CARES Instructions for vendors on XML Setup
Important note to all IT developers/programmers: Please ONLY use the XML Data Dictionary for
reference in developing your XML Import file, rather than the CARES Clinical Data Dictionary PDF
which is ONLY for CARES end users and coordinators. Required fields that must be passed in the
XML file for CARES purposes are CARES Questions 1-11, 13-17, 18-28, and 30-33. Optional fields
to pass in the XML file are CARES Questions 12, 29, 34-45, and 56-66. If the agency is a
CARES/HeartRescue site, all CARES Required and Optional fields 1-45 and 56-66 must be passed.
Test data should not contain any PHI. To view PDFs of the CARES fields, please refer to “CARES
Required Elements” and/or “CARES Required and Optional Elements”.
1. The CARES Program Associate (CPA) would have the IT developer send the XML file to
Elyse at Sansio (elyse.holte@sansio.com) to validate the file and confirm everything
looks good.
2. The vendor should send screenshots to the CPA of the CARES fields embedded in the
ePCR software for review, so that appropriate training materials can be developed and
to confirm questions asked.
3. If all looks accurate, then the vendor contact needs to let the CPA know which agency
they will be using as the pilot agency to test this extraction with (if an agency is not
already decided)
4. The CPA will then send the vendor contact their unique upload.ini file that is needed for
the upload process
5. The vendor contact then can use the attached documents (“Setting up the Extraction
Process” and “Link to Generic Upload Utility”) to load the files to the server. We suggest
only loading 4-5 records to verify all fields look OK before loading an entire month.
6. Once that is completed, let the CPA and Elyse know so the files can be retrieved and
uploaded into CARES
7. The CARES agency contact and/or vendor contact would review these CARES records for
blank fields and to make sure the information coded matches the codings in the original
PCR
8. If all looks complete and accurate, then the vendor and agency contacts let CARES know
what cycle they would like this agency to be on: daily, weekly, monthly extraction
9. The CARES agency contact monitors files uploaded to CARES to make sure the extract is
working smoothly in the beginning