FIRST AID POLICY-SCHOOL & NURSERY
First Aid
A high percentage of staff at The Villa are always First Aid trained. We train staff to
above the minimum requirement, having both the Emergency First Aid at Work and
Paediatric First Aid qualifications. At least one member of staff in each room will be
First Aid trained at all times.
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All staff should familiarise themselves with the First Aid boxes and know who
the appointed First Aider is for their area:
Sue McGuinness & Diane Fernandez in the School & Office
Joanna Pope & Laura Lawman in Caterpillars & Dragonflies
Kasia Janda & Marion Johnson in Butterflies
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Children must be supervised at all times
No student should be left unsupervised at any time
Health & Safety Officers: Suzy Prebble & Tatiana Homer
Risk Assessments
General risk assessments are filled out for everyday use and are reviewed when
necessary. Copies of these are kept in the office for reference.
Risk assessments for activities are assessed on a daily basis and recorded. Detailed
risk assessments are carried out for all activities occurring off the premises. All
members of staff going on the outing are made aware of the risk assessment.
Accidents & Incidents
All accidents occurring to staff or children must be reported to the Head Teacher or
Nursery Manager. The Accident book/ form to be filled in by the member of staff that
was in attendance. Parents are then informed at the end of the day verbally as well as
via a note in their homework diary or by being given an accident / incident report to
be signed.
Head injuries, deep cuts and broken limbs are reported by the Head Teacher or
Nursery Manager to parents immediately. RIDDOR would also need to be notified
when applicable as well as Ofsted.
When a child bumps their head, a letter giving details of the accident, information
about the First Aid administered and standard medical advice is sent home with the
The Villa – Policies & Procedures ~ April 2015
Policy Review Date ~ April 2016
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child. An example of a bumped head letter can be viewed overleaf. Copies are kept in
the First Aid folder and the child’s personal folder.
Outings (off-premises)
First Aid box, contact forms, risk assessments and at least one charged mobile phone
to accompany staff on all outings.
Health/Illness and Emergency
It is our policy to encourage and promote good health and hygiene for all the children
in our care. This includes monitoring the children for signs and symptoms of
communicable diseases such as chickenpox, measles, mumps, rubella, meningitis,
hepatitis, diarrhoea, vomiting and fevers of 101oF/38oC or over.
With the welfare of the sick child in mind and in the interests of the remaining
children at The Villa, if in the opinion of the staff a child is ill, then the parent/carer
will be contacted and requested to collect him/her as soon as possible. The Nursery
manager or Head Teacher must be convinced that the child has returned to good
health before re-admitting them.
In the case of a serious accident or illness occurring then the parent/carer will be
contacted immediately along with the medical professional and the appropriate
action taken. In the unlikely event of the parent not being available the senior staff
member will assume charge and if necessary take the child to hospital along with all
relevant details.
Medication
Medication may be given to children, provided that parents give written
consent. Medication must always be in original packaging and prescribed by a
doctor, dentist, nurse practitioner or pharmacist. It must clearly bear the child’s
name as a label and have the dosage clearly visible. All medication is kept in a
lockable medical cabinet out of the reach of children (except where storage in a fridge
is required). Asthma pumps and Epi pens for the school children are kept in clearly
labelled box in the office and the expiry dates of each medicine are clearly displayed.
In the unlikely event of an accidental overdose of medicine, a senior member of staff
would telephone for appropriate advice and inform the parents immediately.
Procedures for Administration of Medication
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Parents are required to give us detailed information in writing regarding any
long-term medical condition that their child may have (this information is
kept in child’s profile in office). In certain cases, written instructions are
required from the GP or hospital. In special circumstances individual care
plans are kept.
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Children with medical conditions such as epilepsy, asthma, severe allergies etc
should be identified. Staff are informed of their Emergency Action Plan and
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Policy Review Date ~ April 2016
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are aware of the whereabouts of their medication in case of the need for
prompt action.
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Staff are given training in administering specific medication where necessary.
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The Manager or Head Teacher will ensure that this information is passed on
to all relevant staff.
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Profiles are updated regularly and parents are asked to amend information
where necessary.
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Parents are required to give clear written consent and fill in the appropriate
records.
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Staff sign, indicating the time and dosage of medication that was
administered, and all records are kept on file in the office for nursery children
or on a medication record chart in the child’s school homework diary.
The following procedures will be followed in the event of:
Major Accident at all times the staff must wear gloves:
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The Manager or Head Teacher will assess the situation and decide whether the
child needs to go immediately to hospital or whether the child can wait for the
parent/main carer to come.
If the child can wait for the parent/main carer to come, then the parent/main
carer will be contacted and the child will be made as comfortable as possible,
and a member of staff will stay with them until the parent/main carer arrives.
It will then be for the parent/main carer to decide whether to go to the
hospital or not.
If the child needs to go straight to hospital an ambulance will be called. Then
the parent/main carer will be contacted and arrangements will be made to
meet the parent/main carer at the hospital. A member of staff will accompany
the child to the hospital.
Life threatening conditions such as Epilepsy and Anaphylaxis as well as any
severe cuts, severe bumps and major falls should be referred to the Emergency
Services.
If the parent/carer cannot be contacted and local medical opinion
advices that emergency treatment is necessary, then the member of
staff will sign consent for it.
A report of the accident will be recorded in the accident log at The Villa.
Minor Accident at all times the staff must wear gloves:
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The member of staff on duty assesses the injury and if necessary the Nursery
Manager or Head Teacher is called.
The injury is then treated.
The child is then resettled and observed.
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Policy Review Date ~ April 2016
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The incident is then recorded in the accident book and the parent/carer is
asked to sign a nursery/accident form or informed in writing in homework
diary.
A senior member of staff on a regular basis to check for patterns in the
accident book.
Hygiene Procedure
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Staff must always wear gloves when administering First Aid
Spillage of blood or body fluids must always cleared up immediately and
disposed of in a yellow bio-hazard bag which is then to be placed with the
other clinical waste in the separate bin outside. Surfaces must be disinfected
immediately
First Aid kits must contain face-masks, gloves and bio-hazard bags as well as
the necessary medical equipment
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Policy Review Date ~ April 2016
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Date
Dear Parent
Your child
received a bump on the head today whilst at school.
Description of accident and time it occurred:
A First Aider assessed your child. Although no problems were seen at the time, we
request that you observe your child for the next 24 hours for any of the following
symptoms:
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Unusual drowsiness
Change in behaviour / confusion
Severe headache
Nausea or repeated vomiting
Blurred vision
Bleeding or fluid from ears or nose
Clumsy walking, staggering, dizziness
Unresponsiveness
Slurred speech
CONTACT YOUR FAMILY DOCTOR OR THE NEAREST ACCIDENT &
EMERGENCY DEPARTMENT IF YOU NOTICE ANY OF THE ABOVE
SYMPTOMS.
Thank you
Suzy Prebble
Head Teacher
The Villa – Policies & Procedures ~ April 2015
Policy Review Date ~ April 2016
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