SITE VISIT AGENDA TEMPLATE (Dual Program)
The meeting dates/times on this agenda are chronologically organized to meet specific needs of the
Site Visit Team. Changes can only be made within the timeframe of the site visit. Programs wishing
to alter the meeting times must first contact staff to ensure that the changes are appropriate.
Institution Name
Program Name
Site Visit Dates
Day One – Monday
MEETING
PARTICIPANTS (please provide name(s),
credential(s), title(s) in shaded areas)
Team meets with Program Director (include tour Program Director
of facilities in this time period)
Team reviews resource material
n/a
Team breaks for lunch
Team meets with Faculty
n/a
Full-Time Faculty
TIME/ROOM #
8:30 am-9:30 am
Room
9:30 am-12:00 pm
Room
12:00 pm-1:30 pm
1:45 pm-2:45 pm
Room
Adjunct Faculty
Team meets with On-Site Supervisors
On-Site Supervisors
Team meets with Off-Site Supervisors
Off-Site Supervisors
Team meets with Clinical Director or equivalent
Clinical Director
Team meets with Program Director
Program Director
Team members continue report writing
independently
Dinner
n/a
3:00 pm-3:30 pm
Room
3:30 pm-4:00 pm
Room
4:15 pm-4:45 pm
Room
5:00 pm-5:30 pm
Room
5:30 pm-6:30 pm
Room
6:30 pm-8:00 pm
n/a
Day Two – Tuesday
MEETING
Team meets with Program Director
PARTICIPANTS (please provide name(s),
credential(s), title(s) in shaded areas)
Program Director
Team meets with First Year Masters, Doctoral,
and/or Post-Degree students
First Year Masters, Doctoral, and/or PostDegree Students
Team meets with Second Year Masters, Doctoral,
and/or Post-Degree students
Second Year Masters, Doctoral, and/or
Post-Degree Students
Team meets with graduates
Graduates
TIME
8:30 am-9:00 am
Room
9:10 am-10:00am
Room
10:10 am-11:00
am
Room
11:00 am-11:30
am
Room
Form 16 – Revised September 2015
Conference with institutional administrative
representatives
Team meets with Program Director (if necessary)
Administrative Representatives
Team breaks for lunch
Team continues report writing & continues
review of supplemental material
Closing Remarks Meeting
n/a
n/a
Dinner
n/a
Program Director
Program Director (other program officers)
11:45 am-12:15 pm
Room
12:30 pm-1:00 pm
Room
1:00 pm-2:30 pm
2:30 pm-5:30 pm
Room
5:30 pm-6:00 pm
Room
6:15 pm-8:00 pm
SITE VISIT AGENDA TEMPLATE (Dual Program)
The meeting dates/times on this agenda are chronologically organized to meet specific needs of the
Site Visit Team. Changes can only be made within the timeframe of the site visit. Programs wishing
to alter the meeting times must first contact staff to ensure that the changes are appropriate.
Important Notes
 Facilities include, but are not limited to, review of library, clinic, classrooms, student area, computer lab, etc.
 Programs are required to provide the Site Visit Team with a meeting room to review all supplemental
materials, including but not limited to syllabi, current student and graduate files/records, faculty and
supervisor vita’s, etc. Resource rooms should have a table sufficient in size to accommodate the Site Visit
Team, computer, printer, wireless internet access, as well as means for privacy and power outlets for the Site
Visit Team’s personal laptop use.
 Faculty is defined as any individual or group of individuals who teach a course or practicum in the program.
The Program Director does not attend the meeting with faculty.
 Supervisors are defined as on-site and off-site individuals who supervise students in practicum and/or
internship. The Program Director does not attend the meeting with supervisors Please note that if the
program has only on-site supervisors, the meeting with supervisors will last from 3 PM to 4 PM.
 Separate meetings are required for each group of students by their year in program. Second Year students
are defined as any student who has been in the program for more than one year. Students will meet based
on how long they have been in their program, not by which program they are in. The Program Director does
not attend the meeting with students.
 Graduates are defined as any student having graduated from the program since the last Site Visit. The
Program Director does not attend the meeting with graduates.
 Institutional administrative representative is defined as President, Provost, Dean and any administrator with
oversight of the MFT program. The Site Visit Team needs to meet with at least one administrative
representative but may meet with more at the program’s discretion. The Program Director does not attend
the meeting with institutional administration.
 The Site Visit Team will continue its report writing in the provided resource room. The program is required to
provide a computer/ printer for the team as well as sufficient power outlets for the Site Visit Team’s personal
laptop use.
 Please note that the Closing Remarks Meeting is not a conversation or a dialogue but a courtesy on behalf of
the Site Visit Team and is not a mandatory part of the visit. Only the individual delivering closing remarks
speaks during the meeting. The Program Director is required to be at the Closing Remarks Meeting; however
additional program personnel may attend at the Program Director’s discretion. Those in attendance may not
include legal counsel. During the Closing Remarks Meeting the Site Visit Team will summarize its
observations as related to compliance with accreditation standards.
Form 16 – Revised September 2015