release of Environmentally Hazardous Substances
3 Preventative Operational Controls
3.1
3.2
3.3
3.4
3.5
3.6
3.7
3.8
3.9
3.10
3.11
3.12
3.13
3.14
3.15
Oil Storage
Water Pollution
Fertilizer, Plant Protection Products
Ozone Depleting Substances/F- Gases
Waste Management
Contaminated Land
Environmental Nuisance
Asbestos
COSHH
Radioactive Materials
Polychlorinated Biphenyls (PCBs)
Smoke Control
Gas Safety / Boiler Emissions
Vehicle Emissions
Greenhouse Gas Emissions
Page 5 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
1
Introduction
1.1
Purpose
This procedure describes the approach UCLan will take to manage and mitigate its potential
to pollute the environment as a category of significant environmental aspects (FMENV004),
within the University’s Environmental Management System (EMS), to ensure the University’s
operations remain compliant with relevant parts of its:
 Environmental Sustainability Policy;
 Environmental Management Plan 2013-2016;
 Sustainability Strategy (in Corporate Plan);
 Register of environmental legal and other requirements (Newground Legal
Compliance Service), including;
o The Control of Pollution (Oil Storage) (England) Regulations 2001 (SI
2001/2954)
o Water Industry Act 1991 as amended by Water Industry Act 1999
o Contaminated Land (England) Regulations 2006 SI 1380 as amended SI
2012/263
o The Environmental Damage (Prevention and Remediation) Regulations 2009
(SI 2009/153) as amended SI 2009/3275, SI 2010/587
o The Environmental Noise (England) Regulations 2006 (SI 2006/2238) as
amended SI 2008/375, SI 2009/1610, SI 2010/340
o The Environmental Protection (Disposal of Polychlorinated Biphenyls and
other Dangerous Substances) (England and Wales) Regulations 2000 (SI
2000/1043) as amended SI 2000/3359
o The Environmental Protection (Controls on Ozone-Depleting Substances)
Regulations 2011 (SI 2011/1543)
o The Ozone-Depleting Substances (Qualifications) Regulations 2009 (SI
2009/216)
o The Fluorinated Greenhouse Gases Regulations 2009 (SI 2009/261)
o Clean Air Act 1993 as amended SI (2014/3318)
o The Smoke Control Areas (Authorised Fuels) (England) Regulations 2014 (SI
2014/2366)
o Control of Pollution Act (COPA) 1974: Part III as amended by the
Environmental Protection Act 1990, Water Resources Act 1991, Water
Industry Act 1991, Noise and Statutory Nuisance Act 1993
o Anti-Pollution Works Regulations 1999 (SI 1999/1006)
o Control of Pesticides Regulations 1986 (SI 1986/1510) as amended SI
2007/188
o The Plant Protection Products (Sustainable Use) Regulations 2012 (SI
2012/1657)
o The Control of Substances Hazardous to Health (COSHH) Regulations 2002
(SI 2002/2677) as amended SI 2003/978, SI 2004/3386
o The Control of Asbestos in the Air Regulations 1990 (SI 1990/556)
o Control of Asbestos Regulations 2012 (SI 2012/632)
o Radioactive Substances Act 1993 as amended SSI 2011/147, SSI 2011/207,
SR 2011/289, SR 2011/290
o The Environmental Permitting (England & Wales) Regulations 2010 (SI
2010/675
Page 6 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
o
Gas Safety (Installation and Use) Regulations 1998
UCLan’s Environmental Aspects Register (FMENV004) identifies the University’s use of
gases (including refrigerant) and the delivery and storage of hazardous materials as having
the most significant impact on the environment. This aspect will therefore be the focus of our
mitigation and management within the EMS. However, as a matter of good practice we will
also outline operational controls required to ensure pollution prevention in line with related
legal requirements.
1.2
Scope
This document applies to operations conducted from the University’s Preston campuses.
Normal Condition
 Management of Asbestos Register
 Management of F-Gas Register
 Storage and use of compressed and liquid gases
 Operation of air conditioning systems
 Small volumes of environmentally hazardous substances are used and disposed of
 Normal deliveries of diesel and heating oil
 Fat and silt traps in operation
 Production of dust and ceramic fumes, lab fume cupboards.
Abnormal Condition
 Identification of a leak of refrigerant gas
 Leak of compressed gas or liquid
 Larger quantities of oil are disposed of from workshops in Wharf
 Larger volumes of environmentally hazardous substances are used and disposed of
 Oil spill during delivery or disposal
 Noise from construction projects, evening sports games at the University Sports
Arena or race car preparation in motorsport workshops
Emergency Condition
 Large fuel leak during delivery or collection
 Major chemical spill, e.g. during transport to hazardous waste stores
 Fire in hazardous waste stores
1.3
Responsibilities
This document applies to staff within the University who are involved in; ordering, delivery,
storage, use and/or disposal of environmentally hazardous materials. These general
responsibilities are summarized in the table below.
Further details of specific role responsibilities can be accessed in FMENV003 EMS Manual,
section 4.1.4 responsibility, roles, resources and authority.
Legal or other requirement
Responsibility
Operational control
The Control of Pollution (Oil
Storage) (England) Regulations
2001
Building Services Manager
Grounds Maintenance Manager
Building Surveyors (including
Principals)
Catering Manager
FM ENV 019
UCLan Emergency Plan
Page 7 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
Water Industry Act 1991
Water Industry Act Amendment
Regulations (England and Wales)
2009 SI3104
Building Surveyors
LIS Technicians
Academic staff labs
Post graduate researchers (labs)
Grounds Staff
Maintenance Engineers
FM ENV 019
UCLan Emergency Plan
(Section 2.2.3)
Control of Pesticides Regulations
1986 (as amended) (COPR)
Grounds Maintenance Manager
FM ENV 019
Building Services Manager
FM ENV 012
(Regarding inspections of efficiency
of systems)
FMENV019
(Regarding leaks and competency)
UCLan F-Gas Register
Waste
(See section 1.3 if FMENV016
Waste Management)
Numerous, see FMENV016 for
details.
FM ENV 016
Contaminated Land (England)
Regulations 2006 SI 1380
Building Surveyors
Estates Manager
FM ENV 015
FM ENV 019
Environmental Noise (England)
(Amendment) Regulations 2009
(SI2009/1610)
SHE Section – monitoring
Building Surveyors - projects
Student Union and University
Sports Arena Management Events
FM ENV 019
Gas Safety (Installation and Use)
Regulations 1998 and
subsequent amendments.
Building Services Manager
FM ENV 012 (Section 6.4.8 –
details of legal requirements)
FMENV 019 - Description &
responsibilities.
Clean Air Act 1993 as amended SI
(2014/3318)
The
Smoke
Control
Areas
(Authorised
Fuels)
(England)
Regulations 2014 (SI 2014/2366)
Building Services Manager
FMENVREC 113
Control of Asbestos Regulations
2006, SI 2739
Asbestos Guidance HSG246
Statutory Compliance Manager
Building Surveyors
UCLan Asbestos Register
A1370 Policy & Procedure for the
Control of Legionella Bacteria in
Water Systems
Statutory Compliance Manager
A1370 Policy & Procedure for
Control of Legionella Bacteria in
Water Systems.
COSHH, Control of Substances
Hazardous to Health Regulations
2002/ 2003/ 2004
SHE Section - Procedure Users
FM SHE 005
The Plant Protection Products
(Sustainable Use) Regulations
2012 (SI 2012/1657)
Ozone Depleting Substances:
Environmental Protection (Controls
on Ozone-Depleting Substances)
Regulations 2002
Fluorinated Greenhouse Gases
Regulations (F-Gas Regulations)
2008 (SI 41)
Ozone depleting substances
(Qualification) Regulations 2009
(See Section 6.4.3 of FMENV012
Use of Natural Resources)
Page 8 of 28
FM SHE 021 Guidance on
Compliance with the Noise Activity
at Work Regulations 2005
FM ENV 019 Pollution Prevention - Environmental Management Procedure
Radioactive Substances Act 1993
The Environmental permitting
(England & Wales) Regulations
2010
Authorisation to accumulate &
dispose of radioactive waste no.
AV0266
Safety, Health & Environment
Manager (Radiation Proctection
Officer)
Radiation Protection Supervisors
FM SHE 022 Local Rules for
unsealed radioactive sources.
FM SHE 023 Local Rules for sealed
radioactive sources
Environmental Protection (Disposal
of Polychlorinated Biphenyls
(PCBs) and other
Dangerous Substances) (England
and Wales)
Regulations SI 2000/1043
Building Services Manager
FM ENV REC 008 Record of PCB
Levels in UCLan Transformers
The Environmental Damage
Regulations 2009
Anti-Pollution Works Regs 1999
Building Surveyors
FM ENV 0015
MOT Vehicle Emissions Test
Business Services Manager
Fleet Vehicle Servicing Schedule
FMENV017 Travel / Transport –
Environmental Management
Procedure
Greenhouse Gas Emissions
(See section 1.3 if FMENV012 Use
of Natural Resources)
Numerous, see FMENV012 for
details.
FMENV012
Clean Neighborhoods and
Environment Act 2005
Buildings Operations Manager
FMENV019
1.3.1
Role Competence
Within FM ENV 018 EMS Training Needs Analysis the training and development required by
the roles listed in section 1.3 are outlined to ensure adequate experience and competence.
1.4
Continual Improvement
The University will monitor the implementation of the operational controls identified within
this procedure using a combination of internal audits and targets.
These targets will be part of a programme of improvement under an overall continual
improvement objective for land development and buildings within FM ENV 020
Environmental Management Plan.
Page 9 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
2
Emergency Response
This section describes the steps to be taken to prevent pollution occurring in the event of an
incident. Figure 2, summarises emergency response order of action to be taken.
Environmental
Environmental incident
incident is
is witnessed/found
witnessed/found
en
en
Notification of incident
 Ext 333 Staff/student/visitor/public
 external source e.g. Environment Agency,
United Utilities
Y
Y
emergency
plan?
* Security Supervisor
N
N
Initiate Emergency Plan


Follow relevant plan in
section 2 of Emergency
Plan file
Initial Responder, could be:

Security

Buildings Staff

Local Manager
Use section2.1 below to determine the
scale
of the incident.
If atominor
or major
Use section2.1
below
determine
the
incident
of the following
people
can
scale of one
the incident.
If a minor
or major
decide
putof
the
Emergency
Plan into
incidenttoone
the
following people
can
action:
decide to put the Emergency Plan into
*action:
Directorate
** FM
Emergency Management Team
Directorate
** Security
Supervisor
FM Emergency
Management Team
Does the
Does
the
incident
warrant
incident
use of the
warrant use of
emergency
the
plan?
Determine Incident Level
Figure 2
Emergency Response – Order of Action

1.
2.
3.
4.
5.
6.
Contact a member
Contact:
of either:
Relevant operational
wasteor
& recycling or
 team
S,H,E.g.
E section
grounds
Spill containment trained staff (see FMENVREC049 for list of
competent
persons
Spill containment
trained
staff and spill kit locations)
Order of Action:
Put on appropriate PPE
Plug source of spill/ leak
Contain environmentally
hazardous material
Clean Up spillage
Dispose of contaminated clean up
materials
Request restock of spill kit used
(FMENVREC030 or follow local
procedures)
Site drainage plans
indicating key
containment points
for higher risk buildings
available from Building
Managers, Security &
on S Drive/FM
Office/Env &
Sustainability/Drainage
Plans.
Witness/ reporter/ clean up team member to complete an Environmental Incident/ Near Miss/
Nonconformity Form (FMENVREC040). Security will use ‘Campus Security Reports’ instead.
Submit form to SHE Section (shesection@uclan.ac.uk)
Key
Start of process
End of process
Connector to
separate process
Reference
Environmental Control
Page 10 of 28
Environment & Sustainability Manager to investigate
conditions of the incident and manage preventative action as
necessary, in line with the University Incident Investigation
Procedure (FMSHE056) and as identified in section 4.7.3 &
5.3 of this manual.
FM ENV 019 Pollution Prevention - Environmental Management Procedure
The EMS Manual (FMENV003) Section 4.7 details the procedure for notification and
reporting of an environmental incident.
2.1
Determining the type of response necessary
If the incident involves incident level 1 or 2 a member of either Directorate or the Facilities
Management (FM) Management Team must decide if the University Emergency
Management Plan should be initiated:
Incident Level
1
Leakage or spillage of oil, other hazardous substances or waste that
escapes from the site (e.g. A brook, canal, river, air or uncovered ground).
2
An exemption limit has been breached. A list of exemptions that the
University has for our operations (water and waste) can be found on the
staff intranet.
If the incident involves incident level 3 or 4 use the steps outlined in section 2.2 to mitigate
the environmental impact and clean up:
Incident Level
3
A leakage or spillage of an environmentally hazardous substance that is
contained on site but may require significant clean up.
4
A leakage or spillage of an environmentally hazardous substance that is
contained within the local area, has not caused contamination and
requires a relatively minor clean up.
All other incidents for example a complaint about noise should be reported using the
procedure laid out in the EMS Manual (FMENV003), Section 4.7. These will then be
investigated and corrective / preventative action taken as required.
2.2
Dealing with spillage and release of Environmentally Hazardous
Substances
Releases and spillages of environmentally hazardous substances (e.g. any substance that if
released into the environment would cause damage, including; oils, chemicals, inks, dairy
products) need to be dealt with safely and effectively in order to reduce the risk of injury to
people, damage to University premises and the environment.
During an incident the safeguarding of life and health is paramount and should not be
compromised in order to protect equipment, buildings or the environment.
Before purchasing hazardous substances information regarding risks associated with that
substance is required to be obtained. Spillage procedures are part of that information.
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
Initial Action
In the event of a release or spillage of a hazardous substance take the following action:






Move away from the site of the spill or release;
Seal off the area and alert others in the vicinity;
Try to identify what you saw;
Raise the alarm
o If you feel any spillage is too large or dangerous for you to control, obtain
help, call the Fire Brigade immediately by dialling 333 on any University
phone; or,
o For large spillages/releases of flammable liquids/gases (>5 litres) sound the
fire alarm to initiate full evacuation of the building and call out the emergency
services; or,
o If there are local spill containment trained staff call them to the scene, if not
call security by dialling 2068 who will then contact the most relevant person
from the list of competent persons FMENVREC049.
Locate the relevant COSHH Assessment or Material Safety Data Sheet (MSDS).
Attend to people who may be contaminated with the spilled material. Remove
contaminated clothing immediately and wash the skin with water for up to 15
minutes. If a shower or hose is needed to aid this process these can be found in
MB248, DB028 and the Stewart Building. Contact a First Aid Officer and/or the
emergency services.
Cleaning up spillages
The relevant competent person will decide if the spillage clean-up is within the capabilities of
the locally trained spill containment trained staff, if not a member of Directorate or the FM
Management Team must be contacted to activate the Emergency Plan. Location of spill kits
and staff responsible for ensuring kits are restocked can be found in FMENVREC049
located on the staff intranet within the FM Resource Centre.
Each spill kit is also labelled with details of the person responsible for restocking and they
must be informed of items used to enable them to maintain stock levels.
The Environment and Sustainability Manager(s) conduct checks on the oil selective ‘grab
and go’ spill kits and the hazardous waste store kit as part of the internal audits on pollution
prevention. The Principal Technician (Labs) is responsible for restocking the chemical ‘grab
and go’ spill kits and for checking contents.
Prior to starting a clean-up, the hazardous substance(s) must be identified so that
appropriate personal protective equipment and/or respiratory protective equipment can be
chosen for the task. This information will be found on the COSHH Assessment.
Do:






Wear suitable personal or respiratory protective equipment at all times;
Use the absorbent material in the spill kits to soak up any liquid spills;
Protect potential drainage points with spill booms or absorbent pads;
Work from the outside, circling to the inside for final pick up of the spilled material;
Ventilate the area by opening windows;
Pack the contaminated absorbent material and any contaminated equipment, other
substances (e.g. contaminated soil) in a sealable container (if using bags ensure at
least 2 are used) of a compatible material and dispose of as you would of the
material that has been cleaned up. So if the material would have been a hazardous
waste, the absorbent materials must be disposed of as such;
Page 12 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
 Fully label all containers of contaminated material with the name of the spilled
substance, associated hazards and type of contents contaminated (e.g. absorbent
pads);
 Ensure the area affected, adjacent areas and equipment are fully decontaminated
(Check floors directly above/below as appropriate);
 Ensure all spill equipment is decontaminated before it is returned to the spill kit
(brushes, mops, PPE etc);
 Complete a FMENVREC028a Hazardous waste transfer note;
 Report all spillages/releases to the SHE Section on an Environmental Incident/ Near
Miss/ Nonconformity Reporting Form (FMENVREC040)
 Ensure the spill kit is replenished, by contacting the relevant responsible person
detailed in the table above.
Do not:
 Rush into an area where the hazards have not been fully identified;
 Attempt to clean up a spill while you are alone;
 Walk through any spilt material. Try to reduce contamination of a wider area;
 Allow staff and student to re-enter an area until it has been fully decontaminated;
General Health and Safety Precautions
The main risks to the health and safety of personnel involved in the spillage/pollution
operation are:

Fire/explosion & Inhalation of toxic fumes

Contamination of skin/body surface

Asphyxiation due to oxygen starvation
All members of University staff who are trained to deal with spillages, should be aware of the
risks, and should consider the following guidelines when dealing with a spillage:







Approach the spillage from an upwind direction
Wear the appropriate protective clothing
Remove the contaminated clothing as soon as possible
Seek medical advice if ill effects are experienced
Do not smoke
Do not operate electrical or battery powered equipment, unless told it is safe to do so.
Do not eat or drink with contaminated hands or whilst wearing contaminated clothing
Page 13 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
3
Preventative Operational Controls
In many cases, pollution incidents can be prevented if appropriate pollution prevention
measures are in place or immediately available. It is the duty of all members of the
University to ensure that where possible, they do not knowingly contribute to such an
incident. Environmental legislation exists to ensure only acceptable quantities of substances
are released into the environment.
This procedure documents the preventative operational controls taken by the University to
ensure legal compliance and prevent pollution.
Common Causes of Pollution
Pollution incidents tend to result from a combination of causes, which include:







3.1
Inadequate storage tanks, bunds, valves and pipework.
Lack of means of containment and appropriately intercepted drainage systems where
products and vehicles are stored and handled, and where vehicles are washed down.
Unforeseen equipment or installation failures.
Inadequate procedures and non-compliance with procedures, including overfilling of
tanks and other containers and accidental spillage during delivery/transfer and
transport of products.
Leaks due to vandalism, sabotage and fire.
Lack of awareness or deliberate illegal disposal leading to misuse of surface waters
for disposal of chemicals.
Lack of briefing and supervision of contractors working on site.
Oil Storage
Oil accounts for over one quarter of all pollution incidents in the UK. Many drains lead
directly to rivers, streams or lakes. If you allow oil to enter these drains, it has the same
effect as pouring it directly into the watercourse.
Oil is poisonous to fish and other wildlife and it smothers plants. Just two litres of oil could
seriously pollute the volume of fresh water needed to fill an Olympic-size swimming pool and
make it undrinkable.
The University may be prosecuted and fined if oil from its site enters the ground or
watercourses and may have to pay substantial clean-up costs.
For the purpose of this procedure the term ‘oil’ includes: petrol, diesel, central-heating oil,
lubricating oil, mineral oil, vegetable and plant oil.
To prevent oil spills and ensure legal compliance; University staff purchasing oil,
altering exiting oil storage facilities or creating new ones must ensure the following
conditions are met:
Deliveries and Collections
Deliveries of oil and the collection of waste oil are supervised by a member of UCLan staff
trained in spillage containment. A spill containment kit must be located to hand during the
delivery or collection to ensure in the event of a spillage it can be contained before oil
escapes to the drainage network, open soil or controlled water. This may involve moving the
kit to an easily accessible position (potentially outside) prior to commencement of delivery.
Page 14 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
Before a delivery of oil is made to a bulk tank, a member of UCLan staff must verify to the
delivery driver the empty capacity of the oil storage tank.
Individuals involved in deliveries and collections must maintain records that demonstrate
deliveries have been supervised and capacity checks completed where relevant using form
FMENVREC050.
Storage
Wherever possible oil should be stored using a suitable container situated inside a building.
The oil storage equipment must be strong enough to ensure that it is unlikely to burst or leak
during ordinary use. Containers must be stored within a drip tray, bund or other suitable
secondary containment system (SCS) to ensure any oil that escapes from its container is
captured.
It is the responsibility of staff purchasing oil or altering/ creating oil storage for use by the
University to ensure the oil tanks, intermediate bulk containers and mobile bowsers
(including diesel generators) being used, have a secondary containment system that must
be able to hold:




at least 110% of the volume of any single container in the storage area, or
if there is more than one container, at least 110% of the largest container’s storage
volume, or at least 25% of their total volume (whichever is greater).
For drum storage the drip tray must be able to hold at least 25% of the total storage
capacity of the drums.
The SCS should be positioned to minimise the risk of damage, e.g. from vehicles.
Pipework
The University Building Surveyors must ensure the following pipework requirements are met
when altering or creating new oil storage facilities:




All valves, filters, sight gauges, vent pipes and other equipment, other than fill pipes
or draw-off pipes or pumps must be located within the SCS.
The base and walls of the bund must not be penetrated by any valve, pipe or opening
that is used for draining the system.
If any fill pipe or draw-off pipe goes through the base or walls, the junction of the pipe
with the base or walls must be sealed to prevent oil escaping from the system.
Where a fill pipe is not within the SCS, a drip tray to catch any oil spilled when the
container is being filled must be purchased and agreement/ procedure obtained from
operational staff responsible for use of the facilities that ensures the drip tray is clean
and empty before each delivery.
Page 15 of 28
FM ENV 019 Pollution Prevention - Environmental Management Procedure
Diesel Generators
The University has the following static diesel generators located outside the following
buildings:
Building
Adelphi
C&T
Media
Darwin
Darwin
Size
500Kva
350 Kva
60 Kva
250 Kva
330 Kva
Plant serial number
FGWRPES4EPWC0040
FGWRPES200S04948
Musgrave
FGWNAV01EFOA08598
D9A2A*7009154353
Tank Capacity
1000 Litres
820 Litres
50 Litres
550 Litres
820 Litres
The Oil Storage Regulations rules apply to all of the stand by generators listed above, with
the exception of the one at the Media Factory, because it is has a tank capacity of less than
200 litres.
The Building Services Manager is responsible for ensuring the maintenance and refuelling of
the static generators is compliant with the Oil Storage Regulations. A specialist maintenance
contractor is employed to service (up to four times a year) and refuels the generators as
required. Refuelling is undertaken by the specialist contractor using a mobile bowser which
they bring with them and connect to the oil storage tanks. A member of UCLan Staff
supervises all deliveries and is responsible for ensuring a spill containment kit is close by for
use in case of a spillage. All of the static generators have integral, double skinned diesel
storage tanks. The refuelling points are capped off and locked within the generator.
Visual checks of each of the diesel generators are undertaken within the servicing contract.
The University also has two mobile unleaded petrol generators which are stored in the
Harrington Building Mains Room and the storage container on Vernon Car Park. FM
Maintenance Section staff are responsible for the safe use of these generators including
refuelling. Fuel is purchased by members of the section from a petrol station as required and
transferred from portable containers into the generator.
Within the secure compound at the University Sports Arena; oil, petrol and diesel are stored
within bunded containers within a locked compound.
Periodically oil transformers on site have their oil changed by the energy provider. The
Building Services Manager checks that the relevant waste management licences are held by
the contractor appointed.
Data regarding the consumption of fuel and related greenhouse gas emissions is monitored
by the Energy and Carbon Management Officer as described in FMENV012.
3.2
Water Pollution
Almost any solid, liquid or gaseous substance entering surface waters or groundwater could
cause pollution. Substances that are not usually considered harmful can cause serious
damage if they are released into the water environment.
These substances include: chemicals, salt, metals, wash waters, waste products, sewage
effluent , trade effluents , sediments, oils, greases and fuel products, paint and ink,
detergents, milk and milk products, fruit juice, hot water or contaminated rainwater. The
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
University uses and disposes of substances which are unsuitable for discharge to surface
waters or groundwater without being treated first.
There are different pieces of legislation that affect water, by being aware of the following
terms, their meaning and complying with the preventative controls detailed, legislative
compliance will be maintained and pollution incidents avoided:
3.2.1
Surface waters
Surface waters include; rivers, lakes, reservoirs, ponds, streams, canals, ditches, coastal
waters and estuaries.
Surface water drains at the University Sports Arena (USA) discharge directly to surface
waters. Staff must not allow poisonous, noxious or polluting matter to enter a surface water
drains on this site (marked with a blue ‘S’) and reach surface waters or groundwater.
On the Preston City Campus, United Utilities have confirmed (see FMENVREC 044 for
details) that surface water drains are part of a combined foul/ surface system. All substances
entering the surface water drains on this site will therefore pass through a water treatment
plant. The surface water drains on this site are therefore not marked with a blue ‘S’.
3.2.2
Ground and Controlled Waters
Groundwater is all water below the surface of the ground in the saturation zone, i.e. below
the water table.
If any of the arrangements described above change, the University must have a permit or
authorisation from the Environment Agency before anything other than clean,
uncontaminated run-off can be discharged to surface water or groundwater.
Controlled waters are all surface waters, coastal waters and ground waters (this is
groundwater and all water in the ground above the saturated zone i.e. above the water
table).
3.2.3
Foul Water, Trade Effluent
Foul waters are effluents that require treatment to improve their quality prior to discharge
into the environment.
Trade Effluent is any liquid waste (effluent) that is discharged from premises being used for
a business, trade or industry.
The University must comply with legal restrictions regarding how much trade effluent it
discharges because people working in the confined space of a sewer can be at risk from
even very small amounts of some chemicals. Trade effluent may consist of waste water
contaminated with materials such as: fats, oils, greases, chemicals, detergents, heavy metal
rinses, solids, food wastes and vehicle washings.
The only liquid wastes which are not classed as trade effluent are:


domestic sewage
clean, uncontaminated surface water, i.e. clean rainwater which has not been
contaminated when running over your site.
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The generation of trade effluent is likely to need a consent or agreement from the sewerage
undertaker to discharge to their sewers.
Trade Effluent on the Preston City Campus:
The University does not hold a trade effluent consent, therefore all the materials listed
above are disposed in an alternative way, see table below.
Material Type
University disposal route/ procedure
Operational
controls
Fats and oils
Cooking oil is recycled using an external contractor,
the Catering Manager is responsible for ensuring
the disposal of this waste from refectory kitchens
complies with the waste management procedure in
FMENV016 as well as the following pollution
prevention controls:
Oil collection drums to have a capacity of less than
200litres.
Drums to be stored in a secured location away from
open drains.
Collections to be supervised by a member of the
catering staff who has received spill containment
training and a form FMENVREC050 to be
completed.
Fat traps at Foster & Harrington Catering kitchens
are maintained at least annually by FM
Maintenance, the team’s KPI Schedule sets the
frequency of inspections at quarterly, emptying at
least annually. Associated disposal records to be
kept in FM Development, Maintenance and Estates
KPI Schedule.
FMENV016 Waste
Management
Environmental
Management
Procedure
FM Planned
Preventative
Maintenance (PPM)
KPi schedule
Motorsport/
Engineering
oils
Waste oils from these areas are disposed of as
hazardous waste by LIS Technicians and collected
by the external hazardous waste contractor in line
with
the
waste
management
procedure
FMENV016.
Technicians take chemicals from across the
University classed as any of the following:
Explosive, Oxidizing, Flammable, Toxic, Harmful,
Irritant, Corrosive, Dangerous to the Environment,
or classified as Carcinogenic, Mutagenic,
Teratogenic or Ecotoxic to the Hazardous Waste
store in the Stewart Building for Hazardous Waste
Disposal.
School Level
Procedure that
complies with
FMENV016.
Chemicals
Detergents
Solids
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The SHE Section is responsible for ensuring waste
disposal is compliant with FMENV016.
Only domestic quantities used i.e. Halls of
residence launderette.
FMENV016
Not applicable
Silt traps have been installed in the following areas FMENV019
of the University:
(1) Ceramics workshop, Victoria building
FMENV015
FM ENV 019 Pollution Prevention - Environmental Management Procedure
Responsibility: Maintenance Manager (Buildings)
Sinks are fitted with silt traps, these are checked
regularly and the contents emptied into a general
waste bin.
(2) Concrete Laboratory, Harris Building
The disposal grid is fitted with a sump and
settlement tank to allow slurry to settle out. It
requires a technician to empty it.
Responsibility: Maintenance Manager (Buildings)
(3) Vehicle wash down area (USA).
Responsibility: Grounds Maintenance Manager
There is a vehicle wash off area at the University
Sports Arena (USA) for ground vehicle use. Up to 2
vehicles may be washed down with water (no
detergent) from a hose each day. A silt trap is fitted
within the wash down area. The collection chamber
is connected to the site foul sewer network. United
Utilities have confirmed in writing that this facility is
exempt from requiring a trade effluent discharge
consent (FMENVREC088).
Before each use grounds staff will check whether
the silt trap needs emptying. If it does they will
arrange for it to be emptied into a general waste
bin.
FM Planned
Preventative
Maintenance (KPI)
schedule , disposal
records stored in
Schedule.
FMENVREC088
The management of silt in site runoff water during a
construction project will be managed by the
Facilities Management Development Section in line
with FMENV015.
Food wastes
No food waste is to be disposed of down the drain. FMENV016
An onsite in vessel composting facility has been
commissioned to compost kitchen waste. The
Catering Manager is responsible for ensuring the
disposal of this waste from refectory kitchens
complies with the waste management procedure in
FMENV016.
Vehicle
washings
Fleet vehicles that are road based are taken to a FMENV019
vehicle washing facility off campus.
Campus sweeper wash down at Sizer house FMENVREC112
empties into the foul sewer. United Utilities request
that drain grates to be cleaned regularly to remove
solids.
Responsibility: Recycling Officer
Compost
leachate
At USA the compost facility has a leachate drain,
connected to the United Utility Foul Sewer. During
wet weather, covers will be used to minimise
leachate. The Environment Agency Guidance Note
‘T23 Aerobic Composting and associated prior
treatment’ details the limits on the volumes of
waste that can be stored at any one time:
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You can store or treat up to 80 tonnes of waste at
a time if you are:
composting waste generated on your farm and you
are using the compost on your farmland.
You can store or treat up to 60 tonnes of waste at
a time if you are:
 bringing waste from other places onto your
farm and composting it; or
 composting your farm waste and it is going to
be used elsewhere.
Depending on the circumstances outlined above
you can compost either up to 60 or 80 tonnes of
waste at a time. To minimise odour and leachate
generation within these limits, you can compost up
to:
 10 tonnes of paper or cardboard
 20 tonnes of manure
 10 tonnes in total of the wastes listed in Table
2 of T23.
Also to reduce the spread of evasive species,
leachate and potential odour the compost heaps
must be turned every 2 weeks and covered when
not in use.
FMENVREC111 details confirmation from United FMENVREC111
Utilities that no additional trade effluent consent is
required for our composting leachate.
3.3
Fertilizer, Plant Protection Products
The FM Grounds Maintenance Section use fertilizers and weedkiller on the pitches at the
University Sports Arena. The University is committed to using as little of these products as
possible. Where their use is necessary, products with the most negligible environmental
impact should be purchased.
The Grounds Maintenance Manager is responsible for:
 Conducting an annual soil analysis to inform the mix of fertilisers required over the
following year and ordering products accordingly;
 Ensuring only approved substances are purchased (further details of the main
approval agencies are listed in the Register of Environmental Legal and Other
Requirements (Newground Legal Update Service) );
 Ensuring the secure storage of the products away from surface water drainage;
 Ensuring the application by square meter of the products is efficient in relation to
need, to prevent the excessive consumption of resources and prevent pollution;
 Ensuring that team members are trained in the sustainable use of products;
 Ensuring grounds equipment is brushed down before being hosed off in the vehicle
wash down area to minimise the amount of product washed into the foul sewer.
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
The products used by the University; their format, storage location and likely volumes are
listed in the following table:
Name of Product
Quantity of
Product
Responsibility
and description
of product
distribution on
site.
Storage location of
product
N:P:K (nitrogen,
phosphorus,
potassium) fertiliser
12 tonnes per year
cyclone spreader
to all turf areas as
required
Granules
Storage shed at USA
trace nutrient
supplements
1 tonne per year
Cyclone spreader
as required Sand
based pitches
Micro granules
Storage shed at USA
fish blood and bone
0.5 tonne per year
hand applied to
flower/shrub beds
as required
Micro granules
Storage shed at USA
roundup pro-biactive
50-55 litres per year
Storage shed at USA
selective herbicide
20 litres in one
application
biannually
granulated calcium
2 tonnes per year
pedestrian
sprayers all hard
surface areas as
required Liquid
Liquid
Bulk spraying of
selective herbicide
to all pitches and
surrounds.
Liquid
pH correction on
sand pitches
Granules
Bunded container at
USA.
Storage shed at USA
Currently (April 14) herbicides are stored in a locked bunded container within a locked
compound (labeled pesticides).
The quantity of products stored on site depends upon conditions, needs and may fluctuate
annually.
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
3.4
Ozone Depleting Substances/F- Gases
There are two types of refrigeration and air-conditioning units (RAC) at UCLan
that use refrigerant gas; Split air conditioners and chillers. Refrigerants in RAC
systems may contain:


Ozone Depleting Substances (ODS) –e.g. hydrochlorofluorocarbons
(HCFCs)
Fluorinated Greenhouse Gases (F Gases) –e.g. hydrofluorocarbons
(HFCs)
Ozone Depleting Substances (ODS) are substances that if allowed to escape would
damage the ozone layer in the upper atmosphere. Many ODS are banned (e.g
Chlorofluorocarbons (CFCs)) or being phased out and must not be released into the
atmosphere; the use of HCFCs in new equipment was banned in 2001 and on 1st January
2015 the use of ‘recycled’ and ‘reclaimed’ HCFCs to top up or service existing equipment
was also banned.
F gases are powerful greenhouse gases which are often used as a replacement for ODS
and are themselves carefully controlled because of their high global warming potential and
are also subject to a phase down.
The University employs specialist maintenance contractors to service, maintain and repair
these refrigeration and air-conditioning equipment. It is the responsibility of the Building
Services Manager to keep Records (F-gas Register) and manage these contracts to
ensure that contractors have the correct licensing certificates in place and ensure the
following:








Equipment is tested for leaks
All gases are recovered during servicing, maintenance and at the end of the
equipment's life;
Qualified personnel are employed to service and decommission the equipment (see
below);
Gas is transported in refillable containers;
Containers are labelled as reclaimed with the batch number and the source;
Records are kept about the University’s equipment, including service history;
Leaks if found are repaired within 14 days;
Systems are re-checked for leaks within one month of repair.
Service and maintenance personnel working on HFC and HCFC RAC
systems at UCLan must hold, or be supervised by someone, who has one
of the following minimum qualifications:
City & Guilds Level 2 Award F-Gas and ODS Regulations 2079-13
Construction Industry Training Board Safe Handling of Refrigerants Reference J11-14
The level of qualification required depends on the specific task involved.
Sulphur hexafluoride is a powerful F-gas used in small quantities in the transmission
electron microscope. Under the F-gas Regulations the supplier is required to confirm its
legitimate use before future supplies are made. Responsibility: Principal Technician.
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
3.5
Waste Management
The University produces around 1200 tonnes of waste each year and this is consequently
identified as one of the University’s significant environmental aspects. A detailed Waste
Management Procedure (FMENV016) has been developed as part of the EMS. FMENV016
describes the management steps and responsibilities for ensuring waste is collected, stored
and disposed of to ensure legal compliance and the prevention of pollution.
NOTE: All refrigeration appliances must be disposed as hazardous waste to a licensed
waste contractor or returned to supplier of replacement appliances as WEEE to ensure
refrigerants are disposed of correctly.
3.6
Contaminated Land
Many areas of land in the UK are contaminated by previous industrial activities. There is also
the potential for University activities to cause land contamination following a spillage or leak
of a chemical or fuel. Contaminated land may be hazardous to the environment and human
health.
Site purchase
Before purchasing a new site it is important to conduct due diligence investigations to
identify any historical land contamination. These preventative requirements and related
responsibilities are detailed in the Land Development and Buildings Environmental
Management Procedure (FMENV015).
Prevention of land contamination
Staff involved in the purchase, storage, use, disposal of chemicals, fuels and solvents as
well as the design of the facilities for storage, use and disposal of them should wherever
possible adhere to the following best practice to prevent land contamination:
Description of Best Practice
Responsible
Operational Control
Person
Source the least harmful
Staff
Recommendation Only - Local controls
chemicals and solvents for each
purchasing the
application.
material
If no alternatives exist, try to Staff using the Recommendation Only - Local controls
reduce the amount that is used, material
and only store the amount that
you actually need at any time.
Regularly inspect and maintain all Staff using the Report any concerns to the FM
plant, pipework and other
plant, pipework Helpdesk to be progressed using: FM
infrastructure, checking for
and
University Reactive Maintenance
damage, leaks and overflows.
infrastructure
Response Times for Repairs.
Keep materials that could harm
Staff
Relevant sections within this procedure
the environment separate from
purchasing
FMENV019.
other materials at all times. This
and using the
includes: oils, solvents,
materials
pesticides, chemicals, radioactive
substances.
Store materials that could
Staff
Ensure that materials that could
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
contaminate land in strong,
sealed and clearly labelled
containers.
Store all oil and chemicals in an
area where spills can be
contained.
responsible for
storing the
materials
Staff
responsible for
storing
the
materials
Supervise deliveries of materials Grounds
and fuels to site. Clearly label Maintenance
tanks with their contents and Manager
storage capacity and provide a
method for measuring the
amount in the tank. This will
reduce the risk of spills from
overfilling.
contaminate are kept in strong, sealed
and clearly labelled containers.
Store all oil and chemicals in an area
where spills can be contained. This
should be within an impermeable bund
or secondary containment system
(SCS). For further information see
section 3.1 on oil storage
University Sports Arena – The
Grounds Maintenance Manager is
responsible for carrying out a monthly
dip test within the double skin of the
diesel storage tank to check that the
secondary containment system (SCS)
has not be compromised. Checks will
be
recorded
on
the
form
FMENVREC051. If the second skin is
found to be compromised, the tank
should be drained and repaired or
replaced as a matter of urgency.
In both cases maintain records that
confirm that deliveries have been
supervised using FMENVREC050, see
section 3.1.
3.7
Environmental Nuisance
The University is committed to ensuring that disturbance and nuisance especially noise
arising from our operations is kept to an acceptable level through the following operational
controls.
Potential sources of nuisance on campus are as follows:
Potential source of
nuisance
Sensitive
Receptors
Management Controls
Responsibility
Construction/ Building
Work
Residential
neighbours
Contractors required to register with
considerate construction scheme,
the scheme audits its members:
www.ccscheme.org.uk
Working hours limited to 07.00 –
21.00.
Occasionally work has to be
undertaken outside these hours,
notification given in advance to
neighbours.
Main contractor
FM Development
Project Officer
Fire Alarms
Residential
neighbours
Maintenance of alarm systems
Activation procedures
KPI on false activations
FM Security
FM Building and
Accommodation
Staff
FM
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
Commuting
Staff/ student
parking in
residential
streets
Implementation of the University
Travel Plan
Director of FM
Sustainable Travel
Coordinator
Grounds Maintenance
Equipment
Residential
neighbours
Working hours are limited between
07.30 – 18.00
Grounds
Maintenance
Manager
Biomass Boilerrestocking pellets
Halls of
Residences
Pellet delivery & restocking limited
between 10:00 - 15:00
Building Services
Manager
Students Union –
Entertainment Venue
Residential
neighbours
Students Union has been sound
proofed to limit nuisance.
SU run awareness campaigns
about leaving the venue quietly,
annually.
SU General
Manager
(outside scope of
UCLan’s EMS)
Motor Sports Engine
Testing
Residential
neighbours
Tests are conducted during the day
and indoors to limit nuisance.
Motor Sports
teaching staff and
technicians
Sports Arena – during
matches, including the
use of floodlighting
Residential
neighbours
Operating hours are restricted to
09.00 – 10.00 (Mon – Thurs), 09.00
– 19.30 (Fri), 09.00 – 18.00 (SatSun).
USA Development
Manager
USA Duty Manager
Litter
Neighbours
Provision of litter bins on campus
and regular emptying, street
cleaning and litter picking services.
Building Services
Waste and
Recycling Service
The City Council have a licensing
scheme in place to control the free
distribution of literature.
Procedure FMENV016 on Waste
Management details the procedure
in the case of illegally dumped
waste on campus.
Any stakeholder complaints relating to nuisance should be directed to the School or Service
responsible for the operations cited in the complaint, see table above. Due to the structure
of the University, the majority of activities listed above, identified as potential sources of
complaint, are managed by Facilities Management. A copy of the communications should be
forwarded to the Facilities Management Information Officer in the Estates Section, in order
that central details can be kept on file. Complaints relating to nuisance should be logged on
an Environmental Incident/ Near Miss/ Nonconformity Reporting Form (FMENVREC040), the
completed form should be sent to the Environment and Sustainability Manager for entering
on the EMS Action Tracking System (FM ENV REC 027).
The SHE Section are responsible for conducting noise assessments as required to identify if
noise complaints are justified, details of the assessment should be forwarded to the
Environment and Sustainability Manager who will update the EMS Action Tracking System
accordingly.
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
3.8
Asbestos
Asbestos fibres can be very damaging to human health and the environment. Asbestos is
toxic and does not break down easily. As a result it remains in the environment for a long
time.
Asbestos was used extensively in construction and building maintenance during the 1940s1990s for its insulation and fire-proofing properties. The use of asbestos has been banned
since 1999. It may be found in any building built or refurbished before 2000, in the floor, wall,
ceiling or roofing materials, or in contaminated soils.
The University’s Statutory Compliance Manager is responsible for the management of the
University’s Asbestos Register, in line with the Control of Asbestos Regulations 2006, SI
2739 and the more recent Asbestos Guidance HSG246.
University Project Officers are required to obtain a Type 3 Asbestos survey prior to ordering
intrusive work.
3.9
COSHH
Delivery and handling of chemicals on our sites can cause pollution if containers leak for
example. Any chemicals received by the University must be supplied with a materials safety
data sheet (MSDS). The MSDS contains information about the chemical, including how to
store, use and dispose of it safely. The MSDS may also recommend the best methods and
materials to use for cleaning up a spill. If a chemical is received without an MSDS, contact
the supplier to find out whether or not they have to provide one. Staff who receive deliveries
or organise the storage of chemicals on site are responsible for ensuring the following
pollution prevention measures are undertaken:






3.10
Deliveries of chemicals and fuels must be supervised by a member of UCLan staff;
Label all tanks and containers clearly with their contents and storage capacity. Check
levels before deliveries to prevent overfilling and spills;
Locate delivery areas to minimise the vehicle movements on site;
Drains from delivery areas should connect to the foul sewer;
The delivery area should have an impermeable surface;
If filling tanks, intermediate bulk containers (IBCs) or mobile bowsers, check that
delivery pipes have automatic cut-off valves to prevent overfilling.
Radioactive Materials
Low level radioactive materials (unsealed and sealed) are used within research and
teaching. Under the Radioactive Substances Act 1993 and Environmental Permitting
(England & Wales) Regulations 2010 the University has an ‘Authorisation to accumulate &
dispose of unsealed radioactive waste no. AV0266’. Local Rules are in place within each
area that uses radioactive substances; FM SHE 022 Local Rules for unsealed radioactive
sources and FM SHE 023 Local Rules for sealed radioactive sources. The University’s
Radiation Protection Officer (SHE Manager) is responsible for compliance with all legislation
regarding radioactive substances.
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FM ENV 019 Pollution Prevention - Environmental Management Procedure
3.11
Polychlorinated Biphenyls (PCBs)
PCBs are a class of organic compounds which were widely used for many applications,
especially as dielectric fluids in transformers, capacitors, and coolants. Due to PCB's toxicity
and classification as a persistent organic pollutant, PCB production has now been banned.
The University has a ‘Control Operation and Maintenance Agreement (Ref Number: 94060)’
with United Utilities Utility Solutions (Industrial) Limited for transformers used by the
University. FMENVREC008 documents the transformers maintained by United Utilities and
their confirmation that the PCB levels detected in these transformers is well below 50ppm,
the recognised limit within the related regulations.
3.12
Smoke Control
The University has installed a biomass boiler under the Renewable Heat Incentive (RHI).
The campus is within a designated Smoke Control Area as designated by Preston City
Council and therefore the boiler make and model must be listed as an exempt appliance by
Defra. The biomass installed at Greenbank building is a Herz Firematic 199 which is an
exempt appliance when burning wood or wood pellets and therefore permissible under the
Smoke Control Areas (Authorised Fuels) (England) Regulations 2014.
An RHI emissions certificate FMENVREC113 is confirmation that the boiler meets the RHI
air quality requirements of the non-domestic RHI. Compliance under the Clean Air Act 1993
to ensure no dark smoke is emitted is via a service agreement with Rural Energy to service
the boiler and to clean the flue and silo twice a year. Rural Energy also check the accuracy
of the heat meter for compliance under the RHI.
UCLan purchase ENplus standard wood pellets which ensure quality throughout the supply
chain from production, delivery through to its use at UCLan. The highest grade quality wood
pellets, A1 are also purchased to ensure the highest quality pellets that are available are
used. These produce the least amount of ash and ensure that maintenance costs are kept
low. The supplier of the wood pellets, Billingtons Bioenergy is an approved supplier of
ENplus pellets.
Responsibility: Building Services Manager, Energy and Carbon Management Officer
3.13
Gas Safety / Boiler Emissions
The University must test the emissions of boilers annually to ensure they are; safe to use,
efficiency is maximised and unnecessary emissions to air minimised. The Building Services
Manager is responsible for ensuring the necessary checks of boilers in estate buildings
including halls of residence are conducted annually and in accordance with the requirements
of the relevant legislation. The Building Services Manager contracts out the work to a
registered Gas Safe Engineering firm for 3 year contracts, two tenders are sent out one for
academic buildings and the other for halls of residence.
The Building Services Manager is responsible for ensuring the following steps are taken:

installation pipe work, appliances and flues are maintained in a safe condition;

an annual safety check is carried out on each appliance and/or flue used;
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FM ENV 019 Pollution Prevention - Environmental Management Procedure

maintenance and annual safety checks are carried out by a Gas Safe registered
installer;

a record of each safety check is kept by the University for 2 years;

in the case of halls of residence, the University must make available (from VE301) a
copy of the safety check to each existing tenant within 28 days of a check being
completed, and to any new tenant before they move in. This opportunity is
communicated to residents as part of the Student Accommodation Code of
Practice;

all gas equipment (including any appliance left by a previous tenant) is safe or
otherwise removed before re-letting;

that only Gas Safe registered installers are used to carry out work on gas
appliances, fittings and flues provided for tenants use.
3.14
Vehicle Emissions
Section 6.1 of the University’s Travel and Transport Environmental Management Procedure
(FMENV017) details how the University’s Fleet Vehicle Replacement Strategy gives
consideration to the efficiency of replacement vehicles. The same section also describes
how the University actively manages the servicing and MOTs of its fleet vehicles to ensure
vehicle emissions are minimised.
Responsibility: Business Services Manager
The remainder of the Travel and Transport Environmental Management Procedure details
the steps staff should take to ensure their necessary business travel is as sustainable as
possible. In addition, the University’s Travel Plan is the primary tool for reducing solo car
commuting by staff and students to the University.
Responsibility: Sustainable Travel Coordinator
3.15
Greenhouse Gas Emissions
The emission of Greenhouse Gases contributes to climate change and is identified as a
significant environmental aspect of the University’s operations in relation to its use of natural
resources (energy, fuel, water), travel and transport (business and commuter). As a result
two specific environmental management procedures have been developed as part of the
EMS to describe the management controls used to reduce the University’s emission of
greenhouse gases:
Use of Natural Resources Environmental Management Procedure (FMENV012)
Travel and Transport Environmental Management Procedure (FMENV017)
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