MiraCosta College
Institutional Program Review Committee
Regular Meeting —October 24, 2014
9:00am to 11:00am — Room OC1202
Official Minutes
Members present:
Mary Benard
Krista Byrd
Kimberly Coutts
Keith Dunbar
Lisa Fast
Jonathan Fohrman
Ruth Gay
Hilda Gomez-Zinn
Members absent:
Paul Katson
Charlie Ng
Nikki Schaper
Al Taccone
Shannon Gracey
Nina Lovejoy
Mia Scavone
Gail Shirley
Wendy Stewart
John Thomford
Steve Vail
Alketa Wojcik
Others present:
Bob Pacheco
Trudy Fore
I.
Call to Order – the meeting was called to order at 9:07 am.
II.
Persons Wishing to Address the Committee
 No persons wished to address the committee
III.
Chair’s Update
A. Program Review FAQ’s This Year
1. Supervisors Can’t See Program Review Plans: Authors did not understand that
they need to “Share” their plan(s) with the supervisor in order for the supervisor
to be able to view the plans.
2. Justification for Faculty New Hires: Authors had difficulty understanding where
they should provide the justification for a full-time faculty new hire.
ACTION:
The instructions will be revised for next year to let authors know the new location
of where to provide the justification for a full-time faculty new hire and to remind
them to “share” their plans with their supervisors. Also, John Thomford
requested that the Accreditation Core Team get access to all of the PR plans.
B. Faculty Hiring
1. Twenty-eight requests for faculty new hires were submitted (see list below).
Initially, 10 positions were approved but VPI, Dr. Mary Benard let the committee
know that she and the Academic Senate President, Mike Fino met with the
Interim President/Superintendent, Dr. Robertson and because of specific issues
in certain schools there might be additional positions approved for hire for the
2015-16 academic year.
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2015-16 Full-Time Faculty Hiring Requests
Counseling
Mathematics
CSIT
Media Arts &
Technology (2)
Adult High School
Dance
Oceanography
(English)
Chemistry
English Pre-Transfer
Philosophy & Religious
Studies
Child Development (2)
English Transfer
Psychology
CNA Program Director
EOPS Faculty Director
Sociology
Communication Studies
French
Computer Science
KHAN (2)
Accounting
Admin of Justice
C. New BPC Rubric
1. BPC members updated the BPC and divisional program review plan funding
rubrics to reflect institutional objectives in the new MCCCD Strategic Plan 20142017. The updated rubrics were uploaded to the program review portal site for
reference. BPC members discussed normalizing divisional and BPC scores and
agreed upon 50%/50% weighting for plans under funding consideration from the
current program review cycle.
D. Programs to be Removed
1. IPRC was notified that Linguistics, Education and Energy Technology should be
removed from the college’s list of Programs.
ACTION: Steve Vail will send an email to the deans to notify them of the removal
of these programs from the list and to confirm if there are any other programs
that need to be removed. Once he receives confirmation from the deans Steve
will then notify C&P in order to have the programs officially removed from the list.
E. IPRC Co-Chair, Steve Vail, serving on BPC Staffing Plan Subcommittee
1. VPBAS, Charlie Ng asked Steve Vail, as the IPRC Co-Chair, to be a member of
the district’s Staffing Plan Subcommittee of BPC. Steve has accepted the
invitation. Steve will provide an update to IPRC once the Staffing Plan
Subcommittee has met.
F. Overview of Approaching Deadlines, Recruit Assistance
1. Program Review plans are due to the deans on Friday, October 31st. The
validation process will take place from November 1st to November 14th. Steve
Vail may be asking the committee for help.
IV.
College-Related Reports
A. Institutional Set Standards (attached) – Robert Pacheco & Alketa Wojcik
1. Standards of Performance: MiraCosta will begin discussions on setting standards
of performance in order to evaluate how the college is performing as an
institution, at the program level and as compared to similar institutions. The new
Dashboard provides the platform for the college to post the “Institutional Set
Standards”. The goal is to begin conversations this fall to so programs can
determine the standards of performance.
2. Student Success and Program Review Tool: Alketa Wojcik gave a brief
presentation on the new “Dashboard” system which provides key data elements
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October 24, 2014-FINAL
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B.
C.
D.
E.
F.
that will allow the college to continue to improve its use of data in making
decisions at both the program and institutional level. IPRC will be trained on the
use of Dashboard in the near future.
AUO’s – Robert Pacheco
1. Bob Pacheco emphasized the importance of developing strong Administrative
Unit Outcomes that ultimately contribute to the success of students.
Accreditation Update – Wojcik
1. On October 15th ACCJC came to MiraCosta to provide training to the community
colleges that are getting ready for the self-evaluation. Significant changes to the
structure of the self-evaluation were introduced. The changes require that
colleges provide evidence of how they are meeting the standard or sub-standard.
A 5,000 word essay is now required in which the college addresses 2-3 actions
plans that the institution will focus on.
TIARA Update – Charlie Ng, Mary Benard
1. No new updates
Validation – Steve Vail
1. The validation process will take place from November 1 to November 14. If any
issues come up during the validation process revisions to the plans can be made
by the authors during that time.
Annual Surveys – Kimberly Coutts
1. Faculty/Staff surveys that are sent out each year are the primary way for noninstructional programs to get feedback. However, there is a concern that the
survey is not gathering data as efficiently as the college would like. A primary
concern is flooding the market with too many surveys which yields low
participation results. It was suggested to split the surveys, one in fall and one in
spring and to have the questions focus on satisfying the needs identified in the
Administrative Unit Outcomes. The Interim VPSS emphasized that there are a
few student services departments that rely heavily on the data in the current
survey format.
ACTION: Kimberly Coutts will take the existing surveys back to the divisions,
have them look at their AUOs and ask the divisions what information gathered in
the surveys was helpful and what other information do you wish to gather from
the surveys?
V.
Old Business
A. Defining a Program-Task Force Update – Vail
1. This discussion came as a result of IPRC being asked how the college defines a
“program” so that a “Program Review” could be conducted to formally request
resources. Lisa Fast reported to the committee her findings regarding the survey
of other colleges on how they define a program. Lisa and the other task force
members found that most institutions did not have a functional definition of what
a program is and that MiraCosta has a good process for defining a program.
Fast reported that the college’s definition of a program felt more informative than
other colleges. After some discussion the committee agreed that the real
question that must be addressed is not how do you define a program but rather
how does an entity, that is not a program, formally request funding resources
since currently the only way to request funding is through Program Review?
ACTION: The Task Force will continue discussions on how entities that are not
programs can request funding allocation through Program Review. John
Thomford and Mary Benard asked to be added to the Task Force group.
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VI.
New Business
No new business
VII.
Future Agenda Items
Kim Coutts, Steve Vail, Alketa Wojcik and Jonathan Fohrman will meet to report on the
evaluation of the Program Review process
VIII.
Adjournment – The meeting adjourned at 10:54 a.m.