Higher Education Student
Data Collection
OS HELP (OS) & REVISED OS
HELP (RO)
STRUCTURE
Version: 3.1
DRAFT
Document Change History
Version
Date
1.1
01/07/2004
Change
Reason for change
Required for OS-HELP
Programme evaluation
To enable
administration of OSHELP
1.2
17/02/2005
The extension of
E528 (OS-HELP
payment amount)
and E529 (Loan fee)
to allow for the
inclusion of cents
1.3
23/08/2005
Elements 553 and
554 added
Element References
to Commonwealth
Learning
Scholarships have
been changed to
Commonwealth
Scholarships and
references to VTE
have been changed
to VET. Element 300
deleted.
Changes to filler
length: 25 characters
for DEEWR use and
25 for HEP use
Combine filler to total
of 50 for HEP use
1.4
19/07/2007
1.5
28/05/2008
1.6
05/12/2008
3.0
11/03/2011
New version base
number
3.1
September
2013
Introduction of
Elements 582 and
583
Page 2 of 3
Impact of Change
Programme changes.
System change
To support providers
internal administration
processes
Possible system
change
Standardisation of
fillers
Implementation of new
document management
system
To support the
implementation of the
extension of OS-HELP
assistance for study in
Asia.
Possible system
change
No system change
System Changes
RECORD CONTENTS – OS HELP (OS) & REVISED OS HELP
(RO)
First Reporting Year for version: 2012
Last Reporting Year for version:
Type of record and element name
Element
number
Position
Width
Data type
Data record structure (1 or more records required):
Student identification code
313
1 – 10
10
Alphanumeric
Course code
307
11 – 20
10
Alphanumeric
Commonwealth Higher Education
Student Support Number (CHESSN)
488
21 – 30
10
Numeric
OS-HELP payment amount
528
31 – 38
8
Numeric
Study period commencement date
521
39 – 46
8
Numeric
Loan fee
529
47 – 54
8
Numeric
HELP debt incurral date
527
55 – 62
8
Numeric
Student Status code
490
63 – 65
3
Numeric
OS-HELP country of study code –
primary
553
66 – 69
4
Numeric
OS-HELP country of study code –
secondary
554
70 – 73
4
Numeric
Filler 50 spaces
N/A
74 – 123
50
Alphanumeric
OS-HELP supplementary assistance
for language study in Aisia code
582
124–127
4
Numeric
Commencement Date of OS-HELP
supplementary assistance for
language study in Aisia
583
128–135
8
Numeric
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