INDIVIDUAL CONSULTANT PROCUREMENT NOTICE
Date:
10 April, 2015
Country: Astana, Kazakhstan
Description of the assignment: National expert on updating the content of the relevant methodological
materials related to the Almaty Region Natural Disaster Response Preparedness Plan, the Concept of the
Regional Disaster Risk Situation Analysis, natural disaster risk assessment and management, and the
adoption of regulatory legal acts to approve the above.
Project name: Strengthening National Capacity for Risk Assessment, Prevention and Response to
Natural Disasters, 85667
Period of assignment/services: April – December 2015
Proposal should be submitted at the following e-mail address: zhadyra.baibossynova@undp.org no later
than of April 28, 2015
Background:
Ensuring the safety of the population and the environment is an essential condition for the development
of the modern society. Safety in emergency situations means the protection of individuals, society and
the environment from the excessively harmful effects of anthropogenic, natural, and environmental
factors.
Prospects for the social and economic development of the regions of Kazakhstan are largely dependent
on the level of security of its population and territory.
These facts force us to seek new solutions to the problems of protecting the population and the
territories from emergency situations, to anticipate future threats, risks and hazards, and to develop
methods of forecasting and warning.
In order to take action to reduce the risks and mitigate the effects of disasters on the territory of the
Republic of Kazakhstan it is necessary to study the main risk and threat levels of potential disasters,
analyze the legislation of the RoK in the area of prevention of disasters and liquidation of their
consequences, and develop proposals to improve the relevant legislation. This will help increase the
capacity for the management of natural disaster risks and their secondary negative factors on the basis
of long-term planning.
The development of the Natural Disaster Response Preparedness Plan and the relevant methodological
materials, as well as elaboration of their regulatory basis will provide a necessary framework for the
creation of the Disaster Risk Assessment Methodology for the regions of Kazakhstan and the National
and Regional Management Decision-Planning and Decision-Making System.
In this regard, there is a need to engage a national expert on updating of the content of the relevant
methodological materials related to the Almaty Region Natural Disaster Response Preparedness Plan,
the Concept of the Regional Natural Disaster Risk Situation Analysis, natural disaster risk assessment and
management, and the adoption of regulatory legal acts to approve the above.
Objective:
The goal of the national expert in 2015 is the updating of the content of the relevant methodological
materials related to the Almaty Region Natural Disaster Response Preparedness Plan, the Concept of the
Regional Natural Disaster Risk Situation Analysis, natural disaster risk assessment and management, and
the adoption of regulatory legal acts (RLA) to approve the above.
Scope of work:
1. Based on the analysis and synthesis of the materials from 2013 and 2014, prepared by national
experts on the Almaty Region, to adjust the content of the relevant methodological materials related to
the Almaty Region Natural Disaster Response Preparedness Plan, the Concept of the Regional Disaster
Risk Situation Analysis, as well as natural disaster risk assessment and management, in accordance with
the requirements of the Project Terms of Reference under task 2 (expected outcomes).
2. Development of a list of RLAs required for the adoption of the relevant methodological materials
related to the Almaty Region Natural Disaster Response Preparedness Plan, the Concept of the Regional
Disaster Risk Situation Analysis, and natural disaster risk assessment and management.
3. Development and approval of materials for a training seminar on the development of the Almaty
Region Natural Disaster Response Preparedness Plan, the Concept of the Regional Disaster Risk Situation
Analysis, and natural disaster risk assessment and management.
4. Conducting of the training seminar (in conjunction with national experts) for employees of local
government offices and territorial subdivisions of the state bodies and the Natural Disaster Response
Department of the Almaty Region on the Almaty Region Natural Disaster Response Preparedness Plan,
the Concept of the Regional Disaster Risk Situation Analysis, and natural disaster risk assessment and
management.
5. Development and adoption of a training module on the development of the Almaty Region Natural
Disaster Response Preparedness Plan, the Concept of the Regional Disaster Risk Situation Analysis, and
natural disaster risk assessment and management, in the established manner.
6. Ensuring the adoption of the RLAs related to the Almaty Region Natural Disaster Response
Preparedness Plan, the Concept of the Regional Disaster Risk Situation Analysis, natural disaster risk
assessment and management, and the relevant methodological materials.
Expected results and payments:
Outcome
Under Task 1:
- the adjustment of the content of the relevant methodological
materials of the Almaty Region Natural Disaster Response
Preparedness Plan, the Concept of the Regional Disaster Risk Situation
Timeframe
May, 2015
Payments
30% of the
contractual
amount
Analysis, as well as natural disaster risk assessment and management,
in accordance with the requirements of the Project Terms of
Reference under task 2 (expected outcomes) has been carried out.
Under Task 2:
- The list of RLAs required for the adoption of the relevant
methodological materials related to the Almaty Region Natural
Disaster Response Preparedness Plan, the Concept of the Regional
Disaster Risk Situation Analysis and natural disaster risk assessment
and management has been developed.
Under Task 3:
- the materials for the training seminar on the development of
the Almaty Region Natural Disaster Response Preparedness Plan, the
Concept of the Regional Disaster Risk Situation Analysis and natural
disaster risk assessment and management have been developed and
approved.
Task completion through the submission of a report.
Under Task 4:
- the training seminar for employees of local government
offices and territorial subdivisions of the state bodies and the Natural
Disaster Response Department of the Almaty Region on the
development of the Almaty Region Natural Disaster Response
Preparedness Plan, the Regional Disaster Risk Situation Analysis, and
natural disaster risk assessment and management has been
conducted (in conjunction with national experts of the project).
Under Task 5:
- the training module on the development of the Almaty Region
Natural Disaster Response Preparedness Plan, the Regional Disaster
Risk Situation Analysis and natural disaster risk assessment and
management, has been developed and adopted in the established
manner (in conjunction with national experts of the project).
August, 2015
30% of the
contractual
amount
Task completion through the submission of a report.
Under task 6:
- the RLAs for the Kazakhstan and Almaty Region Natural Disaster
Response Preparedness Plan, the Concept of the Regional Disaster
Risk Situation Analysis, natural disaster risk assessment and
October,
40% of the
management and the relevant methodological materials have been
2015
contractual
adopted in the established manner.
amount
The report on the implementation of the Terms of Reference has
been prepared and submitted
Duty station: home-based. Missions are foreseen when required, however, not less than 2 missions to
Astana during contract duration. Duration of each mission is considered to be 1 day; final dates of travel
will be agreed after contract signing.
Responsibility:
−
The expert coordinates his/her activities with the technical advisor and the project manager, and is
accountable to them.
− The work must be performed in accordance with the requirements specified in the terms of
reference, on time and at a high quality level.
− All the requirements specified in individual contracts should be met unconditionally.
− Materials prepared during the performance of the work should be provided to the technical adviser
and the project manager for coordination and approval.
Knowledge and skills:





University degree in technical sciences in the field of public administration.
At least 10-year experience in the system of emergency prevention and response, industrial and fire
safety, including at least 5-year experience of senior positions in the prevention and elimination of
natural disasters, industrial and fire safety, and experience in legal activities at the Ministry of
Emergency Situations of the Republic of Kazakhstan.
Experience in the development of regulatory legal acts (laws, standards, regulations, rules, etc.) in
the field of disaster prevention and response, industrial and fire safety.
Experience in development of concepts, sectoral programs, guidelines, recommendations and other
methodological materials in the field of disaster prevention and response, industrial and fire safety.
The knowledge of the official state language and the English language will be considered an
advantage.
Documents to be included when submitting proposals:
Interested individual consultants must submit the following documents/information to demonstrate
their qualifications:
(1)
Offeror’s letter to UNDP confirming interest and availability for the IC assignment with Financial
Proposal;
(2)
Filled and signed P11 form;
(3)
Detailed CV, including past experience in relevant field/area.
Financial Proposal:
The financial proposal shall specify a total lump sum amount, with travel-related costs, planned in ToR.
UNDP will pay in installments upon delivery of the services specified in ToR.
Travel:
All envisaged travel costs must be included in the financial proposal. UNDP do not accept travel costs
exceeding those of an economy class ticket. In the case of unforeseeable travel, payment of travel costs
including tickets, lodging and terminal expenses should be agreed upon, between the Project Manager
and Programme Officer and Individual Consultant, prior to travel and will be reimbursed.
Evaluation:
Individual consultants will be evaluated based on the following methodologies:
Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual
consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial
criteria specific to the solicitation.
* Technical Criteria weight; [70%]
* Financial Criteria weight; [30%]
Only candidates obtaining a minimum of 70% would be considered for the Financial Evaluation
Criteria
Weight
Max. Point
University degree in technical sciences in the field of public
administration.
At least 10-year experience in the system of emergency prevention
and response, industrial and fire safety, including at least 5-year
experience of senior positions in the prevention and elimination of
natural disasters, industrial and fire safety, and experience in legal
activities at the Ministry of Emergency Situations of the Republic of
Kazakhstan.
Experience in the development of regulatory legal acts (laws,
standards, regulations, rules, etc.) in the field of disaster
prevention and response, industrial and fire safety.
Experience in development of concepts, sectoral programs,
guidelines, recommendations and other methodological materials
in the field of disaster prevention and response, industrial and fire
safety.
The knowledge of the official state language and the English
language will be considered an advantage.
Technical Evaluation Total:
30%
150
30%
150
15%
75
15%
75
10%
50
100%
500
Financial Evaluation Total:
100%
100
“Responsive/compliant/acceptable” can be defined as fully compliant with ToR conditions
ANNEX
ANNEX 1- TERMS OF REFERENCES (TOR) – [to be provided by procuring unit with the individual
consultant procurement notice]
ANNEX 2- INDIVIDUAL CONSULTANT GENERAL TERMS AND CONDITIONS – [to be provided by procuring
unit with the individual consultant procurement notice]