Faculty/Staff Handbook
Approved by the College of Education, September, 2014
Table of Contents
Use Control + Click on any topic to go
directly to its location within the Handbook
1
INTRODUCTION 1
College Partnerships 1
Programs 1
College of Education Faculty 4
College of Education Staff 4
Staff Roles and Responsibilities 5
COE Organization Chart 6
2
GOVERNANCE 7
Assemblies 7
College Meetings 7
College Advisory Board 7
College Committees 8
Professional Education Faculty 9
Veto Power of the Dean 9
3
COE ADMINISTRATIVE BUSINESS 10
Book Ordering 10
Blackboard Use Policy 10
Business Cards/Name Tags 10
Conference/Meeting Rooms 10
Class Cancellation 10
Classroom Location Changes 10
Course Changes by Faculty 11
Event Planning 11
Expenditure Preapproval Policy 12
Furniture & Office Maintenance 13
Faculty Course Questionnaire (FCQ) 13
Independent Study/IS Form 13
Office Hours 14
Parking for Guests 14
Purchasing 14
Travel and Expense Reports 14
4
COE PERSONNEL POLICIES 15
Annual Award Policy 15
Bereavement Policy 16
Book Selling Policy 16
Computer Policy 16
Conflict of Interest Compliance Policy 16
Course Load Policies 17
Table of Contents i
Dissertation Committee Policy 17
Diversity Policy 18
Enrollment Policy 18
Enrollment Cap Compensation Policy 18
Facilities and Administrative Return (F&A) (aka Indirect Costs or Overhead) 20
Faculty Retirement 20
Gift Cards Policy 20
Grade Submissions 20
Graduate Faculty Status 20
Master's Thesis Policy 21
Merit Distribution Policy 21
Non-Tenure Track Faculty Rights and Responsibilities 21
Office Designation Policy 21
Professional Development Funds for Faculty 21
Reappointment, Promotion, and Tenure, and Promotion (RPT) 22
Revisions of the Handbook 22
Student Field Replacement Policy 22
Syllabus Policy 22
5
ACADEMIC POLICIES & PROCEDURES 23
Background Checks 23
Course Auditing Policy 23
Course Changes by Students 23
Course Validations 24
Credit Transfers from Other Institutions 24
Grading Policies 24
Graduate Candidate for Degree 25
Graduation 25
Student Appeal/Exception Policy 25
Student Leave of Absence from Program 26
6
CAMPUS RESOURCES 27
Library/Materials on Reserve 27
Safety, Student Crisis, and Emergencies 27
Student Policies 28
Student Resources 28
UCCS Campus Directory 29
UCCS & CU Policies 29
7
TECHNOLOGY NEEDS 30
Faculty Resource Center 30
IT Services 30
8
APPENDIX 34
Forms 34
New Employee Guide 34
Table of Contents ii
1
INTRODUCTION
The College of Education (COE) is located administratively within the University of Colorado
Colorado Springs (UCCS). UCCS, along with the University of Colorado Boulder, the University
of Colorado Denver, and the Anschutz Medical Campus comprise the University of
Colorado statewide system (CU).
In 2012, the College established its vision, mission and goals:
COE Vision
We endeavor to be the foremost regional College of Education, fostering a just and
inclusive global society.
COE Mission
We prepare teachers, leaders, and counselors who embrace equity, inquiry, and
innovation.
COE Goals
Faculty in the College of Education:
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Embrace equity, diversity, and social justice
Ensure high quality preparation of education and counseling professionals
Engage in research-based inquiry and practice
Provide continual professional growth opportunities
Infuse and enhance the use of technology
Collaborate with campus and community partners to effect change
Work across college and university to optimize efficiency and effectiveness
College Partnerships
The College of Education engages in a wide variety of collaborative partnerships in order to
serve its stakeholders. UCCS COE faculty are involved in grants, research, professional
development and curriculum design in many of Colorado’s school districts and community
sites. UCCS strives to work closely with the Colorado Departments of Education and Higher
Education as well as its community partners in order to be responsive to state and local needs.
Programs
For specific information about our programs, visit the departmental links below:
Counseling & Human Services
http://www.uccs.edu/coe/departments/counselinghuman-services.html
Curriculum & Instruction
http://www.uccs.edu/coe/departments/curriculumand-instruction.html
COE Faculty/Staff Handbook
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Leadership, Research & Foundations
http://www.uccs.edu/coe/departments/leadershipresearch-and-foundations.html
Special Education
http://www.uccs.edu/coe/departments/specialeducation.html
For more detailed programmatic information, follow the links provided below:
Department of Counseling and Human Services
School Counseling
http://www.uccs.edu/coe/departments/counselinghuman-services/chsdegprogs/chsmasc.html
Clinical Mental Health Counseling
http://www.uccs.edu/coe/departments/counselinghuman-services/chsdegprogs/chsmacmhc.html
Counseling and Leadership
http://www.uccs.edu/coe/departments/counselinghuman-services/chsdegprogs/chsmaaoc.html
Emphasis in Addictions
http://www.uccs.edu/coe/departments/counselinghuman-services/chsdegprogs/clinical-emphasis-inaddictions.html
Undergraduate Minor in Human
Services
http://www.uccs.edu/coe/departments/counselinghuman-services/chsdegprogs/chsminorhs.html
Department of Curriculum and Instruction
Master’s Programs
MA in Curriculum and Instruction
http://www.uccs.edu/coe/departments/curriculumand-instruction/cidegprogs/cima.html
MA Teaching English to Speakers of
Other Languages
http://www.uccs.edu/coe/departments/curriculumand-instruction/cidegprogs/citesol.html
Master of Arts in Curriculum and
Instruction: Literacy
http://www.uccs.edu/coe/departments/curriculumand-instruction/cidegprogs/cimaliteracy.html
MA in Science Education
http://www.uccs.edu/coe/departments/curriculumand-instruction/cidegprogs/cimascied.html
MA in Space Studies and Science
Education
http://www.uccs.edu/coe/departments/curriculumand-instruction/cidegprogs/cimaspstuscied.html
MSc in Science Teaching
http://www.uccs.edu/coe/departments/curriculumand-instruction/cidegprogs/cimscsciteach.html
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MSc in Space Studies and Science
Teaching
http://www.uccs.edu/coe/departments/curriculumand-instruction/cidegprogs/cimscspstusciteach.html
Certificate and Licensure Programs
Teacher Education & Licensure
Program (TELP)
http://www.uccs.edu/coe/departments/curriculumand-instruction/cilicprogs/citelp.html
UCCSTeach Secondary Math &
Science Program
http://www.uccs.edu/coe/departments/curriculumand-instruction/cilicprogs/uccsteach.html
Alternative Licensure Program (ALP)
http://www.uccs.edu/coe/departments/curriculumand-instruction/cilicprogs/cialp.html
Culturally Linguistically Diverse
Education Endorsement
http://www.uccs.edu/coe/departments/curriculumand-instruction/cilicprogs/clde.html
Gifted and Talented Online
Endorsement Program
http://www.uccs.edu/coe/departments/curriculumand-instruction/cilicprogs/gt-online-endorsementprogram.html
IT Online Certificate Program
http://www.uccs.edu/coe/departments/curriculumand-instruction/cilicprogs/it-online-certificateprogram.html
TESL TEFL Certificate Program
http://www.uccs.edu/coe/departments/curriculumand-instruction/cilicprogs/tesltefl-certificateprogram.html
Department of Leadership, Research and Foundations
Ph. D. in Educational Leadership,
Research, and Policy
http://www.uccs.edu/coe/departments/leadershipresearch-and-foundations/lrfdegprogs/lrfphd.html
MA in Educational Leadership with
Concentration in Student Affairs in
Higher Education (SAHE)
http://www.uccs.edu/coe/departments/leadershipresearch-andfoundations/lrfdegprogs/lrfmasahe.html
MA in Educational Leadership with
Concentration in P-12 Education
and Principal Licensure
http://www.uccs.edu/coe/departments/leadershipresearch-andfoundations/lrfdegprogs/lrfmaleadpl.html
MA in Educational Leadership
http://www.uccs.edu/coe/departments/leadershipresearch-andfoundations/lrfdegprogs/lrfmaleadpl.html
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Principal Licensure only (Principal
Preparation)
http://www.uccs.edu/coe/departments/leadershipresearch-andfoundations/lrfdegprogs/lrfmaleadpl.html
Administrator Licensure
Superintendent Preparation)
http://www.uccs.edu/~extendedstudies/professional
_development_superintendentpreparation.html
Department of Special Education
Undergraduate Licensure in Special
Education
http://www.uccs.edu/coe/departments/specialeducation/speddegprogs/undergradlicsped.html
Initial License in Special Education
with or without Master's Degree
http://www.uccs.edu/coe/departments/specialeducation/speddegprogs/initial-licensure-wwoma.html
Added Endorsement in Special
Education with or without Master's
Degree
http://www.uccs.edu/coe/departments/specialeducation/speddegprogs/added-endorse-in-spedwwo-ma.html
Master of Arts Special Education
Only
http://www.uccs.edu/coe/departments/specialeducation/speddegprogs/ma-only.html
Bachelor of Innovation in Inclusive
Early Childhood Education (BI:IECE)
http://www.uccs.edu/coe/departments/specialeducation/speddegprogs/bachelor-of-innovation-ininclusive-ece.html
Post Baccalaureate Inclusive Early
Childhood Education
http://www.uccs.edu/coe/departments/specialeducation/speddegprogs/bachelor-of-innovation-ininclusive-ece.html
College of Education Faculty
COE faculty members provide leadership in their respective fields. They provide professional
service to Colorado as members or chairs of Governor’s Councils, task forces to create state
standards, and curriculum development projects. Their research extends the boundaries of
knowledge in many areas, including public policy; community mental health; bullying;
diversity; inclusion; and assistive technology.
Faculty: http://www.uccs.edu/coe/people/faculty.html
College of Education Staff
The College is supported by a highly competent staff who work to further the COE mission and
goals.
Staff and Administration: http://www.uccs.edu/coe/people/staff-and-administration.html
COE Faculty/Staff Handbook
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Staff Roles and Responsibilities
Fiscal Administrator - Administers all funds of the college, including general auxiliary, sponsored
projects, gift, and other funds. Duties include monitoring and controlling revenue and
expenditure activity for each source of funds; developing budget proposals; preparing faculty
and staff salary data and sources of funds for annual salary recommendation process;
assisting in the conduct of audits as required by State and Federal agencies; and responding
to requests from the Dean’s Office for fiscal or budgetary information.
Assessment and Operation Specialist - Directs and coordinates operational and research data
reporting and interpretation initiatives for the College of Education.
Faculty Liaison/HR Manager – Manages college processes associated with recruitment; hiring;
contracts; relocation; orientation for new employees; evaluation/reviews (RPT); leave
management; and termination of staff and faculty. Provides administrative support to faculty
and serves as the special events coordinator for the College of Education as well as orders
supplies for the COE and coordinate COE public relations; communications; and fund raising
activities (e.g. alumni, advisory board members, etc.). Organizes faculty review processes,
including the RPT process; annual merit evaluation for faculty, classified staff, professional
exempt positions and student employees in the college within campus guidelines.
Faculty Liaison/Technical Writer – Provides administrative support to faculty (e.g. orders books,
prepares and assists with expense reports, and orders departmental purchases, etc.);
manages FCQ orders and distribution; serves as Acalog content coordinator; composes
manuals, reference guides and checklists to support operations; collects and audits student
graduation paperwork for departments; manages department course schedules, room
assignments, requests for room changes, and course change forms; serves as a special events
coordinator; coordinates and plans COE public relations, communications, and fund raising
activities.
Technology Support Staff – Assists faculty and staff with all aspects of Information/Technology
for the College of Education, including BlackBoard; responsible for software updates; orders
new technology (hardware or software); serves COE members in troubleshooting hardware
and software problems.
Director of Field Experience and Community Outreach – Provides administrative oversight to
the Student Resource Office and reinforces recruitment and retention efforts across campus
and in the community in promoting and supporting the College of Education; assists with
coordination and tracking of student field practica.
Student Support Staff - Provide admissions information and support for prospective, enrolling
and current students from the Student Resource Office and serve as one of the first points of
contact for all prospective and current students; create and maintain digital admissions and
related student files for all COE departments; report to the Director of Field Experience and
Community Outreach and provide general clerical and administrative support as well as
assistance with assessment/operations.
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COE Organization Chart
Associate Dean
- Curriculum & Instruction Chair
Faculty
- Special Education Chair
- Counseling & Human Services Chair
- Leadership Chair
Program & Degree Directors
Fiscal Administrator
Student Support Staff
Dean
Director of Field Experience &
Community Outreach
Student Employees
Assessment and Operations
Coordinator
Faculty Liaison/Tech Writer
Faculty Liaison/HR Specialist
Student Employees
IT Support
COE Faculty/Staff Handbook
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GOVERNANCE
COE has the following assemblies or established groups that represent members who share a
common purpose.
Assemblies
Leadership Team
The College’s Leadership Team is comprised of the Dean, Associate Dean, Department
Chairs and others. Its primary role is to serve as an official advisory council to the Dean.
COE General Assembly
All personnel working within the College of Education comprise the General Assembly.
Faculty Assembly
The Faculty Assembly is comprised of all faculty assigned teaching and/or research
responsibilities within the COE.
Staff Assembly
The Staff Assembly is comprised of all support personnel working within (but not limited to)
COE Administrative Offices, the Student Resource Center, and departmental offices.
Tenure Track Faculty Assembly
The Tenure Track Faculty Assembly is comprised of all faculty assigned to a tenure track
position within the College
Non-Tenure Track Faculty Assembly
Non-Tenure Track Faculty Assembly is comprised of all faculty assigned to a non-tenure track
position within the College and includes full and part-time employees, including instructors &
lecturers.
College Meetings
The College will have a meeting at least once each semester and at such other times as the
Dean deems appropriate or necessary. The Dean may call a meeting upon petition of any
Assembly or Committee Chair. Reasonable notification of College meetings must be given
before the meetings.
College Advisory Board
The College’s Advisory Board (CAB) is comprised of members representing the University,
public school and community partners. The Advisory Board serves as a working board that
assists the College of Education in setting and achieving strategic objectives by providing
insight, advice, and support relative to programs, curriculum, and accreditation initiatives
while providing links to the various stakeholder communities.
Role of Board Members
 Provide advice and insight relative to the College’s vision and strategic direction.
 Provide information on the needs and views of our stakeholders.
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Provide feedback and advice on programs and curriculum.
Communicate, endorse and advocate the College of Education’s interests to external
constituencies such as school districts, community, business, and
organizations/agencies.
Provide a link to school districts, the community, businesses, and
organizations/agencies.
College Committees
Standing Committees
Standing Committees include individuals elected by the faculty and staff of COE who
function on a continuing basis and follow the academic calendar. The Dean has the
discretion to appoint voting or ex-officio non-voting members to any standing committee.
Current committees include:
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Assessment and Accreditation Committee
Curriculum Committee
Diversity Committee
Innovations and Technology Committee
Grievance Committee
Assessment and Accreditation Committee
This committee is charged with continual program and degree review to ensure quality
education in the College of Education. The Committee will oversee matters of assessment
and accreditation in the College, including: coordinating, monitoring, and reviewing
assessment and accreditation processes within the College; ensuring that issues related to
accreditation are a prominent part of the College culture for continual program and unit
improvement; making recommendations to improve the efficiency of assessment and
accreditation task completion; and making recommendations for resources to enhance the
assessment and accreditation processes.
Curriculum Committee
This committee serves as an advisory body to the Faculty of the College of Education (COE).
The duties of the COE Curriculum Committee are to review all new COE courses at the
undergraduate and graduate levels and to provide advice and guidelines with respect to
new academic programs and COE college degree requirements. The recommendations of
the COE Curriculum Committee are submitted to the Faculty of COE for final approval.
Innovations and Technology Committee
The Technology & Innovations committee reviews the innovative use of technology in
teaching and learning, including implications for faculty, candidates, and p-12 students.
Grievance Committee
The grievance committee addresses grievances filed by students after they have gone
through the appropriate channels. See the Student Appeal/Exception Policy for the process
on settling a disputed grade or professional decision.
COE Faculty/Staff Handbook
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>> Student Appeal/Exception Policy:
http://www.uccs.edu/Documents/coe/policiesprocedures/College%20of%20Education%20A
ppeal%20Procedure.pdf
Diversity Committee
The Diversity Committee is responsible for ensuring that all COE course offerings are
accessible and equal to all students. They also support college and campus-wide diversity
efforts.
Research Roundtable
Research Roundtable is a self-governing program designed to support the new and
emerging scholarship of non-tenured faculty and doctoral students. Participants present their
research and discuss possible collaborations and available resources. Members may propose
mini-grants (up to $2000) that further their personal research agendas and the group
recommends proposals for funding to the Dean.
Ad Hoc Committees
These groups are generally short term, non-standing, and assigned a specific charge or
purpose to address. Membership to an Ad Hoc or Special Committee or Task Force is
typically by appointment.
Professional Education Faculty
The Professional Education Faculty (PEF) will be the representative body of the Unit across the
University. Membership will include those individuals employed by a college or university,
including graduate teaching assistants who teach one or more courses in Education, provide
services to candidates (e.g., advising), supervise clinical experiences, or administer some
portion of the Unit. The goal of this caucus will be to review, support and operationalize the
principals contained within the COE’s conceptual framework.
Veto Power of the Dean
The Dean has the authority to veto any and all decisions of the College.
COE Faculty/Staff Handbook
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COE ADMINISTRATIVE BUSINESS
Book Ordering
(Approved April 2013)
Faculty are responsible for ordering books and materials for their courses. Book orders for
each semester should be placed following the guidelines and procedures for the university
bookstore. This includes desk/exam copies from publishers.
The UCCS Bookstore customizes and emails a link for faculty members to order their own
texts. You must submit through VerbaCollect even if you are not using textbooks. You can
also visit the UCCS VerbaCollect site at http://uccs.verbacollect.com/.
Blackboard Use Policy
(Approved April 2013)
All COE faculty are expected to use Blackboard to post their course syllabi and office hours.
Business Cards/Name Tags
For business cards and magnetic name tags, see the Faculty Liaison. Please provide a
current business card with any changes when seeking to replenish your supply.
Conference/Meeting Rooms
COE conference rooms are available for meetings and events by reservation only. To make
a reservation, contact the Faculty Liaison. Due to limited space, instructors wishing to
schedule classes in conference rooms during normal business hours must get prior approval
from the Office of the Dean. Outside food is permissible in the COE conference rooms.
Large Conference Room
The large conference room is now a part of the Event Management System, which allows
other departments housed in Columbine Hall to reserve space. For this reason, it is crucial to
make your reservations as far in advance as possible.
Class Cancellation
If you are prevented by illness or some unforeseen event from meeting your class, you are
required to inform the Faculty Liaison of such circumstances in advance of the time the class
is scheduled to meet so that appropriate arrangements can be made.
Classroom Location Changes
Room Changes
Permanent changes to class locations must be requested through the Faculty Liaison.
Due to limited space, specific classrooms such as computer labs, SMART rooms, and other
specialized needs should be requested when the schedule is being made. Instructors holding
class at an alternative location or off-campus are asked to provide the SRO with advance
notification to assist with student inquiries. If holding class off campus, see links below for
campus-wide policies.
COE Faculty/Staff Handbook
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>> Off-Campus Activity Guidelines:
https://www.cu.edu/sites/default/files/OffCampus_ActivitiesGuidelines.pdf
>> Off-Campus Activity Risk Assessment and Emergency Planning:
https://www.cu.edu/sites/default/files/OffCampus_RiskAssessment.docx
>> Participant Waiver and Notice:
https://www.cu.edu/sites/default/files/OffCampus_NoticeParticipantsRiskWaiverResponsibility
.docx
Course Changes by Faculty
Adding, Canceling, or Changing an Existing Course
To make changes to an existing course after the course schedule has been submitted,
submit a request to the Faculty Liaison. The request should include the following:
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Term (ex. Fall 2014)
Course number and section
Course title
Course start and end time (if changes are being made)
Days of the week (if changes are being made)
Instructor’s full name
Proposing New Courses
All requests to create new courses must be approved by the COE Curriculum Committee. To
create a new course, faculty members must complete a Course Inventory Form. After
completing the form, obtain approval from the Department Chair, who then forwards the
request to the COE Curriculum Committee. Once the COE Curriculum Committee has
approved the request, the form will be submitted to the COE Dean for further processing.
>> Course Inventory Form:
http://www.uccs.edu/Documents/admrec/COURSE_INVENTORY_FORM.pdf
Inactivating Courses
To inactivate a course from the UCCS course inventory, the Department Chair shall complete
a Course Inventory Form indicating the course is now “inactive” and submit the form to the
Dean of the College for approval and further processing.
>> Course Inventory Form:
http://www.uccs.edu/Documents/admrec/COURSE_INVENTORY_FORM.pdf
Event Planning
To reserve space for a COE event or meeting using other campus facilities, contact the
Faculty Liaison. When requesting a reservation, please provide as much information as
possible, including event name, date and time, attendance, audio-visual needs and main
point of contact.
COE Faculty/Staff Handbook
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Due to limited availability, please book your events as far in advance as possible but within
one year from the date of the event.
Event Risk Management
The University recognizes that supporting on-campus activities enhances the academic and
co-curricular learning environment. All activities, whether University-sponsored or not, may
require additional scrutiny and review to minimize risk and to ensure that appropriate
measures are taken to shift, reduce, or insure acceptable risks.
Event Coordinators are provided the following resources for planning an event:
>> On-Campus Activity Guidelines:
https://www.cu.edu/sites/default/files/OnCampus_Guidelines.pdf
>> On-Campus Activity Risk Assessment and Emergency Planning:
https://www.cu.edu/sites/default/files/OnCampus_RiskAssmt.docx
Food Services
For spaces reserved through Event Services (all other campus space), catered food and
concessions must be ordered through UCCS Dining and Food Services. See the Faculty
Liaison for assistance with catering your campus event.
>> Catering Guidelines: http://www.uccs.edu/Documents/diningservices/Catering
Guidelines 04_1_14.pdf
Events with Alcohol
Serving alcohol at events may be allowed with proper approvals. Please see the UCCS
Alcohol Policy and Risk Assessment below for more information.
>> Alcohol Policy: http://www.uccs.edu/Documents/vcaf/policies/100-003Alcohol2013.pdf
>> Alcohol Guidelines and Risk Assessment:
https://www.cu.edu/sites/default/files/AlcoholGuidelinesandRiskAssessment.pdf
Expenditure Preapproval Policy
(Approved September 2012)
(Amended September 2014)
All faculty and staff must prepare an electronic Expenditure/Preapproval form for purchases.
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Department chairperson signatures or approvals via email are required for faculty
requests. Staff should seek approval from their immediate supervisor.
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Purchases over $2,500.00 require the Dean’s approval.
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When faculty or staff are making purchases on behalf of the College of Education, the
employee will complete the Expenditure/Preapproval form and the Dean shall be the
approving authority.
COE Faculty/Staff Handbook
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Employees are strongly encouraged to use Concur when scheduling travel. Also, they
are advised to check with the Fiscal Administrator to ensure they have sufficient funds
in their Professional Development accounts to cover anticipated expenses.
>> Expenditure Pre-Approval Form PDF:
http://www.uccs.edu/Documents/coe/policiesprocedures/Expenditure Pre-Approval
Interactive Form7312.pdf
>> Expenditure Pre-Approval Form Word:
http://www.uccs.edu/Documents/coe/policiesprocedures/ExpenditurePreApprovalForminter
active.dotx
Furniture & Office Maintenance
To request office furniture, furniture repair, or office maintenance, speak with the Faculty
Liaison. Office maintenance includes wall repair, paint touch-up, lighting and electrical
issues.
Faculty Course Questionnaire (FCQ)
CU utilizes a multi-faceted approach to instructor and faculty evaluation. A major
component of evaluation is the Faculty Course Questionnaire (FCQs), which are distributed
to enrolled students on a day that falls within a specified window of time towards the end of
every semester.
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FCQ forms will be distributed in a sealed envelope to all faculty to be administered by
someone other than said faculty during class.
Faculty-Course Evaluation shall be implemented at the University of Colorado for all
courses and their sections offered by any of the University of Colorado campuses.
Peggy Laney is the FCQ coordinator and can assist you if you have any questions.
>> FCQ Information for Staff and Instructors: http://www.colorado.edu/fcq/FAQinfo.htm
>> FCQ Results Database: https://fcq.colorado.edu/uccsdata2.htm
Independent Study/IS Form
(Approved September 2012)
COE graduate students who wish to pursue an independent study with a COE faculty
member must complete the Independent Study Proposal Request form. The proposal must
be approved and signed by the supervising faculty member conducting the Independent
Study. Other signatures required include the Department Chairperson and the Dean of the
COE, both of which can be obtained with the assistance of the Faculty Liaison. Faculty who
teach independent studies outside of their regular teaching load will be paid $150.00 per
credit hour or $450.00 per 3 credit hour course.
>> Independent Study Form:
http://www.uccs.edu/Documents/coe/policiesprocedures/COE Independent Study Request
Form-Dynamic FormV2.pdf
COE Faculty/Staff Handbook
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Office Hours
(Approved September 2012)
It is expected that COE faculty post and maintain office hours each semester, beginning the
week before classes start. The expectation is that each faculty member will commit to four
hours per week (during academic year) for student advising, exclusive of time spent
addressing students questions, concerns, etc. before or after class. To facilitate advising, the
Student Resource Office must have access to faculty calendars so that advising
appointments can be scheduled.
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Appointments may be scheduled for virtual or face-to-face meetings and location is
flexible (some faculty meet with students off campus or in a centralized campus
location).
Faculty within departments are asked to collaborate on scheduling hours so that there
is adequate coverage.
Departments may work out a system for faculty to ‘bank’ hours if they are not
available during their regular office hours (conferences, consulting, travel, etc.) and
make up their hours at a time that meets department needs.
If faculty will not be available during their regular office hours, they need to let SRO know.
Parking for Guests
To provide guests who are attending COE events with free parking, obtain a code from the
Faculty Liaison. The code is available for use in the campus garage only and is not for use by
students, staff, or faculty.
Purchasing
All approved purchases of office supplies, materials and equipment must be made through
the Faculty Liaison. Purchases made independently may not be eligible for reimbursement.
Technology and Software
Discuss technology and software needs with COE IT Support Staff prior to obtaining approval
for purchase.
Travel and Expense Reports
Travel expenses and general reimbursements must be pre-approved by your department
chair or immediate supervisor. UCCS uses an online travel and expense reporting system
called Concur Travel and Expense, which is accessed through the campus portal and
composed of two parts: 1)Concur Travel and 2)Concur Expense. Concur Travel is used for
24/7 booking of airline tickets, hotels, and rental cars. Concur Expense is used to reconcile
Travel Card charges and to request reimbursement for University travel and non-travelrelated expenses by employees and Regents. The traveler’s costs cannot be reimbursed until
after the trip is completed. Reimbursement expense reports must be submitted within the
designated time period to avoid tax consequences for employees.
Food Related Reimbursement outside of Travel Expense
Detailed receipts showing all items purchased are required in order to be reimbursed.
Alcoholic beverages and tips beyond 20% are not eligible for reimbursement.
COE Faculty/Staff Handbook
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COE PERSONNEL POLICIES
Annual Award Policy
Overview
Each spring, the Awards Committee of the College of Education (COE) invites nominations
for the COE Research, Teaching, Staff, and Service Awards. The submission deadline for the
awards is in April of each year and nominations must be submitted to the Dean’s Office by
the announced deadline. All faculty and staff will be notified of the awards, criteria,
procedure and provided a copy of this policy in advance of the deadline. Recipients will be
recognized with a plaque. Faculty must have an updated FRPA to be eligible to receive any
of the three faculty-specific awards. Complete details on eligibility for the awards are given
below.
The Awards Committee
The Dean will ask for volunteers to serve on the Awards Committee. The Committee, which is
made up of representatives from all COE departments, programs, and offices, will evaluate
all submissions and recommend award winners for final approval by the Leadership Team.
Nomination Procedure
Nominations may be made by anyone. It is expected that COE department chairs will
encourage the nomination process. For each nominee, individuals making a nomination
must submit a written nomination to the Dean’s office representative explaining why the
individual deserves the award.
1. Outstanding Researcher Award
The awardee will be judged by the committee to be excellent in research using criteria from
the COE RPT Guidelines, Criteria for Faculty Evaluation.
ELIGIBILITY: Full-time tenure/tenure track COE faculty are eligible for this award.
2. Outstanding Teacher Award
Candidates will be judged to be outstanding in the teaching component of their scholarly
endeavors.
ELIGIBILITY: instructors or tenure-track faculty with at least a 50% appointment are eligible.
3. Outstanding COE Service Award
For service provided to the College of Education, the campus community and/or the wider
community by serving on committees and performing public service.
ELIGIBILITY: All COE faculty and staff are eligible.
4. Outstanding Staff Award
The Outstanding Staff Award is for a staff member who has demonstrated initiative and effort
over and above standard job requirements.
ELIGIBILITY: All staff are eligible.
COE Faculty/Staff Handbook
15
Bereavement Policy
You may receive up to five days of paid leave to arrange for and attend an immediate
family member's funeral and handle related affairs. Immediate family members include:
spouse, children, parents, grandparents, grandchildren, brothers, sisters, mothers-in-law,
fathers-in-law, sisters-in-law, brothers-in-law, sons-in-law, and daughters-in-law, and anyone
else who belongs to your established household.
Note: Your supervisor may allow you to take five paid working days of funeral leave for an
equally significant other person not included in this definition.
Gifts and cards associated with bereavement or condolences will fall to the individual
departments to coordinate and collect funds.
>> Information on Leave Policy: http://www.cu.edu/employee-services/leave
Book Selling Policy
(Approved September 2012)
Many universities are reviewing their policies about selling desk copies intended for faculty
use as the practice appears to inflate textbook prices for students and prevents authors from
receiving revenue they’re entitled to.
While COE personnel may continue to sell textbooks, it shall be the policy of the College of
Education that such dealings occur outside of COE premises. Faculty wishing to donate
unused books may still leave them on the window ledge outside the COE suite.
Computer Policy
(Approved 2013)
Computers will be refreshed on a regular basis, budget allowing. COE employees may
request a laptop every three years or a desk top every five years. Requests must be
approved by the direct supervisor and the Dean. The college’s IT professional will determine
appropriate specifications based on employee needs and IT recommendations, then
forward the requests to the Dean’s office. The IT professional will arrange for set up. The
college will pay up to $1,500.00 per unit and additional costs may be covered by
departments or the employee. The computer is university property and remains with the
College of Education in the event that the employee leaves.
Conflict of Interest Compliance Policy
(Approved 2013)
All COE employees must adhere to the CU System Compliance Agreement. A copy of the
compliance agreement must be filed annually with the university and an electronic copy
should be sent to Mary Hurless.
>> Conflict of Interest Information: http://www.uccs.edu/compliance/conflict-of-interest.html
COE Faculty/Staff Handbook
16
Course Load Policies
Faculty Course Overload Policy
(Approved April 2013)
An overload is any credit given for work beyond the College’s established faculty course
workload of 15 credit hours for Tenure Track Faculty and 24 credit hours per academic year
for Non‐Tenure Track Faculty. Faculty overloads are appropriate only in cases where they
meet specific department or college needs. Faculty are limited to two overload courses per
semester or three per year. Overloads must be approved by Department Chairperson and
the Dean.
Faculty Load Policy
(Approved April 2013)
Faculty members are expected to achieve a balance among the categories of evidence
with emphasis on teaching and scholarship for Tenure Track Faculty (TTF) and teaching and
service for Non‐Tenure Track Faculty (NTTF). The common expectation in the College of
Education is 40% teaching, 40% scholarship, and 20% service for TTF unless otherwise
negotiated with the department chairperson and approved by the Dean. The common
expectation for NTTF is 80% teaching and 20% service unless otherwise negotiated with the
department chairperson. Typical teaching loads are five courses per academic year for TTF
and eight courses per academic year for NTTF.
Faculty Course Offload Policy
(Approved April 2013)
Faculty may be given a course offload to complete specific assignments (e.g. accreditation
work, research, program development, etc.). Offloads require approval by the Department
Chairperson and Dean, unless the offload is related to a contractual agreement such as a
letter of offer or grant.
Dissertation Committee Policy
(Approved September 2012)
The College of Education will pilot a two-year program (commencing 9/2012) to compensate
faculty for their work on dissertation committees. All payments will be made upon successful
completion of student’s dissertation. The committee chair must request payment on behalf of
the entire committee at the time of dissertation defense (see payment table).
Role
Stipend
Chair
Methodologist*
$1,000
$500
Reader
Reader
$300
$300
Reader
$300
COE Faculty/Staff Handbook
17
*If chair serves as methodologist, there will be no additional payment.
If reader serves as methodologist, s/he is compensated at rate of $500 but not for reader’s
role.
Payment will be taken from departmental Ph.D. funds or from tuition transferred to the
department from enrollments in dissertation coursework.
Diversity Policy
The COE shares the Diversity Statement for the University: UCCS inclusively engages diverse
people and perspectives in learning, discovery, and innovation to prepare students
for successful futures, to build knowledge, and to inform the greater public good.
>> UCCS Diversity and Inclusiveness: http://www.uccs.edu/diversity/index.html
The COE also shares the Description of Diversity from the University of Colorado Board of
Regents, stating: "The University of Colorado is committed to building a community of
students, faculty, and staff in which diversity is a fundamental value. People are different,
and the differences among them are what we call diversity -- a natural and enriching
hallmark of life. A climate of healthy diversity is one in which people value a rich panoply of
diverse ideas, perspectives, and backgrounds, individual and group differences, and
communicate openly."
For system-wide policies, please see Regent Policy 10.P “Diversity,” available at:
http://www.cu.edu/regents/policy-10p-diversity
The University of Colorado Colorado Springs is committed to diversity and equality in
education and employment.
Enrollment Policy
(Approved September 2012)
For lecturers, instructors, and faculty, minimum enrollments will be used to determine whether
a course is offered. For graduate courses, the minimum enrollment will be six (6) students and
for undergraduate courses the minimum is twelve (12) students. The enrollment minimum for
cross-listed (combination undergraduate/graduate) courses will be nine (9) students.
Enrollments will be determined at the time of the university’s census date. For a lowenrollment course (five or fewer students) to be offered, both the Department Chair and the
Dean must sign off.
Enrollment Cap Compensation Policy
(Approved September 9, 2014)
The College of Education will use the following guidelines in determining the enrollment cap
for various COE courses:
COE Faculty/Staff Handbook
18
On-campus (face-to-face) or hybrid (anything less than 51% online) courses:
Undergraduate
Graduate
Lecture
50 students
25 students
Lab
15 students
15 students
Practica
10 students
10 students
If course is cross-listed (undergraduate and graduate), the enrollment cap will be the
average of the specified caps.
Online Courses:
Undergraduate courses
20 students
Graduate courses
15 students
In the event any course exceeds its enrollment cap, the department chair and affected
faculty have several choices, depending on the type of course and departmental resources.
It is the responsibility of the faculty member to work with the department chair to determine
the model that best accommodates the department’s resources and faculty needs:
A course can be split into two or more sections:

Faculty member can teach additional section in-load or as an overload

Additional faculty can be hired to teach other sections

If the additional section does not meet minimum enrollment requirements, the course
with the lower enrollment will be counted as the overload.
A course can exceed cap, but two faculty may be employed to co-teach course.
Compensation will be split.
A course can exceed cap, but faculty member may be provided support through the
department in the way of a grader, graduate assistant*, or other support personnel.
A course can exceed cap and faculty member is paid for each additional student:
Undergraduate course
$100/student
Graduate course
$200/student
*A graduate assistant (GA) at 3 hours a week costs about $576 and at 5 hours costs $960 for
a 16-week semester.
COE Faculty/Staff Handbook
19
Facilities and Administrative Return (F&A) (aka Indirect Costs or Overhead)
(Approved September 9, 2014)
F&A return to the College of Education will be split 40% to Principal Investigator (PI), 35% to
sponsoring department, and 25% to the College of Education. If the award is less than $1000,
100% will go to PI.
Faculty Retirement
Faculty anticipating retirement should contact the Department and/or campus Human
Resources Representative to initiate a retirement agreement and discuss Emeritus/ Emerita
designation.
There are no COE-specific policies for retirement programs for faculty. For system-wide
policies, please see the Faculty Handbook: http://www.cu.edu/content/faculty-handbook
Gift Cards Policy




The purchase of gift cards requires preapproval from Department Chair and must be
requested through the COE Fiscal Administrator.
Faculty must account for each gift card given using a Gift Card Log
Gift card recipients must sign the log to show receipt of the card.
Logs are available through the Faculty Liaison.
Grade Submissions
(Approved April 2013)
All faculty are required to meet university deadlines for grade submissions. Department
Chairpersons are responsible for communicating deadlines to adjunct faculty and following
up with faculty not meeting the deadline. The Dean reserves the authority to not re‐hire
lecturers who routinely fail to adhere to this process.
Procedure
Final grades must be submitted to the university separately from entering them into
Blackboard. Once grades are finalized, formal submissions are made through the
MyUCCSPortal, under Faculty Self Service. Grades must be manually entered into the grade
roster, approved, and then posted.
Graduate Faculty Status
Faculty (Tenure Track and Non-Tenure Track) and lecturers who teach graduate level courses
must be appointed to the Graduate Faculty. The Faculty Liaison will prepare an Appointment
to the Graduate Faculty form to be submitted with the instructor’s resume/vita. These forms
are then routed for other signatures.
Note: Graduate Faculty Appointments are also required for external dissertation committee
members.
COE Faculty/Staff Handbook
20
Master's Thesis Policy
(Approved September 2012)
Every COE candidate pursuing a master’s degree under Plan I (thesis option) is required to
write a thesis, which may be of a research, expository, critical or creative type. Each thesis
presented in partial fulfillment of the requirements for a master’s degree must satisfy the
specifications of the University of Colorado Colorado Springs Thesis and Dissertation Manual,
and shall represent 3-6 semester credit hours of work. Faculty who serve as thesis chairs
outside of their regular teaching load will be paid $500.00 per student for thesis advisement
and $500.00 upon completion of a student’s thesis.
Merit Distribution Policy
(Approved February 2013)
Based on the recommendations of the Merit Pay Task Force, the College of Education will
use the following process in determining merit distribution:





Department Chair Evaluates Faculty and Staff Based on Established Criteria
Department Chair Recommends Merit Increase (Zero, Merit, Extraordinary Merit)
Leadership Team Reviews Chair Recommendations for Merit
Dean Confirms or Rejects Chair Recommendations
Dean Awards Merit
Merit is subject to funding approval from the Board of Regents each year.
Non-Tenure Track Faculty Rights and Responsibilities
For complete information, see the handbook at Rights and Responsibilities:
http://www.uccs.edu/Documents/coe/policiesprocedures/NTTF Rights and Responsibilities
Document FINAL.pdf
Office Designation Policy
(Approved September 2012)
When an office occupied by a departmental faculty or staff member becomes available,
that department has first priority in determining occupancy and each department shall
establish its own process for making that determination. Departments may ‘trade’ offices for
strategic purposes (optimizing support for new faculty; creating work clusters; providing
proximity for co-teaching assignments; promoting cross-departmental collaboration; etc.). All
moves need to be coordinated through the Dean’s Office.
Professional Development Funds for Faculty
(Approved September 2012)
Full time faculty may receive $1,000 in professional development funds per academic year
unless college or university budget circumstances cannot support this practice. Half time
faculty may receive $500 in professional development funds per academic year.
Department Chairpersons (with the approval of the Dean) may award additional one-time
COE Faculty/Staff Handbook
21
only funding to faculty for approved professional development activities. Approved
professional development activities may include:




Travel to/participation in international, national, regional, state or local conferences;
Attendance at professional workshops;
Memberships to professional organizations;
Professional materials (books, journal subscriptions).
Funding preference will be given to faculty who are presenting at conferences.
Note: faculty members may be responsible for significant overages beyond their professional
development balance.
Note: Faculty members on leave (e.g. sabbatical or maternity) do not accumulate
professional development funds for an equivalent portion of that year.
Reappointment, Promotion, and Tenure, and Promotion (RPT)
>> RPT Policies and Procedures:
http://www.uccs.edu/Documents/coe/policiesprocedures/FINAL%20RPT%20%20DOCUMENT
%206%2010%2014.pdf
Revisions of the Handbook
This article provides a means for making changes in the COE Handbook. Minor modifications
may be approved by a majority vote of the Leadership Team members. Major revisions to
the COE Handbook will require a majority vote of the General Assembly.
The Handbook will be in effect and will supersede all previous handbooks after a favorable
majority vote of all College members eligible to vote.
Student Field Replacement Policy
(Approved April 2013)
Each department must maintain current/accurate information related to all student field
placements. This data will be reported to the Director of Field Experience and Community
Outreach each semester. Student site and supervisor information must be included in reports.
Syllabus Policy
(Approved April 2013)
COE faculty are expected to use the COE syllabus template for all course syllabi. Copies of
course syllabi must be shared with the department chairperson by Friday of the first week of
classes each semester. Contact your Department hair to obtain the syllabus template or see
your course’s Blackboard shell under ‘Course Syllabus.’
COE Faculty/Staff Handbook
22
5
ACADEMIC POLICIES & PROCEDURES
Background Checks
(Approved April 2013)
This section includes policies and procedures concerning students who are:


Applying to the College of Education
Preparing to do Fieldwork
College of Education Background Check Requirements
College of Education applicants must complete a general background check as part of
various program and/or admission requirements. Students who have completed a
background check for employment and can provide proof do not have to repeat this
process for admission.
>> For the Background Check Requirements/Procedure including Fieldwork, visit:
http://www.uccs.edu/Documents/coe/policiesprocedures/Background Check Policy.pdf
BI in Inclusive Early Childhood Education Child Abuse Background Check
Students in the BI in Inclusive Early Childhood Education must also complete a Child Abuse
Background Check.
To complete the Child Abuse Check:
1. Complete and sign the Individual Inquiry Form found on the Colorado Department of
Human Service website.
2. Send the completed, signed form and $25 fee to:
Boards and Commission Division
Background Investigation Unit
1575 Sherman Street, 7th Floor
Denver, CO 80203-1714
Course Auditing Policy
UCCS has specific policies on students wishing to audit courses. Visit the following link for the
most up-to-date information.
>> Auditing Courses, "No Credit" Courses:
http://catalog.uccs.edu/content.php?catoid=10&navoid=464%20-%20Records___Acad_Pol
Course Changes by Students
Student Procedure for Adding and Dropping Courses after Census
When assisting students with adding and dropping course, see the academic year
catalogue for up-to-date policies and procedures.
COE Faculty/Staff Handbook
23
>> Dropping and Adding Courses:
http://catalog.uccs.edu/content.php?catoid=10&navoid=464#Records___Acad_Pol
Student Procedure for Withdrawing and Retro-Withdrawing from the Semester
To withdraw from all classes for a semester, the student must complete a Withdrawal Form,
available from the Student Resource Office or Admissions and Records.



This form requires signatures of course instructors and/or the signature of the Dean or
Associate Dean.
The Bursar and Financial Aid Officer (if applicable) must also sign this form.
Deadlines associated with this form are listed in each Schedule of Courses.
Course Validations
Students seeking to graduate with courses that are six (6) years or older will be required to
have the courses validated by the Department Chair or a professor in the content area.
Validations are required by the Graduate School for the following courses:


Masters courses over six (6) years old from the semester of graduation.
PhD courses over seven (7) years old from the semester of graduation.
>> Course Validation Form with Instructions:
http://www.uccs.edu/Documents/graduateschool/forms/Course Validation Form.2012.pdf
Credit Transfers from Other Institutions
Students may wish to transfer in master level courses from other institutions in order to meet
requirements for a Master’s with the College of Education.
To transfer in credits, a student or the advising faculty member must initiate a Request for
Transfer of Credit form at the time of admission into a degree program.
>> Transfer of Credit Form with Instructions:
http://www.uccs.edu/Documents/graduateschool/forms/Transfer of Credit.2012.pdf
Grading Policies
Grade Changes
To change a student’s grade, the instructor (not the student) must complete and sign a
Change of Record Form. The instructor must then obtain the signature of the Dean or
Associate Dean of the college and have the student submit the form to Admissions and
Records for processing. Grade change forms are available from the Faculty Liaison or
Admissions and Records.
Incompletes
The student must ask for the incomplete grade, which is only when students, for reasons
beyond their control, have been unable to complete the course requirements. It is
understood that a substantial amount of work must have been satisfactorily completed
before approval for such a grade is given. The final grade does not result in deletion of the “I”
COE Faculty/Staff Handbook
24
incomplete symbol from the transcript. A grade change form must be completed and a final
grade entry posted on the transcript to show the final grade for the course.
At the end of one year, an “I” grade that is not completed or repeated will be re-graded as
an “F” grade. Requests for an extension of time to complete the course beyond the one year
deadline cannot be approved.
>> Grading Policies and Explanation of Incomplete Grades:
http://catalog.uccs.edu/content.php?catoid=10&navoid=464%20-%20Records___Acad_Pol
Pass/Fail Registration
Pass/fail registration is available for courses that are not required in a student's major. The
number of credits that may be taken as pass/fail is restricted. Instructors are not to have any
knowledge of a student's pass/fail registration. For more information regarding these
restrictions, please see the current UCCS catalogue.
>> UCCS Catalog: http://catalog.uccs.edu/content.php?catoid=10&navoid=464
If a student registers for a course as a letter grade and then wishes to change to pass/fail (or
vice versa), the student is to speak to the Dean or Associate Dean. Generally, changes will
not be made after census date. Exceptions shall be granted only under extraordinary
circumstances.
Graduate Candidate for Degree
Master and Doctoral degree candidates who have finished all coursework must be
enrolled in the department-specific course titled “Candidate for Degree” the semester in
which they will be taking a comprehensive examination, defending a thesis,
dissertation, report, or project; and will pay graduate, resident tuition for one (1) credit hour,
plus appropriate fees.
Graduation
Current policies and procedures for graduate students are available at:
>> The Graduate School: http://web.uccs.edu/gradschl/Policies&Proced.html
Undergraduate students must meet with their academic advisor early in the term they plan
to graduate to apply for graduation.
Student Appeal/Exception Policy
If a student wished to file an appeal or exception, refer him/her to the Appeals/Exception
Form: http://www.uccs.edu/Documents/coe/studentresources/AppealsForm2009.pdf
Appeals Process
For those involved in the appeal process, see the Student Appeal/Exception Policy:
>> Student Appeal/Exception Policy:
http://www.uccs.edu/Documents/coe/policiesprocedures/College%20of%20Education%20A
ppeal%20Procedure.pdf
COE Faculty/Staff Handbook
25
Student Leave of Absence from Program
(Approved April 2013)
Students who decide to take a leave of absence from their academic program must discuss
their decision with their faculty advisor and put their intentions in writing to the Department
Chair. In the letter, the student should outline the purpose of the leave of absence, the
approximate time needed, and an anticipated semester to return. When the student plans
to return to the academic program, she/he must contact the department chairperson to
setup a meeting to discuss re‐entering the program and the student’s new academic plan.
In the event that a student takes leave that exceeds one year (from the semester of
admission), she/he must reapply for admission to the department.
COE Faculty/Staff Handbook
26
6
CAMPUS RESOURCES
Library/Materials on Reserve
UCCS's Library at the El Pomar Center offers collections, services and technology, as well as
space for study, research and meetings. Research assistance is provided by librarians with
subject specialties in the sciences, humanities, religion, fine arts, social sciences, business,
education, counseling and music.
Adjunct Instructors may access library services. The UCCS ID serves as the library card.
Instructors must have approval from their Department Chair before arranging to rent videos
or use other library services that include fees.
Assigned class reading materials may be placed on reserve at the reserve/media counter.
The purpose of the reserve collection is to provide access to readings in high demand.
Circulation is limited to short loan periods. Items placed on reserve should be limited to
required-reading only, with some exceptions. Reference books, and books from another
library, may not be placed on reserve. Arrangements for videos are made with the staff
member at the reserve counter. Please allow 24 hours for processing your request.
>> Reserve policies and procedures:
http://www.uccs.edu/~library/services/faculty/reserves_faculty.html
>> Online reserve form: http://www.uccs.edu/library/services/faculty/reservesform.html
Safety, Student Crisis, and Emergencies
Public Safety
Visit the Public Safety website to learn more about the following topics.












Annual Security Report & Fire Safety Report
Daily Crime/Fire Logs
Contact Us-Administration
Environmental Health and Safety
Crime Prevention
Violence Prevention
Emergency Preparedness Information
Parking & Transportation Services
Police Operations
How to Report a Crime
Risk Management
Chemical Management Champions
>> Department of Public Safety: http://www.uccs.edu/~pusafety/
COE Faculty/Staff Handbook
27
Student Policies
Student policies are available at:
>> UCCS Student Policies: http://catalog.uccs.edu/content.php?catoid=9&navoid=389
Student Resources
UCCS Career Center
The Career Center strives to help current students, alumni and employers with any questions
they may have related to careers and future employment. Our customers include current
students and alumni of UCCS as well as employers seeking to reach our students and alumni.
>> Career Center: http://www.uccs.edu/~career/
UCCS Counseling Center
The mission of the University Counseling Center is threefold: (1) to assist UCCS students with
their academic success when personal/psychological matters are complicating and
interfering with the students' efforts; (2) to serve as a training site for graduate students in
Clinical Psychology and Counseling fields; and (3) in accordance with UCCS tradition,
create, implement, and develop services that are open to various organizations in the
community.
>> UCCS Counseling Center: http://www.uccs.edu/~counsel/
UCCS Writing Center
The Writing Center exists to promote excellence in writing and success in students' academic
careers. They extend their services to student writers, to peer consultants, and to the
University community.
>> UCCS Writing Center: http://www.uccs.edu/~writingcenter/
UCCS Communication Center
The CEC exists to promote excellent communication and academic success for all students,
faculty, and staff at the University of Colorado Colorado Springs. CEC staff members offer a
variety of services, including practice in one-on-one tutoring sessions and feedback on live or
recorded presentations, mock interviews, visual aid preparation and feedback, and
Communication across the Curriculum outreaches and trainings.
>> UCCS Communication Center: http://www.uccs.edu/~communicationcenter/
UCCS Disability Services Office
An extensive array of disabilities services are available for both students and faculty. In
addition to the usual accommodations, an assistive technology room is located in the UCCS
Library, along with handicapped parking at or very near all campus buildings, some located
on the bluff side of campus along Mountain Lion Way. Testing accommodations for disabled
students are made through the Disabilities Services Office.
>> Disabilities Services: http://www.uccs.edu/~dservice/
COE Faculty/Staff Handbook
28
UCCS Campus Directory
>>UCCS Phone Directory: http://phonedir.uccs.edu/
UCCS & CU Policies
A comprehensive list of UCCS policies is available at:
>> UCCS Policies: http://www.uccs.edu/vcaf/policies/uccs-policies.html
>> Regent Policies: http://www.cu.edu/regents/regent-policy
COE Faculty/Staff Handbook
29
7
TECHNOLOGY NEEDS
A Technology Support staff member is employed specifically to meet the needs of the
College of Education. Faculty/Staff/Student Tech Support includes: COE Website, Social
Media, Technology Needs (hardware/software), Blackboard support, and student portal or
registration issues.
Support is provided by:
Cindy Brown, 719-255-4344, cbrown@uccs.edu, Columbine Hall 3034.
Faculty Resource Center
The Faculty Resource Center provides faculty with the instructional resources and support to
explore and implement innovative teaching practices. The Center provides consultation,
programs, training, and support. The Center also focuses on promoting effective teaching,
with special emphasis on technology-enhanced, hybrid, and online courses.
>> Education Technology/Faculty Resource Center: http://www.uccs.edu/~frc/
IT Services
Computer Support
New Computer Setup >>
http://www.uccs.edu/helpdesk/faculty-andstaff/computer-support/newcomp.html
Existing Computer Setup >>
http://www.uccs.edu/helpdesk/faculty-andstaff/computer-support/existingcomp.html
Windows 8 >>
http://www.uccs.edu/helpdesk/faculty-andstaff/computer-support/windows8.html
More Support >>
http://www.uccs.edu/helpdesk/faculty-andstaff/computer-support.html
Computer User Name and Password
Password Reset >>
https://ithelp.uccs.edu/CherwellWebForms/?cmd=New
&BusObName=PasswordResetForm
What My Account Accesses >>
http://www.uccs.edu/helpdesk/account-access.html
About Your Account >>
http://www.uccs.edu/helpdesk/your-account.html
COE Faculty/Staff Handbook
30
Computerized Classroom
Smart Classroom Support >>
http://www.uccs.edu/~smartclassrooms/
Getting Started >>
http://www.uccs.edu/~smartclassrooms/general/start
.html
Lab Reservations >>
http://www.uccs.edu/cohcomputing/reserve.html
More Computerized Classroom
Support >>
http://www.uccs.edu/~smartclassrooms/
Email Login
Email Login Portal >>
https://exchange.uccs.edu/
Configuring Your Email >>
http://www.uccs.edu/helpdesk/faculty-andstaff/facstaff-email/config-email.html
Creating Inbox Rules >>
http://www.uccs.edu/helpdesk/faculty-andstaff/facstaff-email/rules-owa.html
More Email Login Support >>
http://www.uccs.edu/helpdesk/faculty-andstaff/facstaff-email.html
IT Purchasing Assistance
Getting Started >>
http://www.uccs.edu/helpdesk/faculty-andstaff/purchasing-assistance.html
University Software >>
http://www.uccs.edu/helpdesk/faculty-andstaff/purchasing-assistance/facstaff-software.html
Hardware Requirements >>
http://www.uccs.edu/helpdesk/faculty-andstaff/purchasing-assistance/facstaff-hardware.html
More IT Purchasing Assistance >>
http://www.uccs.edu/helpdesk/faculty-andstaff/purchasing-assistance.html
IT Security
Contact IT Security >>
http://www.uccs.edu/itsecure/campus-and-generalresources/contacts.html
Policies >>
http://www.uccs.edu/itsecure/campus-and-generalresources/policies.html
Awareness and Education >>
http://www.uccs.edu/itsecure/campus-and-generalresources/awarness--education.html
COE Faculty/Staff Handbook
31
Online Learning
Blackboard Support >>
http://www.uccs.edu/~frc
Blackboard Login >>
https://bb.uccs.edu/
ITunesU >>
https://itunesu.uccs.edu/
Faculty Resource Center >>
http://www.uccs.edu/~frc/
Printing Services
Copy Center >>
http://www.uccs.edu/~copycenter/
Purchasing Office Printers >>
http://www.uccs.edu/helpdesk/faculty-andstaff/purchasing-assistance/printers.html
Data Processing Request >>
http://www.uccs.edu/helpdesk/faculty-andstaff/service-requests/dpreq.html
More Printing Services >>
http://www.uccs.edu/helpdesk/faculty-andstaff/purchasing-assistance/printers.html
IT Service Requests
Account for Club or
Department >>
http://www.uccs.edu/helpdesk/faculty-andstaff/service-requests/itacct.html
How to Submit an IT Request >>
http://www.uccs.edu/helpdesk/faculty-andstaff/service-requests/request-instructions.html
Index of IT Requests & Forms >>
http://www.uccs.edu/helpdesk/faculty-andstaff/service-requests.html
Setting Up Your Mobile Device
Setting up Email >>
http://www.uccs.edu/helpdesk/faculty-andstaff/facstaff-email/config-email.html
Setting up Wireless >>
http://www.uccs.edu/helpdesk/wireless/mobiledevice.html
Setting up a VPN >>
http://www.uccs.edu/helpdesk/off-campus.html
More Support for Mobile
Devices >>
http://www.uccs.edu/helpdesk/faculty-andstaff/facstaff-email/config-email.html
COE Faculty/Staff Handbook
32
Wireless Access
Gaining Access to Wireless >>
http://www.uccs.edu/helpdesk/wireless.html
Setting up your Mobile Device >>
http://www.uccs.edu/helpdesk/wireless/mobiledevice.html
Mandatory Antivirus >>
http://www.uccs.edu/helpdesk/wireless/antivirus.html
More Wireless Access Info >>
http://www.uccs.edu/helpdesk/wireless/wirelessinfo.html
UCCS File Storage
About Digital File Storage >>
http://www.uccs.edu/helpdesk/faculty-and-staff/filestorage.html
Accessing Your Staff or Faculty
Folder >>
http://www.uccs.edu/helpdesk/faculty-and-staff/filestorage/netfolder.html
Accessing Your Department Share
Folder >>
http://www.uccs.edu/helpdesk/faculty-and-staff/filestorage/columbiauser.html
Filelocker - File Sharing
Application >>
http://www.uccs.edu/helpdesk/faculty-and-staff/filestorage/filelocker.html
Other Campus Services
Website Services >>
http://www.uccs.edu/~webservices/
Exchange Training >>
http://www.uccs.edu/exchange/trainingresources.html
More Campus Services >>
http://www.uccs.edu/facstaff.html
COE Faculty/Staff Handbook
33
8
APPENDIX
Forms
Appeals/Exception Form >>
http://www.uccs.edu/Documents/coe/studentresourc
es/AppealsForm2009.pdf
Course Inventory Form >>
http://www.uccs.edu/Documents/admrec/COURSE_IN
VENTORY_FORM.pdf
Course Validation Form with
Instructions >>
http://www.uccs.edu/Documents/graduateschool/for
ms/Course Validation Form.2012.pdf
Expenditure Pre-Approval Form
PDF >>
http://www.uccs.edu/Documents/coe/policiesproced
ures/Expenditure Pre-Approval Interactive
Form7312.pdf
Expenditure Pre-Approval Form
Word >>
http://www.uccs.edu/Documents/coe/policiesproced
ures/ExpenditurePreApprovalForminteractive.dotx
Independent Study Form >>
http://www.uccs.edu/Documents/coe/policiesproced
ures/COE Independent Study Request Form-Dynamic
FormV2.pdf
Transfer of Credit Form with
Instructions >>
http://www.uccs.edu/Documents/graduateschool/for
ms/Transfer of Credit.2012.pdf
New Employee Guide
New employees, including staff and faculty, can refer to the New Employee Guide for basic
information that will help get them started with their employment at UCCS. An electronic
version is available at:
http://www.uccs.edu/Documents/coe/policiesprocedures/New%20Employee%20Guide.pdf
COE Faculty/Staff Handbook
34
New Employee Guide
Welcome to the College of Education (COE). We are delighted that you are joining our team. Here
is a basic guide to help you get started.
Key Contacts:
Mary Hurless, Faculty Liaison & HR Specialist
mhurless@uccs.edu, 719.255.3720, Room 3023
Peggy Laney, Faculty Liaison & Technical Writer
planey@uccs.edu, 719.255.3927, Room 3023
Patricia Abila, Fiscal Administrator
pabila@uccs.edu, 719.255.4111, Room 3023
Cindy Brown, Technology Staff Support
cbrown@uccs.edu, 719.255.4344, Room 3034
IT Help Desk
helpdesk@uccs.edu, 719.255.3536
Student Resource Center
719.255.4996, Room 3010
Before Coming to Campus
1. Complete a Person of Interest form, sent to you by the HR Specialist for access to Blackboard.
This will get you set up for computer access with a UCCS username and password, which will
also be used for your campus e-mail and faculty portal access.
2. Complete the following forms found at the UCCS Human Resources website:
>> HR Forms: http://www.uccs.edu/hr/forms-and-templates.html
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Direct Deposit Form with a voided check
Faculty Oath Form, which must be notarized ( See Peggy Laney or Mary Hurless, the college
notaries)
Personal Information Worksheet
Emergency Contact Form
I-9 Form, which you will complete your first day on campus. Important: Bring your forms of
ID, including an original social security card with you. A copy will not be accepted.
Campus Location:
The campus is located at 1420 Austin Bluffs Parkway, Colorado Springs, CO 80918. The College of
Education is located in Columbine Hall on the 3rd floor, where your office will be located. To access
a campus map, go to >> UCCS Map: http://www.uccs.edu/~map/
1
College of Education • Office of the Dean
1420 Austin Bluffs Pkwy • Colorado Springs, CO 80918 • t 719-255-4119 • f 719-255-4110
Suggestions for Your First Time Visit
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Visitor parking is available in numbered parking spaces on the 3rd floor of the parking garage
located on Regent Circle Drive. Pay stations are available on the 3rd Floor. The parking rate
is $2.00 per hour.
After parking, visit Mary Hurless in room Columbine Hall, room 3023, to sign your letter of
offer if you have not already done so.
If not already signed and notarized, have your Faculty Oath form notarized by Mary Hurless
or Peggy Laney.
Take completed HR paperwork to the campus Human Resources department. You will
complete the I-9 form in the HR office, which is located in Cragmoor Hall (the northeast side
of campus).
Please feel free to email your Department Chair to schedule a meeting to go over any
questions that you may have. You may also talk to Mary Snyder in the Dean’s suite.
If you would like, you may arrange a campus tour, which will be provided by one of the
College of Education staff members.
Parking on Campus:
Depending on how many days a week you come to campus during the semester, there are multiple
options for parking.
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Visitor parking: if you only come to campus occasionally, then visitor parking might be a
good option at $2.00 per hour. And, you can park all day; the cap is $10.00.
>> Printable Map showing Visitor Parking locations: http://www.uccs.edu/pts/parkingmap.html
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Visitor pay stations (accepts cash or credit cards) are located on the third level of the
Parkway Garage, the first level of the Alpine Garage, or in parking lot 220. There is also
several coin operated parking meters (accepts quarters only) at various locations in many of
the campus parking lots.
 Another visitor parking option is to purchase a "One-Day" visitor permit. This permit allows
you to park any number of hours in one day and in any permit restricted parking lot on
campus. The cost of these permits is $10.00 and may be purchased at the UCCS Parking
Services front desk or at the University Center front desk.
 Free visitor parking is also available DURING fall, spring, and summer semesters in 500
series lots which are located at and near the Four Diamond Sports Complex, 5025 N. Nevada
Avenue. A free shuttle service transporting passengers to and from the Four Diamonds Sports
Complex and the main campus is available during fall, spring, and summer semesters. Shuttle
pickup times are about every 10-20 minutes, Mondays-Fridays, from 6:40 am to 10:35 pm.
Ticketing for parking violations occurs Monday through Thursday, from 8:00 a.m. until 10:00 p.m.
and on Friday from 8:00 a.m. until 4:00 p.m. while school is in session. Permits are NOT required
on week-ends, interim periods, or holidays when the campus is closed. All other violations are
enforced 24 hours a day, 365 days a year.
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College of Education • Office of the Dean
1420 Austin Bluffs Pkwy • Colorado Springs, CO 80918 • t 719-255-4119 • f 719-255-4110
Office Keys/Access Codes:
Office keys and an access code will be issued during your first visit. The key will provide access to
your office, and the code will provide digital access to the copy room and mail room/kitchen. Please
keep this code secure, and do not share it with anyone. For access to classroom podiums, new hires
must complete podium training. See the Faculty Liaison to set up training.
Technology
Blackboard:
All COE faculty are expected to use Blackboard to post their course syllabi and office hours.
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Whether you are teaching courses on campus or online, you will at some point be using the
Blackboard platform.
For on-campus courses, you can use Blackboard to organize course materials, supplement
your face-to-face class time, upload documents, etc.
For fully online classes, everything will be housed in Blackboard.
We will provide support for faculty in a number of ways:
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Group Trainings on Blackboard
One-on-one training on how to use Blackboard
Day to day support for your online classes
Support is provided by:
Cindy Brown, 719.255.4344, cbrown@uccs.edu, Columbine Hall 3034.
Email and Portal Access:
A UCCS account will be set up for you upon hire. Your assigned username and password gives you
access to your UCCS email account, the Faculty Portal and Blackboard. To gain access to your
account, go to Claim Your Account and follow the prompts.
>> Claim Your Account: https://accounts.uccs.edu/cgiaccounts/claim_account_wiw.pl?mode=claimaccount
UCCS uses Microsoft Exchange for email. You can access both through the web client and through
an optional Outlook setup. If you need assistance with setting up Outlook, call the IT Help Desk at
719.255.3536.
To gain access to the faculty portal, go to the Faculty Portal at:
https://portal.prod.cu.edu/MyUCCSFedAuthLogin.html?TARGET=https://portal.cusys.edu/psp/eppr
od/UCCS2/ENTP/h/\?tab\=CU_STAFF. This will give you access to:
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Your Pay Advice
The Travel and Expense System
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College of Education • Office of the Dean
1420 Austin Bluffs Pkwy • Colorado Springs, CO 80918 • t 719-255-4119 • f 719-255-4110
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Class and Graduate Rosters through ISIS
Mandatory Trainings through SkillSoft
 Benefits Summary
Copying/Scanning/Faxing:
The College of Education has a copy machine for copies, scans and faxes all in one. Access to the
copier requires a log-in code. To obtain a code, see the Faculty Liaison or your Department Chair. If
you need assistance with the copy machine, please see the staff in the Dean’s suite.
To obtain assistance with large copy jobs, scanning of books/instructional materials, you can submit
a “work order request” to the staff in the Dean’s suite. Work Order Request forms are located at the
reception area of the Dean’s suite. After completing the form, leave it in the work order basket.
UCCS has a print shop that will handle large copy jobs and other printing services at reasonable
prices. You may request these jobs through the Faculty Liaison.
Electronic File Storage and Sharing:
UCCS has multiple servers where students, faculty and staff can store data. Each user has a personal
storage space, although limited. For information on how to navigate and utilize these network
folders, visit File Storage Information: http://www.uccs.edu/helpdesk/faculty-and-staff/filestorage.html
UCCS also provides file sharing technology for sharing large documents or documents that contain
sensitive or confidential information, visit File Locker: http://www.uccs.edu/helpdesk/faculty-andstaff/file-storage/filelocker.html
Office Phone
You will have an office phone that uses interactive technology and multiple ways to integrate with
your computer or email. Here is a link to the information about the Cisco phones to get you started:
>> Phone Instructions: http://www.uccs.edu/telecomm/instructions/phones.html
Miscellaneous
Book Order Policy:
Faculty are responsible for ordering books and materials for their courses. Book orders for each
semester should be placed following the guidelines and procedures for the university bookstore. This
includes desk/exam copies from publishers.
The UCCS Bookstore customizes and emails a link for faculty members to order their own texts.
You must submit through VerbaCollect even if you are not using textbooks.
>> UCCS VerbaCollect site: http://uccs.verbacollect.com/
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College of Education • Office of the Dean
1420 Austin Bluffs Pkwy • Colorado Springs, CO 80918 • t 719-255-4119 • f 719-255-4110
Faculty ID Card:
To obtain your faculty photo ID card, visit the University Center front desk (1st floor next to the
bookstore). Be sure to bring your employee ID number with you. Be prepared for a photo. You will
need your ID for various things, including checking out materials at the library, public safety, using
shuttle buses, or other occasions.
Faculty Course Questionnaires (FCQs):
CU utilizes a multi-faceted approach to instructor and faculty evaluation. A major component of
evaluation are FCQs, which are distributed to every student enrolled in a class on a day that falls
within a specified window of time towards the end of every semester.
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FCQ forms will be distributed in a sealed envelope to all faculty to be administered by
someone other than said faculty during class.
Faculty-Course Questionnaires shall be implemented at the University of Colorado for all
courses and their sections offered by any of the University of Colorado campuses.
Peggy Laney is the FCQ coordinator and can assist you if you have any questions.
>> FCQ Information for Staff and Instructors: http://www.colorado.edu/fcq/FAQinfo.htm
>> FCQ Results Database: https://fcq.colorado.edu/uccsdata2.htm
Mail Box:
Mail boxes are provided to staff, faculty, and current adjuncts. Mail boxes are located in room 3032.
These boxes are used for inter-office and external mail or correspondence.
Office Supplies:
General office supplies such as paper, pens, paperclips, notepads, and markers are located in the
copy room. You will also find full-color marketing brochures for each academic program. For less
common office supplies, promotional items, and equipment, check with the Faculty Liaison.
Syllabus Template
The College of Education has a syllabus template to be used for all classes. The template and any
other documents can be obtained from your Department Chair or the Faculty Liaison.
Payroll, Benefits, & Training
Benefits:
UCCS has a website dedicated to numerous topics, including:
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Health care and retirement benefits
Tuition benefits
Employee discounts
The Campus Recreation Center
5
College of Education • Office of the Dean
1420 Austin Bluffs Pkwy • Colorado Springs, CO 80918 • t 719-255-4119 • f 719-255-4110
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Child care services (Family Development Center)
>> UCCS Employee Services: https://www.cu.edu/employee-services
New Faculty Orientation:
Visit the New Faculty Orientation webpage for information: http://www.uccs.edu/~nfo/
Mandatory Trainings:
New hires are required to complete mandatory CU trainings. Trainings includes:
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FERPA
Ethics
Introduction to ISIS Campus Solutions
ISIS Campus Community
Other trainings as assigned by your supervisor
Check with the Faculty Liaison or your Department Chair for instruction on how to begin training.
Faculty Resources
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CU Faculty Handbook: http://www.cu.edu/office-academic-affairs/faculty-handbook
Academic Support Centers to help students: http://www.uccs.edu/~academiccenters/
UCCS Faculty Grading Policies: http://www.uccs.edu/admrec/grading.html
Dining Services:
Campus dining locations are available at:
>> UCCS Dining: http://www.uccs.edu/diningservices/venues.html
College of Education Faculty and Staff Handbook
For our comprehensive handbook containing the college’s policies and procedures, please see the
Faculty Information section located at:
>> http://www.uccs.edu/coe/faculty-staff-resources/policies-and-procedures.html
6
College of Education • Office of the Dean
1420 Austin Bluffs Pkwy • Colorado Springs, CO 80918 • t 719-255-4119 • f 719-255-4110