TANZANIA ASSOCIATION OF TOUR OPERATORS (TATO)
MINUTES OF THE COUNCIL MEETING HELD AT TATO OFFICE
ON 12TH SEPTEMBER, 2013.
PRESENT
1.
2.
3.
4.
5.
6.
7.
8.
9.
Mr. Wilbard Chambulo
Mr. Peter Lindstrom
Mrs Vesna Glamocanin Tibaijuka
Mr. Hussein N. Hussein
Mrs.Maria Strauss
Ms Rahma Adam
Mr. Alex Lemunge
Mr. David Kizito
Mr. Mustapha Akunaay
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Chairman
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Management Staff
Management Staff/Secretary
Vice Chairman
Treasurer
Councillor
Councillor
Councillor
Councillor
Councillor
E/Secretary
SECRETARIAT
1.
2.
Mr. Sirili Akko
Mrs E.H. Urio
MIN. 1.0 OPENING OF THE MEETING
The Executive Secretary, having declared that quorum is obtained, invited the Chairman to
open the meeting. The Chairman called the meeting to order at 9.45 a.m and called upon the
Executive Secretary to read the Notice calling the meeting.
MIN 2:
APOLOGIES FOR ABSENCE
1. Mr. Sam Diah
2. Mr. Zuher Fazal
3. Mr. Leopold Kabendera
MIN. 3.0
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Councillor
Councillor
Ex. Chairman
ADOPTION OF THE AGENDA
The following agenda were adopted:
AGENDA
1.
2.
3.
4.
5.
6.
Opening of the Meeting
Apologies for Absence
Adoption of the Agenda
Confirmation of the Minutes of the Meeting held on 1st August, 2013
Matters arising there-from.
Secretary's Report
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7.
8.
9.
10.
11.
MIN. 4.0
Treasurer's Report
Report from the Sub-committees
Any Other Business
Dates of the next Council Meeting
Closing of the Meeting.
CONFIRMATION OF THE MINUTES OF THE PREVIOUS MEETING
AGREED: That Minutes of the Council Meeting held on 1st August, 2013 was signed after
making the following corrections:Min. 5.2 first bullet to read “ To defer to fill the post of the Executive Secretary
and consider use Mr. Akunaay on annual retainer basis until such time it is
decided otherwise.
Min. 6.6.1 to read : “That Capacity Building Leadership Institute has been agreed
to carry out the work of evaluation of Strategic Plan. The cost of doing the work
to be submitted for approval before signing the contract”
Min. 11.1 AGREED FUTHER names to be written in full i.e. Messrs Wilbard
Chambullo, Zuher Fazal, Mustapha Akunaay Sam Diah, and Sirili Akko.
Min.11.5 By recasting to read:
APPOINTMENT OF ASSOCIATION’S LEGAL ADVISOR
“The Council decided the Association to have a Legal advisor on retainer basis.”
MIN. 5.0
MATTERS ARISING FROM THE MINUTES OF 01.08.2013 MEETING
MIN.5.1.
RECRUITMENT OF TATO EXECUTIVE SECRETAY (MIN. 5.2)
REPORTED: The Chairman reported that he met with Mr. Mustapha Akunaay, the current
Executive Secretary to discussed the issue of filling the position of TATO
Executive Secretary which falls vacant following his retirement.
The Chairman informed the Council that Mr. Akunaay would still wish to work
for the Association if opportunity prevails.
RESOLVED: The Council decided to postpone the matter to give itself time to consult and
extended the contract of Mr. Akunaay until 31st October, 2013.
MIN.5.2.
TOURIST DEVELOPMENT LEVY (TDL) (MIN. 5.3)
INFORMED: That the Levy will be charged at a flat rate of US $ 1.5 per person per night with
effect from 1st October, 2013 and will be collected by a registered tourist
accommodation facility.
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MIN. 5.3.
EVALUATION OF TATO STRATEGIC PLAN
REPORTED: That Technical and Financial proposal for review of the Evaluation of TATO
Strategic Plan Implementation 2008 – 2012 has been received from M/s Capacity
Building Leadership Institute. Fee quoted is US $ 6150.
APPROVED: That the fee quoted was approved on condition that all taxes are included.
AGREED:
MIN.5.4.
That during negotiations of the fees Treasurer be involved.
TATO PARLIAMENTARY COMMITTEE SEMINAR
REPORTED: That the Speaker of the National Assembly has agreed that a Seminar be
organized by TATO for the following Parliamentary Committees during the
Committee meeting in DSM in October, 2013.
1. Land, Natural Resources and Environment Committee
2. Budget Committee.
MIN. 5.5
TATO STICKERS (MIN.7.4)
AGREED:
That TATO Stickers for Members will be printed in 2014.
MIN. 5.6.
NCAA 24 HOUR PERMIT (MIN. 11.1)
REPORTED: That it seems the 24 hour permit issue is misconceived by the Parliamentary
Committee on Natural Resources and Environment the Association has to
extensively lobby and strongly argue its case to the concerned parties.
INFORMED: That TATO Chairman and Executive Secretary are due to meet TANAPA and
NCAA top Management to revive cordial relation which existed in the recent past
between the two institutions.
MIN. 5.7.
NON CONSUMPTIVE WILDLIFE FEES/PERMITS(MIN. 11.2)
INFORMED:That letter ref. No.M.05/5/25 dated 14th August, 2013 was written to the
Permanent Secretary, Ministry of Natural Resources and Tourism requesting for
clarification on the following:
(a) Who is supposed to pay (Tour Operators or Lodge owners)
(b) The demarcation of the extent of the application of the regulation
(c) Position of charges on transit overnight guests in the lodges built nearby
National Parks (where there is no game drive operation)
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NOTED:
That no reply has been received from the Ministry.
MIN. 5.8.
EAC TOURISM AND WILDLIFE MANAGEMENT MEETING (MIN. 11.3)
NOTED:
The meeting was postponed to Mid September, 2013 on a date to be notified.
MIN. 5.9.
UP-DATE ON PREPARATION OF WORLD ANIMAL DAY(MIN. 11.4)
REPORTED: That the Committee successfully lobbied for Arusha to be listed as one of the 15
cities in the world in which Internal March for Elephant will be conducted.
REPORTED: That preparation of the global animal march to be held on 4th October, 2013 is
FURTHER: progressing well. Community and Tourism Stakeholders have been informed.
Media advertisements have been done and promotional material have been
printed.
INFORMED: That TATO Conservation Support Fund has been established. Sponsorship
covered everybody in Arusha and Council Members were also requested to
support the event.
MIN. 6.0.
SECRETARY’S REPORT
MIN. 6.1.
MEMBERSHIP SUBSCRIPTION PAYMENT 2013
NOTED:
That as on 9th September, 282 members (including 2 new members) have paid
their 2013 Annual Subscription fee.
NOTED:
That 38 un-paid members have been expelled from TATO Membership.
FURTHER:
MIN.6. 2.
MEMBERSHIP APPLICATION
GRANTED: That membership was granted to Maasai Magic Safari Co. Ltd and Amazing
Tanzania Tours Ltd (Tour Operators)
MIN. 6.3.
KENYA INTRODUCED VAT (16%) ON PARK FEES AND
CONSERVATION
NOTED:
That Kenya Revenue Authority has introduced 16% VAT on Park Entry Fees and
Conservation this year.
NOTED:
That implementation is yet to start.
MIN.7.0
FINANCIAL REPORT
MIN. 7.1
BANK BALANCE
NOTED:
That Bank Balance as at 11/09/2013 stood at:
Foreign Currency A/C......................................US $ 34,907.03
Fixed Deposit A/C............................................US $111,405.88
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Total.................................................................US $146,312.91
Local A/C........................................................TShs. 2,699,027.38
MIN. 8.0
REPORT FROM THE SUB-COMMITTEE
There was no report
MIN. 9.0
ANY OTHER BUSINESS
MIN. 9.1.
COUNCIL STATUS
REPORTED: That during the recent election of Council Members at the Annual General
Meeting, people who were not company Directors were elected to the Management Council.
RESOLVED:
1. That member should attend the AGM and vie for the seats on the Council.
2. Members are invited to volunteer to assist the Council in discharging its
duties.
MIN. 9.2
MEETING ATTENDANCE BY COUNCIL MEMBERS
CONCERNED: Chairman raised a concerned that some of the Council Members does not
attend meeting regularly.
AGREED:
That if a Councillor does not attend meetings three times he/she will be
expelled from the Council.
RESOLVED:
That all apologies must be in writing.
MIN.9.3.
PURCHASE OF IPAD
APPROVED: The purchase of Ipad for taking minutes was approved.
MIN. 10.0
DATES OF THE NEXT COUNCIL MEETING
AGREED:
24th October, 2013.
MIN. 11.0
CLOSING OF THE MEETING
The Chairman adjourned the meeting at 12.20 noon.
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CHAIRMAN
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DATE
5
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SECRETARY