Electric Line Clearance Management Plan

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MACEDON RANGES SHIRE COUNCIL
ELECTRIC LINE CLEARANCE
M A N A G E M E N T
P L A N
2014 – 2015
Electric Line Clearance Management Plan 2014-2015
Page 1 of 20
Table of Contents
(a)
(b)
(c)
(d)
(e)
(f)
(g)
(h)
(i)
(j)
(k)
(l)
Name, Address and Telephone Number of the Responsible Person………………….......3
Name, Position, Address and Telephone Number of the Person who was responsible for
the Preparation of the Management Plan………………………………………………......3
Name, position, address and telephone number of the persons who are responsible for
carrying out the Management Plan………………………………………………………...3
Name, Position, Address and Telephone number of the Persons who are responsible for
carrying out the Management Plan………………………………………………………...4
The objectives of the plan:………………………………………………………………...4
The land to which the management plan applies by the inclusion of a map………………..4
The location of areas containing trees which may need to be cut or removed to ensure
compliance with the Code……………………………………………………………...5&5
The means which the responsible person is required to use to identify a tree specified in
paragraph (g);……………………………………………………………………………...6
The management procedures that the responsible person is required to adopt to ensure
compliance with the Code, which must include details of the methods
proposed…………………………………………………………………………………..7
A description of the measures that must be used to assess the performance of the
responsible person under the management plan………………………………………...12
Details of the audit processes that must be used to determine the responsible person's
compliance with the Code……………………………………………………………….13
The qualifications and experience that the responsible person must require of the
persons
who
are
to
carry
out
the
cutting
or
removal
of
trees……………………………………………………………………………………...13
APPENDIX 1:
Declared Area Maps: Kyneton and Gisborne……………………………15
Electric Line Clearance Management Plan 2014-2015
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ELECTRIC LINE CLEARANCE MANAGEMENT PLAN SUBMITTED BY:
Name:
Macedon Ranges Shire Council
Date:
July 2014
The following sections are as per Regulation 9(3) (Management Plans) of the Electricity Safety
(Electric Line Clearance) Regulations 2010.
(a)
Name, Address and Telephone Number of the Responsible Person.
Name:
Address
City/Shire Office Telephone No.
City/Shire Office Facsimile No.:
Name of Chief Executive:
(b)
Name, Position, Address and Telephone Number of the Person who was
responsible for the Preparation of the Management Plan.
Name:
Position:
Business Address:
Telephone No:
Mobile:
Facsimile No:
Email Address:
(c)
Macedon Ranges Shire Council
P.O. Box 151, KYNETON, VIC, 3444
5422 0333
5427 4803
Mr Peter Johnston
Mr. Shane Power
Operations Manager
P.O. Box 151, KYNETON, VIC, 3444
5421 0808
0419 750 451
5427 4803
spower@mrsc.vic.gov.au
Name, position, address and telephone number of the persons who are
responsible for carrying out the Management Plan.
Name(s):
Position(s):
Business Address(es):
Telephone No.(s):
Facsimile No.(s):
Email Address:
Mr. Mark Doering
Arboriculture Officer
P.O. Box 151, KYNETON, VIC, 3444
Mobile: 0408 088 846
5427 4803
mdoering@mrsc.vic.gov.au
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(d)
The telephone number of a person who can be contacted in an emergency that
requires clearance of an electric line that the responsible person is required to keep
clear of trees.
Name:
EMERGENCY TELEPHONE No
(e)
Various rostered on-call staff
5422 0333 (24/7)
The objectives of the plan:
The Macedon Ranges Shire Council is committed to maintaining the space between the
vegetation and powerlines (clearance space) under its control in accordance with the
Electricity Safety (Electric Line Clearance) Regulations 2010 (the Code), to minimise the risk
to public safety and interruptions to the power supply.
The following are identified as the key objectives of this plan in fulfilling Councils duties set
out in the Code.
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(f)
Public Safety;
Compliance with the Electricity Safety (Electric Line Clearance) Regulations 2010;
Management of vegetation to maximise the amenity value of the Council’s trees;
Protection of areas of important vegetation which may be deemed as such on the
basis of those areas listed in a planning scheme to be of ecological, historical or
aesthetic significance or trees of cultural or environmental significance and habitat of
rare and endangered species;
Ensure the management procedures balance fire safety, reliability of the power
system, conservation values and cost, in the best interest of the community;
Ensure maintenance procedures minimise the impact on the vegetation;
Provision of a safe workplace for employees and contractors; and
Community satisfaction with the manner in which the necessary works are carried
out
The land to which the management plan applies by the inclusion of a map
Macedon Ranges Shire Council’s Declared areas of Kyneton and Gisborne are illustrated in
Appendix 1.
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(g)
The location of areas containing trees which may need to be cut or removed to
ensure compliance with the Code and that are –
i
ii
native;
listed in the planning scheme to be of ecological, historical or
aesthetically significant; or
iii trees of cultural or environmental significance.
The predominant categories of vegetation subject to this Management Plan consists mainly of exotic
sp. Ulmus sp. Quercus sp. mixed with native vegetation.
Listed below is a list of Significant Trees contained within the Declared Areas registered under the
National Trust of Australia.
Species
Abies Nordmanniana - Caucasian Fir
Araucaria Bidwillii - Bunya Bunya Pine
Cedrus Atlantica F. Glauca – Blue Atlas
Cedar
Chamaecyparis Paris Funebris - Funeral
Cypress
Cupressus Lusitanica - Mexican Cypress
Ginkgo Biloba - Maidenhair Tree
Jubaea Chilensis - Chilean Wine Palm
Prunus Lusitanica Variegata - Variegated
Portugese Laurel
Quercus Agrifolia - Californian Live Oak
Quercus Canariensis - Algerian Oak
Quercus Douglasii - Blue Oak
Quercus Leucotrichophora - Himalayan
Oak
Quercus Macrocarpa Var. Oliviformis Burr Oak
Quercus Robur - English Oak
Quercus Suber - Cork Oak
Sequoia Sempervirens - Coast Redwood
Sequoiadendron Giganteum - Sierra
Redwood
Location
Township
Tree at Kyneton Botanic Gardens, near playground, Mollison
Street, KYNETON, Macedon Ranges Shire
Tree in Kyneton Botanic Gardens, Mollison Street, KYNETON,
Macedon Ranges Shire
Tree in Kyneton Botanic Gardens, along Clowes Street, Mollison
Streets, KYNETON, Macedon Ranges Shire
Tree in Kyneton Botanic Gardens, KYNETON, Macedon Ranges
Shire
Tree in Kyneton Botanic Gardens, s-w of drinking fountain,
Mollison Street, KYNETON,
Kyneton Botanic Gardens, Mollison Street, KYNETON, Macedon
Ranges Shire
Kyneton Botanic Gardens,Mollison Street, KYNETON, Macedon
Ranges Shire
Tree in Kyneton Botanic Gardens, Mollison Street, KYNETON,
Macedon Ranges Shire
Tree in Kyneton Botanic Gardens, southern edge, west of
caravan park, Mollison Street, KYNETON,
Tree in Kyneton Botanic Gardens, Mollison Street, KYNETON,
Macedon Ranges Shire
Tree in Kyneton Botanic Gardens, S-E of residence within
caravan park, Mollison Street, KYNETON,
Kyneton Botanic Gardens, KYNETON, Macedon Ranges Shire
Tree in Kyneton Botanic Gardens,Mollison Street, KYNETON,
Macedon Ranges Shire
Tree in Kyneton Botanic Gardens, south of Kiosk, Mollison
Street, KYNETON, Macedon Ranges Shire
Kyneton Botanic Gardens, near barbeque, Mollison Street,
KYNETON, Macedon Ranges Shire
Tree in Kyneton Botanic Gardens, south of Kiosk, Mollison
Street, KYNETON, Macedon Ranges Shire
Tree in Kyneton Botanic Gardens, near curator's shed,Mollison
Street, KYNETON, Macedon Ranges Shire
Electric Line Clearance Management Plan 2014-2015
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
Kyneton
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Trees of cultural or environmental significance
There are no known trees of environmental or ecological significance set out in (ii) or (iii) listed in
Councils declared areas of Kyneton & Gisborne. There are no known trees of habitat significance
for rare or endangered species listed in Councils declared areas as per the following;
(a) Included in the Heritage Register within the meaning of the Heritage Act 1995; or
(b) Included in the Victorian Aboriginal Heritage Register established under section 144
of the Aboriginal Heritage Act 2006; or
(c) Flora or a habitat of fauna listed as threatened in accordance with section 10 of the
Flora and Fauna Guarantee Act 1988.
Please refer to Appendix 1. for maps of Council declared areas of Kyneton and Gisborne.
(h)
The means which the responsible person is required to use to identify a tree
specified in paragraph (g);
Councils Arboriculture Officer will conduct an inspection of the declared areas of Kyneton and
Gisborne every six months. The inspection will identify areas adjacent to the clearance space or
regrowth space and trees which could become a hazard under adverse weather conditions which
could prevail in the area. The nominated contractor will also conduct inspections prior to annual
pruning and also inspect any trees which could affect lines. Council shall maintain a record of its tree
inspections at the Council Civic Centre.
By maintaining the annual inspection and cutting program and allowing for growth for individual species
no urgent pruning or clearing should be required. Ongoing monitoring by visual assessment of the
regrowth rates of Council’s trees growing under powerlines will be undertaken to ensure continued
compliance.
Unexpected encroachment or regrowth of vegetation will be actioned accordingly by appropriately
trained field personnel. This includes fallen trees or branches requiring removal or clearance to
maintain the required clearance space.
There are no known trees of environmental or ecological significance listed in Councils Declared
areas within the vicinity of powerlines that require pruning or clearing to ensure compliance with
the Code. Where these are identified in the future, all maps and information available to the
Councils will be used to monitor these areas to ensure that minimal impact is made in the event of
works being required.
All pruning will take place in accordance with the code of practice Pruning Amenity Trees AS43732007, and where practicable, pruning may be undertaken using elevated work platforms or other
similar methods in an effort to minimise overall site damage. Council will as far as practicable,
restrict cutting or removal of native trees or of cultural or environmental significance to the
minimum extent necessary to ensure compliance with the requirements of the code, the schedule
to the code or to make an unsafe situation safe.
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Habitat Trees
No habitat trees for rare or endangered species are known to exist in the area to which the
management plan applies. Where these are identified the following process will be followed:
Where Council intends to cut or remove a tree that has been identified as habitat for fauna
listed as:
a) threatened in accordance with section 10 of the Flora and Fauna Guarantee Act 1988;
or
b) listed in the Threatened Invertebrate Fauna List with a conservation status in Victoria
of "vulnerable", "endangered" or "critically endangered"; or
c) listed in the Threatened Vertebrate Fauna List with a conservation status in Victoria of
“venerable”, “endangered” or “critically endangered.”
Council will undertake cutting or removal of the tree outside of the breeding season for that
species.
Where it is not practicable to undertake cutting or removal of the tree outside of the
breeding season for that species, translocation of the fauna will be undertaken wherever
practicable. All records will be filed at the Council Office and kept for a minimum of 5 years.
Trees of Value
Council will record trees/stand of trees that are considered “trees of value” with the
intention to apply for an exemption under clause 10 of the 2010 Line Clearance Regulations
and will apply a risk management approach to these particular trees/areas.
The following information will be recorded for each tree/stand of trees to determine if they
qualify for an exemption.
:
 Tree location – easting and northing
 Why the tree is deemed to be a tree of value
 Adjoining property address (auto generated from council’s cadastral information layer)
 Tree genus and species
 Power-line construction type
 The voltage(s) the tree is affecting
 A priority code to allow risk management
(i)
The management procedures that the responsible person is required to adopt to
ensure compliance with the Code, which must include details of the methods
proposed to be adopted for—
i
ii
managing trees; and
maintaining the clearance space, required by the Code,
between electric lines and trees.
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Identification of Work Required
A detailed inspection of trees located within the declared area is conducted annually by
Councils nominated Vegetation Management Company in accordance with the Regulations
and Councils contract specification for maintaining the statutory clearance space between
vegetation and powerlines. Methods undertaken for the clearance of vegetation under
powerlines will be in accordance with the Electricity Safety (Electric Line Clearance)
Regulations 2010.
In making these evaluations and before deciding on the most appropriate method, due
consideration is given to the site's specifics, including:
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the significance of the site as a natural habitat of endangered species of both flora and
fauna;
relocation of the powerline from the vegetation evaluating the savings achieved by
avoiding the recurrent costs of cutting and assessing the benefits of implementing
available and practicable alternative construction methods;
the significance and public value of the site's aesthetics;
the impact on the tree's amenity and utility value if subjected to pruning versus
removal;
opportunity to replace with a more suitable species over time;
the environmental impact of proposed works;
the sites suitability to accept more appropriate species as replacements;
determining the most appropriate method of actioning the offending vegetation
concerned.
appropriate planning and scheduling;
identification and quantification of equipment and accredited personnel required;
funding;
community and customer consultation;
all work is carried out in accordance to AS 4373 – 2007 Pruning of amenity Trees;
Compiling a data base in conjunction with Powercor Australia that can be used in
future years in determining costs associated with different clearance techniques.
Clearance Cycle
Council has determined that electric line clearance pruning will be undertaken on an annual
cycle. This period provides the greatest opportunity to maximise the amenity value of its
street trees. A qualified and trained contractor has been appointed to undertake annual
inspections and provide a report of findings to Councils Arboriculture Officer. Works of any
pruning requirements are to ensure the street trees remain clear of electrical lines. Each
inspection shall be fully documented and each street visited shall be identified. The nonconformities shall be noted and a record of the inspection shall be maintained at the Council
Office for a minimum of 5 years.
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Hazardous bush fire risk areas (HBRA) are audited at the same time of the annual inspection
audit, which is conducted during September to November of each year and any follow up
works are carried out during the months of November to January. The contractor is required
to prune the street trees so that the clearance space is in accordance with the Regulations.
The contractor will report to Council the extent of regrowth observed from each species.
The Council will utilise this information to evaluate the growth rates and size of all trees near
powerlines and then take appropriate action to remove fast growing and tall trees and replace
with appropriate species or replace powerlines with engineering solutions.
The following outlines the decision making process with regard to maintaining line clearance.
Are the branches of the tree going to
penetrate the clearance space required
according to line voltage and area category
of the electric line during the period of the
next pruning cycle?
If no:
Inspect the tree prior to next powerline
pruning cycle to identify unforseen
growth and hazards.
If Yes:
Can the tree be pruned to allow for
appropriate clearance and regrowth within
the pruning cycle without loss of amenity
value or increase to public risk?
If Yes:
Prune tree according to AS-4373-2007
Pruning of Amenity Vegetation (as
amended)
If No:
Weigh options of a shorter pruning cycle, tree removal, or cable
replacement with Aerial Bundled Cable or undergrounding, or
other options as set out in the Electricity Safety (Electric Line
Clearance) Regulations 2010. The decision will be based upon
costing of the options in terms of tree value, works cost and the
surrounding environment of the tree.
Council’s Arboriculture Officer or representative will make the decisions regarding the appropriate
process to follow in order to maintain line clearances, after consultation with other relevant
departments and/or other authorities as necessary, taking into account the availability of funds for
replacement works based on a clear cost-benefit analysis. Resident consultation to be carried out if
tree are to be removed. All methods undertaken for the clearance of vegetation under powerlines
will be in accordance with the Code.
Note: For the purpose of this Plan, a hazard tree is a tree that possesses hazardous faults which if
not actioned, will negatively impact distribution assets. These tree’s may possess characteristics such
large cavities, severe decay, major cracks etc.
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Maintenance of Clearance Space
Identification of Work Required
The Shire will identify the areas, which require line clearance in its tender documents. The tender
contract obliges the successful tenderer to maintain appropriate clearance space in these areas at all
times. Annual trimming is proposed.
An inspection of the entire declared areas by the Contractor wlll be undertaken every twelve months.
In that inspection, trees which are in breach of the Code will be identified. In addition any trees which
are determined to be likely to breach the Code in the next six months are also to be identified. This
inspection should also include the identification of any hazards outside the clearance and regrowth
spaces that may require correction. The results of this survey will be conveyed to the contractor
within one (1) week of completion, at which time the contractor will have one (1) week to indicate
their ability to deal with the current breaches of the Code and identified hazards. If the current
contactor is unable to expediently deal with these problems, the Contractor must then find an
alternative provider who can deal with the breaches and hazards in a timely manner.
Each inspection shall be fully documented and each street visited shall be identified. The nonconformities shall be noted and a record of the inspection shall be maintained in the Shire offices.
Notified Work Required
Locations notified by the distribution company or any other interested party as requiring attention to
maintain powerline clearance which are the responsibility of the Council will be assessed by the
Arboriculture Officer as soon as practical following receipt of the notice.
Assessment of Regrowth Space
The Arboriculture Officer will observe and record the rate of growth of species under the growing
conditions through a “6 month compliance check”, which prevail in the shire and apply these
observations when determining the extent and frequency of pruning.
Emergency Clearing
The Arboriculture Officer will convey to the contractor, the site of any prunings notified by the
Distribution Company as being the result of emergency clearing. The work of removing the prunings
will be programmed by the contractor.
Hazardous Trees
If a person identifies a hazardous tree as likely to fall onto or otherwise come into contact with an
electric line a responsible person may cut or remove the tree provided thata) the tree has been assessed by a suitably qualified arborist; and
b) the assessment confirms the likelihood of contact with an electric line having regard to
foreseeable local conditions
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The assessment is to be performed by a ‘suitably qualified arborist’ as defined in the Code. The
assessment is to be visual and take into consideration local knowledge with respect to environmental
conditions and vegetation regrowth
Notification
Notification of Councils program of works will be undertaken in accordance with the Electricity
Safety (Electric Line Clearance) Regulation’s 2010. Prior to the commencement of works affected
persons shall be notified by an advertisement in a local newspaper. Notification will be at least 14
working days prior to the commencement of the work and not more than 60 days before the
intended cutting or removal is to occur. If there is to be a removal or “clearing” of trees then
“affected persons” will be notified as per the Code. Decisions on removal or “clearing” of trees will
be in accordance with Council’s maintaining line clearance decision making process.
Alternative methods that may be adopted to maintaining the clearance space
The following alternative methods may be adopted for maintaining clearance if a person objects to the
methods proposed by Council.
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Reduced pruning cycle
Removal/Replacement with suitable species
Use of Aerial Bundled Cable
Powerlines to be re-routed
Undergrounding of powerlines
Other engineering solutions
The costing of alternative methods would be negotiated in consultation with Powercor.
Urgent Pruning
A responsible person that has undertaken urgent cutting or removal in accordance with this clause
must, as soon as practicable after completing the cutting or removal, give notice of that cutting or
removal to:
a)
b)
c)
all affected persons; and
the occupier of the land on which the tree was cut or removed; and
if a tree was removed – the owner of the land on which the tree was removed
Council will not remove or cut trees further than 1 metre from the minimum clearance space when
urgent works are to be performed under subclause (2)(a) and (2)(d).
Notice for urgent cutting will be given to affected persons within two (2) working days after the
works in the event that the affected persons are not contactable at the time of the works. If
the affected persons are not contactable at this time then written notice will be sent in the
mail.
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A responsible person that has undertaken any urgent cutting or removal in accordance with this clause
must record the following details:
a)
where and when the cutting or removal was undertaken;
b)
why the cutting or removal was undertaken
c)
the last inspection of the section of the electric line where the cutting or removal was
required
These records will be kept on Council’s Intranet for a period of five (5) years.
Site locations for availability of the plans
a) A responsible person must ensure that a copy of the management plan is available for
inspection by the public at the responsible person’s principal office in the State during
normal business hours
A copy of this document will be available in the customer service centre at:
1. 40 Robertson Street, Gisborne;
2. 129-141 Mollison St, Kyneton; and
3. 81 Old Lancefield Road, Woodend
If a dispute arises between the responsible person for carrying out the plan and a member of the
public, the dispute should be forwarded in writing to the person responsible for resolving disputes
within 30 days. If the dispute is not resolved by this method the dispute will be referred in writing to
the Energy & Water Ombudsman (Victoria Ltd).
(j)
A description of the measures that must be used to assess the performance of the
responsible person under the management plan.
Internal audits shall be carried out from time to time, to ensure that all requirements outlined in this
Vegetation Management Plan are being met and any non-conforming with the Code is identified.
Measures to be used to assess the Council performance under the Management Plan include:
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The number of trees found in breach of the Code during the annual surveys.
The number of pruned trees found to be below AS 4373-2007.
The number of trees cleared to each pruning cycle and the average pruning cycle.
Number of customer requests for electric line pruning receive by the Council.
Number of Powercor requests for electric line pruning receive by the Council.
The number of customer complaints.
Number of alternative approaches to normal pruning adopted.
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(k)
Details of the audit processes that must be used to determine the responsible
person's compliance with the Code.
The Council shall ensure that all vegetation is pruned according to AS 4373-2007 Pruning of
Amenity Vegetation, as a minimum standard. The Council Officer or delegate shall inspect the work
carried out by the contractor throughout the period that active pruning is taking place. A record of
these inspections shall be kept, citing any evidence of sub standard pruning, and excess pruning or
clearing in an effort to identify and promptly action non conformities.
Where remedial action is required and it can be carried out by Council staff or the Council’s
contractor, this work shall be dealt with as soon as practical. Where assistance is required by others
such as the distribution company, then a consultation process shall be used to assist in attending to the
non-compliance as soon as possible.
Following investigation of the non-compliance and the establishment of the cause, the importance of
compliance with the management plan and the code will be drawn to the attention of the persons
concerned.
 on the first occasion they will be given verbal instruction and the incident recorded and
kept on file.
 if a second occasion occurs the notification shall be in writing, and the incident recorded
and kept on file.
 after a third occasion, the training program will be reviewed and more serious action
considered if it is the same offender.
(l) The qualifications and experience that the responsible person must require
of the persons who are to carry out the cutting or removal of trees.
Macedon Ranges Shire shall ensure that all Contractors and employees hold appropriate certificates
for both themselves and their equipment that legally entitles them to undertake the work. A record of
the citing of these documents shall be filed at the Council Depot, and on personal files.
The qualifications required by Council are identified below and must include the satisfactory
completion of an ESV approved training course in tree clearing, specifically a current Limits of
Approach (Electrical Systems Identification and Powerline Clearance Distances, Module NUE260)
qualification or equivalent.
All contractors engaged by Council are required to meet these minimum qualifications and training
conditions and must participate in a pre-commencement of works induction. Contractors
undertaking works on behalf of Council will hold certificates appropriate for the individual tasks
carried out and will include as a minimum:
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Certificate level IV in Horticulture and Arboriculture (including the “Assess Trees”
module), or an equivalent qualification and at least three years of field experience in
assessing trees;
A current Limits of Approach (Electrical Systems Identification and Powerline
Clearance Distances, Module NUE260) qualification or equivalent;
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Line Clearance Certificate;
OH&S Work Platform certificate (EWP licence (If 2 man bucket and no ticket, can be
“under instruction’ with a licensed person);
Chainsaw Certificate (Safe use of Chainsaw);
Manual Handling;
Noise Conservation;
First Aid Level One;
Horticulture/Arboriculture Certificate;
Traffic Control Certification;
Wood Chipper Operation training; and
Road Traffic management at Worksite
Councils Contractors must also follow the minimum distances specified in the Electricity Safety
(Installation) Regulations 2009 (specifically outlined in regulation 318 and 319) when undertaking
tree clearing works and comply with the limits of approach as outlined in the Blue Book.
Notification of affected parties will also be undertaken as per the requirements of the Code.
In a situation where a tree that is likely to fall onto or otherwise come into contact with an electric
line is identified, this tree will be assessed by a suitably qualified arborist who holds the qualification
of National Certificate Level IV in Horticulture and Arboriculture (including the “Assess Trees”
module), or an equivalent qualification.
The assessment will take into account foreseeable local conditions and consider the classification of
the tree. Based on the arborist assessment and recommendations, the hazard tree will be actioned
in compliance with the Code.
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APPENDIX 1:
Declared Area Maps: Kyneton and Gisborne
Kyneton Declared Area
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Kyneton Low Rating Area
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Kyneton Low Rating Area (green) Declared Area (brown)
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Gisborne Low Rating Area (green) Declared Area (brown)
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Gisborne Low Rating Area (green)
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Gisborne Declared Area (brown)
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