Phase I
(Week 4)
• Faculty
members
submit
alerts.
Phase II
(Week 5)
• Early alert
email
notifictions
are sent to
students.
Phase III (Week 6)
Phase IV
Phase V
• Campus Tutoring Center sends
a follow-up email informing
early alert students of the free
tutoring services available to
them.
• Student support programs
(EOPS, DSP, CalWORKS, Foster
& Kinship Care
Education/Y.E.S.S., AFFIRM,
ASPIRE) contact early alert
students in their respective
programs and schedule a
meeting with Early Alert
students.
(Week 6
onward)
Closing the loop:
• Faculty
members are
notified via
email when
their early alert
students access
turoting and
/or other
campus
support
services.
(End of
the semester)
• After grades are
submitted, faculty
members receive an
email with names of
all their early alert
students, the services
their accessed, and
the final grade they
received for the
course.
Five Phases of the Early Alert Program at EVC
Phase I (Week 4): Faculty Reporting

Faculty members enter early alert information (i.e., Missing Assignments/HW, Low Test Scores, Unprepared, etc.)
Phase II (Week 5): Early Alert Notifications to Students

Early alert letters are sent to students individually via email, stating the alerts they have received, the name of the course(s) and instructor(s)
who reported the alerts.
Phase III (Week 5 &6): Follow-up and Intervention

Campus programs (EOPS, DSP, CalWORKS, Foster & Kinship Care Education/Y.E.S.S., AFFIRM, ASPIRE) contact students who are in their
respective programs and who are also early alert students.

Campus Tutoring Center follows-up with a second email letter informing them of tutoring support services available and inviting them to seek
tutoring and other support services.
Phase IV (Week 6 onward): Feedback to Faculty

Early alert faculty members are notified when early alert students access tutoring services and other campus support services.
Phase V (End of the semester): Closing the Loop

After grades are submitted, early alert faculty members receive email notifications regarding their early alert students, along with the grades the
students earned for the course and the interventions they received, (i.e. tutoring and/or support services from special programs).