ESUG
English Speaking User Group
CDISC ESUG Teleconference Organisation and Communication Plan
Generic Template
The following describes the actions, timelines and sources for delivering the CDISC ESUG Teleconference
and Webex meetings.
The rolling calendar of meetings will be posted and updated in the CDISC ESUG Portal: www.esug.org.uk
Teleconferences will be organized quarterly with place holder dates (Month/Quarter) posted 12 months
in advance in the ESUG Portal.
“N” = Date of delivery
Timeline
“N” – 3 months
“N” – 1 month
Topic
Infrastructure
Action
“N” Confirmed & Fixed
Chair Confirmed
Call and Webex Details Confirmed
Content Outline Available
Speakers Identified
TC Best Practices Document to Chair
Source/Responsibility
ESUG Committee
ESUG Committee
Chair
ESUG Committee
Chair
ESUG Marketing
Promotion
Infrastructure Posted in ESUG Portal
Infrastructure Posted in CDISC Portal
Email 1 to ESUG Membership
Email 1 to PhUSE for distribution
Email 1 to ACDM for distribution
ESUG Marketing
ESUG Marketing
ESUG Marketing
Stephen Harrison
Lauren Shinaberry
Materials
Email 1 = High Level Information +
ESUG Branded Registration Form
Chair
Chair
Infrastructure
Content Confirmed
Speakers Confirmed
Agenda Confirmed
Registration Review 1
Presentation Review 1
Chair
Chair
Chair
Chair
Chair
Promotion
Agenda Posted to ESUG Portal
Agenda Posted to CDISC Portal
Infrastructure sent for CDISC Newsletter
ESUG Marketing
ESUG Marketing
ESUG Marketing
“N” – 14 days
“N” – 7 days
“N” + 30 days
Email 2 to ESUG Membership
Email 2 to PhUSE for distribution
Email 2 to ACDM for distribution
ESUG Marketing
Stephen Harrison
Lauren Shinaberry
Materials
Email 2 = ESUG Branded Agenda +
ESUG Branded Registration Form
Email 2 is optional
ESUG Marketing
ESUG Marketing
Chair
Infrastructure
Registration Review 2
Presentation Review 2
Promotion
Email 3 to ESUG Membership
Email 3 to PhUSE for distribution
Email 3 to ACDM for distribution
Materials
Email 3 = Email 2 +
Dial In & Webex Details
Infrastructure
Registration Cut Off
Go/No Go Decision
Presentation Dry Run for timings & flow
Infrastructure Final Check
Agenda
Content
Speakers
Conference Call Details
Registered Attendees
Chair
Chair
ESUG Marketing
Stephen Harrison
Lauren Shinaberry
ESUG Marketing
ESUG Marketing
Chair
Chair/ESUG Committe
Chair
Chair
Chair
Chair
Chair
Chair
Promotion
Email 4 to ESUG Membership
Email 4 to PhUSE for distribution
Email 4 to ACDM for distribution
Materials
Email 4 = Email 3
Email 4 is optional
Chair
ESUG Event Review
Chair
Infrastructure
event report
highlights
low lights
feedback review & analysis
thank you email to presenters
contact ESUG volunteers identified
post presentations to portal
post event report to portal
post feedback review & analysis to portal
ESUG Marketing
Stephen Harrison
Lauren Shinaberry
Sources
Group
Name
Email
Phone
Comments
ESUG Committee
Veronica Martin
Jason Housley
Adrienne Bonwick
Carla Santillan
Donald Peterson
Simon Bishop
Stephen Harrison
Ricky Dolphin
Simon Hawken
Veronica_A_Martin@gsk.com
JHousley@shire.com
Adrienne_Bonwick@Eisai.net
Carla.Santillan@eu.astellas.com
donald.paterson@amgen.com
Simon.bishop@gsk.com
Stephen.Harrison@astrazeneca.com
rdolphin@dolphinconsulting.ltd.uk
shawken@kikamedical.com
PhUSE
Stephen Harrison
Stephen.Harrison@astrazeneca.com
ACDM
Lauren Shinaberry
+44 (0)1279 646 265
+44 (0)1256 894719
+44 (0)845 676 1664
+31 (0)71 545 5928
+44(0)1895 525355
Co-Chair
Co-Chair
ESUG Marketing
+44 (0)1638 615718
+44 (0)1798 813556
ESUG Marketing
ESUG Marketing
CDISC
Marketing Communications
Organisation
Contact
Email
Phone
ESUG
English Speaking User Group
Email 2
ESUG
English Speaking User Group
Announcing the next CDISC ESUG Teleconference
Topic :
The English Speaking CDISC User Group Committee would like to invite you to xxx (out of 4)
teleconference for 200X.
To enable us to plan for numbers (and to ensure we have enough phone lines) for this event you will
need to register, please contact Veronica.A.Martin@gsk.com to sign up for this event by the xxth of xxxx,
200X. Details on how to attend this event will then be sent to each registered user closer to the date.
Date:
Time: AM US Time
Time: PM UK time
Duration: 45 minute presentation, 15 minute Q&A.
Note : The meeting has been extended to 1 and 1/2 hour to allow for sufficient time to handle any
techincal issues getting the TC started.
Presented By:
Content:
Presenter 1:
Abstract 1:
Presenter 2:
Abstract 2: